PUBLIC WORKS COMMITTEE 2022/04/19 Minutes
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PUBLIC WORKS COMMITTEE MEETING
TUESDAY, APRIL 19, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:08 P.M.
Alderman Jennifer Karras was present. Alderman Notz joined the meeting at 4:10
P.M.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF APRIL 6, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Karras moved to approve the April 6, 2022 Public Works Committee
meeting minutes. Chairman Preschlack seconded the motion, which carried
unanimously.
2. REVIEW OF VARIOUS PROJECT DESIGN BUDGETS (INFORMATION ONLY)
Director Thomas reviewed the below summary presentation slide on the topic.
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Director Thomas explained that Superintendent Kutz and Assistant to the Director
Lockefeer will review each item in more detail.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
ROCKEFELLER/MCCORMICK/LOCH RAVINE DESIGN
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
The Committee and City staff discussed the project budget, the difference in the
proposal pricing received, the age of the City storm sewer infrastructure located
in the project design areas, ravine best management design practices and the
estimated useful life of completed repairs, City staff discussions in following up
with Gewalt Hamilton Associates on their project scope understanding and
proposal price, and past City ravine projects.
Alderman Notz moved to recommend approval to City Council award of design
engineering services for the Rockefeller/McCormick/Loch Ravine Project to
Gewalt Hamilton Associates and authorization of the City Manager to execute
an agreement in the amount of $46,400 to include a 5% contingency in the
amount of $2,320 for a total cost of $48,720. Alderman Karras seconded the
motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
SEMINARY RAVINE IMPROVEMENTS DESIGN
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff discussed the project budget, the difference in the
proposal pricing received, the completed project pre-design study, and City
staff discussions in following up with Hey & Associates on their project scope
understanding and proposal price.
Alderman Notz moved to recommend approval to City Council award of design
engineering services for the Seminary Ravine Improvements Project to Hey and
Associates, Inc., and authorize the City Manager to execute an agreement in
the amount of $199,050 to include a 5% contingency in the amount of $9,953 for
a total cost of $209,003. Alderman Karras seconded the motion, which carried
unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE RTE. 60
BIKE PATH DESIGN
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff discussed the project budget, the IDOT ITEP project
grant award, the project construction schedule and estimate, the benefits of the
path to Lake Forest residents and visitors, the length of the path, crosswalk needs
to support the new path, communications on promoting the project and the
grant award, the potential to further connect the path over the tollway with
Mettawa, and future path connection opportunities.
Alderman Notz moved to recommend approval to City Council award Phase II
design engineering services for the Rte. 60 Bike Path Project to Gewalt Hamilton
Associates., and authorize the City Manager to execute an agreement in the
amount of $132,909, to include a 5% contingency in the amount of $6,645 for a
total cost of $139,554. Alderman Karras seconded the motion, which carried
unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MCLENNON-REED BRIDGE REPAIRS DESIGN
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed this project’s bridge rehabilitation design
versus bridge reconstruction design, the estimated useful of the bridge after
repairs are completed, and project communications.
Alderman Notz moved to recommend approval to City Council award of design
engineering services for the McLennon-Reed Bridge Repairs Design to Wiss,
Janney, Elstner Associates, Inc. and authorize the City Manager to execute an
agreement in the amount of $131,850 to include a 5% contingency in the
amount of $6,593 for a total cost of $138,443. Alderman Karras seconded the
motion, which carried unanimously.
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7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
AHWAHNEE ROAD STORM SEWER UPGRADE DESIGN
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the past City stormwater studies and
plans, this project’s specific priority rank, the flooding experienced in this project
area, the IDOT Pump Station Project and its relationship to this project design,
and project design modeling.
Alderman Notz moved to recommend approval to City Council award of design
engineering services for the Ahwahnee Road Area Storm Sewer Improvements
Project to Baxter & Woodman, Inc., and authorize the City Manager to execute
an agreement in the amount of $241,000 to include a 5% contingency in the
amount of $12,050 for a total cost of $253,050.
III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
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The Committee discussed scheduling project tours during the summer months.
IV. FY ’23 PROJECT ROADMAP STATUS CHART
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The Committee and City staff discussed the Deerpath Water Main Project, the
ComEd Bridge Replacement Project, the Burr Oak Area Storm Sewer
Improvement Project, and the new athletic field cameras to be installed at
Everett Park.
V. BUDGET / HIRING / INNOVATION UPDATES
Director Thomas provided a brief update on seasonal employee hiring.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING – April 27, 2022
The Committee agreed to meet on April 27, 2022.
VIII. ADJOURNMENT
Alderman Karas moved to adjourn the meeting of the Public Works Committee
at 5:44 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works