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PUBLIC WORKS COMMITTEE 2023/02/06 Minutes 1 PUBLIC WORKS COMMITTEE MEETING MONDAY, FEBRUARY 6, 2023 – 5:00 P.M. MUNICIPAL SERVICES – TRAINING ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Preschlack called the meeting to order at 5:00 P.M. Aldermen Nancy Novit and Ted Notz were in attendance. Staff attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant to the Director of Public Works. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE January 19, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Novit moved to approve the January 19, 2023 Public Works Committee meeting minutes. Alderman Notz seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR REPLACEMENT OF WATER PLANT MEMBRANE MODULES Superintendent Martin reviewed the below summary presentation slides on the topic. 2 The Committee and City staff discussed visiting the Water Plant, the development of the original 2015 contract, the term of the 2015 contract, the estimated useful life of the membranes, and the installation process of the new membranes. Alderman Notz moved to recommend to City Council a purchase to Zenon Environmental Corporation [doing business as Veolia Water Technologies & Solutions] for 432 replacement membrane modules included in the FY ’24 budget, in the total amount of $282,000. Alderman Novit seconded the motion, which carried unanimously. 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN IDOT RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Superintendent Kutz reviewed the below summary presentation slide on the topic. 3 The Committee and City staff discussed the development of the patching program budget and the allocation and distribution process of MFT funds. Alderman Novit moved to recommend approval to City Council an Illinois Department of Transportation Resolution appropriating $1,500,000 in Motor Fuel Tax (MFT) funds to be used for the 2023 Annual Pavement Resurfacing Program. Alderman Notz seconded the motion, which carried unanimously. 4. REVIEW AND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE POLICE DEPARTMENT BREAK ROOM RENOVATION PROJECT Assistant to the Director Lockefeer reviewed the below summary presentation slide on the topic. The Committee and City staff discussed current usage of the space, Police Department personnel input as part of the design process, project contingency funds, and space furnishings. Alderman Notz moved to recommend approval to City Council award of bid to Efraim Carlson & Son in the amount of $88,825 to include a contingency in the amount of $11,175, for the grand total amount of $100,000. Alderman Novit seconded the motion, which carried unanimously. III. FY ’24 CIP PROJECT SCHEDULE The Committee and City staff reviewed and discussed the below presentation slides. 4 5 The Committee and City staff discussed the Deerpath/Route 41 Pump Station Project, the organization of the project summary chart, the Beach Crane Replacement Project, and the Forest Park Bluff Stabilization Project. IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS There were no discussions on Asset, Infrastructure, & Service Highlights. V. BUDGET / HIRING / INNOVATION UPDATES The Committee and City staff discussed a potential Apprentice Program. VI. PUBLIC COMMENT There was no public comment. VII. NEXT MEETING Director Thomas explained that the next meeting will be held prior to the next City Council meeting on March 6, 2023. VIII. ADJOURNMENT Alderman Novit moved to adjourn the meeting of the Public Works Committee at 6:02 P.M. Alderman Notz seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant to the Director of Public Works