CITY COUNCIL 2-15-1996 ATHE CITY OF LAKE FOREST
COUNCIL AGENDA
February 15, 1996
I. CALL TO ORDER AND ROLL CALL 7:30 P.M.
Honorable Rhett W. Butler, Mayor
John E. Preschlack, Alderman First Ward Gail T. Hodges, Alderman Third Ward
Cornelius B. Waud, Alderman First Ward Henry T. Chandler, Alderman Third Ward
Abigail G. Fassnacht, Alderman Second Ward Richard C. Ernest, Alderman Fourth Ward
Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward
II. REPORTS OF CITY OFFICERS, APPROVAL OF MINUTES, AND ORDINANCES
1. Reports of City Officers 7:35 P.M.
a. Comments and Initiatives by Mayor
b. Comments by the City Manager
c. Comments by Council Members
2. Approval of Minutes 7:50 P.M.
Recommended Action: Approval of the minutes of the February 5, 1996 Council meeting attached beginning on page 5.
3. Ordinances
III. UNFINISHED BUSINESS
IV. NEW BUSINESS
1. Award of Contract for City Hall Landscape Design 8:00 P.M.
PRESENTED BY CITY MANAGER ROBERT KIELY
In November, 1995 invitations were sent to architects, landscape architects and landscaping firms to participate in the City Hall landscape design competition. The competition was also
advertised in the Architects Institute of America Magazine. Proposals were submitted by six qualified firms as noted below:
The Lakota Group, Inc. of Chicago, Illinois
Grund & Riesterer Architects, Inc. of Chicago, Illinois
Douglas Hoerr Landscape Architects, Inc. of Evanston, Illinois with Fraerman Associates, Architecture of Highland Park, Illinois
McKay Landscape Architects of Chicago, Illinois
Synnestvedt Landscape Services of Round Lake, Illinois
Signature Landscaping of Lake Bluff, Illinois
Each of the six proposals received was very creative and reflective of Lake Forest’s unique spirit. The conceptual landscape drawings which were submitted were to include a meeting
place for residents in all seasons, proper ADA accessibility, the integration of a community sign or meeting notice area, and other desirable site and pedestrian amenities.
A Landscape Review Board reviewed the proposals submitted and interview the perspective architect. Given the quality of the design submitted and their excellent track record, the Landscape
Review Board unanimously selected the firms of Douglas Hoerr Landscape Architects, Inc. and Fraerman Associates Architecture to prepare the City Hall landscape design plan. The design
boards they submitted will be on view at the Council meeting, and attached beginning on page 10 is a rendering of the landscape plan and pertinent information.
A budget of $200,000 to $250,000 is anticipated for the landscape plan, and the City will actively solicit private donations to partially or fully fund implementation of the approved
landscape plan.
Recommended Action: Award contract of City Hall landscape design project to Douglas Hoerr Landscape Architects, Inc. and Fraerman Associates Architecture for an amount not to exceed
$35,000.
(Staff contact person: Bob Kiely 615-4271.)
2. Approval of a Change Order for City Hall (Fire Pump) 8:20 P.M.
PRESENTED BY CITY MANAGER ROBERT KIELY
Last October, when the City Council approved the original contract for the City Hall renovation, it was thought that the water pressure was sufficient to meet the code requirements for
the sprinkling system. After conducting two separate pressure tests, the levels fail to meet code for the third floor area above the City Council Chambers.
The architect, staff, and contractor have reviewed the various options and recommend the installation of a fire pump as set forth in the original Bid Alternate #4. Attached as page
13 is the original City Hall Renovation Bid Chart.
Recommended Action: Approve a change order authorizing the installation of a fire pump for an amount not to exceed $21,900.
(Staff contact person: Bob Kiely 615-4271.)
3. Approval of a Memorandum of Understanding for an Office Development at Conway Park 8:35 P.M.
PRESENTED BY CITY MANAGER ROBERT KIELY
The City Council received a request from representatives of Conway Park to gain approval for a build-to-suit development at Conway Park on behalf of Tenneco Packaging. The current annexation
agreement between the City and Conway requires that any building located along Route 60 cannot exceed 45 feet in height. The corporate user would prefer to build a four-story building,
which would require an approximate 10 to 15 foot variation.
Attached beginning on page 14 are conceptual drawings of the proposed building. The benefit of a four-story structure is that it could be located farther north off of Route 60 and provide
more open space on the site. The other benefit is the likelihood that it will prompt the installation of a new traffic signal at the entrance to the Conway Subdivision at Brunswick.
A Memorandum of Understanding has been drafted which would result in an amendment of the annexation agreement to allow construction of a building not to exceed 60 feet in height subject
to certain conditions. It also requires that the building be reviewed and approved by the Building Review Board prior to consideration by the City Council for amendment of the annexation
agreement. A copy of the proposed Memorandum of Understanding is attached beginning on page 17.
Recommended Action: Approval of the Memorandum of Understanding regarding the build-to-suit office development at Conway Park on behalf of Tenneco Packaging.
(Staff contact person: Bob Kiely 615-4271.)
4. Consideration of Allocation of Donation from Lake Forest Place 8:50 P.M.
PRESENTED BY CITY MANAGER ROBERT KIELY
At its last meeting during the discussion on the Park and Public Land Fund, the Council expressed interest in revisiting the approved allocation of funds to be received from Lake Forest
Place. The original allocation was approved on September 5, 1996. It is anticipated that Phase I of the donation will be received in late 1996 or early 1997.
Attached as page 19 is a report from the City Manager on the proposed allocation.
Recommended Action: Approval of revised allocation regarding the donation to be received from Lake Forest Place.
(Staff contact person: Bob Kiely 615-4271.)
5. Consideration of a Resolution Supporting the Illinois Route 53 Extension 9:15 P.M.
PRESENTED BY CITY MANAGER ROBERT KIELY
Last December, the state announced its alternative plan if the Route 53 extension does not proceed as planned. The alternative plan includes the widening of US Highway 41 and Illinois
Highway 60 to six lanes.
On January 23 the City Manager and City Engineer attended a public meeting sponsored by the Illinois Department of Transportation and Illinois Tollway Authority on the proposed extension
project. Informational materials received at that meeting have been distributed to the City Council.
While the proposed extension is being opposed by a few communities and neighborhood groups the majority of the communities in Lake County and Northwest Cook County favor the project
as a way to reduce traffic congestion and benefit the residents in that area.
Attached beginning on page 20 is a proposed resolution of support. Similar in format to those already approved by the NWMC, Village of Buffalo Grove and Village of Lake Zurich.
Recommended Action: Approve the proposed resolution supporting the Illinois Route 53 extension project.
(Staff contact person: Bob Kiely 615-4271.)
V. VERBAL REQUESTS AND COMMUNICATIONS
1. Opportunity for the Public to Address the City Council
2. Petitions, Letters and Other Communications
VI. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
VII. EXECUTIVE SESSION
VIII. ADJOURNMENT 9:30 P.M.
Office of the City Manager
February 9, 1996
The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Robert R. Kiely, Jr., at (708) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.
Agenda Memorandum - 2/9/96 Page 4