PUBLIC WORKS COMMITTEE 2022/02/17 Minutes
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PUBLIC WORKS COMMITTEE MEETING
THURSDAY, FEBRUARY 17, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Aldermen Jennifer Karras and Ted Notz were present.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 8, 2022 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the February 8, 2022 Public Works Committee
meeting minutes. Alderman Karras seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WAVELAND PARK & FOREST AVENUE PARKING LOT PROJECTS
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the sustainability funding associated with
the projects and electronic vehicle charging station use.
Alderman Notz moved to recommend to City Council approval
of the award the low bid for the Waveland Park & Forest Avenue 2022 Parking
Lot Improvements to Maneval Construction and authorize the City Manager to
execute an agreement in the amount of $397,912.78 as well as approving a 10%
contingency in the amount of $39,791.27 for a total cost of $437,704.05 and the
approval of a purchase from Carbon Day EV Charging in the amount of $24,426
for two EV stations. Alderman Karras seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF AN
AGREEMENT FOR THE PAVEMENT MANAGEMENT PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the data gathered through the program
and the utilization of the data in recommending streets to be resurfaced.
Alderman Notz moved to recommend approval to City Council award the 2022
Pavement Management Program to Infrastructure Management Services and
authorize the City Manager to execute an agreement in an amount not to
exceed $125,000 Alderman Karras seconded the motion, which carried
unanimously.
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4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
STREET CRACK SEALING PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the prioritization of cracks to be sealed
and the City’s online resident service request system’s ability to allow residents to
submit roadway issues.
Alderman Notz moved to recommend approval to City Council award the low
bid for the 2022 Crack Sealing Project to Patriot Pavement Maintenance, Inc.
and authorize the City Manager to execute an agreement in an amount not to
exceed $35,000. Alderman Karras seconded the motion, which carried
unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WATER PLANT PUMP VFD REPLACEMENT PROJECT
Superintendent Martin reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the future of VFD technology and
estimated useful life of new VFDs.
Alderman Notz moved to recommend approval to City Council award of two-
year agreement with Midwest Power to replace Water Treatment Plant’s
Variable Frequency Drives for the sum of $362,511 plus a 5% contingency of
$18,125 for a total of $380,636. Alderman Karras seconded the motion, which
carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
PUBLIC SAFETY BUILDING ROOF REPLACEMENT PROJECT
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff discussed the areas of the Public Safety Building
roof to be replaced and the remaining estimated useful life of the area not
recommended to be replaced.
Alderman Notz moved to recommend approval to City Council award of bid for
the Public Safety Fire Garage Roof Replacement Project to YAD Construction
and authorize the City Manager to execute an agreement in the amount of
$249,050 plus 10% contingency in the amount of $24,905 for a grand total of
$273,955. Alderman Karras seconded the motion, which carried unanimously.
III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
Director Thomas provided the committee with an update on the ComEd Bridge
Replacement Project. He explained that ComEd was working through their bid
process to approve a construction contractor. He explained that ComEd was still
seeking to completely close Deerpath Road at the bridge during the week of
Spring Break from Saturday, March 19 through Sunday, March 27. He explained
that there have been some public communications that have already been
released and those efforts will continue.
Director Thomas provided the Committee with an update on the Burr Oak Area
Storm Sewer Improvement Project. He explained that the City was still awaiting
the approval of the grant agreement between the State and Lake County
Stormwater Management Commission (SMC). He explained that once that
agreement is executed, Lake County SMC and the City can execute the Burr
Oak Area Storm Sewer Improvement Project agreement. Chairman Preschlack
thanked the Mayor and staff for the efforts in keeping this Project moving
forward.
IV. FY ’22 PROJECT ROADMAP STATUS CHART
Alderman Karras explained that she attended the Lake and Woodbine
neighborhood bridge meeting yesterday evening. She explained that the
meeting went well and thanked staff for their efforts.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on budget / hiring / innovation updates.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – MARCH 3, 2022
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
4:48 P.M. Alderman Karas seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works