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PARKS & RECREATION BOARD 2014/08/19 Packet PARKS AND RECREATION BOARD TUESDAY, AUGUST 19, 2014 6:30PM at CITY HALL LAKE FOREST, ILLINOIS AGENDA I. CALL TO ORDER & ROLL CALL Steve Hill, Chairman _____Charlie Kohlmeyer David Brush _____Curt Volkmann _____Sondra Douglass _____Paul “Skoo” Walker Dan Jasica II. APPROVAL OF MINUTES A. Approval of minutes of the May 20, 2014 Parks and Recreation Board Meeting B. Approval of minutes of the May 28, 2014 Capital Visioning Workshop C. Approval of minutes of the June 17, 2014 Parks and Recreation Board Meeting D. Approval of the June 26, 2014 Parks and Recreation Board Workshop with the Golf Advisory Committee III. OPPORTUNITY FOR CITIZENS TO ADDRESS THE PARKS AND RECREATION BOARD ON NON-AGENDA ITEMS IV. LAKE FOREST/LAKE BLUFF JOINT RECREATION TASK FORCE REPORT—Presented by Tighe Magnuson and Chris Mosbarger, Task Force Co-Chairs V. ADVISORY AUTHORIZATION TO EXPEND CAPITAL FUNDS AND AWARD CONTRACT WITH VERMONT SYSTEMS, INC FOR RECREATION SOFTWARE REPLACEMENT PROJECT— Presented by Mary Van Arsdale, Director of Parks and Recreation VI. ADVISORY APPROVAL OF RESOLUTION TO RATIFY NSSRA BOARD ACTION TO SELL PROPERTY—Presented by Mary Van Arsdale, Director of Parks and Recreation VII. SPOTLIGHT: DEERPATH GOLF COURSE 2014 SEASON UPDATE—Presented by Jeff Wait, Superintendent of Special Facilities VIII. COMMENTS BY DIRECTOR IX. COMMENTS BY BOARD MEMBERS X. ADJOURNMENT The City of Lake Forest Parks and Recreation Board Meeting Minutes May 20, 2014 I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Steve Hill at 6:30p.m. The following were present: Board Members: Mr. David Brush Mr. Steve Hill Mr. Dan Jasica Mr. Skoo Walker Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery Ms. Sally Swarthout, Superintendent of Recreation Mr. Jeff Wait, Superintendent of Special Facilities Mr. Jason Busdeker, Fitness Center Manager Ms. Tricia Schwall, Administrative Assistant Special Guests: Mr. Mike Adelman, Alderman Mr. Augie Zicarelli, Const. Rep., Forest Park Project Corporation Board Mr. Peter Cherry, Treasurer, Forest Park Project Corporation Board II. Approval of Minutes The meeting minutes of the March 18, 2014 Park & Recreation Board meeting were presented. Board Member Jasica moved for approval of the minutes and Board Member Brush seconded. The Board meeting minutes of the March 18, 2014 meeting were then unanimously approved. III. Opportunities for the Public to Address the Board on Items not Listed on the Agenda There were no comments. IV. Forest Park Project Update Mr. Peter Cherry gave an overview of the construction timeline for the Forest Park project. He shared the different phases of the construction so that the park can remain open during the summer months. Mr. Augie Zicarelli than gave the board a more in‐depth overview of the Project Corporation group and their mission. He then shared in greater detail the different phases of the project. The new plan is to start and continue the work throughout the summer and be able to keep the park open with minimum closures. Phase I should be completed by May 30th, Phase II complete by June 15th, Phase III complete by July 15th, Phase IV complete by August 15th, Phase V complete by September 1st, and Phase VI will be completed after September 1st. Director Van Arsdale shared that there will be a detailed map at various City locations for the public to look at, as well as being on the Forest Park Project Corporation Board website. She then noted that there was a letter sent to all of the neighbors of the park stating that the work in the park has begun again. Director Van Arsdale then reiterated that the safety throughout the park is vital and is asking residents to watch for the areas that are being worked on. A conversation followed regarding fundraising for the project. V. Spotlight: 2014 Forest Park Beach and Boating Basin Superintendent Wait gave an overview of the beach and basin. He spoke about the hours of the beach, the different cells at the beach and the beach closures. He also shared the hours of operation, storage options and non‐resident launching for the basin. He added that there are many watercraft usage programs, special events, fitness classes and the Raging Kitchen at the beach. Superintendent Wait also touched on the parking challenges for 2014 with all of the construction happening at the park. He shared the attendance records for the past three years and the financials of each of the past summers. Discussions followed regarding the parking at the beach and the progress of Raging Kitchen. VI. Approval of Contracts A. Fitness Center Weight Equipment Contract Fitness Center Manager Busdeker presented the Fitness Center Weight Equipment purchase. He explained that this is for the purchase of 19 selectorized weight machines and is part of a scheduled annual replacement plan and is budgeted in the City’s Capital fund. There were three bidders for this purchase. Promaxima was disqualified from the bidding process because they did not fully meet the bid specifications. The items were split between Direct Fitness Solutions and LifeFitness based on the lowest bid for each individual piece. Requested Action: Award the contract to Life Fitness for $23,733.00 and Direct Fitness Solutions for $38,812.80 for a total expenditure of $62,545.80 for the purchase of fitness equipment as budgeted in the FY15 Capital Plan. A motion was made by Board Member Brush to award the contract to Life Fitness for $23,733.00 and Direct Fitness Solutions for $38,812.80 for a total expenditure of $62,545.80 for the purchase of fitness equipment as budgeted in the FY15 Capital Plan. The motion was seconded by Board Member Walker. The motion passed. VII. Everett Tot Lot Playground Proposed Design Options Superintendent Myers showed the board two different color options for the new Everett Tot Lot Playground. He asked the board for their feedback on the playground as a whole and the color options. He shared that the plan is to install this playground at the end of August. Board Member Jasica asked what the life expectancy of the new playgrounds is. Superintendent Myers answered about 20 years. Director Van Arsdale informed the board on why there are two playgrounds at Everett and the condition of this particular playground at this point. The board agreed that the darker green color option was best for the community. VIII. Capital Improvement Project Update Superintendent Myers gave a brief update on the McClory Bike Path, Northcroft & Deerpath Park’s Tennis Courts and Deerpath Walking Path. He shared that McClory bike path is paved and looks nice. The path remains to be closed due to the sides being cleaned up. Chairman Hill asked if the trail would be sealed. Superintendent Myers responded no. Chairman Hill also questioned how long the path should last. Superintendent Myers stated that it is expected to last approximately 20 years. He then shared what has been going on for the Northcroft tennis courts. The poles for the new fencing are up and fencing should be going up soon. Then the resurfacing will take place shortly after that. Deerpath tennis courts resurfacing will begin around July 7th. The Deerpath walking trail was originally going to be a joint bid with the school. The school did back out. The final amount for the walking trail was $89,000. The budgeted amount was $100,000. This contract was approved by City Council on May 19th. Superintendent Myers also showed the Board members the new Construction Updates page on the City’s website. IX. Director’s Report Director Van Arsdale gave a department update. A. Capital Visioning Workshop – May 28th B. Committee of the Whole – June 17th meeting will have actions for the board C. Foundation Events i. Golf Outing – June 6th ii. Festival & Fireworks – July 4th D. Lake Forest/Lake Bluff Joint Task Force Update should be coming soon E. Asked the board to let her know of any June/July travel plans II. Comments by Board Members Board Member Jasica wanted to commend staff on all of their hard work at the dance recitals and the City’s plant sale. X. Adjournment Board Member Brush moved to adjourn the meeting. Board Member Walker seconded. The meeting was adjourned at 7:58 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant The City of Lake Forest Parks and Recreation Board & Friends of Parks & Recreation Foundation Capital Visioning Workshop Meeting Minutes May 28, 2014 I. Welcome Director Van Arsdale welcomed everyone to the Capital Visioning Workshop between the Parks & Recreation Board and the Friends of Parks & Recreation Foundation. II. Call to Order & Roll Call The Capital Visioning Workshop was called to order by Director Van Arsdale at 6:30p.m. Roll Call was taken for the Parks & Recreation Board. III. Introductions The following individuals were present: Board Members: Mr. David Brush Mr. Dan Jasica Mr. Charlie Kohlmeyer Mr. Curt Volkmann, Chairman Mr. Skoo Walker Foundation Members: Mr. Rick Amos Ms. Laura Brown Mr. Bill Douglass Ms. Mary Kay Jaekel Ms. Wendy McKiernan Mr. Mark Milliman ‐ President Staff: Mr. Bob Kiely, City Manager Ms. Mary Van Arsdale, Director of Parks and Recreation Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery Ms. Sally Swarthout, Superintendent of Recreation Mr. Jeff Wait, Superintendent of Special Facilities Ms. Tricia Schwall, Administrative Assistant Special Guests: Ms. Barbara Heller, Heller & Heller Consulting, Inc. IV. Capital Visioning Brainstorming & Discussion Director Van Arsdale gave an overview of the reasons why these two groups were together. These reasons are: 1) To help facilitate a dialogue between the two groups (Park Board and Foundation) that aligns the direction and priorities for recreation services in the community, 2) Discuss potential new capital facilities or improvements through review of the potential project list and brainstorming, 3) To prioritize the projects considered to have the greatest potential and interest of the two boards, and, 4) The timing is right for the Foundation to consider their next focus for fundraising purposes. Ms. Heller discussed what the outcome of this meeting would be. She shared that the group would spend their time prioritizing the projects listed or added to by the group. She explained that there would be some key information missing including return on investment, costs, etc. Knowing what the top projects are, more time could be spent looking into those missing elements and conducting data collection. Mr. Milliman stated that another outcome would be to get a more constant dialogue between the two boards. Parks & Recreation Board Chairman Volkmann highlighted a few items of the Parks & Recreation Board Mission & Vision statements. He reiterated how much of a challenge it is to address and provide programs and facilities for all ages of the community, while recognizing that not all capital projects are revenue generating projects and this is becoming more of a consideration than ever before. Friends Foundation President Milliman spoke to the Mission of the Friends of Lake Forest Parks & Recreation Foundation which was: to promote the Lake Forest Parks and Recreation Department and our City’s beautiful natural environment by providing program scholarships; providing a vehicle to encourage enriching capital improvements; boosting awareness of our diverse programs and facilities; and by connecting our community to enhance quality of life. Director Van Arsdale shared with the group a department overview of the budget, services, facilities and a snapshot of the surrounding community’s population vs. the square footage of recreation facilities. She also shared some of the benefits of the Lake Forest Parks & Recreation Department including the sailing program and the Wildlife Discovery Center, revenues, special events, partners, and donors. She also mentioned that the department has very diverse areas to manage. Director Van Arsdale gave an overview of some of the ideas listed on the draft Capital Project list. A lengthy discussion followed regarding the ideas and different ways of looking at how to prioritize these. Ms. Heller instructed the three groups to, individually select their top five projects and then share with their table to get a table consensus on the top 5 projects. The groups then reported their top five ideas as follows: Group 1 Group 2 Group 3 Expanded Rec Center Wildlife Discovery Center Home Artificial Turf Fields Artificial Turf Fields/Bubble Bike/Trail System Expanded Rec Center Wildlife Discovery Center Home Expanded Rec Center Wildlife Discovery Center Home Parks Master Plan Artificial Turf Fields Bike/Trail System Bike/Trail System Parks Master Plan Sport/Bubble or Golf Learning A conversation followed regarding these top 5 ideas and the alignment reached between the three different groups. Ms. Heller spoke about the possible next steps: data collection by staff, visiting examples in other communities, putting the top five lists on the web for the public to have input and doing a feasibility study. A discussion also followed regarding the turf fields at Deerpath. The group discussed the importance of looking at partnering opportunities and being aware of how best to generate support. The participants also asked for a status overview of the Lake Forest/Lake Bluff Recreation Joint Task Force and how that could play a role in these ideas or next steps. Staff indicated they would be following up with next steps later this summer. V. Opportunities for the Public to Address the Board There were no comments. VI. Adjournment The meeting was adjourned at 8:27 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant The City of Lake Forest Parks and Recreation Board Meeting Minutes June 17, 2014 I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Steve Hill at 6:30p.m. The following were present: Board Members: Ms. Sondra Douglass Mr. Steve Hill, Chairman Mr. Charlie Kohlmeyer Mr. Curt Volkmann Mr. Skoo Walker Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation Mr. Michael Thomas, Director of Public Works Mr. Bob Ells, Superintendent of Engineering Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery Mr. Jeff Wait, Superintendent of Special Facilities Ms. Tricia Schwall, Administrative Assistant Special Guests: Mr. Mike Adelman, Alderman Mr. Rick Walrath, General Manager, Deerpath Golf Course Mr. Ron Hirasawa, Deerpath Golf Advisory Committee Member Mr. Tim Newman, Deerpath Golf Advisory Committee Member II. Opportunities for the Public to Address the Board on Items not Listed on the Agenda There were no comments. III. Rt. 41 IDOT – Deerpath Golf Course Basin Project Update Mr. Bob Ells, Superintendent of Engineering and Ms. Mary Van Arsdale, Director of Parks and Recreation gave an update on the Rt. 41 IDOT – Deerpath Golf Course Basin Project. They shared the background for the project and the design option that is being proposed by Lohmann Golf Designs. Several discussions followed regarding the retention ponds, the deep well, the layout of holes 17 and 18 around the retention pond the timing of the project, and the benefits to the City. Director Van Arsdale asked the group to send any comments or suggestions to her and there would be a follow up meeting with Lohmann Golf Designs and this group to hear more of why some of the decisions were made as they were. IV. Advisory Authorization to Negotiate a Contract with Recreation Software Vendor Director Van Arsdale gave the board a brief history of the need to replace the current Recreation Software. She shared the different phases that Plante Moran has completed and the final phase of the process. V. Approval of Everett Tot Lot Playground Project Superintendent Myers gave the group a brief overview of the Everett Park Tot Lot Playground. This included a summary of the purchase of the equipment through HGACBuy and the fiscal impact to the budget. Requested Action: Award of contract to NuToys not to exceed $100,000 for the purchase of playground equipment, surfacing and concrete installation. A motion was made by Board Member Kohlmeyer to award the contract to NuToys not to exceed $100,000 for the purchase of playground equipment, surfacing and concrete installation. The motion was seconded by Board Member Volkmann. The motion passed. VI. Director’s Report Director Van Arsdale gave a department update. A. Thank you for the good work at the Capital Visioning Workshop B. The Foundation’s annual fundraiser at the golf course went very well C. Festival & Fireworks – July 4th i. 10,000 Maniacs & Big Head Todd and the Monsters will perform D. Summer camps are under way II. Comments by Board Members No comments. VII. Adjournment Board Member Volkmann moved to adjourn the meeting. Board Member Kohlmeyer seconded. The meeting was adjourned at 8:32 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant The City of Lake Forest Parks and Recreation Board Meeting Minutes June 26, 2014 I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Steve Hill at 4:00p.m. The following were present: Board Members: Mr. David Brush Mr. Steve Hill, Chairman Mr. Skoo Walker Staff: Mr. Bob Kiely, City Manager Ms. Mary Van Arsdale, Director of Parks and Recreation Mr. Michael Thomas, Director of Public Works Mr. Bob Ells, Superintendent of Engineering Mr. Jeff Wait, Superintendent of Special Facilities Ms. Tricia Schwall, Administrative Assistant Mr. Rick Walrath, General Manager, Deerpath Golf Course Special Guests: Mr. Todd Quitno, Senior Project Architect, Lohmann Golf Design II. Introduction of Golf Advisory Guests Golf Advisory: Mr. Jim Carey, Deerpath Golf Advisory Committee Member Ms. Anne Lerner, Deerpath Golf Advisory Committee Member Mr. Tim Newman, Deerpath Golf Advisory Committee Member III. Rt. 41 IDOT – Deerpath Golf Course Basin Project Director Van Arsdale shared a brief overview of the history of the project. She also informed the group that while IDOT needs the golf course to put the retention pond on to help with the flooding along Deerpath, the golf course could potentially benefit by having some new features added at a low cost. She introduced Todd Quitno from Lohmann Golf Design who was brought in to help answer any questions from the group regarding the reconfiguration of some of the holes on the golf course. City Manager Kiely shared more of the history behind working with IDOT on this Storm Water Management Program. Working with IDOT would open up some possibilities of moving the Deep Well closer therefore being able to do the well sometime in the future for a lower cost. Mr. Quitno shared the original IDOT design and some of the concerns that he had with the design including not being able to see the pond from certain spots, no room for carts behind pond, and a dry basin bottom. He then shared the design for the proposed basin. He discussed the changes that would be made to the original design. Mr. Quitno discussed where the new pipes would come into the golf course and move the water from the west to the east basin. He went over the original east basin design from IDOT, again showing some of the concerns with the original drawing. He then discussed some of the design changes in the east basin design. A conversation followed regarding the water levels and the power that would need to be supplied to the pump house. Director Van Arsdale shared some of the aspects that would be shared with IDOT as potential additions that could be accomplished during this project. A conversation ensued regarding what IDOT may cover and what they may not. Superintendent Ells brought up that IDOT is pretty open to the changes in the engineering design. They are well aware that this is a golf course and needs to look like a golf course with water features when it is complete. However, they are stewards of public monies and need to be careful on how much they spend in order to give us what they want. A conversation followed. Another conversation followed regarding the flooding that currently happens at the golf course and the timing of the project. IV. Hole #7 Shade Issues Director Van Arsdale informed the ground that there is a shade issue at the golf course on some of the holes. This information is for information only and nothing is being done at this point. Superintendent Wait shared that the shade impacts the 15 green, 7 green and 8 tee. They would like to work with the City Forester to determine if any of the large trees in and around these areas can be surgically removed to bring in more sunlight to the grass. Board Chairman Hill asked if there could be some aggressive trimming instead of taking the trees out. General Manager Walrath responded yes that could be looked into also. Director Van Arsdale informed the group that they would look into all of the options including replacing the sod every 5 years. I. Opportunity for Public Comment No comments. V. Adjournment Board Member Brush moved to adjourn the meeting. Board Member Kohlmeyer seconded. The meeting was adjourned at 5:07 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant SUBJECT: Lake Forest/Lake Bluff Joint Recreation Task Force Report PRESENTED BY: Tighe Magnuson and Chris Mosbarger, Co-Chairs PURPOSE AND ACTION REQUESTED: For informational purposes only. Co-Chairs Magnuson and Mosbarger will be in attendance and will share an overview of the task force work and their recommendations for future consideration. RECOMMENDED ACTION: None, informational purposes only. Lake Forest/Lake Bluff Parks & Recrea4on Joint Task Force May 2014 Report Lake Forest Members: • Tighe Magnuson, Co-‐Chair • Mike Adelman • Dan Jasica • Peter Schaefer Lake Bluff Members: • Chris Mosbarger, Co-‐Chair • Brock Gordon • Al TreNs, Jr. • Niki Walsh Support Staff: • Ed Heiser, Lake Bluff • Sally Swarthout, Lake Forest Lake Forest/Lake Bluff Parks & Recrea4on Scope of Services Area/Ac7vity Popula4on (2012) 19,349 People Served (i.e. registered) 8,510 units program par4cipa4on Programs Offered 1,268 Revenue (2013) $9,679k Capital Ex $4,486k for 5 Yrs. Golf Round/Members (2013) 29,920/398 Special Event Abendees (est.) 21,290 Park Land (acres) 279 Facility Buildings 6 Beach Pavilions 3 Park Pavilions 5 Area/Ac7vity Popula4on (2012) 5,710 People Served (i.e. registered) 6,200 units program par4cipa4on Programs Offered 720 Revenue (2013) $7,184k Capital Ex $5,100k for 10 yrs. Golf Rounds/Members (2013) 26,881/229 Special Event Abendees (est.) Not Available Park Land (acres) 170 Facility Buildings 9 Beach Pavilions 2 Park Pavilions 3 Execu4ve Summary • First, a thank you to the Mayor of City of Lake Forest and the President of the Lake Bluff Park District and their respec4ve staffs for the opportunity for our ci4zen task force to work on this project • Why Parks & Recrea4on Task Force? – Ini4ated Fall 2013 at Request of the Mayor of City of Lake Forest and Board of Commissioners of Lake Bluff Park District Board – Broad Commission to Explore Synergies – Assistance from Respec4ve Parks & Recrea4on Personnel • 4 Lake Forest and 4 Lake Bluff residents met monthly (10 4mes total) beginning October 2013 to review poten4al synergies between Lake Forest Parks & Recrea4on and Lake Bluff Park District • Primary take-‐aways: 1) both opera4ons opera4ng lean; 2) opportunity for greater reciprocity of services between the two communi4es; 3) more transparency of opera4ons between the two en44es going forward Summary of Resolu7on—Task Force Work Areas Resolu7on: • Desire to collec4vely explore opportuni4es related to shared services, capital and land use that will lead to greater efficiencies and enhancements for the benefit of the residents • Seek to collaborate on capital opportuni4es to maximize financial benefits of services where desirable • Encourage dialogue related to exploring capital, land use and opportuni4es for shared services that will permit the con4nuance to deliver quality recrea4on services in the face of challenging economic 4mes Further follow up by respec1ve park personnel Not readily apparent that there are significant synergies/savings. More detailed internal review required Focus area of task force, desire to promote reciprocity w/o significant loss of revenue Summary Observa4ons • Currently both respec4ve parks and recrea4ons opera4ng lean; roughly breakeven (i.e. revenue/costs about same) • Not significant low hanging $ savings • Share programs where opportuni4es lie – E.g. reciprocity between towns to promote greater usage/revenue • Golf course opera4ons need further review: – Consistent with industry trends, rounds have been down at both courses (Note: combined 57,000 rounds in 2013 vs. each course capacity of 36,000 (72,000 combined) – Need to monitor industry trends to determine if this is low end of demand cycle or permanent reduc4on in demand – Deerpath GC, if not used for recrea4onal purposes, reverts to Dick family – Por4ons of both golf courses are in flood plain which limits alterna4ve uses; likely push back from communi4es to develop (residen4al/commercial) any por4on of courses • Capital needs – Does not appear to be much crossover – Like items (e.g. roofing) should be bid together by both communi4es at same 4me to leverage savings Task Force Focus Areas • Ini4al Efforts Focused on Learning About Respec4ve Parks & Recrea4on Opera4ons • Spent Some Time Analyzing Numbers—Some Difficulty to Get “Apples to Apples” Comparison • Determined There Were 4 Primary Areas to Focus: – Programs – Aqua4c Facility – Beach – Golf • Assigned Two Task Force Members (1 From Each Community) To Each Focus Area for Further Work • Findings/Recommenda4ons Follow Programs Subcommibee • Reciprocal use with no LF/LB non-‐resident fees • Foster more usage/interac4on between communi4es • Impact: LF: $15k in Non-‐Resident fees pd by LB residents , LB: $5k in Non-‐Resident fees pd by LF residents) • Possibly offset $20k in Non-‐Resident fees by increased usage (supported by greater awareness/marke4ng) • Super Pass concept—i.e. tbd premium to be able to use “neighbor” facility • E.g. Fitness Center—10 4cket punch for $50? • Allow LF/LB fitness center members to use at either loca4on • Inves4gate brochure consolida4on (2015 4meframe) • Ini4ally thought cost reduc4on; however, cost may increase due to larger size (e.g. staple binding vs. glue binding, higher mailing costs) • Only do if cost neutral or beber to today’s cost • Combine online registra4on systems into one? Inves4gate aNer Lake Forest Parks & Recrea4on soNware selected/implemented in 2014 • Combine programs—e.g. youth basketball, dance (to explore space availability) for greater usage Recommenda4ons: Programs Subcommibee PROGRAMMING Current Reciprocation: Yes. ENHANCEMENTS CHALLENGES USER IMPACT Increased variety and opportunities. Capacity issues. Increase quality of programming. Registration timing. Fewer program cancellations. Increase workload on staff. Provide diversity of programs, people and skill levels. Communication between staffs. Access to unique programming opportunities. Potential confusion of the residents on use of reciprocity Increase friendship base. Community sharing of facilities and parks. REVENUE IMPACT Increase of space with combined programming. Negative revenue impacts due to space and student restrictions. COST IMPACT Increase in supplies and equipment. Increase staffing expenses. Depreciation of equipment. ! Staff Review/Response on Impact of Expanded Reciprocity between Programs (and endorsed by Task Force) Aqua4c Facility Subcommibee Recommenda4ons: • Need to further research revenue impact: Track / record daily passes by address to more accurately assess revenue impact of LF / Non-‐Residents Aqua4c Facility use. (In 2013 – if we converted LF Resident Season Passes to Resident Rates, would have resulted in loss of $11.7k in revenue.) • Record abendance numbers by hour to beber determine peak 4mes. • Survey LF residents to determine level of interest in Aqua4c Facility; then explore opportuni4es to offer resident rates for LF residents during off-‐peak 4mes. Seasonal & Daily. • Explore the willingness / interest of LF Rec to have joint responsibility/stewardship of Aqua4c Facility and share in maintaining a high quality Aqua4c Facility offering for both communi4es. • Research possibility of a super joint resident pass – TBD premium membership for all facili4es: Aqua4c Facility, beach, paddle & both golf courses. Aqua4c Facility Subcommibee POOL Current Reciprocation: None. ENHANCEMENTS CHALLENGES USER IMPACT Increased water opportunities – LF Residents. Traffic flow. Resident rates for swim lessons – LF Residents. Locker room capacity. Swim instruction programming for Lake Forest programs. Weekday afternoons are near capacity. Weekends in July also very crowded. Increased exposure for Lake Bluff programming. Strengthens community. REVENUE IMPACT Increase quantities of daily fee and season pass sales. Loss of Non-Res revenue for aquatic programming. COST IMPACT Elimination of access fees for Lake Forest camps. Deprecation of equipment. Overcrowding with too many camps in pool. Cost sharing opportunities for capital expenditures. Increase of lifeguard and maintenance staff. Increase in general operational expenses. ! Staff Review/Response on Impact of Expanded Reciprocity between Programs (and endorsed by Task Force) Beach Subcommibee Recommenda4ons: • Pursue joint training and cross-‐training of LB/LF lifeguards, allowing shared use if needed • Parking con4nues to be the problem that makes beach access reciprocity difficult • Summer 2014—track usage by respec4ve communi4es at each beach to determine how much crossover currently. If feasible (i.e. loss of revenue) consider walk-‐in/bike-‐in only reciprocal use of beaches during weekdays star4ng in 2015 • If one beach is open and the other closed, could allow reciprocity at that 4me (only) for community rela4ons purposes • Explore opportuni4es to cost share on future capital equipment expenditures, such as beach grooming equipment Beach Subcommibee BEACH Current Reciprocation: None. ENHANCEMENTS CHALLENGES USER IMPACT Provides variety to residents. Increased parking demands on at already at capacity facilities Access to power boat launch – LB Residents. Possible overcrowding. Increased exposure to programing at both facilities. Increased staffing on busy days. Access to dog beach – LF Residents. Strengthens community. REVENUE IMPACT Increase concession sales. Loss of Non-Res revenue over 7 days – Lake Bluff. Increase pavilion and watercraft rentals. Lake Bluff has never sold a Non-Res dog tag; however potential for lost revenue Possibly increase daily/annual fees through greater knowledge of basin and launch. Loss of Non-Res revenue on weekends – Lake Forest. Increase storage of large sailboats. Loss of LF Non-Res boat launch and parking revenues COST IMPACT Increase of lifeguard and parking staff. Deprecation of equipment. Increase in general operational expenses. ! Staff Review/Response on Impact of Expanded Reciprocity between Programs (and endorsed by Task Force) Golf Subcommibee • Short Term (for this golf season)—push to increase u4liza4on of both courses: – Eliminate Non-‐Resident daily fees for LF/LB residents at Deerpath and Lake Bluff courses – Ini4ate 10-‐punch pass to be used at either golf course by LF/LB residents – Separate 10-‐punch pass for non LF/LB residents to be used at either course (at higher rate than for LF/LB residents) • Mid-‐Term (by end of 2014)—start to form joint plan for courses: – Create joint (LF/LB residents) advisory commibee working together seeking synergy opportuni4es • Longer Term (2015)—determine best way(s) to operate: – Advisory commibee appoints independent review by golf opera4ons consultant to develop op4ons re: feasibility of consolida4ng opera4ons (i.e. revenue, costs, maintenance, etc.) • Op4on 1: Operate each golf course separately under own management (i.e. no 3rd party provider) Note: LF Parks & Recrea4on currently has Kemper manage revenue for Deerpath. Kemper to bid in Deerpath’s total opera4ons in 2014 and Lake Forest Parks & Recrea4on plans to have total opera4ons of Deerpath under a 3rd party operator going forward. • Op4on 2: Operate each golf course separately under 3rd party provider • Op4on 3: Operate both golf courses on a combined basis under 3rd party provider Recommenda4ons: Golf Subcommibee GOLF COURSE Current Reciprocation: Memberships, both. Daily Fees, Deerpath. Carts, both. ENHANCEMENTS CHALLENGES USER IMPACT Expanded cooperative event and outing opportunities. Fee synergy. Increased variety of golfing experience. Shared membership. Unified league options. Reduce impact from maintenance projects. Expanded instructional opportunities. REVENUE IMPACT Increased revenues at Deerpath. Decrease revenues at Lake Bluff due to reduction of LF daily fee. Reduce price competition. COST IMPACT Reduce marketing and merchandising expenditures. ! Staff Review/Response on Impact of Expanded Reciprocity between Programs (and endorsed by Task Force) Overall Recommenda4ons • Strong transparency of opera4ons between Lake Forest Parks & Recrea4ons and Lake Bluff Park District personnel to create reciprocity/cost sharing (where applicable) • It is assumed that further cost savings would likely come from a broader ini4a4ve by the City of Lake Forest, City of Lake Bluff and Lake Bluff Park District to engage in leveraging common services (i.e. personnel, police, fire, water, etc.) • Create survey to LF/LB residents on interest by them re: reciprocity/cost sharing opportuni4es —depending upon response can then take ac4on as indicated All Recommenda4ons Combined Page 1 of 2 Overall Recommenda7ons • Strong transparency of opera7ons between Lake Forest Parks & Recrea7ons and Lake Bluff Park District personnel to create reciprocity/ cost sharing (where applicable) • It is assumed that further cost savings would likely come from a broader ini7a7ve by the City of Lake Forest, City of Lake Bluff and Lake Bluff Park District to engage in leveraging common services (i.e. personnel, police, fire, water, etc.) • Create survey to LF/LB residents on interest by them re: reciprocity/cost sharing opportuni7es —depending upon response can then take ac7on as indicated Programs Recommenda7ons • Reciprocal use with no LF/LB non-‐resident fees • Foster more usage/interac7on between communi7es • Impact: LF: $15k in Non-‐Resident fees pd by LB residents , LB: $5k in Non-‐Resident fees pd by LF residents) • Possibly offset $20k in Non-‐Resident fees by increased usage (supported by greater awareness/marke7ng) • Super Pass concept—i.e. tbd premium to be able to use “neighbor” facility • E.g. Fitness Center—10 7cket punch for $50? • Allow LF/LB fitness center members to use at either loca7on • Inves7gate brochure consolida7on (2015 7meframe) • Ini7ally thought cost reduc7on; however, cost may increase due to larger size (e.g. staple binding vs. glue binding, higher mailing costs) • Only do if cost neutral or be_er to today’s cost • Combine online registra7on systems into one? Inves7gate aaer Lake Forest Parks & Recrea7on soaware selected/implemented in 2014 • Combine programs—e.g. youth basketball, dance (to explore space availability) for greater usage Aqua7c Facility Recommenda7ons • Need to further research revenue impact: Track / record daily passes by address to more accurately assess revenue impact of LF / Non-‐Residents Aqua7c Facility use. (In 2013 – if we converted LF Resident Season Passes to Resident Rates, would have resulted in loss of $11.7k in revenue.) • Record a_endance numbers by hour to be_er determine peak 7mes. • Survey LF residents to determine level of interest in Aqua7c Facility; then explore opportuni7es to offer resident rates for LF residents during off-‐peak 7mes. Seasonal & Daily. • Explore the willingness / interest of LF Rec to have joint responsibility/stewardship of Aqua7c Facility and share in maintaining a high quality Aqua7c Facility offering for both communi7es. • Research possibility of a super joint resident pass – TBD premium membership for all facili7es: Aqua7c Facility, beach, paddle & both golf courses. All Recommenda4ons Combined Page 2 of 2 Beach Recommenda7ons • Pursue joint training and cross-‐training of LB/LF lifeguards, allowing shared use if needed • Parking con7nues to be the problem that makes beach access reciprocity difficult • Summer 2014—track usage by respec7ve communi7es at each beach to determine how much crossover currently. If feasible (i.e. loss of revenue) consider walk-‐in/bike-‐in only reciprocal use of beaches during weekdays star7ng in 2015 • If one beach is open and the other closed, could allow reciprocity at that 7me (only) for community rela7ons purposes • Explore opportuni7es to cost share on future capital equipment expenditures, such as beach grooming equipment Golf Recommenda7ons • Short Term (for this golf season)—push to increase u7liza7on of both courses: – Eliminate Non-‐Resident daily fees for LF/LB residents at Deerpath and Lake Bluff courses – Ini7ate 10-‐punch pass to be used at either golf course by LF/LB residents – Separate 10-‐punch pass for non LF/LB residents to be used at either course (at higher rate than for LF/LB residents) • Mid-‐Term (by end of 2014)—start to form joint plan for courses: – Create joint (LF/LB residents) advisory commi_ee working together seeking synergy opportuni7es • Longer Term (2015)—determine best way(s) to operate: – Advisory commi_ee appoints independent review by golf opera7ons consultant to develop op7ons re: feasibility of consolida7ng opera7ons (i.e. revenue, costs, maintenance, etc.) • Op7on 1: Operate each golf course separately under own management (i.e. no 3rd party provider) Note: LF Parks & Recrea7on currently has Kemper manage revenue for Deerpath. Kemper to bid in Deerpath’s total opera7ons in 2014 and Lake Forest Parks & Recrea7on plans to have total opera7ons of Deerpath under a 3rd party operator going forward. • Op7on 2: Operate each golf course separately under 3rd party provider • Op7on 3: Operate both golf courses on a combined basis under 3rd party provider VSI Recreation Center Software Replacement information will be sent under different cover. SUBJECT: Approve Resolution to Ratify NSSRA Board Action Authorizing a Petition to Circuit Court for Leave to Sell NSSRA Property No Longer Needed for Park or Special Recreation Purposes PRESENTED BY: Mary Van Arsdale, Director of Parks and Recreation, 810-3918 PURPOSE AND ACTION REQUESTED: Staff requests Park Board advisory approval of a resolution authorizing the board of NSSRA to petition the Circuit Court for leave to sell their administrative offices located at 3105 MacArthur Boulevard in Northbrook, Illinois. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council September 23, 2011 Approved NSSRA Amended Articles of Agreement and Resolution Parks and Recreation Board March 19, 2013 Facility Acquisition Plan Reviewed Parks and Recreation Board September 17, 2013 Facility Acquisition Plan Approved Public Works Committee February 10, 2014 ADA Transition Plan-Holland & Knight Legal Brief-NSSRA Agency Information BACKGROUND/DISCUSSION: NSSRA currently owns a facility in Northbrook, Illinois that serves as its administrative office and provides a single meeting room and minimal storage space. The 1973 facility has been home to NSSRA since 2001 and is located within an industrial park. The building is not accessible according to the current Americans with Disabilities Act standards. In addition, there are other deficiencies that led to the concern that the facility no longer meets the critical needs of the organization. As a result, in 2009, Williams Architects conducted an existing conditions report and worked with staff to develop a space needs analysis. In 2010, NSSRA started a strategic planning process that resulted in the NSSRA 2011-2014 Strategic Plan. One of the critical initiatives of the Strategic Plan was to research and secure a new permanent location for NSSRA. Extensive deficiencies and the associated capital expense prompted the NSSRA Board of Directors to direct staff to develop a Capital and Facility Acquisition Plan. The Plan was completed and adopted by the NSSRA Board of Directors at its February 2013 meeting. The Park Board heard a presentation by NSSRA Executive Director Culp in March 2013 on this Capital and Facility Acquisition Plan. Minor refinements to the plan occurred and in September 2013 the Park Board approved the NSSRA Capital and Facility Acquisition Plan, as did all 13 partner agencies. As you will recall in the Facility Acquisition Plan, NSSRA outlined several steps that would occur over the upcoming years to achieve their goal of locating a suitable, permanent location with a partner agency. As a result, the next step in the process is approval of the attached Resolution by partner agencies allowing NSSRA to petition the Cook County Circuit Court to gain permission to sell NSSRA’s current building at 3105 MacArthur Boulevard in Northbrook. The reason NSSRA must go through this process is that the current building is owned by 2 its 13 partners, including the City of Lake Forest. According to state law the sale of real property, smaller than 3 acres, by a Park District or Municipality must receive approval from the Circuit Court. This step does not mean that the NSSRA building is being sold at this time and according to NSSRA Articles of Agreement, the NSSRA building may only be sold after approval of sale by the NSSRA Board of Directors and two thirds votes by the Partner Agency Boards. This step of approving the Resolution positions NSSRA to move forward efficiently when an opportunity arises and ensures the ability to sell the building legally. Currently, 12 of the 13 partners have approved the Resolution which will meet the agency’s goal of full ratification by October 2014. Attached are the Resolution and the corresponding Circuit Court Petition, prepared by NSSRA’S corporate council, that details the legal requirements authorizing the sale of the Association’s property, pursuant to the Park Commissioners Land Sale Act. Staff will seek City Council approval of the Resolution at their September 15, 2014 meeting. RECOMMENDED ACTION: Advisory approval of Resolution to ratify NSSRA Board action authorizing petition to Circuit Court for leave to sell NSSRA property no longer needed for Park or Special Recreation purposes. RESOLUTION TO RATIFY NSSRA BOARD ACTION AUTHORIZING PETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES WHEREAS, the City of Lake Forest through its Recreation Department is a Member Agency of and a party to the Amended and Restated Articles Of Agreement For Northern Suburban Special Recreation Association ("NSSRA"); and WHEREAS, the NSSRA Board of Directors has approved Resolution 2012-1 To Authorize Petition To Circuit Court For Leave To Sell Property No Longer Needed For Park Or Special Recreation Purposes (“NSSRA Board Resolution 2012-1”), a copy of which is attached as Exhibit 1 hereto, and has asked the governing board of each NSSRA Member Agency to ratify the NSSRA Board’s said action; and WHEREAS, this Mayor and City Council of the City of Lake Forest concur in the findings and determinations set forth and actions provided for in NSSRA Board Resolution 2012-1; NOW, THEREFORE, BE IT RESOLVED by this Mayor and City Council, as follows: Section 1. The preamble recitals set forth above are hereby reaffirmed and incorporated in this Resolution as if fully set forth herein. Section 2. The actions of the NSSRA Board of Directors provided for in NSSRA Board Resolution 20-12 are hereby approved and ratified. Section 3. That the City Clerk be and is hereby instructed to send a certified copy of this Resolution to the Executive Director of the NSSRA. Section 4. That all resolutions or parts of resolutions in conflict herewith shall be and the same are hereby repealed, and this Resolution shall take effect immediately upon its passage. ADOPTED BY ROLL CALL VOTE THIS ___ DAY OF _________________, 2014. AYES: NAYS: _______________________________ Mayor City of Lake Forest ________________________________ City Clerk City of Lake Forest STATE OF ILLINOIS ) ) SS COUNTY OF LAKE ) CLERK’S CERTIFICATE I, the undersigned, being duly qualified and acting City Clerk of the City of Lake Forest, Lake County, Illinois, do hereby certify that attached hereto is a true and correct copy of a Resolution entitled: RESOLUTION TO RATIFY NSSRA BOARD ACTION AUTHORIZING PETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES which Resolution was duly adopted at a regular meeting held on the ___ day of ____________, 2014. I do further certify that a quorum of the City Council of the City of Lake Forest was present at said meeting, and that all requirements of the Illinois Open Meetings Act were complied with. Given under my official hand this ___ day of ___________, 2014. City Clerk City of Lake Forest RESOLUTION 2012-1 OF NSSRA BOARD OF DIRECTORS TO AUTHORIZE PETITION TO CIRCUIT COURT FOR LEAVE TO SELL PROPERTY NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES WHEREAS, the Northern Suburban Special Recreation Association (“NSSRA”) has its administrative offices at and since 2003 has owned a one-acre parcel of land commonly known as 3105 MacArthur Boulevard, situated in an industrial park in the Village of Northbrook in Cook County, Illinois (the “Subject Property”); and WHEREAS, the Board of Directors of NSSRA hereby finds that the condition and location of the Subject Property no longer adequately serves NSSRA’s need for administrative offices and ancillary facilities to coordinate the provision of special recreation services and programs for the more than 5,000 participants and their families served by NSSRA, and accordingly determines that the Subject Property is no longer needed or deemed necessary or useful for the purpose of park or special recreation purposes; and WHEREAS, the Amended and Restated Articles of Agreement for Northern Suburban Special Recreation Association (“Amended and Restated Articles”) approved and in effect since April 19, 2012 provide in Articles III.A.3. and V.A. that NSSRA may enter into agreements with a member agency, another unit of local government, or another person or entity for the sale of real property, upon approval by two-thirds vote of the entire NSSRA Board of Directors and ratification by two-thirds of Member Agency governing boards; and WHEREAS, NSSRA and its Member Agencies are authorized, pursuant to the above- cited provisions of the Amended and Restated Articles, the Park Commissioners Land Sale Act (70 ILCS 1235/1), the powers conferred by Article VII, Sections 1, 6(a) and 10(a) of the 1970 Illinois Constitution, and the 1973 Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), to petition the Circuit Court of Cook County for leave to sell the Subject Property upon such terms and conditions as said Court may think proper; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Northern Suburban Special Recreation Association that: Section 1. The preamble recitals set forth above are hereby reaffirmed and incorporated in this Resolution as if fully set forth herein. Section 2. The Board hereby approves and authorizes NSSRA legal counsel to file in the Circuit Court of Cook County a Verified Petition Pursuant to 70 ILCS 1235/1 For Leave To Sell EXHIBIT 1 IN THE CIRCUIT COURT OF COOK COUNTY CHANCERY DIVISION Northern Suburban Special Recreation, ) ) No. _______________ Petitioner. ) VERIFIED PETITION PURSUANT TO 70 ILCS 1235/1 FOR LEAVE TO SELL LAND NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES NOW COMES the Northern Suburban Special Recreation Association, by its attorneys Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd., and for its instant Petition For Leave To Sell Land in accordance with the provisions of 70 ILCS 1235/1 (“Petition”) states as follows: PETITIONER 1. The Northern Suburban Special Recreation Association (“NSSRA”) is an association of the following 10 park districts and three home rule municipalities (“Member Agencies”) located in Cook and/or Lake County, Illinois: Deerfield Park District Park District of Highland Park Winnetka Park District Glencoe Park District Northbrook Park District City of Highwood Glenview Park District Northfield Park District City of Lake Forest Kenilworth Park District Wilmette Park District Village of Riverwoods Lake Bluff Park District 2. NSSRA has its administrative offices at and owns a one-acre parcel of land commonly known as 3105 MacArthur Boulevard, situated in an industrial park in the Village of Northbrook in Cook County, Illinois, which property is the subject of this Petition (“Subject Property”). The legal description of the Subject Property is set out in Exhibit A of the separately bound volume of exhibits to this Petition filed concurrently herewith. 3. NSSRA is organized and operates pursuant to the provisions of Sections 5-8 and 8-10b of the Park District Code (70 ILCS 1205/5-8 and -/8-10b) and Section11-95-14 of the Illinois Municipal Code (65 ILCS 5/11-95-14) and of its Amended and Restated Articles of Agreement (“Amended Articles”), as well as pursuant to the authority conferred by Article VII, Sections 1, 6(a) and 10(a) of the 1970 Illinois Constitution, and by the 1973 Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) providing that local governments may contract and associate among themselves to exercise, combine or transfer any power or function in any manner not prohibited by law or ordinance. A copy of NSSRA’s Amended Articles has been submitted as Exhibit B to this Petition. 4. NSSRA is governed by a Board of Directors consisting of one representative from each of its 13 Member Agencies. See Exhibit B (Amended Articles), Article III.A.1. NSSRA’s operations are funded in part by contributions from its Member Agencies, in part by reasonable fees charged for participation in its programs, and in part by charitable contributions generated through efforts of its non-profit 501(c)(3) affiliate the Northern Suburban Special Recreation Foundation. LEGAL AUTHORITY FOR THIS PETITION 5. NSSRA brings this Petition pursuant to Section 1 of the Park Commissioners Land Sale Act, 70 ILCS 1235/1 (the “Act”), which states in pertinent part that: Any board of park commissioners having the control or supervision of any public park, boulevard, driveway, or highway, and having any piece or parcel of land not exceeding 3 acres in area, which shall no longer be needed or deemed necessary or useful for the purpose of said park, boulevard, driveway or highway may apply to the Circuit Court of the county in which such piece or parcel of land is situated, by petition in writing for leave to sell the same. Notice of such application shall be given by said board of park commissioners in some newspaper published in said county at least ten days before the day named therein. All persons interested may appear before said Circuit Court either in person or by attorney when said application shall be made, and object to the granting thereof. After hearing all persons interested, if said court shall deem the granting of said application to be for the public interest, it shall direct that the property mentioned in said application, or any part thereof, be sold and conveyed by the said board of park commissioners for the use of said park, boulevard, driveway or highway, upon such terms and conditions as said court may think proper. 6. Each of NSSRA’s 10 park district Member Agencies is authorized by the Act to avail of this procedure to dispose of property, not exceeding three acres in size and no longer needed for park or recreation purposes, which they own or in which they have an ownership interest. 7. Pursuant to Article VII, Section 6(a) of the Illinois Constitution of 1970, and their home rule powers, each of NSSRA’s three Member Agencies which are Illinois home rule municipalities may likewise dispose of such a parcel of park or recreation property which they own or in which they have an ownership interest, by availing of the procedure described in the Act through the adoption of a local ordinance so providing. The sale by a home rule city or village of a parcel of property no longer needed or useful for park or recreation purposes is clearly a matter pertaining to its government and affairs. A home rule city or village’s disposition of real property by means other than those provided for in the Illinois Municipal Code is not expressly limited by statute. See Ill.Const.1970 Art. VII, § 6(a) and 6(g); City of Carbondale v. Eckert, 76 Ill.App.3d 881, 889-90, 395 N.E.2d 607, 613 (5th Dist. 1919) (absent a statute specifically limiting home rule powers, a home rule unit may enact an ordinance providing for the sale of its property). 8. Moreover, pursuant to the Intergovernmental Cooperation Ac, 5 ILCS 220/1 et seq., the NSSRA’s Member Agencies may associate among themselves to exercise any power or function in any manner not prohibited by law or ordinance. 9. The bringing of this Petition and publication of the Notice have been duly authorized by action of the NSSRA Board of Directors and by action of the respective governing boards of each of NSSRA’s Member Agencies. A copy of the authorizing resolution of the NSSRA Board of Directors, and a copy of the authorizing resolution or ordinance of each Member Agency’s governing board, are included as Group Exhibit C in the separately bound volume of exhibits to this Petition. 10. In accordance with the Act, NSSRA’s governing Board of Directors will, at least10 days before the date set for hearing on this Petition, cause a Notice of the Petition (the “Notice”) to be given by publication in ___________________, a newspaper published in Cook County and having general circulation in the communities served by NSSRA’s Member Agencies. The Notice will be published in substantially the form set out in accompanying Exhibit D to this Petition. PROPOSED MANNER OF SALE 11. NSSRA seeks to conduct the sale of the Subject Property, or any part thereof, by public competitive bidding, after due advertisement of the proposed terms and conditions of sale, including a minimum bid price. 12. In accordance with the notice publication requirements of Section 10-7d of the Park District Code (70 ILCS 1205/10-7d), and in an effort to attract and increase the marketability of the Subject Property to a significant group of prospective purchasers, the advertisement will be published for two successive weeks, once each week, the first publication to be not less than 15 days prior to the date fixed for sale, in a newspaper published and of general circulation within the territory of NSSRA’s Member Agencies in Cook and Lake Counties, Illinois. The advertisement will also be posted continuously on NSSRA’s website at www.nssra.org for a period beginning not fewer than 15 days prior to the date fixed for sale. 13. NSSRA will obtain one or more independent appraisals for purposes of establishing the value of and setting a minimum bid price for the Subject Property. 14. If no bids in an amount equal to or greater than the advertised minimum bid price are received at the proposed public sale, NSSRA additionally seeks leave to sell the Subject Property, or any part thereof, in any commercially reasonable manner, including (without limitation) by engaging the services of licensed commercial real estate broker and/or negotiating a sale of the Subject Property for a lower price. WHY THE GRANT OF THIS PETITION IS IN THE PUBLIC INTEREST 15. The condition and location of the Subject Property no longer adequately serves NSSRA’s need for administrative offices and ancillary facilities to coordinate the provision of special recreation services and programs for the more than 5,000 participants and their families served by NSSRA. 16. Although the Subject Property is an attractive and well-designed industrial park near access to I-94, 3105 MacArthur is in the interior of the park and is not optimally easy to locate for members of the public seeking to register for NSSRA programs or to visit the administrative offices for other purposes. Due to size and zoning limitations, the Subject Property cannot be used for recreational programs or activities, nor does it lend itself to potentially cost-saving arrangements with a Member Agency for shared use of indoor space and/or outdoor park facilities. 17. The methods of sale proposed in this Petition are intended and calculated to enable NSSRA to locate a suitable purchaser or purchasers and elicit an advantageous purchase price for the unique Subject Property, to the end of continuing and enhancing the ability of NSSRA and its Member Agencies to provide high quality, cost-effective recreational programs for individuals with disabilities in the communities they serve. PRAYER FOR JUDGMENT ORDER WHEREFORE, Petitioner NSSRA requests this Court to enter a judgment order finding the proposed sale of the Subject Property to be for the public interest, and directing that the Subject Property, or any part thereof, be sold and conveyed by NSSRA in the manner proposed above and upon such terms and conditions, if any others, as the Court may think proper. Respectfully submitted, NORTHERN SUBURBAN SPECIAL RECREATION ASSOCIATION By: __________________________________ One of its Attorneys Heidi A. Katz ROBBINS, SCHWARTZ, NICHOLAS LIFTON & TAYLOR, LTD. 55 W. Monroe Street, Suite 800 Chicago, Illinois 60603 (312) 332-7760 Cook County I.D. No. 91219 EXHIBITS TO VERIFIED PETITION PURSUANT TO 70 ILCS 1235/1 FOR LEAVE TO SELL LAND NO LONGER NEEDED FOR PARK OR SPECIAL RECREATION PURPOSES EXHIBIT A – LEGAL DESCRIPTION OF PROPERTY EXHIBIT B – AMENDED AND RESTATED ARTICLES OF AGREEMENT GROUP EXHIBIT C – COPIES OF BOARDS’ AUTHORIZING RESOLUTIONS OR ORDINANCES EXHIBIT D – COPY OF PROPOSED NEWSPAPER NOTICE OF PETITION FOR LEAVE TO SELL PROPERTY VERIFICATION I, Bradly Burke, being first duly sworn on oath, do hereby swear that I have read the foregoing Verified Petition Pursuant To 70 ILCS 1235/1 For Leave To Sell Land No Longer Needed For Park Or Special Recreation Purposes, and that the matters stated therein are true to the best of my knowledge and belief. ___________________________ [Name] Chairperson Board of Directors Northern Suburban Special Recreation Association Subscribed and sworn to before me this ___ day of ________, 2012. ____________________________ Notary Public 8/14/2014 1 DEERPATH GOLF COURSE FY15 FIRST QUARTER PERFORMANCE (UNAUDITED) INFORMATIONAL ONLY NO ACTION REQUIRED COURSE AND WEATHER CONDITIONS MAY 12 DAYS OF MEASUREABLE PRECIPITATION 3 CLOSED DAYS DUE TO FLOODING SIGNIFICANT WINTER DAMAGE THROUGHOUT THE COURSE SECOND LOWEST REVENUE IN 5 YEARS LOWEST MEMBERSHIP ROUNDS IN PAST 5 YEARS JUNE 10 DAYS OF MEASUREABLE PRECIPITATION 2 CLOSED DAYS DUE TO FLOODING JULY COOLER THAN NORMAL TEMPERATURES 1 DAY OF MEASUREABLE PRECIPITATION 8/14/2014 2 SEASONAL MEMBERSHIP COMPARISON Single Resident 90 Single Resident 112 Combo Resident 15 Combo Resident 18 Senior Resident 78 Senior Resident 77 Junior Resident 37 Junior Resident 36 Limited Play Resident 11 Limited Play Resident 17 Limited Plus Resident 13 Limited Plus Resident 16 Combo Non‐Resident 1 Combo Non‐Resident 3 Senior Non‐Resident 25 Senior Non‐Resident 28 Junior Non‐Resident 3 Junior Non‐Resident 0 Limited Play Non‐Resident 6 Limited Play Non‐Resident 6 Limited Plus Non‐Resident 7 Limited Plus Non‐Resident 13 TEAM Jr Membership 40 TEAM Jr Membership 39 TOTAL 326 TOTAL 365 20132014 REVENUE COMPARISON YEAR TO DATE FY15 Est. Actual FY15 Budget Variance % Change FY14 Actual % Change Total Revenue 650,201$ 732,531$ (82,330)$ ‐12.7% 683,271$ ‐4.8% Seasonal Fee Allocation 234,825$ 286,724$ (51,899)$ ‐22.1% 273,136$ ‐14.0% Green & Cart Fees 328,994$ 347,088$ (18,094)$ ‐5.5% 306,719$ 7.3% Merch Sales 36,738$ 42,956$ (6,218)$ ‐16.9% 51,461$ ‐16.9% Range 32,772$ 30,600$ 2,172$ 6.6% 32,396$ 1.2% Instruction 216,580$ 189,356$ 14.4% Rounds 14,090 15,045 (955) ‐6.8% 14,319 ‐1.6% Average GF/CF 23.35$ 23.07$ 0.28$ 21.42$ 9.0% 8/14/2014 3 EXPENSE COMPARISON YEAR TO DATE FY2015 MAY, JUNE & JULY FY2014 MAY, JUNE & JULY VARIANCE ADMINISTRATION $179,936 $205,410 $25,474 MAINTENANCE $65,657 $82,893 $17,236 CLUBHOUSE $414,363* $272,740 ($141,623) TOTAL $659,956 $561,043 ($98,913) * Reflects higher potential revenue sharing payments to lessons contractor COURSE RELATED PROJECTS ELECTRICAL PANEL UPGRADE IN CART BARN PURCHASED AND INSTALLED CART BATTERIES MET WITH LOHMANN GOLF ARCHIETECTS REGARDING RT. 41 PROJECT RESOD 17TH GREEN AND 18TH TEE BOX MET WITH KEMPER, CDGA AND LF FORESTRY REGARDING SHADING ISSUES REPAIRS TO AND PURCHASE OF POND AREATORS KEMPERSPORTS MANAGEMENT CONTRACT 8/14/2014 4 Questions?