PUBLIC WORKS COMMITTEE 2023/05/01 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 1, 2023 – 4:30 P.M.
DEERPATH AND ROUTE 41 PUMP STATION
SOUTHWEST CORNER OF AHWAHNEE LANE AND DEERPATH ROAD
AGENDA
The Committee will be meeting at 4:30 P.M. for a brief tour of the new Deerpath and Route 41Pump Station
located at the southwest corner of Ahwahnee Lane and Deerpath Road. All meeting agenda items will
follow after the tour at the same location.
I. ROLL CALL/CALL TO ORDER
JIM PRESCHLACK, CHAIRMAN
TED NOTZ
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 17, 2023 PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE ROCKEFELLER-MCCORMICK-LOCH RAVINE IMPROVEMENTS
PROJECT – JIM LOCKEFEER
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PURCHASE OF
FACILITY HVAC REPLACEMENT UNITS – JIM LOCKEFEER
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE ANNUAL CONCRETE STREET, CURB, AND SIDEWALK PROJECT AND
DEERPATH/WESTMORELAND SIDEWALK CONNECTIVITY PROJECT – MICHAEL
THOMAS
III. FY ’24 CIP PROJECT SUMMARY CHART
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
V. BUDGET / HIRING / INNOVATION UPDATES
VI. PUBLIC COMMENT
VII. NEXT MEETING – TBD
VIII. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE APRIL 17, 2023,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 17, 2023 – 5:30 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 5:32 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 3, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Novit moved to approve the April 3, 2023 Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF PROPOSAL
FOR FY24 SANITARY SEWER INFLOW AND INFILTRATION TESTING
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the areas to be smoke tested, project
communications, public repairs versus private repairs, and inflow and infiltration
impacts to the sanitary sewer system.
2
Alderman Notz moved to recommend to City Council approval of professional
engineering services for the 2023 sanitary sewer inflow and infiltration testing to
RJN Group and authorization for the City Manager to execute an agreement in
the amount not to exceed $100,000. Alderman Novit seconded the motion,
which carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
3
The Committee and City staff discussed the Deerpath/Route 41 Pump Station
Project, the Gorton Community Center Patio & Drop In Center Project, the
Rockefeller / McCormick / Loch Ravine Project, and the State’s Rte. 176 and Rte.
43 intersection improvement project in Lake Bluff.
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on the Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held prior to the next
City Council meeting on May 1, 2023.
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 6:12 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE ROCKEFELLER-MCCORMICK-LOCH
RAVINE IMPROVEMENTS PROJECT
ROCKEFELLER-MCCORMICK-LOCH RAVINE IMPROVEMENT PROJECT
•Project will address failed or failing City storm sewer infrastructure within three ravine areas
•Project will include sustainability components such as installation of stone/rock riffles for
stormwater energy dissipation and the installation of native plant material
•City has easements in these areas to maintain infrastructure; advance coordination with
residents to occur well in advance of project construction
•Project Budget –$850,000 ($600,000 CIP / $200,000 Grant / $50,000 ESC CIP)
•City obtained five bids:
•After a qualifications review of Misfits Construction; staff does not recommend their firm as a
responsible bidder for this sized project
•V3 Construction is recognized is recommended as a responsible bidder based upon past project
experience
•If approved, construction to begin and be completed fall 2023
•Action Requested: PW Committee Recommends City Council find that Misfits
Construction Company is not a Responsible Bidder for this Sized Rockefeller-
McCormick-Loch Ravine Improvement Project and Award of Bid to V3 Construction
Company as the Lowest Responsive and Responsible Bidder in the Amount of
$693,500, to Include a 10% Contingency in the Amount of $69,350, for a Grand Total
Amount of $762,850
Firm Bid
Misfits Construction Company $648,220
V3 Construction Company $693,500
Lenny Hoffman Excavating Inc.$731,471
Semper Fi Land Service $733,537
John Keno and Company $753,469
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL PURCHASE OF
FACILITY HVAC REPLACEMENT UNITS
FACILITY HVAC REPLACEMENT UNITS
•Purchase of four facility HVAC system units (three end of useful life replacements / one system
upgrade)
•Fire Station 2, Volwiler, East Train Station, South Beach Building
•Operating Capital Project Budget –$60,000
•Three quotes obtained for each of the four units; each unit individually is priced below $25,000
•JNL Climate Control, Inc submitted low quote for all four units
•Combined unit cost exceeds $25,000 requires City Council approval
•JNL is a very reputable firm; has previously completed positive HVAC work for the City
•If approved, work will begin in May 2023
•Action Requested: PW Committee Recommends City Council Award Four City
Facility HVAC Unit Replacements to JNL Climate Control in the Amount of
$$45,638
Unit Location Cost
Fire Station 2 $6,486
Volwiler $10,287
East Train Station $21,878
South Beach Building $6,987
TOTAL $45,638
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
BID FOR THE ANNUAL CONCRETE STREET,
CURB, AND SIDEWALK PROJECT AND
DEERPATH/WESTMORELAND SIDEWALK
CONNECTIVITY PROJECT
CONCRETE STREET, CURB, SIDEWALK, AND
DEERPATH/WESTMORELAND SIDEWALK CONNECTIVITY PROJECT
•Annual project to address:
•sidewalk trip-hazards
•deteriorating concrete streets and curb
•Added to this year’s project is the Deerpath Sidewalk Connectivity project
•Sidewalk gap between Hospital path and public sidewalk by Faith Lutheran
•Easements will be obtained prior to construction
•Budget:
Project Component Budget Amount
Curb and Sidewalk $85,000
Concrete Streets $50,000
Deerpath Sidewalk Connectivity $50,000
Total $185,000
CONCRETE STREET, CURB, SIDEWALK, AND DEERPATH/WESTMORELAND
SIDEWALK CONNECTIVITY PROJECT
•MPI Bid-Glenview, Kenilworth, Northfield, Lake Bluff, Lincolnwood
•Received three bids (see chart)
•Low bidder has performed this work in past years
•Recommendation is to award project at the full amount of $185,000 (unit price bid)
•Future Council Item required for approval of permanent easements (date TBD)
•Schedule:
•Sidewalk/Street/Curb work between late June to early July
•Sidewalk Connectivity project between early August to late October (pending timeline
for easement approvals by both the Hospital and Lake Forest)
•Action requested: PW Committee recommends City Council award the low bid
for the Annual Concrete Street, Curb, and Sidewalk Project, and the
Deerpath/Westmoreland Sidewalk Connectivity Project to Schroeder &
Schroeder, Inc., and Authorize the City Manager to Execute an Agreement in an
Amount Not to Exceed $185,000
Contractor Firm Bid Amount
Schroeder & Schroeder Inc.$167,200.00
D'Land Construction, LLC $263,470.00
G&M cement construction $274,560.00
FY ’24 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 5%May –October 4/3 seeking PWC review and recommended approval to
CC; 4/17 seeking CC approval.
Crack Sealing Program Road 5%Late Summer 4/3 seeking PWC review and recommended approval to
CC; 5/1 seeking CC approval.
Concrete Streets Repair Road 5%June–July 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Annual Longline Striping Program Road 0%August 6/20 seeking PWC review and recommended approval to
CC; 7/17 seeking CC approval.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2023–2024
Applied for STP-Shared grant for land-acquisition, award
notification is Fall 2023. Dates for PWC and CC is to be
determined pending potential award of grant.
Waukegan & Westleigh Intersection (Land Acquisition)Road 5%2023–2024 Dates for PWC and CC is to be determined pending initial
coordination with the School District.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 5%June–July 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Deerpath Sidewalk Connectivity (41-Westmoreland)Sidewalk 5%September–October
5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval. Coordinating with the
hospital regarding easements.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 5%Spring 2023 –Fall 2023 In-house staff performing phase I design, schedule for
consulting out Phase II design is being determined.
McLennon-Reed Bridge Repairs –MFT Resolution Bridge 0%Spring 2024 11/20/23 seeking PWC review and recommended approval
to CC; 12/4/23 seeking CC approval.
McLennon-Reed Bridge Repairs –Construction Bridge 0%Spring 2024 1/16/24 seeking PWC review and recommended approval to
CC; 2/5/24 seeking CC approval.
Lake-Woodbine Bridge Reconstruction Design PH 2 Bridge 5%Summer 2023–Fall 2024 4/3 seeking PWC review and recommended approval to
CC; 4/17 seeking CC approval.
Elawa Parking Lot Resurfacing and Expansion –Design Parking Lot 5%Summer 2023–Fall 2023 Onsite meeting with stakeholders on 5/6
Elawa Parking Lot Resurfacing and Expansion –Construction Parking Lot 0%Fall 2023 or Spring 2024 Dates TBD pending coordination first with stakeholders
Forest Park Bluff Slope Stabilization Forest Park 10%September 18, 2023 –
March 2024
3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval. Construction to begin post
labor day 2023 and will be completed prior to 2024 beach
opening.
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%TBD
5/15 seeking PWC review and recommended approval to
CC; 6/5 seeking CC approval. Staff presented project to
HPC 1/25; project needs to return to HPC; Com Dev
leading special use permit review.
Public Safety Water Cooled Chiller Replacement Facility 0%Fall 2023
9/18 seeking PWC review and recommended approval to
CC; 10/2 seeking CC approval. Project Design to begin in
May.
Volwiler Carpet & Flooring Replacement Facility 0%Fall 2023 9/18 seeking PWC review and recommended approval to
CC; 10/2 seeking CC approval.
Police Department Break Room Renovation Facility 10%May –June 2/6 PWC review and recommended approval to CC; 2/21
CC approved. Preconstruction meeting held 3/16.
ADA Transition Plan Facilities / Right of Way / Parks 5%May –September Approved by City Council 4/17. Project kickoff meeting to
soon be scheduled.
Rockefeller/McCormick/Loch Ravine Construction Ravine 5%May –November 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Washington Road Ravine Construction Ravine 0%May –September Reevaluation of project scope needed.
Annual Storm Sewer Lining Program Storm Sewer 10%June–August 3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval.
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 0%December 2023–Summer
2024
11/20 seeking PWC review and recommended approval to
CC; 12/4 seeking CC approval.
Beach Crane Replacement Beach 10%October
1/19 PWC review and recommended approval to CC; 2/6
CC approved. Alerted 1/30 that cranes are now 24 weeks
out from delivery due to supply chain issues. Crane
replacements to occur in October.
CIP PROJECT SUMMARY CHART –WATER FUND
Project Asset Category % Complete Project Timeline Notes
Sir William Lane Watermain Replacement (Lawrence-Everett)Water 10%May 15 / June–August 3/6 seeking PWC review and recommended approval to
CC; 3/20 seeking CC approval.
Membrane Module Replacement Water 5%May –June
2/6 PWC review and recommended approval to CC; 2/21
CC approval. Anticipate delivery & installation to begin in
June.
Water Meter Replacement Project Design Water 5%June –December 6/5 seeking PWC review and recommended approval to
CC; 6/20 seeking CC approval.
Annual Sanitary Sewer Lining Program Sanitary 10%June–August 3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval.
Manhole Lining and I&I Repairs Design Sanitary 5%Spring 2023-Summer
2023
4/17 seeking PWC review and recommended approval to
CC; 5/1 seeking CC approval.
ASSET, INFRASTRUCTURE, & SERVICE
HIGHLIGHTS
BUDGET / HIRING /
INNOVATION UPDATES
PUBLIC COMMENT
NEXT MEETING:
TBD
ADJOURNMENT