PUBLIC WORKS COMMITTEE 2023/03/06 Minutes
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 6, 2023 – 5:30 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 5:30P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works;; Matt Brugioni, Streets Supervisor and
Jim Lockefeer, Assistant to the Director of Public Works.
Drew Carlson, Lake Forest College student, was also in attendance.
Byron Kutz, Superintendent of Engineering, attended the meeting remotely via
Zoom.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRARY 6, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Novit moved to approve the February 6, 2023 Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN IDOT
MFT RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS FOR THE LAKE &
WOODBINE BRIDGE PROJECT DESIGN
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
2
The Committee and City staff discussed Rebuild Illinois funding, the project
timeline moving forward, the grant award that was received for construction,
future City Board and Commission needed project approvals, and the total
project cost.
Alderman Notz moved to recommend to City Council approval of an Illinois
Department of Transportation Resolution appropriating $250,000 in Rebuild Illinois
funds to be used for phase II design engineering services of the Lake Woodbine
Bridge. Alderman Novit seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
SIR WILLIAM LANE WATERMAIN REPLACEMENT PROJECT
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed project construction timing, construction
impacts to the neighbors, project contingency funds, the low bid contractor’s
experience, the valve replacements, watermain replacement planning, the
Water Distribution Pressure Sensor Project, and Water & Sewer employee safety
training.
Drew Carlson, Lake Forest College student made public comment related to
construction timing and impacts.
Alderman Notz moved to recommend approval to City Council award the Low
bid for the Sir William Lane Watermain Replacement Project to A Lamp Concrete
Contractors, Inc., and authorize the City Manager to execute an agreement in
the amount of $888,645 and a contingency in the amount of $61,355 for a total
3
project cost of $950,000. Alderman Novit seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY24 ROAD SALT
PURCHASE
Assistant to the Director Lockefeer and Supervisor Brugioni reviewed the below
summary presentation slide on the topic.
The Committee and City staff discussed current snow season salt usage and salt
storage practices.
Alderman Novit moved to recommend approval to City Council approve a total
purchase of 2,000 tons of road salt from Morton Salt in the amount of
$164,129 for the FY ‘24 Winter. Alderman Notz seconded the motion, which
carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
4
The Committee and City staff discussed the Deerpath/Route 41 Pump Station
Project.
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
The Committee and City staff discussed the future Apprentice Program.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held prior to the next
City Council meeting on March 20, 2023.
5
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 6:23 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works