PARKS & RECREATION BOARD 2014/11/18 PacketPARKS AND RECREATION BOARD TUESDAY, NOVEMBER 18, 2014
6:30PM at CITY HALL LAKE FOREST, ILLINOIS
AGENDA
I. CALL TO ORDER & ROLL CALL Steve Hill, Chairman _____Steve Reimer
David Brush _____Curt Volkmann _____Sondra Douglass _____Paul “Skoo” Walker
_____Charlie Kohlmeyer
II. APPROVAL OF MINUTES
A. Approval of minutes of the October 21, 2014 Committee of the Whole Parks and
Recreation Board Meeting*
III. OPPORTUNITY FOR CITIZENS TO ADDRESS THE PARKS AND RECREATION BOARD ON NON-AGENDA ITEMS
IV. FRIENDS OF LAKE FOREST PARKS AND RECREATION FOUNDATION—SPECIAL PRESENTATION
V. FOREST PARK PROJECT SPOTLIGHT—Presented by Forest Park Project Board and
Chuck Myers, Superintendent of Parks and Forestry
VI. JOINT TASK FORCE INITIATIVE: WAIVER OF LAKE BLUFF NON-RESIDENT FEES—
Presented by Sally Swarthout, Superintendent of Recreation* VII. AFFILIATES ADA COMPLIANCE —Presented by Sally Swarthout, Superintendent of
Recreation* VIII. CAPITAL IMPROVEMENT PROJECTS FY16-FY20 UPDATE—Presented by Mary Van Arsdale, Director of Parks and Recreation
IX. COMMENTS BY DIRECTOR X. COMMENTS BY BOARD MEMBERS
XI. ADJOURNMENT
*Denotes Action Item
The City of Lake Forest
Parks and Recreation Board
Meeting Minutes
October 21, 2014
I. Call to Order
The Parks and Recreation Board Meeting was called to order by Acting Chairman Curt Volkmann at
6:35p.m. The following were present:
Board Members: Mr. Charlie Kohlmeyer
Mr. Curt Volkmann, Acting Chairman
Mr. Skoo Walker
Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation
Ms. Sally Swarthout, Superintendent of Recreation
Mr. Jeff Wait, Superintendent of Special Facilities
Mr. Anthony Anaszewicz, Program Supervisor
Mr. Jason Busdeker, Program Manager
Mr. Brian Pannier, Program Supervisor
Ms. Tricia Schwall, Administrative Assistant
II. Approval of Minutes
the meeting minutes of the September 16, 2014 Park & Recreation Board meeting were presented.
Board Member Kohlmeyer moved for approval of the minutes and Board Member Walker
seconded. The Board meeting minutes of the September 16, 2014 meeting were then unanimously
approved.
III. Opportunities for the Public to Address the Board on Items not listed on the Agenda
No Public Comment.
IV. Annual Special Facility Fee Recommendations for FY ‘16
Superintendent Wait brought before the board the recommendations for FY ’16 proposed fees for
the Lakefront, the Lake Forest Fitness Center and the Golf Course. The Lakefront and the Fitness
Center are coming back before the board with some modifications as directed by the board last
month. Recommendations include resident membership fees increase 2% after February 15, 2015
with a 25% discount card for any golf pro shop purchases if membership is paid before February
15th. He shared that there would be no increase in the non-residential Senior and Individual
memberships to get them more in line with the resident fees however there would be a decrease in
the Combo, Junior, Limited and Limited Plus seasonal non-resident memberships to match the after
February 15, 2015 resident rate. There also would be no increase in greens/cart, range, locker and
other miscellaneous fees based on Deerpath being the highest or one of the highest in these fee
categories. A conversation followed regarding bringing the non-resident rates more in-line with the
resident rates. Board Member Walker asked if we were looking at why golfers are going to area golf
courses over Deerpath. Director Van Arsdale stated that they are looking to Kemper to be able to
understand why this occurs. Acting Chairman Volkmann asked where City Council stands on
developing a Kemper contract. Director Van Arsdale shared that staff were directed to negotiate a
final contract at the October 20, 2014 meeting. A question was raised regarding administrative staff
salaries and benefits that are allocated to the golf course.
Requested Action: Recommend to City Council the approval of proposed FY ’16 Deerpath Golf
Course fees, as detailed in the attached, effective when sales begin for the 2015 golf season
anticipated in January 2015.
A motion was made by Board Member Kohlmeyer to approve the proposed FY ’16 Deerpath Golf
Course fees, as detailed in the attached, effective when sales begin for the 2015 golf season
anticipated in January 2015. The motion was seconded by Board Member Walker. The motion
passed.
Superintendent Wait then presented two options for the proposed lakefront fees. The first option is
using the original $910 increase in fees to non-residents over residents based on residents getting a
$910 increase in their property taxes for the construction of the lakefront. A short discussion
followed regarding whether or not the $910 property tax increase was a one-time increase or if it
was continued. Superintendent Wait added that over time non-resident rates had gotten away
from the original structure, so staff looked at adding a 2 ½ percent increase to the resident rates and
then adding the $910 to that for the non-resident rates. The second option would adopt a non-
resident pricing structure comparable to other surrounding communities. Acting Chairman
Volkmann asked about the assumption that if the non-resident rates were lowered there would still
be zero permits sold. Board Member Kohlmeyer asked why if there are no non-residents using
some of the lakefront permits we would not lower the non-resident pricing to resident pricing to
attract the revenue. A conversation following regarding the pricing of non-residents fees. Board
Member Walker did not think that we would have to do this across the board. A conversation
followed regarding the rates that could be brought down to resident rates. Director Van Arsdale
suggested that we priced based upon capacity, therefore we could have rack storage and sand
storage changed to the resident rate however she did not feel that the compound storage should be
brought down to the resident rate. Program Supervisor Pannier reiterated the compound only has 1
opening left and sand storage has a waiting list. He also shared that all of the use is weather
dependent. A conversation followed regarding the options. Board Member Kohlmeyer asked about
non-resident parking pass fees and access on the north and south end of the lakefront. A
conversation followed regarding parking. After discussion, the board members proposed the
following fee actions.
Requested Action: Recommend to City Council the approval of proposed FY ’16 Lakefront fees as
presented below:
Fee increases will go in affect February 1, 2015 for the following:
• Resident rates - Increase all permits 2.5% with the following exceptions:
i. No increase to the Nanny and Senior Caregiver Parking Pass ($85) as well as the
Daily Resident Guest and Non-resident Beach Access Fees ($10).
ii. Senior permit fees will reflect a 25% discount off of the resident permit fees.
iii. No increase to the Resident and Non-resident Daily Watercraft Launch Fee of $38
and $60 respectively.
Staff requests keeping non-resident daily pass use restrictions in place to protect the
heaviest used boating times for Lake Forest residents. Non-resident passes will only
be sold Monday through Friday, excluding weekends and holidays.
iv. No increase to the resident and senior rack and sand watercraft permits.
• Non-resident rates:
i. Option #1 – adds $910, the price differential of a resident tax bill for 1987 beach
improvements, to the annual resident rates. This option would result in a $767 net
increase.
ii. Option #2 – set non-resident storage fees at 150% higher than annual resident rate.
Set non-resident ramp launch fee at 200% the resident rate. This option would
result in a $303 net increase.
A motion was made by Board Member Kohlmeyer to approve the proposed FY ’16 Resident
Lakefront fees as proposed, and with non-resident fees approve Option #2, with the exception of
non-resident rack storage which should be the same as the resident rate and the parking for non-
residents to be the same at the south end of the lakefront as it is for the parking on the north end.
The motion was seconded by Board Member Walker. The motion passed.
Superintendent Wait then presented the revised fitness center fees as instructed by the board at
the September board meeting. Staff was instructed to take a look at Couple and Family fees.
However, staff took the opportunity to review and revise the full list of fees to achieve more
consistency and a stronger premise for our pricing approach. Superintendent Wait explained how
staff revised the fee structure. Board Member Walker asked about the change in the Couples rate.
Superintendent Wait explained that the board had instructed him to look into the opportunity to
increase the rates for couples and family to increase revenue in those categories while keeping our
fees below our competition. A conversation followed about the percentage of increases.
Requested Action: Recommend to City Council the approval of proposed FY ’16 Fitness Center fees,
as presented.
A motion was made by Board Member Kohlmeyer to approve the proposed FY ’16 Fitness Center
fees, as presented. The motion was seconded by Board Member Volkmann. The motion was
opposed by Board Member Walker. The motion passed.
V. Lake Bluff/Lake Forest Joint Task Force Next Steps
Superintendent Swarthout gave the board an overview of the 2014-2016 timeline of actions
recommended by the Lake Bluff/Lake Forest Joint Task Force. She shared a summary of project
recommendations that the two communities could work on together. She then walked the board
through the next two years and where each individual project would fall.
VI. Capital Improvement Projects FY ’16 – FY ‘20
Director Van Arsdale gave a financial refresher of the two separate funds that are used for Capital
Improvement Projects. They are the Capital Fund and Park & Public Land Fund. She explained that
due to limited impact fees there may not be enough money in the Park & Public Land Fund to fund
the two projects that are on the plan. She shared that this year’s projected impact funds was still in
development and we also needed to consider projects that meet impact fee restrictions of being
available for the entire public to enjoy without associated fees. Therefore, the Athletic Field
Improvements project would be moved up to the Capital fund to be able to have the funding in the
Park & Public Land fund for the Everett Park Elementary Playground Equipment Replacement.
Director Van Arsdale also wanted to remind the board that there is $150,000 for Capital Fleet
Equipment which is funded from operational dollars and is approved via the Public Works budget
process.
Superintendent Myers discussed the items that staff has identified as #1 capital projects for FY ’16
along with their rationalization and Director Van Arsdale asked the Board to prioritize these items.
• Tree Replacement Program ($100,000) – Ongoing program to replace dead and diseased
trees (EAB and other) along the City rights of way, contributing to the aesthetics of the
community.
• EAB Removals ($200,000) – Removal of designated ash trees as outlined in the City’s
Comprehensive EAB Management Plan.
• EAB Treatments ($40,000) – Chemical treatment of designated ash trees as outlined in the
City’s Comprehensive EAB Management Plan.
• Landscaping Replacement – City Leased & City Owned ($30,000) – To maintain a high level
of landscape appearance around City properties. Superintendent Myers reminded the
board of the loss of shrubs and plants during the winter last year and that is why it is being
recommended to up the amount to $30,000 this year. He also shared that this amount
could potentially be used to help fund some of the projects that the City would be doing
along with the Civic Beautification Committee. Acting Chairman Volkmann asked about the
maintenance of the Route 60 medians. Superintendent Myers explained that the
maintenance comes out of the Parks operating fund.
• West Park Tennis Court Surface Maintenance ($25,000) – This is the beginning of the 5-year
maintenance of court surface to address cracks and color coat courts. Superintendent
Myers explained that while the courts are in good shape the idea behind the maintenance
rotation is so that the courts do not get to the point where they need to be more
extensively repaired.
• South Park Entrance Drive ($95,000) – Resurfacing of playground drive-improved parking
lot for safety. Superintendent Myers gave the board a good overview of what the project
entails. A brief discussion followed regarding the rest of the park.
• Boat Basin Ramp Replacement ($50,000) – To replace the deteriorated wood ramp with
composite ADA ramp to address safety concerns and finish dock replacement needs.
The following projects are from the Park & Public Lands Fund:
• Everett Park: Elementary Playground Equipment Replacement ($130,000) – Joint funded
project with School District #67 to replace the existing elementary school playground which
is 24 years old. Replacement is needed to provide a safe and modern play structure for
children. Replacement will also reduce maintenance. (SD#67 portion committed $80,000).
A conversation followed.
• Athletic Field Improvements ($50,000) – Installation of a dual tunnel batting system
providing the opportunity for 4 teams to safely and simultaneously utilize the fields at
Townline Park. This amenity is part of the Comprehensive Field Renovation Plan to bring
our fields up to today’s athletic expectations. A conversation followed. Board Member
Walker asked if donations would ever be looked at for some of these amenities. Program
Supervisor Anaszewicz responded that they could look in to the possibility.
The following projects are from the Golf Fund:
Equipment Replacement ($46,000) – Greens roller and sprayer. The sprayer has reached its useful
life and the greens roller is needed to address playing/customer service issues. A conversation
followed.
Course Amenities ($39,000) – New tee markers, flags, water station, etc. This will refresh course
amenities. Staff has been utilizing used equipment from other courses.
Course Lightning Prediction System Replacement ($12,000) – Thor-guard warning system. The
system currently in place is the first generation system. The system has reached its useful life and is
needed for early prediction of possible lightning strikes.
A discussion took place between staff and board members regarding the prioritization of the Capital
Fund items. Director Van Arsdale asked the board to move the Athletic Field Improvements to the
Capital Fund because of the potential that there would not be enough funding through the Park &
Pubic Land Fund. The final outcome was:
1. Tree Replacement Program ($100,000)
1. EAB Removals ($200,000)
1. EAB Treatments ($40,000)
2. Boat Basin Ramp Replacement ($50,000)
3. South Park Entrance Drive ($95,000)
4. Athletic Field Improvements ($50,000)
5. West Park Tennis Court Surface Maintenance ($25,000)
6. Landscaping Replacement – City Leased & City Owned ($30,000)
The following projects are from the Park & Public Land Fund:
1. Everett Park Elementary Playground Equipment Replacement ($130,000)
Acting Chairman Volkmann asked if the Athletic Fields could be partially funded by the Park & Public
Land Fund if needed. Director Van Arsdale responded she would look into it.
The following projects are from the Golf Fund:
1. Course Lightening Prediction System Replacement ($12,000)
2. Equipment Replacement ($46,000)
3. Course Amenities ($39,000)
VII. Director’s Report
Director Van Arsdale gave a department update.
A. Halloween Regatta – October 25th weekend
B. Forest Park is expected to open around Thanksgiving. Ribbon cutting is scheduled for June
2015.
C. Croctoberfest will be this Sunday, October 25th
D. The Native Tree Sale went very well last weekend. Thank you to Superintendent Myers.
E. Looking to fill two positions – part-time marketing and full-time Sailing Supervisor
F. Halloween party at the Rec Center – October 31, 2014
II. Comments by Board Members
No comments.
VIII. Adjournment
Board Member Kohlmeyer moved to adjourn the meeting. Board Member Walker seconded. The
meeting was adjourned at 8:46 p.m.
Respectfully Submitted
Tricia Schwall
Administrative Assistant
11/14/2014
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Forest Park Update
11/14/2014
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FOREST PARK DEMONSTRATION PROJECT
11/14/2014
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11/14/2014
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SUBJECT: Joint Task Force Initiative: Waiver of Lake Bluff Non-Resident Fees
PRESENTED BY: Sally Swarthout, Superintendent of Recreation (847-810-3942) PURPOSE AND ACTION REQUESTED: The following is a request to waive the non-resident programming fees for Lake Bluff residents per the recommendation of the Lake
Bluff/Lake Forest Parks and Recreation Joint Task Force. BACKGROUND/DISCUSSION: The Lake Bluff/Lake Forest Parks and Recreation Joint Task Force met monthly from October 2013- August 2014. The investigation of Parks and
Recreation operations, service sharing and cost efficiencies uncovered opportunities for the two communities to come together and offer their residents additional benefits.
The Task Force presented their findings to the respective Parks and Recreation Boards in
August 2014. The presentation included the recommendation to waive non-resident
programming fees for the respective communities.
Lake Forest Staff has investigated and concluded that waiving non-resident fees for
Lake Bluff residents from the selected program areas would burden the department
with a 1% loss in revenue totaling $18,907. A total of 64 additional resident registrations
spread across all programs would offset this deficiency.
Per information provided by Lake Bluff Park District Staff their loss in revenue would be
slightly less than 1% of their revenue budget totaling $11,488. A total of 45 additional
resident registrations spread amongst all programming would offset Lake Bluff’s
deficiency.
A breakdown of the selected Lake Forest programming and its registration revenues,
non-resident fees and surcharges as related to registrations taken from Lake Bluff residents, and additional resident registrations needed to make up the deficiencies are
listed below:
Program Area
Total Fees
Collected
NR Fees
from Lake
Bluff
Lake Bluff NR
Registrations
Surcharge Amount
(Lake Bluff only)
Registrations
needed to make
up surcharge
Camps $310,346.33 $10,199.25 25 $1,679.05 2.36
Dance Academy $244,126.53 $47,448.04 132 $10,220.20 25.30
WDC $3,212.00 $210.00 4 $34.00 10.50
Athletics $458,934.48 $9,677.71 71 $1,610.71 9.06
Stirling Hall $69,610.32 $5,981.70 18 $996.10 4.03
Sailing $197,053.95 $15,915.00 20 $2,720.00 4.10
ECE $43,711.59 $1,297.00 15 $221.00 2.66
Kinderhaven $215,113.79 $2,633.00 1 $409.00 0.18
Fitness Members $268,114.00 $6,134.00 15 $1,017.00 6.00
Totals $1,810,222.99 $99,495.70 301.00 $18,907.06 64.19
V:\Recreation Board\Board Packets 2014\November 18, 2014\Joint Task Force NR Fee Waiver .doc
Note: It is important to know that non-resident fees are not considered when annual budgets are developed.
Staff is confident that additional registration will be gained to recuperate the projected
loss in revenue from this change. RECOMMENDED PARK BOARD ACTION: Staff request approval to waive the non-resident programming fees for Lake Bluff residents per the recommendation of the Lake
Bluff/Lake Forest Parks and Recreation Joint Task Force.
V:\Recreation Board\Board Packets 2014\November 18, 2014\Joint Task Force NR Fee Waiver .doc
SUBJECT: Affiliates ADA Compliance
PRESENTED BY: Sally Swarthout, Superintendent of Recreation (847-810-3942) PURPOSE AND ACTION REQUESTED: The following is a request to approve language changes to vendor contracts and the Athletic Field Prep Policy to reflect appropriate
and consistent wording pertaining to ADA compliance amongst all NSSRA partner agencies effective January 2015.
BACKGROUND/DISCUSSION: Around 2009, the Parks and Recreation Department
added language to its vendor contracts and Athletic Field Prep policies to ensure compliance with ADA accommodation mandates. At that time, each partner agency
crafted its own wording to ensure an inclusive programming and field use environment.
All current Lake Forest organizations and affiliates have been in compliance with our
current policy and the Recreation Department has not received any concerns
pertaining to this legal mandate.
In November 2014 the NSSRA Board met to review and discuss Inclusion Policy changes.
As an outcome, the NSSRA Board felt it was beneficial to have all partner agencies
utilize consistent language and incorporate these changes within their outside user
groups and vendors contracts and field permits. As a result, staff is seeking to update
our current language to the 2014 proposed language as follows:
Lake Forest Parks and Recreation’s current language is
• The renting athletic association agrees that while they use our parks
they will adhere to the requirements of the Americans with Disabilities Act (ADA). Further, the renter is responsible for compliance with the
ADA and indemnifies the City of Lake Forest for liability arising out of the renters’ failure to comply with the ADA.
• Vendor acknowledges that the City is subject to, and must comply
with, various state and federal laws, including Title IX of the Education Amendments Act of 1972. Vendor agrees to cooperate with the City
to ensure that the Program complies with all applicable laws.
The proposed changes are
• Activities, programs, and events sponsored by the Group/Affiliate shall
not, other than to adhere to specific and essential eligibility criteria,
program requirements, or minimum residency standards, discriminate
against or exclude any individual, for participation for reasons of race,
color, creed, national origin, sex, sexual orientation, disability, or any
other characteristic protected by local, state, or federal law.
• The Group/Affiliate shall comply with all applicable local, state, and
federal laws, including, but not limited to the Illinois Human Rights Act,
the American with Disabilities Act, and the Civil Rights Act of 1964. The
Community Group/Affiliate shall base employment, volunteer, and
participation criteria upon personal capabilities and qualifications
V:\Recreation Board\Board Packets 2014\November 18, 2014\Affiliates ADA Compliance .doc
without discrimination because of race, color, religion, disability, sexual orientation, sex (except as an appropriate division for athletics
programming), national origin, age (except as an appropriate division of programming levels for youth athletics programming), marital
status, or any other protected characteristic as established by law.
• The Group/Affiliate shall adhere to all applicable facility and City of
Lake Forest ordinances, rules, regulations, policies, and procedures,
including, but not limited to providing inclusion services and
reasonable accommodations under the Americans with Disabilities
Act and Illinois Human Rights Act.
PARK BOARD ACTION: Staff is seeking approval for ADA Compliance language changes
to Lake Forest Parks and Recreation vendor contracts and the Athletic Field Prep Policy to be consistent with all NSSRA partner agencies effective January 2015.
V:\Recreation Board\Board Packets 2014\November 18, 2014\Affiliates ADA Compliance .doc
SUBJECT: UPDATED CAPITAL IMPROVEMENT PLAN—FY2016 PROJECTS
PRESENTED BY: Mary Van Arsdale, Director of Parks & Recreation, (847-810-3918)
PURPOSE AND ACTION REQUESTED: Informational only. This agenda item is an update on
Capital Improvement Projects approved by the City Manager and under consideration by City Council for FY2016. As a result, the projects have been revised since the
Committee of the Whole Meeting on October 21, 2014. BACKGROUND/DISCUSSION: As has been the practice for the past five years, Park Board members worked with staff to develop a prioritized, proposed list of capital
projects that may be funded from the City’s Capital Fund or Park and Public Land Fund.
At the October 21, 2014 meeting the Park Board members prioritized the various
projects for FY2016 (see attachment labeled “per Park Board on 10/21/14”).
The City Manager then reviewed all requests in all funds and prioritizes projects based
upon comprehensive City needs and available dollars. This year the City Manager also
developed a more specific formula for scoring projects and setting funding targets for
each department (targets enclosed). Based upon his review and targets established,
staff was then asked to reduce projects to meet funding limitations. This year for the
Capital Fund, Parks and Recreation was limited to a maximum of $300,000 and $180,000
in the Park and Public Land Fund. The attached “City Manager Approved” chart
outlines the revised capital project list based upon these parameters. This City Manager
approved list was shared with the City Council on November 5, 2014 as part of their first
review of capital projects. City Council will discuss further and make final capital project approvals in March 2015.
Director Van Arsdale will review the background documentation, revised list and
attachments in your packet at the Park Board meeting. The reality is that the City had many more needs than funds available this year, and this will continue into future years.
Overall, the City had $7.2 million dollars of projects that were unfunded for FY2016. PARK BOARD ACTION: None, informational only.
Park and Forestry Capital Improvement Plan
FY16 Priority Ranking and Rationale
per Park Board on 10/21/14
FY16 Projects Requested for Funding via City's Capital Fund
Priority
Ranking Project Description and Rationale for Ranking Amount
1 Tree Replacement Program
Ongoing program to replace dead and diseased trees
(EAB and other) along the City rights of way, contributing
to the aesthetics of the community. $100,000
1 EAB Removals Removal of designated ash trees as outlined in the City's
Comprehensive EAB Management Plan.$200,000
1 EAB Treatments Chemical treatment of designated ash trees as outlined
in the City's Comprehensive EAB Management Plan. $40,000
2 Boat Basin Ramp Replacement
Replace deteriorated wood ramp with composite ADA
ramp to address safety concerns and finish dock
replacement needs.$50,000
3 South Park Entrance Drive Resurfacingof playground drive-improved parking layout
for safety $95,000
4 Athletic Field Improvements
Installation of a dual tunnel batting system providing the
opportunity for 4 teams to safely and simultaneously
utilize the fields at Townline Park. This amenity is part of
the Comprehensive Field Renovation Plan to bring our
fields up to today's athletic expectations.$50,000
5 West Park Tennis Court
Surface Maintenance
5-year maintenance to court surface to address cracks
and color coat courts $25,000
6 Landscaping Replacement -
City Leased & City Owned
To maintain a high level of landscape appearance around
City properties $30,000
TOTAL FROM CITY CAPITAL FUND $590,000
FY16 Projects in Park and Public Land Fund from Impact Fees
1
Everett Park: Elementary
Playground Equipment
Replacement
Joint funded project with SD67 to replaced the existing
elementary school playground which is 24 years old.
Replacement is needed to provide a safe and modern
play structure for children. Replacement will also reduce
maintenance. (School district portion $80,000)$130,000
TOTAL FROM PPLF FUND $130,000
GRAND TOTAL CAPITAL IMPROVEMENTS DURING FY16 $720,000
Note:
Capital Fleet Equipment of $150,000 will continue to be funded from Fund 220 Operations, not Capital Fund.
FY16 Projects Requested for Funding via City's Golf Fund
Priority
Ranking Project Description and Rationale for Ranking Amount
1 Course Lightening Prediction
System Replacement Thor-guard warning system $12,000
2 Equipment Replacement Greens roller and sprayer $46,000
3 Course Amenities New tee markers, flags, furniture, etc $39,000
TOTAL FROM GOLF FUND $85,000
FY2016 Park and Forestry Capital Improvement Plan
City Manager Approved
FY16 Projects Requested for Funding via City's Capital Fund
Priority
Ranking Project Description and Rationale for Ranking Amount
1 Tree Replacement Program
Ongoing program to replace dead and diseased trees
(EAB and other) along the City rights of way, contributing
to the aesthetics of the community. $60,000
1 EAB Removals Removal of designated ash trees as outlined in the City's
Comprehensive EAB Management Plan.$200,000
1 EAB Treatments Chemical treatment of designated ash trees as outlined
in the City's Comprehensive EAB Management Plan. $40,000
TOTAL FROM CITY CAPITAL FUND $300,000
Note: Recreation Center new roof managed by Building Maintenance $800,000
Deferred Projects
1-not
funded
FY16
West Park Tennis Court
Surface Maintenance 5-year maintenance to court surface to address cracks
and color coat courts $25,000Not
funded-
future CIP
South Park Entrance Drive Resurfacingof playground drive-improved parking layout
for safety $95,000
Not
funded-
must be
fund
raised
Dual Batting Cage Athletic Field
Improvement
Installation of a dual tunnel batting system providing the
opportunity for 4 teams to safely and simultaneously
utilize the fields at Townline Park. This amenity is part of
the Comprehensive Field Renovation Plan to bring our
fields up to today's athletic expectations.$50,000
Not
funded-
future CIP
Landscaping Replacement -
City Leased & City Owned To maintain a high level of landscape appearance around
City properties $30,000
TOTAL UNFUNDED IN CAPITAL FUND $200,000
FY16 Projects in Park and Public Land Fund from Impact Fees
1 Boat Basin Ramp Replacement
Replace deteriorated wood ramp with composite ADA
ramp to address safety concerns and finish dock
replacement needs.$50,000
1
Everett Park: Elementary
Playground Equipment
Replacement
Joint funded project with SD67 to replaced the existing
elementary school playground which is 24 years old.
Replacement is needed to provide a safe and modern
play structure for children. Replacement will also reduce
maintenance. (School district portion $80,000)$130,000
TOTAL FROM PPLF FUND $180,000
GRAND TOTAL CAPITAL IMPROVEMENTS w/ ROOF DURING FY16 $1,280,000
FY16 Projects Requested for Funding via City's Golf Fund Priority
Ranking Project Description and Rationale for Ranking Amount
1 Course Lightening Prediction
System Replacement Thor-guard warning system $12,000
2 Equipment Replacement Greens roller and sprayer $46,000
3 Course Amenities New tee markers, flags, furniture, etc $39,000
TOTAL FROM GOLF FUND $85,000
ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Fund Balance 5/1 412,996$ 265,830$ 268,538$ 268,754$ 114,778$ (135,067)$ (267,747)$
Revenue
Current Revenue
Grants 50,000$ 50,000$ 130,000$ 50,000$ 25,000$ -$ -$
Park impact fees 31,335 188,016 94,008 94,008 94,008 94,008 109,676
Other
Interest 1,307 984 1,208 2,016 1,148 (1,688) (4,016)
Total Current Revenue 82,642$ 239,000$ 225,216$ 146,024$ 120,156$ 92,320$ 105,660$
- - - - - -
Net before CIP 82,642$ 239,000$ 225,216$ 146,024$ 120,156$ 92,320$ 105,660$
Total Capital Expenditures- #1 Only 229,808$ 236,292$ 225,000$ 300,000$ 370,000$ 225,000$ 300,000$
Fund Balance 4/30 265,830$ 268,538$ 268,754$ 114,778$ (135,067)$ (267,747)$ (462,087)$
Note: This fund accounts for impact fees.
THE CITY OF LAKE FOREST
FIVE YEAR FUND BALANCE FORECAST
PARK AND PUBLIC LAND FUND
Capital projects funded from the Park and Public Land Fund are financed primarily from impact fees which are dependent
upon development activity and hard to predict. Should revenues be insufficient to fund improvements projected in the Five-
Year plan, such improvements could be deferred or financed from alternative revenue sources, if available.
10/27/14 9
CIP Target Development11/5/14 Finance Committee1City Manager performed review of scoring sheets for projects with funding proposed in FY16.Based upon scoring sheets and 5‐year analysis of actual expenditures, proposed CIP target in Capital Fund was developed.Category% GuidelineFY16Road/Bridge45‐55% 50Storm Sewer5‐10% 7Facilities5‐10% 5Parks/Rec10‐15% 10Technology5‐10% 7Cap Equip.10‐20% 15Other5‐10% 6Sub‐Total100
FY10-14
5Yr Avg FY2015 Proposed FY2016
FY16-20
5Yr Avg
Fund Actuals Est Actl Target FY16 Priority 1 CIP Priority 1
Road/Bridge 1,959,789 1,077,965 1,800,000 1,850,000 2,339,000
Underpass 3,280 0 0
Storm Sewer 147,242 209,356 200,000 0 528,000
Facilities 233,430 793,000 100,000 300,000 277,200
Parks/Rec 498,090 671,653 300,000 300,000 507,000
Sanitation 21,754 0 0
Public Safety 24,451 36,813 100,000 100,000 378,000
Technology 138,538 359,260 250,000 250,000 188,260
Cap Equip 471,232 856,000 550,000 500,000 647,000
Other 18,831 98,628 800,000 800,000 160,000
Sub-Total 3,516,636 4,102,675 4,100,000 4,100,000 5,024,460
Grant/Alt Source 682,131 1,293,935 1,050,000 437,138
TOTAL - CIP FUND 311 4,198,767 5,396,610 5,150,000 5,461,598
Parks/Rec - Cem 230 44,991 288,680 270,000 139,000
Grant - Cem 230 n/a 0
Public Safety 911 205 56,005 394,651
Parks/Rec-Golf 510 20,034 53,970 97,000 80,400
Road/Bridge MFT 202 333,994 1,751,073 40,000 522,000
Grant - MFT 202 30,493 124,293 160,000 648,000
Parks/Rec PPL/Dev 201/221 107,329 336,292 225,000 284,000
Parks/Rec F220/223 220/223 159,932 360,000 150,000 180,000
Facilities-spec rec 224 n/a 84,990 92,890 62,578
Water/San Sewer 508 1,456,403 2,202,627 1,820,000 1,465,360
Water/San -reimb 508 n/a 624,513 0
TIF 301 n/a 0
Storm Sew Bond 312 n/a 0
MS Bldg 317 n/a 0
TOTAL - All Funds 7,693,127 11,617,699 8,004,890 8,842,936
11/5/2014
City of Lake Forest - CIP by Category
No targets
established
for other
funds - CIP is
limited to
funds
available
pursuant to
five year
financial
forecasts.
13
5-Year Capital Improvement Plan
City of Lake Forest, Illinois
PROJECTS BY FUNDING SOURCE
FY 16 FY 20thru
TotalSourceProject#Priority FY 16 FY 17 FY 18 FY 19 FY 20
Capital Fund
FIN-IT-01-15 225,000225,000Phone/Voicemail System Replacement 4
FIN-IT-01-17 1,190,00090,000 550,000 400,000 150,000Financial System Replacement 4
Fire-001-10 25,24825,248Portable Radios 4
Fire-001-11 100,000100,000Station Alerting System 4
ocm-002-16 20,00020,000Postage Machines City Hall & MS 4
PK-PRK-02-16 25,00025,000West Park Tennis Surface Maintenance 4
PW-BLD-01-11 80,00020,000 20,000 20,000 20,000Dickinson Hall Exterior Restoration Painting 4
PW-BLD-04-14 180,000180,000PSB- ADA Improvements- Front Lobby Renovation 4
PW-BLD-37-07 60,00060,000Volwiler Hall: Window Replacements 4
PW-BLD-38-07 15,00015,000Volwiler Hall: Door Replacements 4
PW-ENG-03-13 4,049,6734,049,673Telegraph Rd Train Station Pedestrian Underpass 4
PW-ENG-03-16 210,000210,000Everett/Waukegan Intersection Phase II Design 4
PW-ENG-04-16 80,00080,000North Shore Line Ped Bridge Improvements - Design 4
PW-ENG-06-09 500,000100,000 100,000 100,000 100,000 100,000* Annual Storm Sewer Lining Program 4
PW-ENG-17-15 300,000100,000 100,000 100,000* Ditch & Ravine Improvements 4
PW-WS-01-07 250,00050,000 50,000 50,000 50,000 50,000* Storm: Bluff, Ravine, & Ditch Improvements 4
7,309,9215,259,921 360,000 820,000 570,000 300,000Capital Fund Total
Grant-Federal-Capital Fund
PW-ENG-03-13 560,262560,262Telegraph Rd Train Station Pedestrian Underpass 4
560,262560,262Grant-Federal-Capital Fund Total
Grant-State-Capital Fund
PW-ENG-03-13 890,065890,065Telegraph Rd Train Station Pedestrian Underpass 4
890,065890,065Grant-State-Capital Fund Total
Water and Sewer Fund
PW-ENG-08-13 500,000500,000Southwest Sewer Force Main Replacement 4
500,000500,000Water and Sewer Fund Total
9,260,2487,210,248 360,000 820,000 570,000 300,000GRAND TOTAL
Page 1FY 16 Budget - DRAFT
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