PUBLIC WORKS COMMITTEE 2022/01/10 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, JANUARY 10, 2022 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Aldermen Jennifer Karras and Ted Notz were present.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – MUNICIPAL SERVICES BUILDING
The Committee reviewed the below summary presentation slide on the topic.
The Committee highlighted and thanked City staff for providing a continued
high level of Snow and Ice Control Program service. The Committee and City
staff discussed Snow and Ice Control Program salting practices, Public Works
Committee future meeting project site visits, and IDOT’s Deerpath/Route 41
Pump Station Project.
III. FY ’22 PROJECT ROADMAP STATUS CHART
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Director Thomas and the Committee reviewed the below summary presentation
slides on the topic.
The Committee and City staff discussed the Waukegan & Westleigh Intersection
Phase II Design, Illinois& Woodland Pedestrian Bridge Replacement Project, Lake-
Woodbine Bridge Reconstruction Design, Forest Park Bluff Slope Stabilization
Project, Deerpath Watermain Design, and the Water Distribution Pressure Sensors
Project. The Committee and City staff discussed the recent neighborhood
meeting for the Lake-Woodbine Bridge Reconstruction Project.
IV. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 22, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
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Alderman Notz moved to approve the November 22, 2021 Public Works
Committee meeting minutes. Alderman Karras seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
CONSTRUCTION ASSISTANCE SERVICES FOR THE ILLINOIS AND WOODLAND
PEDESTRIAN BRIDGE REPLACEMENT PROJECT
Director Thomas reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the RFP process, the proposals received,
the project construction timeline, the design of the replacement bridges, and
the communication plans.
Alderman Notz moved to recommend approval to City Council award of
construction assistance services for both the Illinois and Woodland Pedestrian
Bridge replacements to Wiss, Janney, Elstner Associates, Inc., and authorize the
City Manager to execute an agreement in an amount not to exceed $39,880.
Alderman Notz seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
ELEVATOR MAINTENANCE SERVICES CONTRACT
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff reviewed City buildings that have elevators and
the per elevator unit pricing.
Alderman Notz moved to recommend approval to City Council award of bid for
a Three-Year Elevator Maintenance Agreement to American Hoist & Manlift in
the Amount of $38,880. Alderman Karras seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
DEERPATH STREETSCAPE PHASE II DESIGN
Assistant to the Director Lockefeer reviewed the below summary presentation
slides on the topic.
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The Committee and City staff discussed the current construction estimate,
construction timing, the Deerpath Streetscape Committee Recommendation
Report, and highlighting the Deerpath Streetscape to-date progress in City
communications.
Alderman Notz moved to recommend approval to City Council award the
Deerpath Streetscape Phase II Project Design proposal to Thomas Engineering
Group in the amount of $372,758 plus 10% Contingency in the amount $37,275
for a total of $410,033 and the advancement of Fiscal Year 2023 Capital
Improvement Project Funding in the amount of $55,000. Alderman Karas
seconded the motion, which carried unanimously.
5. REVIEW AND APPROVE 2022 PUBLIC WORKS COMMITTEE MEETING DATES
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed the timing of bringing various proposals
and bids to the Committee and City Council. Director Thomas explained that it is
important for the Public Works Department to have these approvals in place so
that when Fiscal Year 2023 begins May 1, projects can begin immediately.
The Committee discussed making an effort to keep the meetings to
approximately one hour and agreed to focus on new business items.
V. BUDGET / HIRING / INNOVATION UPDATES
There was no discussion.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – FEBRUARY 8, 2022
The Committee and City staff discussed scheduling the next meeting on
February 8, 2022 at 4 P.M. Director Thomas explained that he would email the
Committee the confirmed date and time.
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:36 P.M. Alderman Karas seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works