PUBLIC WORKS COMMITTEE 2021/07/01 Minutes
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PUBLIC WORKS COMMITTEE MEETING
THURSDAY, JULY 1, 2021 – 3:30 P.M.
IN-PERSON / REMOTE ACCESS MEETING
CITY HALL / ZOOM MEETING
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Jim Preschlack called the meeting to order at 3:30 P.M. Alderman
Jennifer Karras was present. Alderman Ted Notz was in attendance remotely via
Zoom.
Chairman Preschlack introduced himself as the new Public Works Committee
Chairman and welcomed Alderman Karras to the Public Works Committee.
Chairman Preschlack explained that he had met with Public Works staff to
develop a new strategic agenda format.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering and Jim Lockefeer, Assistant to the Director of Public Works.
II. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
Chairman Preschlack explained that this new standing item would be an
informational agenda item on Public Works services, assets, and infrastructure.
He explained that staff might look to highlight a particular item for the
Committee’s review and discussion on an as needed basis.
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed various Operating Section services.
Chairman Preschlack recommended that the Water Plant be highlighted for the
Committee’s next meeting.
III. PROJECT ROADMAP
Chairman Preschlack explained that this new standing item would be a
discussion and review of in-flight capital Public Works projects.
Director Thomas reviewed the below summary presentation slides on the topic.
The Committee and City staff discussed grant funding opportunities and grant
program impacts to project timing.
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IV. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 1, 2021 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the April 1, 2021 Public Works Committee
meeting minutes. Chairman Preschlack seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) HVAC MAINTENANCE CONTRACT BID –
JIM LOCKEFEER
Assistant to the Director Lockefeer reviewed the below summary presentation
slide on the topic.
Alderman Notz moved to recommend approval to City Council the award of bid
for the two-year HVAC Preventative Maintenance Contract to Hayes
Mechanical in the amount of $106,907. Alderman Karras seconded the motion,
which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
SUBURBAN PURCHASING COOPERATIVE (SPC) FY22 LONG LINE STRIPING
CONTRACT – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the annual budgeted amount for the
program and the program zones.
Alderman Notz moved to recommend approval to City Council the award of the
FY22 Long Line Striping Program to Superior Road Striping, Inc. in the amount of
$75,000. Alderman Karras seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) VALVE EXERCISING PROGRAM BID –
DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed repairs to valves that cannot be
exercised or turned, the frequency that all valves are turned, and water system
pressure sensors.
Alderman Notz moved to recommend approval to City Council the award of the
award the three-year Valve Exercising Program bid to Wach Water Services in
the amount of $52,245. Alderman Karras seconded the motion, which carried
unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) LEAK DETECTION PROGRAM BID – DAN
MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed follow up repairs identified through the
Leak Detection Program.
Alderman Karras moved to recommend approval to City Council the award of
the three-year Leak Detection Program bid to Consulting Engineering, Inc. in the
amount of $60,690. Alderman Notz seconded the motion, which carried
unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
RECYCLING PROCESSING AGREEMENT – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed recycling processing firm ability for
contamination audits and reviewed the status of the intern curbside recycling
cart audit program.
Superintendent Martin explained that staff was not yet seeking any Committee
approval related to this item.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL CHANGE ORDER FOR
LAKE-WOODBINE BRIDGE RECONSTRUCTION DESIGN – MICHAEL THOMAS
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed the design process related to
neighborhood communications and the Historical Preservation Commission.
Alderman Notz moved to recommend approval to City Council a change order
agreement with H.W. Lochner, Inc. and an IDOT Resolution for additional MFT
funds for Phase I Design of the Lake / Woodbine Bridge in the amount of $27,328
for a total design sum of $114,798. Alderman Karras seconded the motion, which
carried unanimously.
V. BUDGET / HIRING / INNOVATION UPDATES
1. INTRODUCTION OF CITY’S NEW SUPERINTENDENT OF ENGINEERING, BYRON KUTZ
Director Thomas introduced the City’s new Superintendent of Engineering, Byron
Kutz. Superintendent Kutz provided the Committee with background on his
career experiences. The Committee welcomed Superintendent Kutz.
VI. PUBLIC COMMENT
There was no public comment.
NEXT MEETING – THURSDAY, SEPTEMBER 16, 3:30 P.M.
ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
4:47 P.M. Alderman Karras seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works