PUBLIC WORKS COMMITTEE 2022/02/08 Minutes
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PUBLIC WORKS COMMITTEE MEETING
TUESDAY FEBRUARY 8, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Aldermen Jennifer Karras and Ted Notz were present.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JANUARY 10, 2022 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the January 10, 2022 Public Works Committee
meeting minutes. Alderman Karras seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE COMPLETE
STREETS POLICY
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic. He explained that the draft Complete Streets Policy was
included in the Committee’s meeting packet.
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The Committee and City staff discussed where the Complete Streets approach
originated from.
Alderman Notz moved to recommend to City Council approval
of the Complete Streets Policy. Alderman Karras seconded the motion, which
carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL WAIVER OF BID
REQUIREMENTS AND PURCHASE OF EPOXY FLOOR COATING MATERIAL
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
The Committee and City staff discussed the pricing of other similar epoxy
products, completing the repair work versus applying a new epoxy coat to the
entire garage, and floor cleaning practices.
Alderman Notz moved to recommend approval to City Council waiver of the
bid process and approval of a purchase of epoxy floor materials with ICP
Construction, Inc. in the amount of 56,787. Alderman Karras seconded the
motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ANNUAL CONCRETE SIDEWALK, CURB, AND STREET REPAIR PROGRAM
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed replacement identification, the sidewalk
inventory and evaluation program, the total amount of concrete streets versus
asphalt streets in the City, material costs, material estimated useful life, and the
next time the program will be bid.
Alderman Notz moved to recommend approval to City Council award of bid for
the Concrete Streets, Curb, and Sidewalk Replacement Project to Schroeder &
Schroeder, Inc., and authorize the City Manager to execute an agreement in an
amount not to exceed $185,000. Alderman Karras seconded the motion, which
carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
DEERPATH WATERMAIN REPLACEMENT PROJECT (AHWAHNEE LN. TO GOLF LN.)
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the 2021 Water Distribution Study, the
age of the existing watermain, the size of the existing watermain, history of
watermain breaks, and the vetting of the bids received.
Alderman Notz moved to recommend approval to City Council award of bid for
the Deerpath Road Water Main Improvements to Joel Kennedy Constructing
Corp. and authorize the City Manager to execute an agreement in the amount
of $974,241 as well as approving a 10% contingency in the amount of $97,424 for
a total project cost of $1,071,665. Alderman Karras seconded the motion, which
carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF AN EASEMENT
AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND THE PROPERTY OWNER OF 500
N. GOLF LANE FOR THE DEERPATH WATERMAIN REPLACEMENT PROJECT
(AHWAHNEE LN. TO GOLF LN.)
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed working with the property owner on this
request. The Committee recommended that a public thank you be made to the
property owner at the next City Council meeting.
Alderman Notz moved to recommend approval to City Council Approval of an
Easement Agreement between the City of Lake Forest and the Trust for 500 Golf
Lane. Alderman Karras seconded the motion, which carried unanimously.
III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
There were no discussions on asset, infrastructure, and service highlights.
IV. FY ’22 PROJECT ROADMAP STATUS CHART
There were no discussions on the FY ’22 Project Roadmap Status Chart.
V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions on budget / hiring / innovation updates.
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VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – FEBRUARY 17, 2022
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:06 P.M. Alderman Karas seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works