PUBLIC WORKS COMMITTEE 2023/03/20 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 20, 2023 – 5:00 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM BEHIND DAIS
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 5:00 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Chuck Myers, Superintendent of Parks and Forestry and Bernard
Pondexter, Engineering Assistant.
Also in attendance was Dave Kraft, Hey & Associates Principal Civil Engineer.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 6, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 6, 2023 Public Works Committee
meeting minutes. Alderman Novit seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FOREST PARK BLUFF STABILIZATION PROJECT
Superintendent Kutz, Director Thomas, and Dave Kraft reviewed the below
summary presentation slides on the topic.
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The Committee, City staff, and Mr. Kraft discussed the designed wick drainage
system, the overall failure risk of the bluff areas, the bluff monitoring process and
the data that is collected, the anticipated construction schedule, project
budget and funding, financing opportunities for the boardwalk, and ADA
accessibility with the boardwalk.
Alderman Novit moved to recommend to City Council approval of construction
inspection and bluff monitoring services for the Forest Park Bluff Slope Stabilization
Project to Hey and Associates, Inc., in the amount of $56,565, and authorize the
City Manager to execute an agreement with two additional one-year bluff
monitoring renewals in the amount of $11,565 per year. Alderman Notz
seconded the motion, which carried unanimously.
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Alderman Novit moved to recommend to City Council award of the low bid for
the Forest Park Bluff Slope Stabilization Project to John Keno & Company, Inc.,
and authorize the City Manager to execute an agreement in the amount of
$5,097,174 and a 10% construction contingency in the amount of $509,717.40, for
a total of $5,606,891.40. Alderman Notz seconded the motion, which carried
unanimously.
Alderman Notz moved to recommend to City Council award of the low bid for
the Forest Park Bluff Sanitary Lining to Hoerr Construction, Inc., and authorize the
City Manager to execute an agreement in the amount of $64,570 and a 10%
construction contingency in the amount of $6,457, for a total of $71,027.
Alderman Novit seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL TO CITY
COUNCIL AWARD OF BID FOR THE FY24 SEWER LINING PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed how pipes are identified and prioritized
for lining.
Alderman Novit moved to recommend approval to City Council award of the
low bid for the 2023 Sewer Lining Program to Hoerr Construction, Inc., and
authorize the City Manager to execute an agreement in the amount not to
exceed $108,000. Alderman Notz seconded the motion, which carried
unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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The Committee and City staff discussed the Deerpath/Route 41 Pump Station
Project.
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held prior to the next
City Council meeting on April 3, 2023.
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:51 P.M. Alderman Novit seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works