PARKS & RECREATION BOARD 2018/09/18 Packet PARKS AND RECREATION BOARD
TUESDAY, SEPTEMBER 18, 2018 6:30PM at MUNICIPAL SERVICES 800 N. FIELD DRIVE LAKE FOREST, ILLINOIS
AGENDA I. CALL TO ORDER & ROLL CALL
II. Charlie Kohlmeyer, Chairman _____ Shannon Maguire
_____ Rich Adams _____ Nancy Duffy
_____ Paul Best _____ Steve Reimer
_____ Melanie Walsh _____ William Zordani, Student III. *APPROVAL OF MINUTES A. Approval of minutes of the August 21, 2018 Parks and Recreation Joint
Workshop Meeting IV. OPPORTUNITY FOR CITIZENS TO ADDRESS THE PARKS AND RECREATION BOARD ON NON-AGENDA ITEMS V. AFTER SCHOOL ENRICHMENT SPOTLIGHT- Presented by John Eldridge, Program
Manager
VI. FY2020 GOLF FEES – Presented by Vince Juarez, General Manager Kemper Sports
VII. FY2020 FITNESS FEES- Presented By Jason Busdeker, Facility Manager
VIII. PERMIT FEES DISCUSSION- Presented by Aaron Dalzot, Lakefront Program Manager
and Anthony Anaszewicz, Athletics Program Manager
IX. FY2020 LAKEFRONT FEES- Presented By Aaron Dalzot, Lakefront Program Manager
X. CIP DISCUSSION- Presented by Chuck Myers, Superintendent of Parks, Forestry and
Special Facilities and Joe Mobile, Superintendent of Recreation
XI. COMMENTS BY DIRECTOR XII. COMMENTS BY BOARD MEMBERS
XIII. ADJOURNMENT *ACTION ITEMS
The City of Lake Forest
Parks and Recreation Board
Meeting Minutes
August 21, 2018
I. Welcome
Director Swarthout welcomed everyone to the Joint Workshop Meeting with the Comprehensive
Park Master Plan Consultant, Hitchcock Design Group.
II. Call to Order
The Joint Workshop Meeting was called to order by Chairman Charlie Kohlmeyer at 6:30p.m. Roll
Call was taken for the Parks & Recreation Board.
III. Introductions
The following individuals were present:
Board Members: Mr. Charlie Kohlmeyer
Mr. Paul Best
Mr. Rich Adams
Ms. Shannon Maguire
Ms. Melanie Walsh
Mr. Steve Reimer
Mr. William Zordani, Student
Friends of Lake Forest Parks & Recreation Foundation:
Mr. Mike MacDougal
Mr. Ed Zarek
Mr. Ara Goshgarian
Mr. P.J. O’Neil
Mr. Fred Jackson
Ms. Mary Kay Jaekel
Mr. John Powers
Mr. Steve Malin
Mr. Patrick Marshall
Mr. Patrick Hoch
Staff: Ms. Sally Swarthout, Director of Parks and Recreation
Mr. Joe Mobile, Superintendent of Recreation Mr. Chuck Myers, Superintendent of Recreation Ms. Dani Spann, Administrative Assistant
Special Guests:
Mr. Steve Konters
Ms. Bridgett Dietrich
IV. Joint Workshop Meeting Review & Discussion
Steve Konters and Bridgett Dietrich from Hitchcock Design Group went over the next steps in the
process and discussed the results of the prioritized needs analysis from the community input and
the last workshop. Mr. Konters went over the preliminary needs and the preliminary strategies that
can be used to address and accomplish these needs over the next ten years.
Preliminary Needs
Provide new and additional recreation amenities of interest and/or need
o Update existing parks and amenities to keep up with trends
o Desired amenities included outdoor performance space, artificial turf, splash pad,
community gardens, boating at Forest Park
Improve accessibility to park amenities
o Parking limitations/lack of paved paths
Align recreation opportunities with the growing active adult/senior population
Expand the trail system and improve connectivity
o Walking, hiking and bicycling trails
Evaluate open space partnerships to align with recreation goals
o Continue to leverage current partnerships or develop new partnerships
Improve awareness of Department parks, facilities, and programs
o Important to improve awareness of ongoing offered programs
o Awareness of open spaces and amenities
Provide additional indoor recreation space
o Evaluate Recreation Center renovation/expansion and upgrade/modernize
o Consider additional space for Kinderhaven
o Feasibility study for Nature Discovery Center expansion or relocation
Preliminary Strategies
Provide additional indoor recreation space
o Renovate Recreation Center to meet short-term needs
o Identify potential public and private partnerships to provide additional indoor
recreation based on results of Indoor Space Needs Study
o Design and build new/expanded indoor recreation facility(s) (based on results of
Indoor Space Needs Study)
Address park distribution deficiencies in underserved areas to the community
o Monitor community use of other outdoor recreation providers to confirm where
there are unmet needs
o Provide active-recreation amenities at appropriate Special-Use and Mini Parks
o Identify land acquisition and land swap opportunities in underserved areas
Improve sports field drainage
o Renovate natural turf fields to improve playability
o Convert existing fields to artificial turf
o Design and construct a new sports complex and repurpose fields in poor condition
Elevate existing recreation assets to meet community expectations
o Implement South Park improvements per 2017 Master Plan
o Improve Deerpath Community Park
o Continue to implement Deerpath Golf Course improvements per Master Plan
o Improve Meadowood Park, Northcroft Park, Triangle Park, Elawa Park and Elawa Farm
Provide new and additional recreation amenities of interest and/or need
o Provide trend-demand amenities at key locations
o Conduct feasibility study to provide outdoor aquatics
Expand the trail system and improve connectivity
o Coordinate implementation with and update the 2014 City of Lake Forest Bicycle Master
Plan
o Provide and improve internal park paths and connections to public paths and existing
trail system
Improve accessibility to park amenities
o Coordinate ADA improvements with park master plans and planned CIP projects
o Improve access to Forest Park Beach for vehicles and pedestrians
Align recreation opportunities with the key demographic groups
o Identify partnership opportunities with Dickinson Hall to supplement active adult and
senior opportunities
o Monitor population increases and demographic shifts
Evaluate open space partnerships to align with recreation goals
o Determine community use of other open space providers
After going over the preliminary needs and strategies, Mr. Konters went over the 10-year action
plan. The first five years are broken down by quarter, starting with the current year. Questions were
asked how the current Master Plans would be incorporated into this action plan. These plans would
be inclusive and be considered a recurring item. The first year shows feasibility studies completed.
Planning and funding years 2-3, engineering in year 4 with anticipated construction beginning in
year 5. The Recreation Center Master Plan and Indoor Space Needs study is corresponding together
to interact and influence each other and the needs going forward.
Mr. Konters went over the current year and the improvements being made with the Deerpath Golf
Course. He mentioned the OSLAD Grant is once again available. He went over the targets for years 3,
4 and 5. The timeline shows Year 3 and 4 starting with the designing of a master plan for Forest Park
Beach. Year 5 is focusing on the Master Planning for a new sports complex with repurposing of
athletic fields, Elawa Farm and Elawa Park improvements. It is recommended after five years to
perform an update on the completed Master Plan and revisit community surveys or look at
comprehensive updates. This document is designed to be a working, living document that will
constantly be analyzed due to changing of current needs. There was some discussion on the
concerns of the feasibility of the 10-year plan along with the space required to achieve the major
improvements. Mr. Konters reminded everyone to actively be looking for opportunities of open
space expansion. The importance of marketing strategies were mentioned to aid in funding. If there
are any additional comments, they can be sent to Joe Mobile or Patrick Marshall.
V. Adjournment
Board member Best motioned for adjournment and Board member Walsh seconded.
The meeting was adjourned at 7:52pm.
Respectfully Submitted
Dani Spann
Administrative Assistant
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
SUBJECT: Deerpath Golf Course FY 2020 Proposed Fee Changes
PRESENTED BY: VINCE JUAREZ, GENERAL MANAGER, 847-810-3889 PURPOSE AND ACTION REQUESTED: City staff and KemperSports staff is bringing forward the Deerpath Golf Course fees for fiscal year 2020. This annual Park and Recreation
Board approval is a necessary part of the budget process for golf course operations as staff begin to prepare our operating budgets for fiscal year 2020. KemperSports and city
staff is requesting the Park Board to approve and direct staff and KemperSports to bring the proposed FY 2020 Deerpath Golf Course fee structure forward to City Council for
approval as presented. BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf
Course for FY 2020. We analyzed several factors including utilization and surrounding
facilities fees while putting together the fees schedule. KemperSports and city staff are
recommending the following:
• Membership Fees: Increase Annual Pass fee average of 2% per classification
which provides our largest revenue for memberships.
• Greens Fees: Increase the “ceiling” rate for weekday and weekend fees. Allow
the dynamic pricing model to set prices based off of the utilization of the course.
This will allow the green fee prices to fluctuate and take advantage of times of
increased demand. Golf rates will be adjusted during the season based on
marketplace demands.
• Other Fees: Increase the 18 -hole weekday cart fee which has not been
increased in 5 years. The fee list within shows the 18-hole weekend fee which
remains $20 per player. We anticipate having new carts in 2019. In addition,
there is an increase in small and medium range ball buckets by $1 each bucket.
We also propose, with lockers being fully rented in the open-air facility, to
increase locker rental prices by an average of 4%.
BUDGET/FISCAL IMPACT: Projected revenue impact on fees collected will be an
additional $71,776 from FY 2019.
RECOMMENDED PARK BOARD ACTION:
City staff and KemperSports are requesting the approval of the proposed FY 2020
Deerpath Golf Course fee structure and asking to proceed to City Council for their
approval.
FY16 FY17 FY18 FY18 FY19 FY19 FY20 FY20 FY20 FY20
Fees Fees Fees Actual Revenue Fees Projected Revenue Proposed Fees Projected Revenue
Revenue % Increase Projection Fee % IncreaseSeasonal Fees: Resident
Adult Single 1,385$ 1,400$ 1,400$ 64,550$ 1,450$ 57,375$ 1,475$ 58,500$ 2%2%
Adult Combo 2,402$ 2,400$ 2,400$ 14,950$ 2,500$ 15,000$ 2,500$ 15,700$ 5%0%
Junior 618$ 600$ 600$ 7,250$ 650$ 8,640$ 675$ 9,000$ 4%4%
Team Membership NA 150$ 150$ -$ 200$ 3,800$ 215$ 4,000$ 5%8%
Senior Citizen 823$ 850$ 850$ 74,013$ 850$ 74,095$ 865$ 74,800$ 1%2%
DiscoverGolf Membership NA NA NA -$ 300$ 350$ 350$ -$ -100%17%
Seasonal Fees: Non-Resident
Adult Single 1,794$ 1,800$ 1,800$ 13,150$ 1,850$ 6,275$ 1,850$ 6,400$ 2%0%
Adult Combo 2,402$ 2,400$ 2,400$ 6,000$ 2,500$ 6,250$ 2,500$ 6,400$ 2%0%
Junior 618$ 625$ 625$ -$ 650$ -$ 675$ -$ N/A 4%
Senior Citizen 1,095$ 1,100$ 1,100$ 20,100$ 1,100$ 19,800$ 1,100$ 20,200$ 2%0%
Daily Fees
Weekday Rack Rate 59$ 59$ 59$ 176,822$ 63$ 212,875$ 65$ 218,000$ 2%3%
Weekday Twilight Rack Rate 54$ 54$ 54$ 57,637$ 55$ 55,000$ 55$ 59,748$ 9%0%
Weekend Rack Rate 69$ 69$ 69$ 149,825$ 75$ 172,000$ 81$ 175,000$ 2%8%
Weekend Twilight Rack Rate 46$ 46$ 46$ 24,167$ 48$ 26,469$ 50$ 31,000$ 17%4%
Junior 18 Holes 25$ 25$ 25$ 3,444$ 25$ 5,000$ 30$ 3,000$ -40%20%
Junior 9 Holes 20$ 20$ 20$ 11,472$ 20$ 8,000$ 25$ 10,000$ 25%25%
Electric Golf Carts/Misc.
9 Holes 12$ 12$ 12$ 29,586$ 12$ 40,000$ 13$ 60,000$ 50%8%
18 Holes 19$ 19$ 19$ 111,878$ 20$ 153,966$ 20$ 180,000$ 17%0%
Range Balls
Small Bucket 4$ 4$ 4$ 7,789$ 5$ 9,908$ 6$ 11,840$ 19%20%
Medium Bucket 6$ 6$ 6$ 15,660$ 7$ 17,000$ 8$ 18,000$ 6%14%
Large Bucket 15$ 15$ 15$ 25,898$ 15$ 28,293$ 15$ 29,000$ 2%0%
Pull cart - 9 holes 4$ 6$ 6$ 1,768$ 5$ 2,500$ 6$ 2,700$ 8%20%
Pull cart - 18 holes 5$ 8$ 8$ 3,527$ 7$ 4,000$ 8$ 4,500$ 13%14%
USGA Handicap Fees - Members 34$ 34$ 34$ 5,874$ 37$ 5,900$ 40$ 6,000$ 2%8%
Permanent Tee Time - Weekend 300$ 300$ 300$ 10,059$ 300$ 10,376$ 300$ 10,400$ 0%0%
Loyalty Card - Resident 50$ 50$ 50$ 5,300$ 55$ 3,960$ 60$ 4,000$ 1%9%
Loyalty Card - Non-Resident 60$ 60$ 60$ 1,815$ 65$ 845$ 70$ 1,000$ 18%8%
Locker - 18 inch (Open Air)105$ 110$ 110$ 4,200$ 125$ 4,625$ 130$ 4,810$ 4%4%
Locker - 12 inch (Open Air)95$ 100$ 100$ 1,644$ 115$ 1,840$ 120$ 1,920$ 4%4%
Lockers - Locker Room NA NA 100$ 300$ 100$ 100$ 100$ 100$ 0%0%
Total $848,677 $954,242 $1,026,018 8%
LAKE FOREST PARKS & RECREATION DEPARTMENTDeerpath Golf Course Fees FY20
SUBJECT: Discussion of Lake Forest Fitness Center Recommended Fees for FY20
PRESENTED BY: Jason Busdeker, Facility Manager (847-810-3034) PURPOSE AND ACTION REQUESTED: Staff is bringing forward the Fitness Center’s fees for
Fiscal Year 2020 for discussion. This annual Park and Recreation Board approval is a
necessary part of the budget process for Fitness Center operations as staff begin to
prepare our operating budgets for fiscal year 2020.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Fitness Center
membership types for FY2020. Staff is recommending an adjusted 4% increase to the
majority of our membership fees in order to offset increased utilities, supplies and
personnel expenses as well as to stay competitive in the local fitness market.
Membership fees were adjusted by 4% then rounded accordingly to the nearest dollar
to be evenly divisible by 12 for the ease of the monthly billing options. Staff takes a
conservative approach for revenue growth by assuming membership levels will remain
the same throughout the year based on membership totals in August.
To remain consistent with all Recreation programming, staff has adjusted the non-
resident fee to the 20% increase over the resident fee as stated in Department policy for
program fees.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $9,613 over
FY2020 with this nominal increase in membership rates. All fees will become effective
May 1, 2019
RECOMMENDED PARK BOARD ACTION: Discussion of Lake Forest Fitness Center
Recommended Fees for FY20
FY18 FY18 FY18 FY19 FY19 FY19 FY20 FY20 FY20
Rates Memberships Revenue Rates Memberships Revenue Proposed Monthly Revenue
Individual resident rate - annual $396 180 $71,280 $408 184 $75,072 $420 $35 $77,280
Individual resident rate - monthly $40 26 $1,040 $41 22 $902 $42 $924Individual non-resident rate - annual $480 7 $3,360 $490 3 $1,470 $528 $44 $1,584Individual non-resident rate - monthly $48 1 $48 $49 1 $49 $53 $53
Couple resident rate - annual $696 79 $54,984 $720 73 $52,560 $744 $62 $54,312
Couple resident rate - monthly $69 4 $276 $72 5 $360 $74 $370Couple non-resident rate - annual $840 0 $0 $864 1 $864 $888 $74 $888Couple non-resident rate - monthly $84 0 $0 $87 0 $0 $89 $0
Family resident rate - annual $900 49 $44,100 $936 43 $40,248 $972 $81 $41,796
Family resident rate - monthly $90 5 $450 $93 4 $372 $97 $388Family non-resident rate - annual $1,080 0 $0 $1,128 0 $0 $1,164 $97 $0Family non-resident rate - monthly $108 0 $0 $113 0 $116 $0
Senior resident rate - annual $300 109 $32,700 $312 91 $28,392 $324 $27 $29,484
Senior resident rate - monthly $30 9 $270 $31 11 $341 $32 $352
Senior non-resident rate - annual $360 4 $1,440 $375 3 $1,125 $384 $32 $1,152Senior non-resident rate - monthly $36 1 $36 $37 0 $0 $38 $0
Senior couple resident rate - annual $516 39 $20,124 $528 34 $17,952 $540 $45 $18,360
Senior couple resident rate - monthly $52 10 $520 $53 6 $318 $54 $324
Senior couple non-resident rate - annual $624 3 $1,872 $636 2 $1,272 $660 $55 $1,320Senior couple non-resident - monthly $63 0 $0 $64 0 $0 $66 $0
Student resident rate - annual $300 25 $7,500 $312 20 $6,240 $324 $27 $6,480
Student resident rate - monthly $30 21 $630 $31 13 $403 $32 $416
Student non-resident rate - annual $360 0 $0 $375 0 $0 $384 $32 $0Student non-resident rate - monthly $36 0 $0 $37 0 $0 $38 $0
*Matinee resident rate - annual $204 76 $15,504 $216 95 $20,520 $228 $19 $21,660
Matinee resident rate - monthly $20 3 $60 $21 4 $84 $23 $92
Matinee non-resident rate - annual $252 2 $504 $260 4 $1,040 $276 $23 $1,104 6Matinee non-resident rate - monthly $25 0 $0 $26 0 $0 $28 $0
All-Access - Member (Addl' to the base)$299 62 $18,538 $311 66 $20,526 $324 $21,384
All-Access - Non-member (Addl' to the base)$665 1 $665 $692 0 $0 $720 $0
*as of 8/15/17 716 $275,901 685 $270,110 $279,7233.6%Resident rates were all adjusted to be divided evenly by 12 for monthly EFT. $9,613
Non-Resident rates were increased by 20% from the respective resident rate.
Monthly rates were created by using the per month rate from the respective category and adding 20%.As of September 11, 2017 there were 76 3-month summer memberships sold and another 126 Monthly Student Memberships sold between May and August*Matinee Memberships
$17/month = $204 (no change from FY18)
$18/month = $216 (5.6% change from FY19)
LAKE FOREST PARKS & RECREATION DEPARTMENT
Fitness Center Membership Fees FY20
SUBJECT: Discussion of Park Pavilion Rental Fee Increase for FY2020
PRESENTED BY: Anthony Anaszewicz, Athletics Program Manager (847) 810-3945 PURPOSE AND ACTION REQUESTED: Discussion and input on potential Park Permit Rental fee increase.
BACKGROUND/DISCUSSION:
Since inception, rental of pavilions to our residents has been considered a service and not so much of a potential revenue stream. Staff is proposing that we slightly reverse
that mentality. While keeping prices competitive and affordable for our Residents, Staff recommends that rental fees be increased to help generate revenue.
To demonstrate what potential revenue could be made, Northcroft Park Pavilion, one
of our most popular Pavilions to rent, had 36 rentals from February 2017 to date. At the
current rate of $125 a rental, $4,500 has been generated. The last time Pavilion rental
fees were increased, was 2009 and fees were increased by $25 per rental. Staff is
proposing the same dollar amount increase while keeping all other structural details of
the Policy the same. With the $25 proposed increase, Staff projects that rentals at
Northcroft alone (based on 36 rentals in 2017), could generate $5,400 in revenue for the
City next season, a projected difference of $900.
See chart below which shows our current fee schedule and then the proposed fee
schedule.
BUDGET/FISCAL IMPACT: See chart above BOARD ACTION: Discussion of Park Pavilion Rental Fee Increase for FY2020
CURRENT Rates Change
Organization Capacity Res NR Deposit Time Block Dates Days by Group Type
Lake Forest 1-50 75.00$ N/A 150.00$ 6 Hour Feb 1 - Oct 31 Any (No Holiday)YES < $25
Recreation Dept.51-100 75.00$ N/A
101-150 125.00$ N/A *Additional hours = $25/hr
151-200 125.00$ N/A
PROPOSED Rates Change
Organization Capacity Res NR Deposit Time Block Dates Days by Group Type
Lake Forest 1-100 100.00$ N/A 150.00$ 6 Hour Feb 1 - Oct 31 Any (No Holiday)Yes < $25
Recreation Dept.101-200 150.00$ N/A Regular
*Additional hours = $25/hr vs
Park Not for Profit
Elawa 50 100.00$
Everett 100 100.00$
South 100 100.00$
West 100 100.00$
Northcroft 150 150.00$
Townline 200 150.00$
LAKE FOREST PARKS AND RECREATION DEPARTMENT
2017 – 2018 PARK PAVILION RESERVATION FORM
400 Hastings Road / Lake Forest, IL / 60045 / (847) 234-6700 / (847) 615-4251 fax
Application for Lake Forest Residents ONLY
Pertinent Information:
Date of Requested Use: Time: From (AM/PM) to (AM/PM)
Applicant Name: Phone Number:
Address:
Organization/Sponsor: Estimated number in Group:
Email Address: ______________________________________________________________________________________________
Requested Park (capacity): Check One
_____ Deerpath Park(200) _____ Elawa Farm Park(50) _____ Everett Park(100) _____ Northcroft Park(150)
_____ South Park(100) _____ Waveland Park(50) _____ West Park(100) _____ Townline Park(200)
Planned Use: Check All Items That Apply
_____ General Gathering _____ Ball Diamond Usage _____ *Special Event _____ Other (type):
* Events which take City resources away from their daily operations, as well as events that have a direct impact upon public property, traffic flow in the City or public health & safety are
classified as a Special Event, and are required to be processed according to the City’s Special Event Policy. For additional information, contact City Hall at 847/810-3675.
_____ Special Requests – Such as: Live/Amplified Music, DJ, Bouncy Houses, etc.
Special Requests must be submitted to the Superintendent of Recreation for final approval. Please describe your special request:
___________________________________________________________________________________________________________________
Superintendent of Recreation Approval: Date:
Alcohol - If you will be having alcohol at your event, you will need to get a liquor license at City Hall once this application is approved.
Please contact Margaret Boyer at (847) 810-3674 or boyerm@cityoflakeforest.com.
Fees:
Permit Fee (Deerpath, Townline, Northcroft $125; All Others $75) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______
Not for Profit Fee (Deerpath, Townline, Northcroft $100; All Others $50) . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______
Refundable Litter Deposit (required) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150
Additional Hours ($25 for each additional hour after 6 hours) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______
Additional Fees (Extra tables: $30/each) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______
Total: _______
Signature of Applicant Date Submitted
Signature of applicant acknowledges and represents Applicant’s agreement to adhere to City’s Park Permitting Policy and other applicable City rules and regulations as well as the
American with Disabilities Act.
PLEASE RETURN TO RECREATION CENTER FRONT DESK
Conditions of Approval
Program Manager Approval: ______________________________ Date: _______________ Anthony Anaszewicz email: anaszewa@cityoflakeforest.com
Payment Method:
Cash Check Visa / Mastercard /Discover Security Code__________
Card #: Exp. Date: Signature:
(Additional Approval Required)
LAKE FOREST PARKS AND RECREATION DEPARTMENT
2018 - 2019 PARK PAVILION RESERVATION FORM
400 Hastings Road / Lake Forest, IL / 60045 / (847) 234-6700 / (847) 615-4251 fax
Application for Lake Forest Residents ONLY
Pertinent Information:
Date of Requested Use: Time: From (AM/PM) to (AM/PM)
Applicant Name: Phone Number: Address: Organization/Sponsor: Estimated number in Group:
Email Address: ______________________________________________________________________________________________
Requested Park (capacity): Check One
_____ Deerpath Park(200) _____ Elawa Farm Park (50) _____ Everett Park (100) _____ Northcroft Park (150)
_____ South Park (100) _____ Waveland Park(50) _____ West Park (100) _____ Townline Park (200)
Planned Use: Check All Items That Apply
_____ General Gathering _____ Ball Diamond Usage _____ *Special Event _____ Other (type): * Events which take City resources away from their daily operations, as well as events that have a direct impact upon public property, traffic flow in the City or public health & safety are classified as a Special Event, and are required to be processed according to the City’s Special Event Policy. For additional information, contact City Hall at 847/810-3675.
_____ Special Requests – Such as: Live/Amplified Music, DJ, Bouncy Houses, etc. Special Requests must be submitted to the Superintendent of Recreation for final approval. Please describe your special request: ___________________________________________________________________________________________________________________
Superintendent of Recreation Approval: Date:
Alcohol - If you will be having alcohol at your event, you will need to get a liquor license at City Hall once this application is approved. Please contact Margaret Boyer at (847) 810-3674 or boyerm@cityoflakeforest.com.
Fees:
Permit Fee (Deerpath, Townline, Northcroft $150; All Others $100) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______ Not for Profit Fee (Deerpath, Townline, Northcroft $125; All Others $75) . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______ Refundable Litter Deposit (required) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150 Additional Hours ($25 for each additional hour after 6 hours) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______ Additional Fees (Extra tables: $30/each) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _______ Total: _______ Signature of Applicant Date Submitted Signature of applicant acknowledges and represents Applicant’s agreement to adhere to City’s Park Permitting Policy and other applicable City rules and regulations as well as the American with Disabilities Act.
PLEASE RETURN TO RECREATION CENTER FRONT DESK
Conditions of Approval Program Manager Approval: ______________________________ Date: _______________ Anthony Anaszewicz email: anaszewa@cityoflakeforest.com
Payment Method: Check One (Circle CC Type if Using CC)
Cash Check Visa / MC / Discover / AMEX Security Code________________ Card #: Exp. Date: Signature:
SUBJECT: Discussion of Recommended Lakefront Pavilion Rental Fees for FY2020
PRESENTED BY: Aaron Dalzot, Program Manager, 847-810-3930 PURPOSE AND ACTION REQUESTED: Staff is bringing forward the Lakefront Pavilion Rental
fees for Fiscal Year 2020 for discussion. This annual Park and Recreation Board approval
is a necessary part of the budget process for Lakefront operations as staff begin to
prepare our operating budgets for fiscal year 2020.
BACKGROUND/DISCUSSION: Our rentable facilities at the Lakefront are as follows: South
Pavilion, Boat Pavilion and Fire Circle. Currently they are $75 for a 4-hour block. South
Pavilion includes 10 parking passes and Boat Pavilion and Fire Circle include 5 parking
passes. The last time fees were increased was 2009.
We are recommending that we increase Pavilion rental fees to $100 for a 4-hour block,
and each pavilion rental will include 10 parking passes. Currently a resident can buy
guest passes for $10 each without renting a pavilion. Pavilion rentals have an option to
buy up to 5 additional top south parking passes for $5 each. Parking is a premium at the
beach and increasing the pavilion fees would justify the cost of parking. We would also
like to raise the additional parking pass fee to $10 each as well.
• Attached is a chart showing the pavilion fees of other beaches on the North Shore.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $1550 over
FY2020 with this nominal increase in Lakefront Pavilion Rental rates.
2018
Projected
2019
Pavilion Times
rented Price Total Times Rented FY20 Total Difference
South 19 75 2850 19 100 3800 950
Boat 38 75 1425 38 100 1900 475
Fire
Circle 5 75 375 5 100 500 125
4650 6200 1550
2
Pavilion Cost
Organization Cost Time Extra
Lake Forest 75
4hr
Lake Bluff 52 (M-TH) 155 (Fri/Sat/Sun)
Day
Highland Park Off Season 260
Summer season 390
2hr 130 additional 2hr 195 additional
Wilmette 60
4hr
Evanston 30
min 3hr
Winnetka 25
1hr
Glencoe 370 (sat/Sun) 232 (M-F)
5hr
Kenilworth 400 less than 2hr 600 2-4hr 400 4-8hr
RECOMMENDED PARK BOARD ACTION: Discussion of Recommended Lakefront Pavilion
Rental Fees for FY2020
SUBJECT: Discussion of Lakefront Recommended Fees for FY2020
PRESENTED BY: Aaron Dalzot, Program Manager of Lakefront 847-810-3930 PURPOSE AND ACTION REQUESTED: Staff is bringing forward the Lakefront fees for Fiscal
Year 2020 for discussion. This annual Park and Recreation Board approval is a necessary
part of the budget process for Lakefront operations as staff begin to prepare our
operating budgets for fiscal year 2020.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Lakefront permit
fees for FY2020. Staff is recommending an adjusted 4% increase to the majority of our
fees in order to offset increased utilities, supplies and personnel expenses for the annual
operations of Forest Park Beach. Fees were adjusted by 4% then rounded accordingly
to the nearest dollar. Staff takes a conservative approach for revenue growth by
assuming permit levels will remain the same throughout the year based on totals in
August.
In addition to the regular fee increases, Staff are recommending an increase to the
nonresident beach access at this time from $10 per person on weekends and holidays,
to $15 per person. Attached is a chart showing the nonresident fees of other beaches
on the North Shore. We had 2414 nonresident guests visit our beach on weekends and
holidays this summer. Compared to other North Shore Beaches we are currently priced
in the middle with three beaches charging the same, one charging less, and three
charging more (chart below). The Increase to $15 would not be the highest on the
North shore but would be more competitive, plus the added revenue would help offset
impact to the facility by the additional nonresident usage. The last time this fee was
increased was in 2009.
Non- Resident
Prices 2017 Organization NR cost Days Lake Forest 10 Weekends/Holidays Lake Bluff 12 Sun-Sat Highland Park 10 Weekends/Holidays Wilmette 10 Sun-Sat Evanston 8 Sun-Sat Winnetka 10 Sun-Sat Glencoe 14 Sun-Sat Kenilworth 17 Sun-Sat BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $12,070.
RECOMMENDED PARK BOARD ACTION: Discussion of Lakefront Recommended Fees for
FY2020
Exhibit #2
Watercraft Ramp Launch Resident $478 58 $27,724 $497 64 $31,808 $517 $20Watercraft Ramp Launch Resident Senior $382 19 $7,258 $397 12 $4,764 $413 $16
Watercraft Ramp Launch Non-Resident $956 2 $1,912 $994 4 $3,976 $1,034 $40
Watercraft Ramp Launch 2nd Watercraft Resident $239 15 $3,585 $249 17 $4,233 $259 $10
Watercraft Ramp Launch 2nd Watercraft Resident Senior $192 7 $1,344 $200 2 $400 $208 $8
Watercraft Ramp Launch 2nd Watercraft Non-Resident $478 0 $0 $497 0 $0 $517 $20Year Round Compound Storage Resident $2,118 10 $21,180 $2,203 10 $22,030 $2,291 $88Year Round Compound Storage Resident Senior $1,694 7 $11,858 $1,762 4 $7,048 $1,832 $70
Year Round Compound Storage Non-Resident $3,178 0 $0 $3,305 0 $0 $3,437 $132
Seasonal Compound Storage Resident $1,434 4 $5,736 $1,491 1 $1,491 $1,551 $60
Seasonal Compound Storage Resident Senior $1,147 2 $2,294 $1,193 2 $2,386 $1,241 $48
Seasonal Compound Storage Non-Resident $2,149 0 $0 $2,235 0 $0 $2,324 $89
Year Round Watercraft Rack Storage Resident $579 2 $1,158 $602 4 $2,408 $626 $24Year Round Watercraft Rack Storage Resident Senior $464 2 $928 $483 5 $2,415 $502 $19
Year Round Watercraft Rack Storage Non-Resident $579 2 $1,158 $602 0 $0 $626 $24
Seasonal Watercraft Rack Resident $338 20 $6,760 $352 16 $5,632 $366 $14
Seasonal Watercraft Rack Resident Senior $270 3 $810 $281 2 $562 $292 $11
Seasonal Watercraft Rack Non-Resident $338 0 $0 $352 0 $0 $366 $14
Year Round Watercraft Sand Storage Resident $716 1 $716 $745 0 $0 $775 $30Year Round Watercraft Sand Storage Resident Senior $573 0 $0 $596 0 $0 $620 $24
Year Round Watercraft Sand Storage Non-Resident $1,074 0 $0 $1,117 0 $0 $1,162 $45
Seasonal Watercraft Sand Storage Resident $439 2 $878 $457 1 $457 $475 $18
Seasonal Watercraft Sand Storage Resident Senior $351 1 $351 $365 1 $365 $380 $15
Seasonal Watercraft Sand Storage Non-Resident $660 0 $0 $686 0 $0 $713 $27
South Beach Parking Permit Resident $139 29 $4,031 $145 32 $4,640 $151 $0South Beach Parking Permit Resident Senior $110 65 $7,150 $114 7 $798 $119 $0South Beach Parking Permit Non-Resident $938 3 $2,814 $910 4 $3,640 $910 $0
South Beach Parking Permit Empl/Retiree $92 1 $92 $96 0 $0 $100 $4
Daily Boat Launch $40 30 $1,200 $40 25 $1,000 $40 $0
Daily Boat Launch Non-Resident $65 2 $130 $65 2 $130 $65 $0
5 Punch Pass $200 9 $1,600 $200 5 $1,600 $200 $05 Punch Pass Non-Res $325 0 $0 $325 0 $0 $325 $0Resident Guest Daily Parking Pass $10 173 $1,730 $10 11 $110 $10 $0
Caregiver / Nanny Parking Pass $85 45 $3,825 $85 29 $2,465 $85 $0
Non-Resident Beach Fee Weekend/Holiday $10 1822 $18,220 $10 2414 $24,140 $15 $5
$136,442 $128,498
Permits SoldFY18 Revenue
Lakefront Permit Fees Revenue GrowthLAKE FOREST PARKS & RECREATION DEPARTMENT
Permits Sold IncreaseFY2020 ProposedFY19 RevenueFY2019 FY2018
SUBJECT: Capital Improvement Plan Projects
PRESENTED BY: Chuck Myers, Superintendent- Parks and Forestry, 847-810-3565
Joe Mobile, Superintendent- Recreation, 847-810-3941
PURPOSE AND ACTION REQUESTED: Staff is asking for direction from the Park Board on capital
expenditures and assist with prioritizing the projects listed in the Park and Public Land Fund for the
upcoming 2020 fiscal year.
BACKGROUND/DISCUSSION: Staff has attached the following documents:
1. FY20 Priority Ranking and Rationale Chart. These are the projects that staff has identified as our
recommended Priorities for FY20.
Staff will be seeking Park Board feedback on the projects listed as well as assistance on ranking the FY20
projects in the two funds in order of importance based upon key impact factors such as safety concerns,
those critical for supporting existing revenue streams, years extended based upon useful life, and
funding restrictions based upon dollars available from impact fees. We do not need to prioritize any
projects beyond FY20.
The Park and Public Land Fund may only include projects that qualify via definition of impact fees and
that match to current dollars available. Those projects are defined as Park and Recreation Capital
projects that will benefit the entire community.
All other capital projects and those not eligible for impact fees are funded through the city-wide Capital
Improvement Fund. The City of Lake Forest begins development of its capital budget in late August.
Each project is prioritized using a Capital Improvement Project Evaluation Scoring Sheet. Upon
submittal, available funds are allocated to projects based on priority and a target funding amount per
classification of improvement (i.e. road and bridge, technology, parks and recreation).
For FY20 the City Manager has designated a set dollar amount for funding for each department. The
Park and Recreation designated dollars are slated for the Annual Tree Replacement Project
STAFF RECOMMENDATION:
We look forward to reviewing this draft capital plan and prioritizing the projects with you. This is a
preliminary discussion of recommended projects and pricing for most of the projects has not been
received. The final recommendations will be presented at the October Parks & Recreation Board
meeting.
Parks and Recreation Capital Improvement Plan
FY20 Priority Ranking and Rationale
FY20 Projects in Park and Public Land Fund from Impact Fees
1 Forest Park Path Extension of path on south end of the park to provide safe pedestrian walkway along the South Beach Access
Road to the beach.
TBD
1 West Park Sidewalk Addition Installation of new sidewalks at the north end of West Park for better access to park facilities. TBD
1 Deerpath Golf Course Bridge Replacement of the old wooden bridge at Hole #4 due to condition and lack of clearance over the Skokie River. $75,000
1 Open Lands Park Improvements Re-design the park space to achieve a balance between recreational use and the protection and interpretation of the cultural, natural and scenic resources of the park.
TBD
TOTAL FROM PPLF FUND $ TBD
Note: Capital Fleet Equipment of $250,000 will continue to be funded from Fund 220 Operations, not Capital Fund. The amount has been increased this year for the replacement of the over twenty-year-old log loader for the
Forestry Section.