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PUBLIC WORKS COMMITTEE 2022/07/21 Minutes 1 PUBLIC WORKS COMMITTEE MEETING THURSDAY, JULY 21 – 4:00 P.M. MUNICIPAL SERVICES BUILDING – TRAINING ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Preschlack called the meeting to order at 4:05 P.M. Aldermen Ted Notz and Nancy Novit were in attendance. Staff attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant to the Director of Public Works. Chairman Preschlack and Alderman Notz welcomed Alderman Novit to the Committee. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE MAY 26, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Notz moved to approve the May 26, 2022 Public Works Committee meeting minutes. Chairman Preschlack seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE FOREST PARK STABILZATION PROJECT Director Thomas reviewed the below summary presentation slides on the topic. The Committee and City staff discussed prior Forest Park bluff projects, the goal of this current stabilization project, the re-bid process, the ramp walkway, and the re-bid timeline. 2 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITH IDOT FOR METRA CROSSING IMPROVEMENTS AT EVERETT ROAD AND OLD MILL ROAD Superintendent Kutz reviewed the below summary presentation slide on the topic. The Committee and City staff discussed the Everett and Waukegan Intersection Improvement Project, the cost estimate developed by Metra, the time needed to accomplish the crossing improvements, the staggering of the work to be completed at the crossings, and the additional right turn lane design as part of the overall Everett and Waukegan Intersection Improvement Project. Chairman Preschlack moved to recommend approval to City Council the City’s costs related to the Inter-Governmental Agreement between the City of Lake Forest and the Illinois Department of Transportation for Metra railway crossing improvements at Everett Road and Old Mill Road as estimated at $148,480.30. Additionally, approval of a contingency of the remaining budgeted of $26,519.70 for any additional City costs related to contract overages or other direct expenses. Alderman Novit seconded the motion, which carried unanimously. 4. REVIEW AND REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF CONTRACT FOR FY23 LONGLINE STRIPING PROGRAM Superintendent of Public Works Martin reviewed the below summary presentation slide on the topic. 3 The Committee and City staff discussed anticipated annual escalator percentage associated with program costs and timing of when the program work is completed. Alderman Novit moved to recommend approval to City Council award the FY23 Long Line Striping Program to Superior Road Striping, Inc. in the amount of $85,000. Alderman Notz seconded the motion, which carried unanimously. III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS The Committee and City staff reviewed the below presentation slide. 4 IV. FY ’23 PROJECT ROADMAP STATUS CHART The Committee and City staff reviewed the below prestation slides. 5 The Committee and City staff discussed the IDOT Pump Station Project, the ComEd Bridge Replacement Project, the resurfacing of Deerpath Road, the Woodland and Illinois Bridge Replacement Project, and the Rockefeller / McCormick / Loch Ravine Project. V. BUDGET / HIRING / INNOVATION UPDATES Superintendent Martin provided the Committee with an update on the Gas Light LED Conversion Program. VI. PUBLIC COMMENT There was no public comment. VII. NEXT MEETING – August 22, 2022 The Committee agreed to meet on August 22, 2022 at Forest Park. VIII. ADJOURNMENT Alderman Notz moved to adjourn the meeting of the Public Works Committee at 5:24 P.M. Alderman Novit seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant to the Director of Public Works