PUBLIC WORKS COMMITTEE 2022/03/03 Minutes
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PUBLIC WORKS COMMITTEE MEETING
THURSDAY, MARCH 3, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Aldermen Jennifer Karras and Ted Notz were present.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant to
the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 17, 2022 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the February 17, 2022 Public Works
Committee meeting minutes. Alderman Karras seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ANNUAL ASPHALT RESURFACING & PATCHING PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed Lake Bluff’s patching and resurfacing
program, benefits of conducting a joint bid with Lake Bluff, quantity unit cost
increases related to inflation, and City resurfacing specifications and standards.
Alderman Notz moved to recommend to City Council award of the low bid for
the 2022 Patching & Resurfacing Project to Peter Baker & Son Co. and authorize
the City Manager to execute an agreement in the amount not to exceed
$850,000. Alderman Karras seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
PUBLIC SAFETY BUILDING ROOF REPLACEMENT PROJECT
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
The Committee and City staff discussed bid documentation requirements, the
20-year manufacturer’s warranty, and Riddiford Roofing references and prior
experiences.
Alderman Notz moved to recommend approval to City Council award of bid for
the Public Safety Fire Garage Roof Replacement Project, subject to an increased
project budget, to Riddiford Roofing and authorize the City Manager to execute
an agreement in the amount of $378,636 plus 10% contingency in the amount of
$37,864 for a grand total of $416,500. Alderman Karras seconded the motion,
which carried unanimously.
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4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
BURR OAK AREA STORM SEWER IMPROVEMENT PROJECT
Director Thomas reviewed the below summary presentation slides on the topic.
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The Committee and City staff discussed anticipated timing of the State and Lake
County SMC agreement execution, DiMeo Brothers comfort with the timeline
moving forward in continuing to hold their bid pricing, utilizing contingency funds
to support the low bid firm’s hold of their original bid price, and DiMeo Brother’s
experience in working with outside grant funding sources.
Alderman Karras moved to recommend approval to City Council, contingent
upon final legal counsel approval of the Lake Forest / SMC IGA, authorize the
City Manager to execute an agreement for construction of the Burr Oak Area
Storm Sewer Project to DiMeo Brothers, Inc. for $4,554,026, plus a 10%
contingency of $455,403, for a total not-to-exceed agreement amount of
$5,009,429. Chairman Preschlack seconded the motion, which carried
unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
CONSTRUCTION ASSISTANCE SERVICES FOR THE BURR OAK AREA STORM SEWER
IMPROVEMENT PROJECT
Director Thomas reviewed the below summary presentation slide on the topic.
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Alderman Karras moved to recommend approval to City Council, contingent
upon final legal counsel approval of the Lake Forest / Lake County Stormwater
Management Inter-Governmental Agreement, authorize the City Manager to
execute an agreement for construction assistance services for the Burr Oak Area
Storm Sewer Project to GeWalt Hamilton Associates, Inc. in an amount not-to-
exceed $40,250. Alderman Notz seconded the motion, which carried
unanimously.
6. REVIEW AND APPROVE PUBLIC WORKS COMMITTEE MEETING SCHEDULE CHANGES
Director Thomas reviewed the below summary presentation slide on the topic.
There was unanimous Committee consensus in approving the schedule changes.
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III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – COMED BRIDGE REPLACEMENT
UPDATE
Director Thomas reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed communications efforts and plans to
share information on the various projects.
IV. FY ’22 PROJECT ROADMAP STATUS CHART
There were no discussions on the FY ‘22 Project Roadmap Status Chart.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on Budget / Hiring / Innovation Updates.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING – April 6, 2022
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:21 P.M. Alderman Karas seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works