PUBLIC WORKS COMMITTEE 2022/05/26 Minutes
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PUBLIC WORKS COMMITTEE MEETING
THURSDAY, MAY 26 – 4:30 P.M.
BURR OAK STORM SEWER PROJECT SITE & CITY HALL COUNCIL CHAMBERS
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 4:50 P.M. Alderman Ted
Notz was in attendance. Alderman Karras was not in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Jim Shaw, Director of Innovation and Technology; Joe Gabanski,
Assistant Director of Innovation and Technology; Cameron Burrell, Business
Analyst and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – BURR OAK AREA STORM SEWER
IMPROVEMENT PROJECT UPDATE / TOUR
Chairman Preschlack thanked City staff for the tour of the Burr Oak Area Storm
Sewer Improvement Project. He explained that he was pleased project
construction was progressing according to schedule.
III. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF APRIL 27, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the April 27, 2022 Public Works Committee
meeting minutes. Chairman Preschlack seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF CONTRACT
FOR PUBLIC WORKS / PARKS / FORESTRY WORK ORDER SYSTEM
Business Analyst Burrell reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the City’s current online citizen request
system and software, the various types and sizes of municipalities utilizing a
Cartegraph work order system, the costs associated with system implementation
and the annual subscription service, time saving efficiencies that will be realized
with the implementation of a work order system, and contract negotiations.
Alderman Notz moved to recommend approval to City Council award of
contract with Cartegraph Systems LLC to purchase software and services for a
work orders management system as budgeted in FY23 Capital Plan in the
amount of $99,800 to include a 5% contingency in the amount of $4,990 for a
total cost of $104,790. Additionally, approve three-year agreement for
annual subscription services included in the FY2024 – FY2027 operating budget
for the sum of $143,264. Chairman Preschlack seconded the motion, which
carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
2022 SEWER LINING PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the locations of the storm sewers that will
be lined and how storm sewers are selected and prioritized for lining.
Chairman Preschlack moved to recommend approval to City Council award of
the low bid for the 2022 Storm Sewer Lining Program to Hoerr Construction, Inc.
and authorize the City Manager to execute an agreement in an amount not to
exceed $180,000. Alderman Notz seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
PROFESSIONAL SERVICES AGREEMENT FOR JANITORIAL SERVICES
Assistant to the Public Works Director Lockefeer reviewed the below summary
presentation slide on the topic.
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The Committee and City staff discussed the 3% price increase.
Alderman Notz moved to recommend approval to City Council award
Multisystem Management Company a one-year janitorial services agreement
and authorize the City Manager to execute an agreement in the amount of
$225,035. Chairman Preschlack seconded the motion, which carried
unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
PROFESSIONAL SERVICES AGREEMENT FOR HVAC CONTROLS SERVICES
Assistant to the Public Works Director Lockefeer reviewed the below summary
presentation slide on the topic.
The Committee and City staff discussed the once-a-year system replacement
service included in the obtained pricing and Lakeland HVAC Automation’s
experience with HVAC controls systems.
Alderman Notz moved to recommend approval to City Council award Lakeland
HVAC Automation a five-year HVAC Controls Services Agreement and authorize
the City Manager to execute an agreement in the amount of $50,978. Chairman
Preschlack seconded the motion, which carried unanimously.
IV. FY ’23 PROJECT ROADMAP STATUS CHART
The Committee and City staff discussed the ComEd Bridge Replacement Project,
IDOT Pump Station Project, and general supply chain challenges that have been
impacting some City operations and projects.
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V. BUDGET / HIRING / INNOVATION UPDATES – RETIREMENT OF BILL BORZICK,
BUILDING MAINTENANCE SUPERVISOR
The Committee congratulated Mr. Borzick on his well-deserved retirement.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – June 16, 2022
The Committee agreed to meet on June 16, 2022, if needed.
VIII. ADJOURNMENT
Chairman Preschlack moved to adjourn the meeting of the Public Works
Committee at 5:32 P.M. Alderman Notz seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works