PUBLIC WORKS COMMITTEE 2022/04/06 Minutes
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PUBLIC WORKS COMMITTEE MEETING
WEDNESDAY, APRIL 6, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:10 P.M.
Aldermen Jennifer Karras and Ted Notz were present.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works and Jim Lockefeer, Assistant
to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF MARCH 3, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 3, 2022 Public Works Committee
meeting minutes. Chairman Preschlack seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE CITY
ENGINEERING SERVICES AGREEMENT
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed benefits of a third-party firm providing
City Engineering Services, other surrounding municipalities that utilize third-party
engineering services, the staff City review process of the two proposals received,
the Engineering Section’s permit review process.
Alderman Notz moved to recommend to City Council award of a one-year
professional services agreement for the City Engineering Services to Gewalt
Hamilton Associates, Inc., and authorization of the City Manager to execute an
agreement in an amount not to exceed $43,000. Alderman Karras seconded the
motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
SPRUCE LIFT STATION PUMP REPLACEMENT PROJECT
Superintendent Martin reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the health of the City’s sanitary sewer
system, redundancy and contingency planning measures featured within
sanitary sewer lift stations, areas in town that utilize septic systems, and the
construction of the Spruce Lift Station by the State in the 1990s.
Alderman Notz moved to recommend approval to City Council award of bid
to Northern Divers USA to purchase and install three new pumps for the
Spruce and Sheridan Sanitary Lift Station for the Sum of $94,725 Plus a 5%
Contingency of $4,750 for a Total of $99,475. Alderman Karras seconded the
motion, which carried unanimously.
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III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
The Committee discussed scheduling a tour over the summer of the sanitary
sewer lift stations.
IV. FY ’23 PROJECT ROADMAP STATUS CHART
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The Committee and City staff discussed the ComEd Bridge Replacement Project,
Deerpath Water Main Replacement Project, the resurfacing of Deerpath Road,
potential opportunities to thank the community once all major projects on
Deerpath Road are completed, the State’s Pump Station Project, completing a
video recording for residents to view the inside of the completed Pump Station
building, and the Deerpath Streetscape Project.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING – April 19, 2022
The Committee agreed to meet both on April 19, 2022 and April 27, 2022.
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VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:09 P.M. Alderman Karas seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works