PUBLIC WORKS COMMITTEE 2023/03/06 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 6, 2023 – 5:30 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
JIM PRESCHLACK, CHAIRMAN
TED NOTZ
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 6, 2023 PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
IDOT MFT RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS FOR THE
LAKE & WOODBINE BRIDGE PROJECT DESIGN – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE SIR WILLIAM LANE WATERMAIN REPLACEMENT PROJECT – BYRON
KUTZ
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY24 ROAD
SALT PURCHASE – JIM LOCKEFEER AND MATT BRUGIONI
III. FY ’24 CIP PROJECT SUMMARY CHART
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
V. BUDGET / HIRING / INNOVATION UPDATES
VI. PUBLIC COMMENT
VII. NEXT MEETING – MARCH 20
VIII. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE FEBRUARY 6, 2023
PUBLIC WORKS COMMITTEE MEETING
MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, FEBRUARY 6, 2023 – 5:00 P.M.
MUNICIPAL SERVICES – TRAINING ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 5:00 P.M. Aldermen Nancy
Novit and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE January 19, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Novit moved to approve the January 19, 2023 Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
REPLACEMENT OF WATER PLANT MEMBRANE MODULES
Superintendent Martin reviewed the below summary presentation slides on the
topic.
2
The Committee and City staff discussed visiting the Water Plant, the
development of the original 2015 contract, the term of the 2015 contract, the
estimated useful life of the membranes, and the installation process of the new
membranes.
Alderman Notz moved to recommend to City Council a purchase to Zenon
Environmental Corporation [doing business as Veolia Water Technologies &
Solutions] for 432 replacement membrane modules included in the FY ’24
budget, in the total amount of $282,000. Alderman Novit seconded the motion,
which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN IDOT
RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
3
The Committee and City staff discussed the development of the patching
program budget and the allocation and distribution process of MFT funds.
Alderman Novit moved to recommend approval to City Council an Illinois
Department of Transportation Resolution appropriating $1,500,000 in Motor Fuel
Tax (MFT) funds to be used for the 2023 Annual Pavement Resurfacing Program.
Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE POLICE
DEPARTMENT BREAK ROOM RENOVATION PROJECT
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
The Committee and City staff discussed current usage of the space, Police
Department personnel input as part of the design process, project contingency
funds, and space furnishings.
Alderman Notz moved to recommend approval to City Council award of bid to
Efraim Carlson & Son in the amount of $88,825 to include a contingency in the
amount of $11,175, for the grand total amount of $100,000. Alderman Novit
seconded the motion, which carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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5
The Committee and City staff discussed the Deerpath/Route 41 Pump Station
Project, the organization of the project summary chart, the Beach Crane
Replacement Project, and the Forest Park Bluff Stabilization Project.
IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on Asset, Infrastructure, & Service Highlights.
V. BUDGET / HIRING / INNOVATION UPDATES
The Committee and City staff discussed a potential Apprentice Program.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING
Director Thomas explained that the next meeting will be held prior to the next
City Council meeting on March 6, 2023.
VIII. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 6:02 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
OF AN IDOT MFT RESOLUTION
APPROPRIATING MOTOR FUEL TAX FUNDS
FOR THE LAKE & WOODBINE BRIDGE
PROJECT DESIGN
APPROVAL APPROPRIATING 2023 REBUILD ILLINOIS BOND FUNDS
FOR PHASE II DESIGN SERVICES OF THE LAKE WOODBINE BRIDGE
•Resolution is first step in fulfilling IDOT requirements (similar to MFT)
•Rebuild Illinois Bond funds~ $1,270,000 with remainder for construction (funds must be obligated by 7/1/2025)
•FY2024 Budget Project Total $225,000 (requesting $250,000 authorization)
•Design RFP solicitation in progress (anticipating April 17, 2023 City Council)
•Phase II design duration~15 months (Phase I approval anticipated summer 2023)
•Tentative construction~ Late 2024 to Spring 2025 (depending on IDOT design review timelines)
•Action requested: Approval of an Illinois Department of Transportation Resolution Appropriating $250,000 in Rebuild
Illinois Funds to be used for Phase II Design Engineering Services of the Lake Woodbine Bridge
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE SIR WILLIAM LANE WATERMAIN
REPLACEMENT PROJECT
SIR WILLIAM LANE WATERMAIN REPLACEMENT PROJECT
•Street experienced numerous watermain breaks over last few years
•Time-consuming for operations
•Numerous resident complaints
•Includes replacement of eight other valves throughout the City
•FY2024 Budget: $950,000
•Received five bids
•Project anticipated to be completed end of August with street resurfacing to follow in early September
•Majority is directionally drilled which reduces traffic impacts and minimizes full-depth restoration
•Action requested: PW Committee Recommends City Council award the Low Bid for the Sir William Lane Watermain
Replacement Project to A Lamp Concrete Contractors, Inc., and Authorize the City Manager to Execute an Agreement in the
Amount of $888,645 and a Contingency in the Amount of $61,355 for a Total Project Cost of $950,000
Contractor Firm Bid Amount
A Lamp Concrete Contractors, Inc.$888,645
Campanella & Sons, Inc.$926,692
Lenny Hoffman Excavating Inc.$960,475
Archon Construction Co Inc $1,184,780
Joel Kennedy Constructing Corp $1,247,200
NEW BUSINESS / ACTION ITEM:
REVIEW AND APPROVAL TO CITY
COUNCIL THE FY24 ROAD SALT
PURCHASE
FY24 ROAD SALT PURCHASE
•Municipal Services salt storage bays hold a total of 2,400 tons
•On average the City uses 2,900 tons of salt per snow season
•2,400 tons represents 83% of total average season usage
•City participates in Lake County’s joint salt purchase bid; City has participated since 2016
•Current contract price per ton is $78.87; per agreement annual price increase cannot
exceed 5% per ton
•May 380 Ton Purchase: $29,971
•2023/2024 Winter Reserve Purchase: $134,158
•FY24 budget: $169,260
•Action Requested: PW Committee Recommends City Council Approve a Total
Purchase of 2,000 tons of Road Salt from Morton Salt in the Amount of
$164,129 for the FY ‘24 Winter
Salt Tonnage
Anticipated End of Season Inventory 1,200
Amount to be Delivered in April (Existing PO)+700
Amount to be Purchased in May (120% Amount –Existing Contract)+380
Pre-2023/2024 Winter Inventory 2,280
Tons to be Purchased for 2023/2024 Winter Reserve +1,620
Total Tons Available for Winter 2023/2024 3,900
FY ’24 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 5%May –August 3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval.
Crack Sealing Program Road 5%Late Summer 4/3 seeking PWC review and recommended approval to
CC; 4/17 seeking CC approval.
Concrete Streets Repair Road 5%June–July 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Annual Longline Striping Program Road 0%August 6/20 seeking PWC review and recommended approval to
CC; 7/17 seeking CC approval.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2023–2024
7/17 seeking PWC review and recommended approval to
CC; 8/7 seeking CC approval. Applied for STP-Shared grant
for land-acquisition grant.
Waukegan & Westleigh Intersection (Land Acquisition)Road 5%2023–2024 7/17 seeking PWC review and recommended approval to
CC; 8/7 seeking CC approval.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 5%June–July 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Deerpath Sidewalk Connectivity (41-Westmoreland)Sidewalk 5%TBD 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 5%Spring 2023 –Fall 2023 4/3 seeking PWC review and recommended approval to
CC; 4/17 seeking CC approval.
McLennon-Reed Bridge Repairs –MFT Resolution Bridge 0%Spring 2024 11/20/23 seeking PWC review and recommended approval
to CC; 12/4/23 seeking CC approval.
McLennon-Reed Bridge Repairs –Construction Bridge 0%Spring 2024 1/16/24 seeking PWC review and recommended approval to
CC; 2/5/24 seeking CC approval.
Lake-Woodbine Bridge Reconstruction Design PH 2 Bridge 5%Summer 2023–Fall 2024 4/3 seeking PWC review and recommended approval to
CC; 4/17 seeking CC approval.
Elawa Parking Lot Resurfacing and Expansion –Design Parking Lot 5%Summer 2023–Fall 2023 Dates TBD pending coordination first with stakeholders
Elawa Parking Lot Resurfacing and Expansion –Construction Parking Lot 0%Fall 2023 or Spring 2024 Dates TBD pending coordination first with stakeholders
Forest Park Bluff Slope Stabilization Forest Park 5%September 2023 –
April 2024
3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval. Construction to begin post
labor day 2023 and will be completed prior to 2024 beach
opening.
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%TBD
5/15 seeking PWC review and recommended approval to
CC; 6/5 seeking CC approval. Staff presented project to
HPC 1/25; project needs to return to HPC
Public Safety Water Cooled Chiller Replacement Facility 0%Fall 2023 9/18 seeking PWC review and recommended approval to
CC; 10/2 seeking CC approval.
Volwiler Carpet & Flooring Replacement Facility 0%Fall 2023 9/18 seeking PWC review and recommended approval to
CC; 10/2 seeking CC approval.
Police Department Break Room Renovation Facility 10%March –May
2/6 PWC review and recommended approval to CC; 2/21
CC approved. Working with contractor to coordinate pre-
construction meeting.
ADA Transition Plan Facilities / Right of Way / Parks 5%April –July Project RFP issued and responses received, re-evaluating
project to potentially complete in-house.
Rockefeller/McCormick/Loch Ravine Construction Ravine 5%May –September 4/17 seeking PWC review and recommended approval to
CC; 5/1 seeking CC approval.
Washington Road Ravine Construction Ravine 5%May –September 5/1 seeking PWC review and recommended approval to
CC; 5/15 seeking CC approval.
Annual Storm Sewer Lining Program Storm Sewer 5%June–August 3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval.
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 0%December 2023–Summer
2024
11/20 seeking PWC review and recommended approval to
CC; 12/4 seeking CC approval.
Beach Crane Replacement Beach 10%October
1/19 PWC review and recommended approval to CC; 2/6
CC approved. Alerted 1/30 that cranes are now 24 weeks
out from delivery due to supply chain issues. Working with
contractor and Parks & Rec staff on project timeline.
CIP PROJECT SUMMARY CHART –WATER FUND
Project Asset Category % Complete Project Timeline Notes
Sir William Lane Watermain Replacement (Lawrence-Everett)Water 5%June–August 3/6 seeking PWC review and recommended approval to
CC; 3/20 seeking CC approval.
Membrane Module Replacement Water 5%May –June
2/6 PWC review and recommended approval to CC; 2/21
CC approval. Anticipate delivery & installation to begin in
May.
Water Meter Replacement Project Design Water 5%June –September 5/15 seeking PWC review and recommended approval to
CC; 6/5 seeking CC approval.
Annual Sanitary Sewer Lining Program Sanitary 5%June–August 3/20 seeking PWC review and recommended approval to
CC; 4/3 seeking CC approval.
Manhole Lining and I&I Repairs Design Sanitary 5%Spring 2023-Summer
2023
4/17 seeking PWC review and recommended approval to
CC; 5/1 seeking CC approval.
Manhole Lining and I&I Repairs Construction Sanitary 5%TBD 7/17 seeking PWC review and recommended approval to
CC; 8/7 seeking CC approval.
ASSET, INFRASTRUCTURE, & SERVICE
HIGHLIGHTS
BUDGET / HIRING /
INNOVATION UPDATES
PUBLIC COMMENT
NEXT MEETING:
MARCH 20
ADJOURNMENT