PUBLIC WORKS COMMITTEE 2021/11/03 Minutes
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PUBLIC WORKS COMMITTEE MEETING
WEDNESDAY, NOVEMBER 3, 2021 – 5:00 P.M.
MUNICIPAL SERVICES BUILDING TRAINING ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the meeting to order at 5:00 P.M. Alderman
Jennifer Karras was present. Alderman Notz joined the meeting at 5:20 P.M.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS – MUNICIPAL SERVICES BUILDING
The Committee began the meeting with a tour of the City’s Municipal Services
Building. The Committee explained that the tour was very informative and helpful
in understanding the many different Public Works Operating Sections and the
services they provide to the community.
III. FY ’22 PROJECT ROADMAP STATUS CHART
Director Thomas and the Committee reviewed the below summary presentation
slides on the topic.
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The Committee discussed the upcoming November 8, 2021 Finance Committee
meeting.
IV. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE SEPTEMBER 8, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the September 8, 2021 Public Works
Committee meeting minutes. Alderman Karras seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AUTHORIZATION TO
ENTER INTO A PROFESSIONAL SERVICES AGREEMENTS FOR FACILITY
ARCHITECTURAL DESIGN SERVICES – JIM LOCKEFEER
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
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The Committee and City staff discussed the request for proposal review process.
Alderman Karras moved to recommend approval to City Council authorization
of the City Manager to enter into professional service agreements with
Cordogan Clark and Larson & Darby Group for Facility Architectural Design
Services. Alderman Notz seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE PROPOSED FY’23
CAPITAL EQUIPMENT – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the Public Works Fleet Section,
preventative maintenance programs, supply-chain issues with ordering
equipment, Police Department vehicle usage, and City used vehicle trade-ins
and sales.
Alderman Notz moved to recommend approval to City Council the proposed
FF’23 Capital Equipment. Alderman Karras seconded the motion, which carried
unanimously.
V. BUDGET / HIRING / INNOVATION UPDATES
The Committee and City staff discussed challenges associated with filling open
seasonal employee positions and a future Public Works work order system.
VI. PUBLIC COMMENT
There was no public comment.
VII. NEXT MEETING – NOVEMBER 18TH OR 22ND
The Committee and City staff discussed scheduling the next meeting on
November 22, 2021 at 4 P.M. Director Thomas explained that he would email the
Committee the confirmed date and time.
The Committee and City staff discussed snow operations and the Department’s
weather tracking services.
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VIII. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:43 P.M. Alderman Karras seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works