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PUBLIC WORKS COMMITTEE 2022/02/08 Minutes 1 PUBLIC WORKS COMMITTEE MEETING TUESDAY FEBRUARY 8, 2022 – 4:00 P.M. REMOTE ACCESS MEETING – ZOOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M. Aldermen Jennifer Karras and Ted Notz were present. Chairman Preschlack stated that in accordance with state statute, he made the determination that it was not practical or prudent to schedule an in-person Public Works Committee meeting because of the COVID-19 pandemic, and therefore the meeting was being held remotely. Staff virtually attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant to the Director of Public Works. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE JANUARY 10, 2022 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Notz moved to approve the January 10, 2022 Public Works Committee meeting minutes. Alderman Karras seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE COMPLETE STREETS POLICY Assistant to the Director Lockefeer reviewed the below summary presentation slide on the topic. He explained that the draft Complete Streets Policy was included in the Committee’s meeting packet. 2 The Committee and City staff discussed where the Complete Streets approach originated from. Alderman Notz moved to recommend to City Council approval of the Complete Streets Policy. Alderman Karras seconded the motion, which carried unanimously. 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL WAIVER OF BID REQUIREMENTS AND PURCHASE OF EPOXY FLOOR COATING MATERIAL Assistant to the Director Lockefeer reviewed the below summary presentation slide on the topic. The Committee and City staff discussed the pricing of other similar epoxy products, completing the repair work versus applying a new epoxy coat to the entire garage, and floor cleaning practices. Alderman Notz moved to recommend approval to City Council waiver of the bid process and approval of a purchase of epoxy floor materials with ICP Construction, Inc. in the amount of 56,787. Alderman Karras seconded the motion, which carried unanimously. 4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE ANNUAL CONCRETE SIDEWALK, CURB, AND STREET REPAIR PROGRAM Superintendent Kutz reviewed the below summary presentation slide on the topic. 3 The Committee and City staff discussed replacement identification, the sidewalk inventory and evaluation program, the total amount of concrete streets versus asphalt streets in the City, material costs, material estimated useful life, and the next time the program will be bid. Alderman Notz moved to recommend approval to City Council award of bid for the Concrete Streets, Curb, and Sidewalk Replacement Project to Schroeder & Schroeder, Inc., and authorize the City Manager to execute an agreement in an amount not to exceed $185,000. Alderman Karras seconded the motion, which carried unanimously. 5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE DEERPATH WATERMAIN REPLACEMENT PROJECT (AHWAHNEE LN. TO GOLF LN.) Superintendent Kutz reviewed the below summary presentation slide on the topic. 4 The Committee and City staff discussed the 2021 Water Distribution Study, the age of the existing watermain, the size of the existing watermain, history of watermain breaks, and the vetting of the bids received. Alderman Notz moved to recommend approval to City Council award of bid for the Deerpath Road Water Main Improvements to Joel Kennedy Constructing Corp. and authorize the City Manager to execute an agreement in the amount of $974,241 as well as approving a 10% contingency in the amount of $97,424 for a total project cost of $1,071,665. Alderman Karras seconded the motion, which carried unanimously. 6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF AN EASEMENT AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND THE PROPERTY OWNER OF 500 N. GOLF LANE FOR THE DEERPATH WATERMAIN REPLACEMENT PROJECT (AHWAHNEE LN. TO GOLF LN.) Superintendent Kutz reviewed the below summary presentation slide on the topic. The Committee and City staff discussed working with the property owner on this request. The Committee recommended that a public thank you be made to the property owner at the next City Council meeting. Alderman Notz moved to recommend approval to City Council Approval of an Easement Agreement between the City of Lake Forest and the Trust for 500 Golf Lane. Alderman Karras seconded the motion, which carried unanimously. III. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS There were no discussions on asset, infrastructure, and service highlights. IV. FY ’22 PROJECT ROADMAP STATUS CHART There were no discussions on the FY ’22 Project Roadmap Status Chart. V. BUDGET / HIRING / INNOVATION UPDATES There were no discussions on budget / hiring / innovation updates. 5 VI. PUBLIC COMMENT There was no public comment. VII. NEXT MEETING – FEBRUARY 17, 2022 VIII. ADJOURNMENT Alderman Notz moved to adjourn the meeting of the Public Works Committee at 5:06 P.M. Alderman Karas seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant to the Director of Public Works