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CITY COUNCIL 2-5-1996THE CITY OF LAKE FOREST COUNCIL AGENDA February 5, 1996 I. CALL TO ORDER AND ROLL CALL Honorable Rhett W. Butler, Mayor John E. Preschlack, Alderman First Ward Gail T. Hodges, Alderman Third Ward Cornelius B. Waud, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Richard C. Ernest, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward II. REPORTS OF CITY OFFICERS, APPROVAL OF MINUTES, CONSENT AGENDA, AND ORDINANCES 1. Reports of City Officers a. Comments and Initiatives by Mayor b. Comments by the City Manager c. Comments by Council Members 1) Finance Committee Report a. Consideration of an Ordinance Repealing the Message Tax and Establishing a Telecommunication Tax (Final Approval) PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD During recent budget deliberations the City Council discussed opportunities to raise additional non-property tax revenues to finance long-term capital improvements. One opportunity is the telecommunications tax which charges a percentage of the total communications bill for residents and businesses within Lake Forest. The Finance Committee reviewed the concept in detail at its December 4 meeting and directed staff to draft a new telecommunications tax ordinance which is attached beginning on page 9. The ordinance received first reading approval on January 8, 1996. The proposed ordinance will be considered further at the Finance Committee meeting preceding the February 5 Council meeting. Recommended Action: Final approval of an ordinance repealing the message tax and establishing a telecommunications tax. (Staff contact person: Robert Shaffer 615-4222.) b. Consideration of a Resolution Establishing the Lake Forest Park and Public Land Fund PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD Over the past twelve months the City Council and its appointed boards have been analyzing needs for additional park and open space and general improvements to existing recreational facilities. A recent report from the Master Park Plan Committee identified the need for a new neighborhood park and a new community park located west of U.S. Rt. 41. The proposed resolution would establish a new fund designed for the acquisition and/or development of additional recreational and open space opportunities within the community. The fund would replace the Heritage Fund and be partially subsidized by the telecommunications tax. The proposed resolution was discussed at the January 8, 1996 City Council meeting. Subsequently, the resolution was revised to reflect changes recommended by the Council and interested local residents. A copy of the proposed resolution is attached beginning on page 16. Recommended Action: Approval of a resolution establishing the Lake Forest Park and Public Land Fund. (Staff contact person: Bob Kiely 615-4271.) c. Consideration of a Motion to Approve Changes in Cemetery Charges for Fiscal Year 1997 PRESENTED BY ALDERMAN RICHARD ERNEST The approval of a motion is required to implement the increases in various fees and charges that were recommended in the “Annual User Charge Analysis." One recommended fee increase still requiring City Council approval relates to lot sales and service charges at the Lake Forest Cemetery. The Cemetery Commission considered this matter at their January 23 meeting and recommends that the following proposed increases be approved: FOUNDATION CHARGES CURRENT FY 1996 PROPOSED FY1997 1. RAISED MARKERS: a. Single/Infant $275 $375 b. Double (under 4 sq. ft.) $450 $600 c. Monument (over 4 sq. ft.) $450 $800 2. FLUSH MARKERS: a. Cremain/Single $200 $275 b. Double $365 $500 GRAVE COVERING CHARGE $60 $100 EATON VASE CHARGE $75 $100 GRAVE OPENING CHARGES a. Adult $750 $1,000 b. Cremain/Infant $350 $500 LOT SALE CHARGES 1. SECTIONS A, B, C, D, F, & ELDER PATH (RESIDENT) a. Full $1,650 $3,000 b. Cremain $1,100 $2,000 2. SECTIONS A, B, C, D, F & ELDER PATH (NON- RESIDENT) a. Full $3,300 $6,000 b. Cremain $2,200 $4,000 3. SECTION E (RESIDENT) a. Full $825 $1,500 b. Cremain $550 $1,000 4. SECTION E (NON-RESIDENT) a. Full $1,650 $3,000 b. Cremain $1,100 $2,000 The Cemetery Commission reviewed long-range financial projections reflecting the need for substantial fee increases if the Cemetery operations are to remain self-supporting in the future. These recommended increases will allow the Cemetery to slowly increase their reserves over the next 20 - 30 years and provide the needed funding in the future as our inventory of lots are depleted. Information supporting the proposed increases to the Cemetery charges were attached to the Finance Committee agenda. Recommended Action: Approve changes to Cemetery charges for lot sales and services. (Staff contact person: Robert Shaffer 615-4222.) 2. Approval of Minutes Recommended Action: Approval of the minutes of the January 18, 1996 Council meeting attached beginning on page 18. Also attached beginning on page 21 and recommended for approval are the minutes of the special meeting of the City Council held on January 11, 1996 regarding senior housing. 3. Ordinances a. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Variation to Allow the Construction of an Addition in the Required Side Yard Setback Area at 489 E. Illinois Road (McGowan) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Ms. Cathy McGowan, petitioner, appeared before the Zoning Board of Appeals at its regular meeting on January 22, 1996, to request a variation to allow the construction of an addition which would be located within the required side yard setback area of the subject property. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval of the requested variation. Attached beginning on page 30 is the report and recommendation from the Zoning Board of Appeals and accompanying materials. Recommended Action: Waive first reading and grant final approval of an ordinance granting the requested variation. (Staff contact person: Andrew Suvalsky 615-4299.) b. Consideration of a Report and Recommendation from the Plan Commission Regarding a 2-Lot Subdivision of Property Located at 1553 S. Ridge Road (Midwood) (Tentative and Final) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. Greg Dose, attorney representing the petitioner, Ms. Corinne Midwood, appeared before the Plan Commission at its regular meeting on January 10, 1996, to request tentative and final approval of a 2-lot subdivision of property located at 1553 S. Ridge Road. The Plan Commission reviewed the matter and voted unanimously to recommend approval of the requested subdivision. Attached beginning on page 47 is the report and recommendation from the Plan Commission and accompanying materials. Recommended Action: Grant tentative and final approval of the requested 2-lot subdivision. (Staff contact person: Andrew Suvalsky 615-4299.) c. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Special Use Permit to Allow the Construction and Operation of a Library Building for Barat College Located on the Northwest Corner of Westleigh and Sheridan Roads (Barat College) (First Reading and Final Approval) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Ms. Lucy Morros, President of Barat College, appeared before the Zoning Board of Appeals at its regular meeting on January 22, 1996, to request a Special Use Permit to allow the construction of a new library building. The Zoning Board of Appeals reviewed the matter and voted unanimously to recommend approval of the requested Special Use Permit. Attached beginning on page 54 is the report and recommendation from the Zoning Board of Appeals and accompanying materials. Recommended Action: Waive first reading and grant final approval to an ordinance granting the requested Special Use Permit. (Staff contact person: Andrew Suvalsky 615-4299.) d. Consideration of a Report and Recommendation from the Plan Commission Regarding a 13-Lot Subdivision of Property Located on Conway Farms Drive between Route 60 to the North and Everett Road to the South (Conway Farms 2A) (Tentative and Final Approval) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. Don Fielding, engineer representing the petitioner, Kendler - Goebeler, Inc., appeared before the Plan Commission at its regular meeting on December 11, 1995, to request tentative and final approval of a 13-lot (26 duplex unit) subdivision of the property known as Conway Farms Phase 2A. The same property was approved for a similarly designed 13-lot, single family unit subdivision, in May 1995. Based on the success of the duplex development known as the Commons at Conway Farms, located immediately across Conway Farms Drive which was approved in March 1995, the petitioner is proposing a continuation of the same development for the subject property. The Plan Commission reviewed the matter and voted unanimously, with one abstention, to recommend tentative and final approval of the requested subdivision. Attached beginning on page 80 is the report and recommendation from the Plan Commission and accompanying materials. Attached as page 90 is a letter from the petitioner requesting relief from Building Review Board review as required by the Plan Commission. Recommended Action: Grant tentative and final approval of the requested 13-lot subdivision with 26 duplex units. (Staff contact person: Andrew Suvalsky 615-4299.) III. UNFINISHED BUSINESS IV. NEW BUSINESS 1. Award of Contract for Hauling, Processing and Disposal of Recyclables PRESENTED BY SUPT. OF PUBLIC WORKS LARRY ADAMS In July of 1991 the City entered into a three year contract with Browning-Ferris Industries for the hauling, processing and disposal of recyclables collected in the City’s curbside recycling program. The City has had a very good working relationship with BFI and the contract has been extended twice with minimal increases in pricing. As we entered the fifth year of our program, it seemed appropriate to review the contract and get alternative pricing as well as examine our options to increase the number and types of materials accepted. Requests for proposals were published in local newspapers and sent to twelve local vendors. Three vendors responded with proposals for one year and three year contracts. All of the vendors will accept a much wider variety of materials allowing us to expand our current program as much as manpower and equipment will allow. Our ultimate goal is to establish a commingled, two-stream collection process which will provide for the mixing together or commingling of all paper products as one stream and all types of containers as a second stream. At this time we are not fully prepared to expand the curbside program. Without the IPF intermediate processing facility in Libertyville, staff believes prudence in our decision making is appropriate. It is recommended that when we are comfortable in the marketplace, we put the two-stream program in place at the Rt. 60 Drop Off Center for a period of time before going citywide. By doing so, we can provide the residents an opportunity to recycle more materials if they chose to do so and possibly reduce the required number of 20 yard roll-off containers. The reduction of roll-off containers would be helpful in maximizing the available space at the Route 60 site. We would still maintain one 20-yard container for construction debris and other heavy items that cannot be put in a packer truck and our own smaller containers for junk. Our records indicate that on average, 20-yard recycling containers are serviced 40 times per month (480 times per year), and the 20-yard construction debris container is serviced two times per month (24 times per year). These numbers may increase slightly with the addition of more paper products (20-30% ?); but at this time and for the purpose of this report, the multipliers above will be used. ONE YEAR CONTRACT Contractor Recyclables Construction Debris Estimated Annual Cost NS Waste Per pull rate $71 each, container rental of $30 per month/container Hauling $34,080 Rental $1,800 (5 containers) Per pull rate $252 each, container rental of $30 per month Hauling $6,048 Rental $360 $42,288 BFI *Approximate cost to dispose of non-recyclable construction debris $3,600 Per pull rate of $125 each, container rental if 10 containers or less $0 Hauling $60,000 Rental $0 (5 containers) Per pull rate of $125 each Hauling $3,000 Rental $0 $66,600 Waste Management Per pull rate $200 each, container rental of $50 per month/container Hauling $96,000 Rental $3,000 (5 containers) Per pull rate of $350 each, container rental of $50 per month Hauling $8,400 Rental $600 $108,000 THREE YEAR CONTRACT Contractor Recyclables Construction Debris Estimated Annual Cost NS Waste Per pull rate $74.50 each, container rental of $30 per month/container Hauling $35,760 Rental $1,800 (5 containers) Per pull rate $279 each, container rental of $30 per month Hauling $6,696 Rental $360 $44,616 BFI Per pull rate of $120 each, container rental if 10 containers or less $0 Hauling $57,600 Rental $0 (5 containers) Per pull rate of $120 each Hauling $2,880 Rental $0 *Approximate cost to dispose of non-recyclable construction debris $3,600 $64,080 Waste Management Per pull rate $185 each, container rental of $30 per month/container Hauling $88,800 Rental $1,800 (5 containers) Per pull rate of $400 each, container rental of $30 per month Hauling $9,600 Rental $360 $100,560 Recommended Action: Award a one year contract for the hauling, processing and disposal of recyclables to the low bidder North Shore Waste Control for an estimated annual cost of $43,000 which is approximately $28,000 less than the FY1997 proposed budget of $70,900. (Staff contact person: Larry Adams 615-4216). V. VERBAL REQUESTS AND COMMUNICATIONS 1. Opportunity for the Public to Address the City Council 2. Petitions, Letters and Other Communications VI. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of January, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $1,407,166.60 $153,942.02 $1,561,108.62 Payroll $ 666,844.61 $ 89,553.25 $ 756,397.86 Totals $2,074,011.21 $243,495.27 $2,317,506.48 VII. AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF FEBRUARY, 1996 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the February, 1996 audited accounts. VIII. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION IX. EXECUTIVE SESSION X. ADJOURNMENT Office of the City Manager February 2, 1996 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (708) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. Agenda Memorandum 2/2/96 Page 5