PUBLIC WORKS COMMITTEE 2023/01/19 Minutes
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PUBLIC WORKS COMMITTEE MEETING
THURSDAY, JANUARY 19, 2023 – 4:00 P.M.
MUNICIPAL SERVICES – TRAINING ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 4:03 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Joe Mobile, Superintendent of Recreation and Jim Lockefeer,
Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 28, 2022 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Novit moved to approve the November 28, 2022 Public Works
Committee meeting minutes. Chairman Preschlack seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
BEACH CRANES REPLACEMENT PROJECT
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff discussed the history of the existing cranes, the
demand and current utilization of the two cranes, and the design process.
Alderman Notz moved to recommend approval to City Council award of bid to
Scandroli Construction in the amount of $427,604, to include a 5% contingency in
the amount of $21,380, for the grand total amount of $448,984. Alderman Novit
seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL COST INCREASE RELATED
TO REPLACEMENT OF FORESTRY’S CHIPPER TRUCK #642
Superintendent Martin reviewed the below summary presentation slides on the
topic.
The Committee and City staff discussed supply chain constraints, the potential to
see another cost increase, and other suppliers of chipper trucks.
Alderman Novit moved to recommend approval to City Council award to
Vermeer Midwest the additional $30,200 to complete the bid purchase for the
replacement of Forestry’s Chipper Truck #642, for the grand total amount of
$214,178. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
REPLACEMENT OF FORESTRY’S BUCKET TRUCK #672
Superintendent Martin reviewed the below summary presentation slides on the
topic.
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The Committee and City staff reviewed how the equipment is utilized and the
overall safety of the existing truck when it is being used.
Alderman Notz moved to recommend approval to City Council approval of the
bid for the replacement of Forestry’s Bucket Truck #672, included in the FY2024
and FY2025 Capital Equipment Budgets, to the Sourcewell Purchasing
Cooperative’s low bidder, Terex Utilities Inc, in the amount of $370,609. Alderman
Novit seconded the motion, which carried unanimously.
5. REVIEW AND APPROVAL OF 2023 PUBLIC WORKS COMMITTEE MEETING DRAFT
SCHEDULE
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed coordinating meetings prior to City
Council meetings.
There was Committee consensus to approve the Public Work Committee Draft
Schedule.
III. FY ’24 CIP PROJECT SCHEDULE
The Director Thomas reviewed the below summary presentation slide on the
topic.
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IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
The Committee and City staff discussed potentially scheduling a future meeting
to tour the new Deerpath and Route 41 Pump Station.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING
Director Thomas explained that he would follow up with the Committee via email
to schedule the next Public Works Committee meeting.
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 4:54 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works