PUBLIC WORKS COMMITTEE 2022/04/27 Minutes
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PUBLIC WORKS COMMITTEE MEETING
WEDNESDAY, APRIL 27, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Aldermen Jennifer Karras and Ted Notz were in attendance.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Chuck Myers, Superintendent of Parks & Forestry and Jim Lockefeer,
Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF APRIL 19, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the April 19, 2022 Public Works Committee
meeting minutes. Alderman Karras seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ARCHITECTURE/ENGINEERING SERVICES FOR SYNTHETIC TURF FIELD AT DEERPATH
COMMUNITY PARK
Superintendent Myers reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the City staff team that was comprised
to develop the Request for Proposal (RFP) and review the proposals received,
the cost difference between the proposals received, the review criteria that was
utilized to evaluate proposals, Hitchcock Design Group project experience
related to synthetic turf, Hey and Associates experience related to sustainability
and green infrastructure, the standard timing related to City RFP issuance and
solicitation, past City work and projects completed by Hitchcock Design Group,
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Hitchcock Design Group’s experience with different types of synthetic turf infill,
the estimated useful life of the synthetic turf infill, and field playability.
Alderman Notz moved to recommend approval to City Council award of
architecture and engineering services for the new synthetic turf field at Deerpath
Community Park to Hitchcock Design Group in the amount of $388,000, plus 10%
continency in the amount of $38,800, for a total of $426,800. Alderman Karras
seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF CONTRACT
TO PURCHASE REPLACEMENT MEMBRANE MODULES AT THE WATER TREATMENT
PLANT
Superintendent Martin reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the overall positive health and high
confidence of the City’s Water Plant.
Alderman Notz moved to recommend approval to City Council of award of
contract to Zenon Environmental Corporation [doing business as Suez Water
Technologies & Solutions] to purchase 288 replacement membrane modules
included in the FY ’23 budget, in the amount of $205,000 and $10,000 for on-site
technical support, for a total of $215,000. Alderman Karras seconded the motion,
which carried unanimously.
III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no Committee discussions.
IV. FY ’23 PROJECT ROADMAP STATUS CHART
There were no Committee discussions.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no Committee discussions.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – May 26, 2022
The Committee agreed to meet on May 26, 2022.
VIII. ADJOURNMENT
Alderman Karas moved to adjourn the meeting of the Public Works Committee
at 5:07 P.M. Alderman Notz seconded the motion, which carried unanimously.
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Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works