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PARKS & RECREATION BOARD 2020/06/16 MinutesThe City of Lake Forest Parks and Recreation Board Meeting Minutes June 16, 2020 REMOTE ACCESS MEETING I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Paul Best at 6:30p.m. The following were present via Zoom meeting: Board Members: Mr. Paul Best Ms. Nancy Duffy Ms. Shannon Maguire Mr. Jared Rhoads Mr. Marc Silver Ms. Kaci Spirito Ms. Melanie Walsh Staff: Ms. Sally Swarthout, Director of Parks and Recreation Mr. Joe Mobile, Superintendent of Recreation Mr. Chuck Myers, Superintendent of Parks, Forestry & Special Facilities Ms. Dani Spann, Administrative Assistant Special Guests: Mr. Steve Konters, Hitchcock Design Group Ms. Bridget Deatrick, Hitchcock Design Group Foundation Members: Mr. Ara Goshgarian Mr. Ed Zarek Mr. Fred Jackson Mr. Rick Amos Mr. Patrick Marshall II. Approval of Minutes Meeting minutes of the May 19, 2020 Park & Recreation Board Meeting were presented and approved. Board member Maguire motioned for approval of the minutes and Board member Duffy seconded. The minutes were then unanimously approved by roll call with 7 ayes and 0 nays. III. Opportunities for the Public to Address the Board on Items not listed on the Agenda No comments IV. Athletic Fields Feasibility Study Workshop Mr. Steve Konters started with an update on the study and comprehensive plan. The goal of the study was to develop a maintenance plan that will aid staff to recognize resources needed to improve quality of play on the athletic fields. The focus of this meeting/workshop is for a Ctiy-wide approach with preliminary recommendations and very high level planning. Mr. Konters went over the background and timeline. A site evaluation with staff and Park Board members was conducted at each of the parks for athletic field needs. These preliminary recommendations are very high level. The City wide approach consists of three levels of improvements. These improvements include:  Improve In-place  Layout Improvements  Sports Complex Mr. Konters went over each park and their levels of improvement.  Deerpath Park o Improve In-Place ($359,000 - $440,000)  Create storm water management  Reduce field overlap  Minor grading improvements  Raise center of field and drain south o Layout Improvements ($1,112,400 - $1,361,800)  Maximize space  Shift baseball fields east  Make more multi space in between  More movement of fields  Regrade and crown field space  Optional facility expansion o Sports Complex ($9,687,600 - $11,842,600)  Multi use synthetic turf field with lighting  Remove soccer fields in floodway and floodplain  Existing tennis practice court  Restroom and storage building  Regrade and crown field space  Optional facility expansion  Northcroft Park o Improve In-Place ($58,500 - $73,700)  Restore grass space  Better utilize open space and restripe fields o Layout Improvements ($949,500 - $1,166,000)  Restore and regrade grass and relocate playground  Regrade and relocate tennis courts  Relocate parking lot  Optional grass soccer field o Sports Complex ($5,062,500 - $6,194,100)  Multi use synthetic turf field with lighting  Relocate playground  Expand parking lot with two entrances and drop off loop  Regrade and relocate tennis courts  Optional grass soccer field  Townline Park o Improve In-Place ($18,000 - $22,000)  Complete planned field maintenance of sand grading  Lighting is not an option currently o Layout Improvements ($675,900 - $827,200)  Regrading and recrowning fields  Amend soil and add underdrainage (only if slit improvements do not mitigate drainage issues)  Convert to grass infield  Elawa Park o No changes at this time  Everett Park ($52,200 - $66,000) o Improve In-Place  Add underdrain and batting cage  South Park o Continue Master Plan Improvements o Phase 1 construction in progress  Waveland Park ($577,800 - $710,600) o Layout Improvements  Turning fields to open more space  Convert fieldhouse to open air structure  Replace swales with underdrain and flatten site  Consider relocating playground to the southeast  Potential tennis court reduction  West Park ($222,300 - $275,000) o Layout Improvements  Relocate baseball/softball diamond to create additional space  Consider adding coils to ice rink  Eliminate heavy football use  Consider additional parking in north triangle Mr. Steve Konters went over the cost summaries for each of the three levels of improvement. The members discussed the direction to move forward with a final plan. Lake Forest Parks and Recreation Foundation member Patrick Marshall mentioned a big drive for artificial turf and would like to continue evaluating all options. The topic was mentioned of sharing fields with the High School or other areas in the community. This could be challenging with all the needs of the other entities. Board member Maguire asked about looking into environmental aspects such as; solar lighting, semi permeable green parking, underground water storage. Discussion followed on which park should receive synthetic turf along with fundraising ideas and community support. There was small discussion on parks that would have a sports complex and how this would affect the current park and neighbors. Next steps will include an athletic field assessment report with a series of options to move forward. V. Adjournment Board member Rhoads motioned for adjournment and Board member Duffy seconded. There was a roll call of 7 ayes and 0 nays. The meeting was adjourned at 8:29p.m. Respectfully Submitted Dani Spann Administrative Assistant