PUBLIC WORKS COMMITTEE 2023/04/03 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 3, 2023 – 5:00 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 5:00 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Chairman Preschlack was in attendance remotely via Zoom.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 20, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 20, 2023 Public Works Committee
meeting minutes. Alderman Novit seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY24 STREET RESURFACING AND PATCHING PROGRAM
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the prioritization and identification
process in selecting streets to be resurfaced, the City’s overall pavement
management program, the relationship between the Streets and Engineering
Sections to coordinate pothole and patching repairs, budget funds meeting
current needs, and ways for residents to report potholes and other road issues.
Alderman Novit moved to recommend to City Council award of the low bid for
the 2023 Patching & Resurfacing Project to J.A. Johnson Paving Co., and
authorization for the City Manager to execute an agreement in the amount not
to exceed $1,595,000. Alderman Notz seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL TO CITY
COUNCIL AWARD OF BID FOR FY24 CRACK SEALING
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the evaluation process in identifying
streets for crack sealing, budget funds meeting current needs, and typical timing
for when streets develop cracks.
Alderman Notz moved to recommend approval to City Council award of the
low bid for the 2023 Crack Sealing Project to Patriot Pavement Maintenance, Inc.
and authorization for the City Manager to execute an agreement in an amount
not to exceed $35,000. Alderman Novit seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF PHASE II
DESIGN SERVICES FOR THE LAKE WOODBINE BRIDGE PROJECT AND APPROVAL OF
AN ILLINOIS DEPARTMENT OF TRANSPORTATION RESOLUTION APPROPRIATING
ADDITIONAL REBUILD ILLINOIS FUNDS
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed total project costs, project grant funding,
the current project design, the RFP process, proposals received, IDOT required
firm qualifications, the IDOT design and funding process, and the project budget.
Alderman Novit moved to recommend approval to City Council approval of an
Illinois Department of Transportation Resolution appropriating an additional
$150,000 in Rebuild Illinois Funds to be used for Phase II Design engineering
services of the Lake Woodbine Bridge. Alderman Notz seconded the motion,
which carried unanimously.
Alderman Novit moved to recommend approval to City approval of Phase II
Design engineering services for the Lake Woodbine Bridge Project to H.W.
Lochner, Inc., and authorization for the City Manager to execute an agreement
in the amount of $380,058 to include a 5% contingency in the amount of $19,003
for a total cost of $399,061. Alderman Notz seconded the motion, which carried
unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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The Committee and City staff discussed the Deerpath/Route 41 Pump Station
Project, the Gorton Community Center Patio & Drop In Center Project, the
Rockefeller / McCormick / Loch Ravine Project, and the Ahwahnee Road Storm
Sewer Project.
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on the Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held prior to the next
City Council meeting on April 17, 2023.
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 5:51 P.M. Alderman Notz seconded the motion, which carried unanimously.
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Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works