PUBLIC WORKS COMMITTEE 2021/11/22 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, NOVEMBER 22, 2021 – 4:00 P.M.
REMOTE ACCESS MEETING – ZOOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the virtual meeting to order at 4:00 P.M.
Alderman Ted Notz was present. Alderman Jennifer Karras was not in
attendance.
Chairman Preschlack stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – MUNICIPAL SERVICES BUILDING
The Committee reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the overall value of this item appearing
on the agenda and the next site or field visit to better understand Public Works
operations and upcoming capital projects.
III. FY ’22 PROJECT ROADMAP STATUS CHART
Director Thomas and the Committee reviewed the below summary presentation
slides on the topic.
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The Committee and City staff discussed the Lake-Woodbine Bridge Project
schedule.
IV. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 3, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the November 3, 2021 Public Works
Committee meeting minutes. Chairman Preschlack seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WATER DISTRIBUTION SYSTEM PRESSURE SENSORS PROJECT – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the location of the new sensor
installations, system sensor coverage, the opportunity for future sensor install
locations, and water interconnections with Highland Park and Lake Bluff.
Alderman Notz moved to recommend approval to City Council award of bid for
the 2021 Water Distribution Monitoring Project to the lowest responsive bidder,
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Integrated Process Solutions, Inc. in the amount of $337,000 and utilization of the
remaining $23,000 for project contingency and technical engineering assistance
from Strand Associates for a total sum of $360,000. Chairman Preschlack
seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ILLINOIS AND WOODLAND PEDESTRIAN BRIDGE REPLACEMENTS – MICHAEL
THOMAS
Director Thomas reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed grant funding opportunities for the
project and past City grant applications that were submitted for the project.
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Alderman Notz moved to recommend approval to City Council award of the
lowest responsive and responsible bid for the Illinois and Woodland Pedestrian
Bridge Replacements to F.H. Paschen, in the amount of $1,075,613 and a 10%
construction contingency in the amount of $107,561 for a total project cost of
$1,183,174. Chairman Preschlack seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AUTHORIZATION FOR THE
CITY MANAGER, BASED ON FINAL CITY ATTORNEY APPROVAL, TO EXECUTE AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND THE
LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, FOR THE BURR OAK
STORMWATER DETENTION/STORM SEWER PROJECT GRANT AWARD, AND APPROVAL
OF A PROJECT EXPENSE MATCH IN THE AMOUNT OF $314,036 TO THE LAKE COUNTY
STORMWATER MANAGEMENT COMMISSION – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the past bids for construction the City
previously received, the low bid construction contractor’s agreement to hold
their original bid price, the anticipated project construction schedule, DCEO bid
requirements, neighborhood construction impacts, and the project
communications plan.
Alderman Notz moved to recommend approval to City Council authorization the
City Manager to execute an Intergovernmental Agreement between The City of
Lake Forest and the Lake County Stormwater Management Commission for the
Burr Oak Stormwater Detention/Storm Sewer Project based upon final City
Attorney review, and the approval of a project expense match in the amount of
$314,036 to the Lake County Stormwater Management Commission. Chairman
Preschlack seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF THE
EVERETT AND WAUKEGAN WATERMAIN DESIGN – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the timing of the project related to the
intersection improvement project.
Alderman Notz moved to recommend approval to City Council approve a
change order to the agreement with CivilTech Engineering, Inc. to provide
watermain design for the Everett & Waukegan Road Intersection project in the
amount of $22,175. Chairman Preschlack seconded the motion, which carried
unanimously.
V. BUDGET / HIRING / INNOVATION UPDATES – SNOW OPERATIONS: EMPLOYEE
SCHEDULING SYSTEM
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Assistant to the Director Lockefeer explained that Public Works Snow Command
had been working to implement a new internal employee snow event
scheduling system. He explained that the new system would help realize time
saving efficiencies in creating and communicating employee snow event
operations schedules.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – JANUARY 4th or 5th
The Committee and City staff discussed scheduling the next meeting on January
10, 2022 at 4 P.M. Director Thomas explained that he would email the Committee
the confirmed date and time.
VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:17 P.M. Chairman Preschlack seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works