PUBLIC WORKS COMMITTEE 2022/08/22 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, AUGUST 22, 2022 – 4:00 P.M.
FOREST PARK – UPPER SOUTH PARKING LOT
AGENDA
I. ROLL CALL/CALL TO ORDER
Jim Preschlack, Chairman
Ted Notz
Nancy Novit
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – FOREST PARK BLUFF
STABILIZATION PROJECT UPDATE – MICHAEL THOMAS & DAVE KRAFT
III. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JULY 21, 2022 PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
SAND NOURISHMENT PROJECT BID – CHUCK MYERS
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
ELAWA AND CITY HALL TUCK POINTING PROJECT BID – JIM LOCKEFEER
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE PURCHASE OF
MOBIL DIESEL EFFICIENT FUEL – DAN MARTIN
IV. FY ’23 PROJECT ROADMAP STATUS CHART
V. BUDGET / HIRING / INNOVATION UPDATES
VI. PUBLIC COMMENT
VII. NEXT MEETING – SEPTEMBER 15 (IF NEEDED)
VIII. ADJOURNMENT
ASSET, INFRASTRUCTURE, & SERVICE
HIGHLIGHTS – FOREST PARK BLUFF
STABILIZATION PROJECT UPDATE
FOREST PARK BLUFF STABILIZATION PROJECT UPDATE
•Project Budget: $3,500,000
•Soldier pile wall installations along the top center area of the bluff for stabilization
•Originally bid opening July 19 (rejected to due incomplete bids); re-bid opening August 16
•Work was originally to be completed October 2022 –May 2023
•Due to budget overage,staff recommending that the project be delayed to FY24
•Following discussions with project engineer, staff is comfortable with low risk associated with bluff movements over the course of
this next year
•Next steps: Staff to re-evaluate project budget during upcoming Capital Improvement Program entry (mid-October) utilizing costs
from the bid openings; staff to recommend updated budget for FY24 at November CIP budget meeting
Firm 7/19/22 Bid $8/16/22 Bid $
John Keno and Company $3,443,008 $3,869,106
V3 Construction Group $4,007,583 $4,449,192
FOREST PARK BLUFF STABILIZATION PROJECT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF JULY 21, 2022 PUBLIC
WORKS COMMITTEE MEETING MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
THURSDAY, JULY 21 – 4:00 P.M.
MUNICIPAL SERVICES BUILDING – TRAINING ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Preschlack called the meeting to order at 4:05 P.M. Aldermen Ted
Notz and Nancy Novit were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
Chairman Preschlack and Alderman Notz welcomed Alderman Novit to the
Committee.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MAY 26, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the May 26, 2022 Public Works Committee
meeting minutes. Chairman Preschlack seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FOREST PARK STABILZATION PROJECT
Director Thomas reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed prior Forest Park bluff projects, the goal
of this current stabilization project, the re-bid process, the ramp walkway, and
the re-bid timeline.
2
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
INTERGOVERNMENTAL AGREEMENT WITH IDOT FOR METRA CROSSING
IMPROVEMENTS AT EVERETT ROAD AND OLD MILL ROAD
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the Everett and Waukegan Intersection
Improvement Project, the cost estimate developed by Metra, the time needed
to accomplish the crossing improvements, the staggering of the work to be
completed at the crossings, and the additional right turn lane design as part of
the overall Everett and Waukegan Intersection Improvement Project.
Chairman Preschlack moved to recommend approval to City Council the City’s
costs related to the Inter-Governmental Agreement between the City of Lake
Forest and the Illinois Department of Transportation for Metra railway crossing
improvements at Everett Road and Old Mill Road as estimated at $148,480.30.
Additionally, approval of a contingency of the remaining budgeted of
$26,519.70 for any additional City costs related to contract overages or other
direct expenses. Alderman Novit seconded the motion, which carried
unanimously.
4. REVIEW AND REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
CONTRACT FOR FY23 LONGLINE STRIPING PROGRAM
Superintendent of Public Works Martin reviewed the below summary
presentation slide on the topic.
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The Committee and City staff discussed anticipated annual escalator
percentage associated with program costs and timing of when the program
work is completed.
Alderman Novit moved to recommend approval to City Council award the FY23
Long Line Striping Program to Superior Road Striping, Inc. in the amount of
$85,000. Alderman Notz seconded the motion, which carried unanimously.
III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
The Committee and City staff reviewed the below presentation slide.
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IV. FY ’23 PROJECT ROADMAP STATUS CHART
The Committee and City staff reviewed the below prestation slides.
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The Committee and City staff discussed the IDOT Pump Station Project, the
ComEd Bridge Replacement Project, the resurfacing of Deerpath Road, the
Woodland and Illinois Bridge Replacement Project, and the Rockefeller /
McCormick / Loch Ravine Project.
V. BUDGET / HIRING / INNOVATION UPDATES
Superintendent Martin provided the Committee with an update on the Gas Light
LED Conversion Program.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – August 22, 2022
The Committee agreed to meet on August 22, 2022 at Forest Park.
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:24 P.M. Alderman Novit seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF THE SAND
NOURISHMENT PROJECT BID
BEACH RESTORATION PROJECT
•FY23 Budget: Capital Fund $325,000 (Design & Construction)
•2021 Beach Profile Study identified long-term monitoring & maintenance needs
to ensure continued protection of this highly valued asset
•Sand has migrated from the Cell 1 beach area, leaving the area sand-deficient
and at risk of increased shoreline erosion
•Project includes:
•Placement of 4850 cubic yards of sand in Cell #1
•Sand is composed of 52% Torpedo Sand and 48% Bird’s-Eye Sand
•Approximately 240 truckloads will be delivered to beach
•Permitting is underway with ACOE and IDNR
•Received two proposals for construction services:
•Staff recommends awarding a contract to John Keno & Co as the low bidder,
and their extensive knowledge and experience with beach grading
•Action requested: PW Committee recommends City Council
approve the Beach Cell #1 sand restoration project to John Keno &
Co, in the amount of $258,363 plus 4% contingency in the amount of
$10,000, for a total of $268,363.
Firm Proposal $
John Keno & Co, Inc.$258,363
Misfits Construction $277,300
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF THE ELAWA
AND CITY HALL TUCK POINTING
PROJECT BID
ELAWA & CITY HALL TUCK POINTING AND ELAWA GARDEN WALL
REPAIR PROJECT
•Project Budget: $100,000
•Tuck pointing of exterior building walls at Elawa due to deteriorated mortar; garden
wall failed this past March
•City Hall tuck pointing costs for more minor repairs sought via the Elawa bid
opportunity; FY23 operating capital budgeted funds ($30,000)
•Bid opening August 18 (see following slide for bid table)
•Bruce Brugioni Construction Co. firm has significant historic masonry and tuck
pointing experience; most recently successfully completed FY22 Senior Center Tuck
Pointing Project
•Work to be completed fall of 2022 and/or spring of 2023
•Action Requested: PW Committee Recommends City Council Award of Bid
to Bruce Brugioni Construction Co. for the Elawa Tuck Pointing & Garden
Wall Repair Project in the Amount of $115,279 to include a 10%
Contingency in the Amount of $11,600 for a grand total of $126,879
ELAWA TUCK POINTING & GARDEN WALL REPAIR PROJECT
Firm Elawa
Tuck Pointing
Elawa
Wall Repair
City Hall
Tuck Pointing TOTAL
Bruce Brugioni Construction Co. $65,835 $30,044 $19,400 $115,279
Otto Baum Company, Inc.$82,620 $88,395 $35,460 $206,475
Red Feather Group $89,500 $102,000 $43,000 $234,500
April Building Services. Inc.$124,000 $72,500 $52,450 $248,950
J.S.L. Building Restoration Group, Inc.$199,370 $121,200 $29,150 $349,720
Berglund Construction $233,000 $192,000 $88,000 $513,000
Ramirez Group LLC $290,700 $225,900 $179,202 $695,802
Continental Construction, Inc.$365,000 $232,000 $388,000 $985,000
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL THE PURCHASE OF
MOBIL DIESEL EFFICIENT FUEL
MOBIL DIESEL EFFICIENT FUEL
•Fleet manages and maintains approximately 234 rolling pieces of vehicles & equipment: 98 diesel, 94 gasoline & 42 other
•Fleet operates the fueling station at the MS Building providing fuel for all City vehicles and equipment
•Fueling station is accessible 24 hours/day and usage is monitored using a tracking software
•City’s fleet uses on average 87,000 gallons of diesel fuel per year and 68,000 gallons of unleaded gasoline.; fuel is budgeted each Fiscal
Year in the Fleet Operating Budget (FY23 budget is $390,000)
•Current purchasing practices: email request for bids to list of fuel vendors due at 8:00 am next day (bids are good for 24 hours),
lowest qualified bid awarded and fuel delivered the same or next day
MOBIL DIESEL EFFICIENT FUEL
•To meet the US EPA’s exhaust emissions requirements, diesel engine manufactures modified after treatments or exhaust systems
•After treatment solution includes specialized regenerative filters to collect deposits and impurities resulting from burning diesel
and catalyst systems to convert gasses to nitrogen and water
•Mobil Diesel Efficient (MDE) is a patented reformulated cleaner diesel fuel targeted to be used with modern engine fuel systems,
resulting in less particulate matter, lower emissions and significantly reduces after treatment repairs
•Independent studies of MDE has proven it produces a 2% increase in milage, measurable increases in power and performance. In
addition, the use of MDE does not require using additional winter treatments to prevent the gelling of fuel; Currently, an off -the-shelf
cost for anti-gelling treatment costs $0.24 per gallon
•Recommended purchasing practice for diesel fuel: Purchase via the Suburban Purchasing Co-Operative (SPC), awarded to Al Warren
Oil
•Per Section 3.5 of the City’s Purchasing Directive, purchases can be made via a variety of governmental joint purchasing
programs. Specific items are bid nationally and conform to all requirements of the Illinois State bidding laws
•Under the SPC contract fuel is priced @ $0.045 over the Oil Price Information Service (OPIS) –Low Chicago posted price for the
day for B5 bio-diesel; Mobil Diesel Efficient is an additional $0.03 per gallon; equates to annual $2,600 cost (utilizing annual diesel fuel
usage average)
•Action Requested: PW Committee Recommends City Council Award of Contract for Bulk Purchase of Mobil Diesel
Efficient Fuel to the Suburban Purchasing Cooperative’s Low Bidder, Al Warren Oil Co., Inc.
FY ’23 PROJECT ROADMAP
STATUS CHART
PROJECT ROADMAP –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waveland Park: W Parking Lot Resurface & Expansion Parking Lot 100%Early May –Mid June Complete
Forest Ave Parking Lot Resurfacing Parking Lot 25%Late July –Late August
Bids reviewed by PWC 2/17; CC approved 3/7; started
concrete work in early August after LF Day, will start paving
work after Rec. concert and completed by Labor Day
Public Safety Fire Garage Roof Replacement Facility 100%Early May –Mid June Complete
Elawa / City Hall / CNW Tuckpointing Facility 10%Spring of 2022 Project currently out to bid; PWC review 8/22 and CC 9/6
Annual Asphalt Resurfacing & Patching Program Road 99%Mid May -Early August All streets have been resurfaced and striped; pothole
patching began and is substantially complete
Waukegan & Everett Intersection -Metra Upgrades Road 10%Fall Agreements with Metra finalized, CC approved August 1 for
work to begin in fall, 2022
Deerpath Streetscape Project Phase II Design Road 35%February 2022 –
September 2023
Approved firm has begun Phase II design efforts; submitting
ITEP application for construction funding September 2022
Annual Concrete Sidewalks &Curbs Repairs Road & Sidewalk 95%August Project complete with only punch list items remaining
Pavement Management Program Road & Paths 70%Mid May –September Data analysis phase underway; final report to be presented
at November Budget Meeting
RT. 60 Bike Path Phase II Design (Academy-Field Dr)Path 15%May 2022 –
September 2023
Design and construction funding secured from ITEP;
working with IDOT to obtain Phase I approval
Illinois & Woodland Pedestrian Bridge Construction Bridge 50%TBD
Woodland pedestrian bridge has been replaced and is back
open to pedestrians and bicyclists. Illinois pedestrian
bridge’s contractor and staff are coordinating with ComEd
to complete necessary relocations prior to removal and
installation of Illinois bridge adjacent to ComEd wires;
bridge work is anticipated in fall
Lake-Woodbine Bridge Reconstruction Design PH 1/2 Bridge 40%May 2022 –Fall 2024
HPC approval 3/16; finalizing Phase I Design; Phase II RFP
early or late fall; waiting to hear on IDOT grant application
status
PROJECT ROADMAP –CAPITAL FUND (CONTINUED)
Project Asset Category % Complete Project Timeline Notes
McLennon-Reed Bridge Repairs Design Bridge 30%May –September
Proposals reviewed by PWC 4/19 and CC approved 5/2;
survey completed; design to be substantially completed by
September 2022
Rockefeller/McCormick/Loch Ravine Design Ravine 55%May –September Proposals reviewed by PWC 4/19 and CC approved 5/2;
design to be substantially completed by September 2022
Seminary Ravine Improvements -Design Ravine 55%May –September Proposals reviewed by PWC 4/19 and CC approved 5/2;
design to be substantially completed by September 2022
Capital Equipment -All Funds Capital Equipment 85%Ongoing F.Y. 23 equipment ordered; waiting for deliveries
Burr Oak Storm Sewer Construction Storm Sewer 70%May –Early October
All storm sewer installation complete; StormTrap installation
began on 8/17 and is anticipated to be completed by mid-
September; Concrete, asphalt, and landscape work to follow;
weekly updates found at www.cityoflakeforest.com/burroak
Ahwahnee Road Storm Sewer Upgrade Design Storm Sewer 15%May –September
Proposals reviewed by PWC 4/19 and CC approved 5/2;
engineering consultant has run various drainage models; City
staff met with Onwentsia Club on 6/20, 7/7 & 8/9 to discuss
running proposed storm sewer through their course to the
creek; coordination with Onwentsia Club is ongoing
Annual Storm Sewer Lining Program Storm Sewer 50%August –September
Bid opening on 5/19, bids reviewed by PWC 5/26 and CC
approved 6/6; initial cleaning complete; lining to start early
September
Forest Park Bluff Slope Stabilization &
Boardwalk Forest Park Bluff 0%September 2022 –
May 2023
Bid opening 8/16; both projects exceeded budgeted amount
and will be re-evaluated at November budget meeting
ADA Transition Plan Facilities / Parks /
Roads / Sidewalks 5%May –September Project to be re-evaluated during upcoming budget cycle
Annual Gas Light Conversion Program Street Lighting 20%Ongoing
2022-23 conversion areas underway; currently converting
eight lights behind HS (Edgewood t0 Noble & Spruce to
Sheridan)
Annual Longline Striping Program Street 0%Fall Approved 8/1; striping to begin prior to the end of August
PROJECT ROADMAP –WATER FUND
Project Asset Category % Complete Project Timeline Notes
Deerpath Watermain Replacement (Ahwahnee Ln-Golf)Water 100%March –End of May Completed
Pump VFD Upgrade Water 30%May –October
Bids reviewed by PWC 2/17; CC approved
3/7; equipment submittals reviewed and VFDs
delivery mid-September.
Water Plant: Membrane Filter Modules Water 100%May CC approval 5/2; module installation complete
Spruce and Sheridan Pump Replacement Sanitary 100%May –October Complete
Annual Hydrant Painting Program Water & Sewer 0%Fall Annually paint approximately 200 hydrants
Annual Leak Detection Program Water 100%September Final report received; Water & Sewer staff
making necessary repairs this summer and fall
Water Distribution Pressure Sensors Water 60%Late Fall
Equipment ordered; sensors received; 50% of
electrical cabinets completed; continue
waiting for ComEd supply connections
Valve Repairs Water 99%September Project included the replacement of faulty
valves
Annual Valve Exercising Program Water 100%July Annually exercise 20% of all water
distribution valves
BUDGET / HIRING /
INNOVATION UPDATES
PUBLIC COMMENT
NEXT MEETING:
SEPTEMBER 15 (IF NEEDED)
ADJOURNMENT