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CITY COUNCIL 1-8-1996THE CITY OF LAKE FOREST COUNCIL AGENDA January 8, 1996 I. CALL TO ORDER AND ROLL CALL Honorable Rhett W. Butler, Mayor John E. Preschlack, Alderman First Ward Gail T. Hodges, Alderman Third Ward Cornelius B. Waud, Alderman First Ward Henry T. Chandler, Alderman Third Ward Abigail G. Fassnacht, Alderman Second Ward Richard C. Ernest, Alderman Fourth Ward Howard J Kerr, Alderman Second Ward Mary Ann Pekarek, Alderman Fourth Ward II. REPORTS OF CITY OFFICERS, APPROVAL OF MINUTES, CONSENT AGENDA, AND ORDINANCES 1. Reports of City Officers a. Comments and Initiatives by Mayor b. Comments by the City Manager c. Comments by Council Members 1) Finance Committee Report a) Consideration of an Ordinance Amending Chapter 40, “Traffic”, of the City Code (First Reading) PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD An ordinance is required to implement the Ad Hoc Parking Committee recommendation to add four-month parking stickers to be sold to Lake Forest residents or persons employed in Lake Forest. The four-month sticker will cost $55 for a regular decal ($150 annual charge) and $20 for a remote area decal ($55 annual charge). A copy of the proposed ordinance is attached beginning on page 10. Recommended Action: First reading approval of an ordinance amending Chapter 40 by adding four-month and remote parking sticker designations. (Staff contact person: Robert Shaffer 615-4222.) b) Consideration of an Ordinance Amending Chapter 40 “Traffic”, of the City Code (First Reading) PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD An ordinance is also required to implement the Ad Hoc Parking Committee recommendation to increase the fine/penalty for parking violations. The Parking Committee recommends that the fine for illegal parking remain at $10 for the first three violations and increase to $50 for violations 4 through 9 and escalate to $100 starting with the 10th violation in any twelve month period. A copy of the proposed ordinance is attached beginning on page 11. Recommended Action: First reading approval of an ordinance amending Chapter 40 by adding four-month and remote parking sticker designations. (Staff contact person: Robert Shaffer 615-4222.) c) Consideration of an Ordinance Amending Chapter 40, “Traffic”, of the City Code (First Reading) PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD The final component of the Ad Hoc Parking Committee recommendation is to change all on-street parking from one hour and two hour to 90 minutes and all off-street parking to three hour. The proposed ordinance beginning on page 14 modifies the City Code to accomplish this final recommendation. Recommended Action: First reading approval of an ordinance amending Chapter 40 by modifying all on-street parking to 90 minutes and all off-street parking to three hour. (Staff contact person: Chuck Crook 615-4207.) d) Consideration of Bids for Phase Two Remodeling at Public Safety Building PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD Bids were received from 10 general contractors for the Phase Two remodeling program at the Public Safety Building. The project consists of the construction and remodeling of needed office space, communication center, records and reception area, and the detention area. Following is a tabulation of bids received for this project: COMPANY BID Boller Construction Company, Inc. $727,000 Bradley Construction Company $727,800 Riley Construction $748,700 Kerr Construction Company, Inc. $798,450 Peter Gulatz Construction, Inc. $798,500 Brandon Associates, Inc. $784,654 Kipley Construction Company $834,000 Manusos General Contracting, Inc. $849,500 Ilice Construction Company $852,500 Slezak Construction Co., Inc. $940,000 The funding for this remodeling has been budgeted in the capital improvement program for FY1996 ($555,000), and the remainder will be budgeted in the FY1997 capital improvement program. The low bid is 3% higher than the low bid received in December, 1995 for the project. Phase I construction was completed in FY1994. Alan Rosenzweig, architect for the project, Chief of Police Bob Boone and Deputy Chief Gary Yandura will review the project and the bids received for the work with the Finance Committee. A summary of the associated improvements for the project and a detailed bid tab listing were included with the Finance Committee agenda. The City Council reviewed the proposed project in October, 1995 when they directed the staff to proceed to bid. Recommended Action: Award the contract in the amount of $727,000 to Boller Construction Company, Inc. Waukegan, Illinois for Phase Two remodeling of the Public Safety Building. (Staff contact person: Chief Boone 234-2600.) 2. Approval of Minutes Recommended Action: Approval of the minutes of the December 4 and 21, 1995 Council meetings attached beginning on page 17. 3. Consent Agenda a) Consideration of an Ordinance Amending Chapter 40, “Traffic”, of the City Code (Second Reading) An ordinance is required to implement the recommended increases to vehicle licenses that were also reviewed by the Finance Committee on November 18, 1995. The recommended increases for the various vehicle license categories are noted below: Current Proposed Vehicle License Category FY1996 FY1997 Passenger Car $60 $65 Senior Citizen (62 or older) $30 $40 Light Truck $60 $75 Heavy Truck $75 $85 Motorcycle $25 $30 License Transfer $3 $5 The ordinance listing all of the proposed changes to vehicle licenses is attached beginning on page 26. The ordinance received first reading approval on December 21, 1995. Recommended Action: Final reading approval of an ordinance amending vehicle license fees. (Staff contact person: Robert Shaffer 615-4222.) b. Consideration of a Report and Recommendation from the Zoning Board of Appeals Regarding a Variation to Allow the Construction of a New Residence in the Required Setback Areas at 301 E. Vine Avenue (Rice) (Second Reading) Mr. Steven Rice, petitioner, appeared before the Zoning Board of Appeals at its regular meeting on November 27, 1995, to request a variance to allow the construction of a new residence which would be located within the required setback areas of the subject property. The Zoning Board of Appeals reviewed the matter and voted 6-1 to recommend approval of the requested variation. The City Council reviewed this matter at its December 4, 1995 meeting and voted 6-1 to give first reading to an ordinance granting the requested variation, subject to the drainage issue for the subject property being addressed with the City’s Engineer. Attached beginning on page 28 is the report and recommendation from the Zoning Board of Appeals and accompanying materials, including a letter from the City Engineer outlining the solution to current drainage problems relating to this property. Recommended Action: Grant final approval of an ordinance granting the requested variation. (Staff contact person: Andrew Suvalsky 615-4299.) c. Consideration of a Request for a One Year Extension of Tentative Approval of the Willow Green Subdivision Located at 915 and 941 W. Everett Road. Mr. and Mrs. Nicholas Anaclerio, owners of property located at 915 W. Everett Road, and the Lucy Hamilton Trust of 1956, owners of property located at 941 W. Everett Road, have petitioned the City for a one-year extension of tentative approval of the Willow Green Subdivision. The original tentative approval of this subdivision was granted on December 5, 1995. Attached beginning on page 39 is the letter requesting this extension as well as the originally approved tentative plat of subdivision. Recommended Action: Grant the one year extension of tentative approval. (Staff contact person: Andrew Suvalsky 615-4299.) d. Consideration of Motion to Approve Cemetery Subdivision Plats The Cemetery Commission in early 1995 determined the need for additional grave space to sell in both the monument and flush marker sections of the Lake Forest Cemetery. Therefore, they contracted with an Engineer to survey, subdivide and plat two additional areas of the Cemetery as noted below: 1) Subdivide and plat block 27 in Section C where monuments are allowed providing 104 new gravesites. 2) Subdivide and plat blocks 1 through 5 and blocks 16 and 17 in Section E where only flush markers are allowed providing 320 new gravesites. The Cemetery Commission reviewed the final plat of subdivisions at their November 27th meeting and recommends approval by the City Council so these plats can be recorded. A map of the Lake Forest Cemetery and the Plat of Subdivisions are attached for your review beginning on page 44. Recommended Action: Approve plat of subdivision of Lake Forest Cemetery as proposed. 4. Ordinances a. Consideration of a Report and Recommendation from the Plan Commission Regarding a Special Use Permit to Allow the Construction and Operation of a Planned Development including a Church and School for Property Generally Located on the Northeast Corner of Waukegan and Everett Roads (St. Mary and St. Patrick Churches) (First Reading) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. John Justis, architect representing the petitioners, the Archdiocese of Chicago on behalf of the Churches of St. Mary and St. Patrick, appeared before the Plan Commission at its regular meeting on November 13, 1995, to request a Special Use Permit to allow the construction of a Planned Development consisting of a new church and separate school building which would be located on the subject property. The Plan Commission reviewed the matter and voted unanimously to recommend approval of the requested Special Use Permit. Attached beginning on page 48 is the report and recommendation from the Plan Commission and accompanying materials. Recommended Action: Grant first reading approval of an ordinance granting the requested Special Use Permit. (Staff contact person: Andrew Suvalsky 615-4299.) b. Consideration of a Report and Recommendation from the Plan Commission Regarding a Rezoning and a Special Use Permit to Allow the Construction of a 36- unit Planned Apartment Development for Property Located at Approximately 151 E. Laurel Avenue (R. M. Swanson & Associates ) (First Reading) PRESENTED BY SENIOR PLANNER ANDREW M. SUVALSKY Mr. Rick Swanson, petitioner, appeared before the Plan Commission at its regular meeting on November 13, 1995, to request a Rezoning from B2 (Community Business) to GR1 (General Residence) and Special Use Permit to allow the construction of a Planned Apartment Development consisting of two, 18-unit buildings. The Plan Commission reviewed the matter and voted 5-1 to recommend approval of the requested Special Use Permit. Attached beginning on page 84 is the report and recommendation from the Plan Commission and accompanying materials. Included separately with this agenda is material from the petitioner describing the project. Recommended Action: 1. Grant first reading approval of an ordinance granting the requested rezoning; and 2. Grant first reading approval of an ordinance granting the requested Special Use Permit. (Staff contact person: Andrew Suvalsky 615-4299.) III. UNFINISHED BUSINESS 1. Approval of a Resolution Accepting the Clarion Study on Open Space Preservation PRESENTED BY CITY MANAGER ROBERT KIELY In 1994, the City and Lake Forest Open Lands Association jointly commissioned a study to determine if development in the community pays for itself. After lengthy review and consideration by the consultant, Clarion & Associates, and representatives from the City and Lake Forest Open Lands Association, a final report was submitted dated June 12, 1995. Unfortunately, the report’s conclusion could not definitively determine whether development pays for itself. Depending upon the assumptions used with respect to number of housing units, number of school-aged children, and the cost of land, development may result in a net economic loss or gain to the current residents of Lake Forest. Recently, the City Council has asked that some action be taken to bring closure to this report as up to this point in time the City Council has never formally adopted or accepted the Clarion study. The resolution attached beginning on page 109 attempts to reaffirm the City’s goal for preserving significant open land within the community and accepting the financial model set forth in the study as a useful planning tool in evaluating the financial impact any new development will have on municipal and school services. The resolution further affirms certain recommendations of the Ad Hoc Committee on open space on management practices for the remaining undeveloped land within the City. Recommended Action: Approval of a resolution accepting the Clarion study on open space preservation. (Staff contact person: Robert Kiely 615-4271.) IV. NEW BUSINESS 1. Consideration of an Ordinance Repealing the Message Tax and Establishing a Telecommunication Tax (First Reading) PRESENTED BY FINANCE COMMITTEE CO-CHAIRMAN RON WAUD During recent budget deliberations the City Council discussed opportunities to raise additional non-property tax revenues to finance long-term capital improvements. One opportunity is the telecommunications tax which charges a percentage of the total communications bill for residents and businesses within Lake Forest. The Finance Committee reviewed the concept in detail at its December 4 meeting and directed staff to draft a new telecommunications tax ordinance which is attached hereto beginning on page 111. The proposed ordinance will be considered at the Finance Committee meeting preceding the Council meeting. Recommended Action: First reading approval of an ordinance repealing the message tax and establishing a telecommunications tax. (Staff contact person: Robert Shaffer 615-4222.) 2. Consideration of a Resolution Establishing the Lake Forest Park and Open Space Fund PRESENTED BY CITY MANAGER BOB KIELY Over the past twelve months the City Council and its appointed boards have been analyzing its needs for additional park and open space and general improvements to existing recreational facilities. A recent report from the Master Park Plan Committee identified the need for a new neighborhood park and a new community park located west of U.S. Rt. 41. The proposed resolution would establish a new fund designed for the acquisition and/or development of additional recreational and open space opportunities within the community. The fund would replace the Heritage Fund and be partially subsidized by the telecommunications tax. A copy of the proposed resolution is attached beginning on page 118. Recommended Action: Approval of a resolution establishing the Lake Forest Park and Open Space Fund. (Staff contact person: Bob Kiely 615-4271.) V. VERBAL REQUESTS AND COMMUNICATIONS 1. Opportunity for the Public to Address the City Council 2. Petitions, Letters and Other Communications VI. APPROVAL OF AUTHORIZED INVOICES AND PAYROLLS During the month of December, the following amounts were disbursed from the Cashier’s Account: Gen. IMRF & Cap. Imp. Water Total Invoices $ 842,960.48 $198,767.58 $1,041,728.06 Payroll $1,034,672.63 $136,659.16 $1,171,331.79 Totals $1,877,633.11 $335,426.74 $2,213,059.85 VII. AUTHORIZATION OF TREASURER'S WARRANTS TO MEET EXPENSES OF JANUARY, 1996 The motion to authorize the Mayor and City Clerk to sign such warrants as may be necessary to meet the January, 1996 audited accounts. VIII. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION IX. EXECUTIVE SESSION X. ADJOURNMENT Office of the City Manager January 5, 1996 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (708) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. Agenda Memorandum - 1/5/96 Page 8