PUBLIC WORKS COMMITTEE 2023/05/01 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 1, 2023 – 4:30 P.M.
DEERPATH AND ROUTE 41 PUMP STATION
SOUTHWEST CORNER OF AHWAHNEE LANE AND DEERPATH ROAD
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 4:30 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Chuck Myers, Superintendent of
Parks and Forestry; Bernard Pondexter, Engineering Assistant and Jim Lockefeer,
Assistant Director of Public Works.
Also in attendance was Hugh Gilgunn, CivilTech Engineering, IDOT Pump Station
Project Engineer.
All meeting members participated in a brief tour of the Deerpath and Route 41
Pump Station Project.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 17, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Novit moved to approve the April 17, 2023 Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ROCKEFELLER-MCCORMICK-LOCH RAVINE IMPROVEMENTS PROJECT
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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The Committee and City staff discussed project communications, construction
access, and the bid process.
Alderman Notz moved to recommend to City Council finding that Misfits
Construction Company is not a responsible bidder for this sized Rockefeller-
McCormick-Loch Ravine Improvement Project and award of Bid to V3
Construction Group as the lowest responsive and responsible bidder in the
amount of $693,500, to include a 10% contingency in the amount of $69,350, for
a grand total amount of $762,850. Alderman Novit seconded the motion, which
carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PURCHASE OF FACILITY
HVAC REPLACEMENT UNITS
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
Alderman Novit moved to recommend to City Council award four City
facility HVAC unit replacements to JNL Climate Control in the amount of
$45,638. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ANNUAL CONCRETE STREET, CURB, AND SIDEWALK PROJECT AND
DEERPATH/WESTMORELAND SIDEWALK CONNECTIVITY PROJECT
Director Thomas reviewed the below summary presentation slides on the topic.
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The Committee and City staff discussed project communications, the location of
the Deerpath/ Westmoreland Sidewalk Connectivity Project, and the potential
for a crosswalk installation as part of the Deerpath/ Westmoreland Sidewalk
Connectivity Project.
Alderman Novit moved to recommend to City Council award of the low bid
for the Annual Concrete Street, Curb, and Sidewalk Project, and the
Deerpath/Westmoreland Sidewalk Connectivity Project to Schroeder &
Schroeder, Inc., and authorize the City Manager to execute an agreement in an
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amount not to exceed $185,000. Alderman Notz seconded the motion, which
carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on the Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held at a future, to be
determined date.
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 5:28 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works