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PARKS & RECREATION BOARD 2013/03/19 Packet THE CITY OF LAKE FOREST PARKS AND RECREATION BOARD MARCH 19, 2013 6:30PM CITY HALL LAKE FOREST, ILLINOIS AGENDA I. CALL TO ORDER & ROLL CALL Curt Volkmann, Chairman David Brush Steve Hill Dan Jasica Scott Schappe Lauren Turelli Paul “Skoo” Walker Daniel Saffrin, Student Member II. APPROVAL OF MINUTES A. Approval of February 19, 2013 Parks and Recreation Board Meeting B. March 6, 2013 Board Social With Spouses-no minutes required III. NSSRA CAPITAL AND FACILITY ACQUISITION PLAN—Presented by Craig Culp, Executive Director IV. RECREATION TRANSPORTATION BID—Presented by Joe Mobile, Program Manager V. DEERPATH GOLF COURSE SEASON OPENING UPDATE—Presented by Jeff Wait, Superintendent of Special Facilities VI. DIRECTOR’S REPORT A. Upcoming Programs and Events B. Other VII. COMMENTS BY BOARD MEMBERS VIII. OPPORTUNITIES FOR THE PUBLIC TO ADDRESS THE BOARD ON ITEMS NOT LISTED ON THE AGENDA IX. ADJOURNMENT The City of Lake Forest  Parks and Recreation Board  Meeting Minutes  February 19, 2013    I. Call to Order  The Parks and Recreation Board Meeting were called to order by Chairman Volkmann at  6:30p.m. The following were present:      Board Members: Mr. David Brush      Mr. Steve Hill      Mr. Dan Jasica       Mr. Scott Schappe – 6:41 p.m.      Mr. Curt Volkmann, Chairman      Mr. Daniel Saffrin, Student Member    Staff:  Ms. Mary Van Arsdale, Director of Parks and Recreation      Mr. Chuck Myers, Superintendent of Parks & Forestry      Ms. Sally Swarthout, Superintendent of Recreation       Mr. Jeff Wait, Superintendent of Special Facilities      Mr. Peter Gordon, City Forester/Parks & Forestry Supervisor      Mr. Jason Busdeker, Fitness Manager      Ms. Tricia Schwall, Administrative Assistant    II. Approval of Minutes  The meeting minutes of the December 11, 2012 Park & Recreation Board meeting were  presented.       Board Member Jasica moved for approval of the minutes and Board Member Hill  seconded.  The Board meeting minutes of the December 11, 2012 meeting were then  unanimously approved.    III. Emerald Ash Borer Comprehensive Plan  Mr. Chuck Myers, Superintendent of Parks & Forestry and Peter Gordon, City Forester/Parks  & Forestry Supervisor gave an overview of the EAB Management Plan provided by Davey  Resource Group and the Residential Guide put together by the City.  Superintendent Myers  gave an inventory status, key findings of the report and future inventory plans.  He also  shared the staff recommendations for the overall plan for dealing with EAB in Lake Forest.   Supervisor Gordon provided information regarding the residential support that the City has  put in place to help the residents with EAB.    Board Member Hill asked why there were no very good or excellent ash trees in town.   Superintendent Myers answered that while they are fairly hardy but not of very good  quality.  Chairman Volkmann pointed out that he feels that the EAB problem is significantly  understated.  A discussion followed regarding the number of ash trees that may be on other  city properties that have not been included in the plan and the difference in the financial  impact to the city when these trees are considered.  Chairman Volkmann asked about the  share‐cost program with the City.  Supervisor Gordon explained the program.  A short  discussion ensued regarding the program.    Chairman Volkmann asked about the changes to the current ordinance.  Supervisor Gordon  responded that there would be changes to the size of trees that need to be tagged, the  tagging of backyard trees and the planting of 2.5” trees as opposed to 3”.  Superintendent  Myers added that they would not be bringing the ordinance changes to council at this time.   There are still many parts of the ordinance that need to be looked at prior to going to  council.  A discussion followed regarding the changes to the ordinance.  Chairman Volkmann  encouraged the Parks & Forestry staff to have more answers for the questions that may  arise at City Council regarding the I‐tree Benefits.  He also had several comments regarding  the Residential Guide and a need to reduce the volume of information in the document.    Board Member Brush commented on the ten‐year budget showing over $600,000 for  treatment and questioned why that money would not be better used on the front end for  just removing trees.  Superintendent Myers explained that it has more to do with spreading  the costs out and keeping the benefits of the trees as long as possible.  Board Member Hill  added that it also keeps the aesthetics of the community which he felt was very important.   A discussion followed regarding the budget.  Director Van Arsdale shared that staff needs to  at least put together the framework for the first year.     Board Member Brush commented that he felt that the plan for 2014 was a good plan; it  addresses the dead and critical trees that have to be removed and treating the larger trees.   Supervisor Gordon shared with the board the grant process and that some of these trees are  being treated already because of a grant that we received already.  Director Van Arsdale  stated that the inventory is very critical to this entire process.  Supervisor Gordon also  added that staff would be working on getting a more accurate count of the other ash trees  on City property such as parks, golf course and city facility grounds.  A conversation followed  regarding the numbers in the plan being contractual and what could change by doing the  work in‐house.    Board Member Hill wanted staff to know that given the budgetary size of this project, he felt  that the plan was a little too flexible and staff needed to tighten it up before bringing it to  council.  Chairman Volkmann talked a little about the outreach through the monthly  engagements with the council.  Superintendent Myers shared that while this is devastating  to the community, staff looks for the positive side and it is an opportunity to promote  diversity.  He also mentioned the grant that has been submitted to create a more  comprehensive urban forestry plan.    Director Van Arsdale asked for the Park Board endorsement of Strategy 4 as the approach  to EAB management.    A motion was made by Board Member Brush to endorse the plan with consideration to  comments and suggested revisions that were made at the meeting.  The motion was  seconded by Board Member Schappe.  The motion was passed.    IV. Fitness Center Capital Equipment Purchase  Jason Busdecker, Fitness Manager, gave an overview of the purchase of Fitness Center  treadmills.  Staff would like to trade in 6 of the existing treadmills and get 5 new treadmills.    Requested Action:  Approval to purchase 5 LifeFitness treadmills in the Fitness Center for  the total of $28,860.75 funded from the Capital Improvement Fund.    A motion was made by Board Member Jasica to approve the purchase of 5 LifeFitness  treadmills in the Fitness Center for the total of $28,860.75.  The motion was seconded by  Board Member Brush.  The motion was passed.    V. Spotlight:  Fitness Center Services  Jason Busdeker, Fitness Manager, reviewed the Lake Forest Fitness Center including  personal training, group exercise, tennis, court sports and child care.  He shared  membership, equipment and staffing.  He gave a snapshot of revenue and expenses.    Chairman Volkmann asked why if there is declining membership why revenues are  increasing?  Manager Busdeker responded that it is increased participation in the group  exercise classes, membership fee increases and an increase in personal training.  Manager  Busdeker also shared that there have been 24 new unlimited passes sold so far and there is  a special February promotion being offered.    VI. Director’s Report     Sandwedge Grill Status Report – Staff is still working with Kemper to finalize the  agreement.   Upcoming Meetings – EPA meeting @ Gorton February 26th   Upcoming Programs and Event –   i. Park Board Social at Steve Hill’s home on March 6th  ii. Save the Date for the Annual Mayor’s Dinner – She would like to have as  many of the board members there  iii. The Foundation would like to do some long range planning in fundraising for  Parks & Recreation.  Director Van Arsdale would like to have a joint meeting  with the Park Board and the Foundation.   Other – Activities coming up  i. Skating races this past weekend  ii. Reptile Rampage  iii. Egg Hunt  iv. March 17th Dance Benefit  v. As of February 15th cutoff for early membership at the Golf Course – 258  memberships sold  vi. The golf lottery for permanent tee times is March 16th  vii. Summer/Camp Brochures out – registration begins March 6th  viii. Festival & Fireworks entertainment – Dennis DeYoung  ix. Onwentsia has okayed doing fireworks from their grounds  x. Ice skating will be open as long as weather cooperates  xi. Meeting with school in early April regarding some of the future capital    VII. Comments by Board Members  There were no comments.    VIII. Opportunities For The Public To Address The Board On Items Not Listed On The Agenda  There were no comments.    IX. Adjournment  Board Member Jasica moved to adjourn the meeting.  Board Member Brush seconded.  The  meeting was adjourned at 8:42 p.m.          Respectfully Submitted          Tricia Schwall        Administrative Assistant    SUBJECT: NORTH SUBURBAN SPECIAL RECREATION ASSOCIATION (NSSRA) CAPITAL AND FACILITY  ACQUISITION PLAN    PRESENTED BY: CRAIG CULP, NSSRA EXECUTIVE DIRECTOR and MARY VAN ARSDALE, DIRECTOR OF  PARKS AND RECREATION, 810‐3918    PURPOSE AND ACTION REQUESTED: Staff will share the research and findings that will guide NSSRA to  successfully achieve their goal of acquiring a suitable, permanent facility with a partner agency by 2018.  No action is being sought at this time. This is the first step in the dialogue related to the City’s  participation and commitment to partnering in this planning initiative.    BACKGROUND/DISCUSSION: NSSRA currently owns a facility in Northbrook, Illinois that serves as its  administrative office (houses a full‐time staff of 21) and provides a single meeting room and minimal  storage space. The 1973 facility has been home to NSSRA since 2001 and is located within an industrial  park. The building is not accessible according to the current Americans with Disabilities Act standards. In  addition, there are other deficiencies that led to the concern that the facility no longer meets the critical  needs of the organization. As a result, in 2009, Williams Architects conducted an existing conditions  report and worked with staff to develop a space needs analysis.  In 2010, NSSRA started a strategic  planning process that resulted in the NSSRA 2011‐2014 Strategic Plan. One of the critical initiatives of  the Strategic Plan was to research and secure a permanent location for NSSRA. Extensive deficiencies  and the associated capital expense prompted the NSSRA Board of Directors to direct staff to develop a  Capital and Facility Acquisition Plan. The enclosed Capital and Facilities Acquisition Plan is the  culmination of this work and it was adopted by the NSSRA Board of Directors at its February 2013  meeting.    This comprehensive and concise document will guide NSSRA in the upcoming years to successfully  accomplish the goal of acquiring a new permanent facility with a partner agency. The research that was  completed takes into account a number of assumptions when calculating cost estimates and identifies  the need for NSSRA to fund this plan starting in 2014. The 2014 start date will allow NSSRA to be best  positioned to relocate with a partner agency when the right opportunity presents itself. The anticipated  horizon for accomplishing the goal is 2018 and will require additional capital funds from each of its  partner agencies, including the City of Lake Forest.    BUDGET/FISCAL IMPACT: Prior to the development of the Capital and Facility Acquisition Plan, capital  expenses were reflected as a line item in the operations budget of the organization. The expenses  typically included items such as technology equipment, HVAC replacement and vehicles. Funding for  NSSRA expenses come from three sources which include member agency contributions (MAC), program  fees and outside support (such as North Suburban Special Recreation Foundation, grants and  donations). Contributions from the member agencies (MAC) are made proportionately based on  community population and EAV. Contributions by The City of Lake Forest, is collected through our  special recreation tax levy.     The total estimated cost for a new NSSRA facility is $3,850,000. The Capital and Facilities Acquisition  Plan calls for a separate and distinct capital fund specifically for the accumulation of funds that will  result in partner agencies funding 80% ($3,080,000) of the costs for a new facility. Outside sources,  including the NSSRF, supporters and program users of NSSRA, will fund the remaining 20% ($770,000).  On page 7 of the plan you will find the capital needs itemized over the next 10 years and projects the  new facility costs over 25 years. You will see that it is estimated that The City of Lake Forest’s portion  will average $15,435 per year or $385,899 for the 25‐year total. Staff anticipates that our current  special recreation tax levy has the capacity to fund the additional annual capital costs for the new  facility.    Again, this report is for the purpose of beginning to educate the Park Board on the topic and to  communicate the need that NSSRA has to address this critical initiative in its Strategic Plan. As you can  imagine, communicating this plan to 13 partner communities and their boards, and coordinating the  process for acquiring a new facility and selling the existing facility is a complex process. This will not  happen quickly or without further discussion, but we felt it important to begin the informational  dialogue now so that NSSRA can successfully accomplish their goal in order to serve our special needs  constituents into the future.    Executive Director Culp and Director Van Arsdale look forward to discussing the plan in more detail and  answering any questions you may have.    RECOMMENDED ACTION: NONE, INFORMATIONAL ONLY                NOTE FOR OUR NEWER BOARD MEMBERS:    NSSRA is an intergovernmental partnership of ten park districts, one village and two cities, including the  City of Lake Forest. The 2012 budget reflected revenues of $2.5M and the agency employs 21 full‐time  staff and over 500 part‐time employees.  The Association provides year‐round recreation and leisure  opportunities for children, teens, adults and seniors with disabilities. Individuals with physical, cognitive,  emotional, social and other disabilities residing in the northern suburbs are eligible to participate. NSSRA  provides our Parks & Recreation Department staff with training, guidance, help with modifications of  rules and other areas of adaptation. When deemed necessary, the Association also provides extra staff,  sign language interpreters, behavior management support, disability awareness, mobility training and  other adaptive assistance. In 2012, 45 Lake Forest families enrolled in 356 program spaces over a wide  variety of programs from camps, to ELA day care and sports, to name a few.    ! ! On!behalf!of!Northern!Suburban!Special!Recreation!Association,!I!have!included! a!recent!copy!of!our!Capital!and!Facility!Acquisition!Plan!for!your!review.! NSSRA’s'2011+2014'Strategic'Plan!has!guided!staff!to!research!the!best! possible!way!to!accomplish!the!goal,!to'secure'the'most'suitable' permanent'location'for'NSSRA'with'a'partner'agency.''Staff’s!research!has! focused!on!the!facility!needs!of!the!agency!and!the!need!for!a!capital! plan.!NSSRA!conducted!a!study!to!evaluate!the!long!term!viability!of!their! current!building.!!Extensive!deficiencies!in!the!building!confirmed!the! need!to!secure!a!new!location!for!the!agency.!!According!to!NSSRA’s! needs,!staff!has!developed!a!capital!plan!that!addresses!the!capital!needs! of!the!agency.!!Prior!to!this!plan,!NSSRA’s!capital!costs!have!been!funded! through!the!operational!budget.!The!Capital!and!Facility!Acquisition!Plan! (attached)!details!the!deficiencies!of!NSSRA’s!current!building,!identifies! the!specific!baseline!needs!for!a!future!location!and!presents!a!realistic! capital!plan!to!be!funded.!! This!Capital!and!Facility!Acquisition!Plan!details!the!research!and!findings! that!will!guide!NSSRA!to!successfully!accomplish!this!goal.!!The!research! takes!into!account!a!number!of!assumptions!when!calculating!cost! estimates!because!the!goal!to!relocate!with!a!partner!agency!will!require! time!until!the!right!opportunity!with!a!partner!becomes!reality.!!NSSRA’s! goal!is!to!raise!20%!of!the!costs!from!outside!sources!including!grants!and! donations!from!NSSRF,!supporters!and!users!of!NSSRA.!!As!detailed!in!the! plan,!the!anticipated!horizon!for!accomplishing!the!goal!is!2018!with!an! estimated!cost!of!$3,850,000!and!the!need!to!finance!$2,300,000.! The!Capital!and!Facility!Acquisition!Plan!demonstrates!the!need!for! NSSRA!to!fund!this!plan!starting!in!2014!to!accomplish!this!strategic!goal.!!! Partner!agencies!will!see!the!first!Capital!Plan!funding!request!as!part!of! the!NSSRA!budget!proposal!for!fiscal/calendar!year!2014.! ! ! ! Craig!Culp! Executive!Director! Northern Suburban Special Recreation Association NSSRA Mission: To enrich the lives of people with disabilities in our partner communities through quality recreation services. Northern Suburban Special Recreation Association (NSSRA)ˆ‘”‡†‹ͳͻ͹Ͳƒ•–Š‡ϐ‹”•– •’‡…‹ƒŽ”‡…”‡ƒ–‹‘ƒ••‘…‹ƒ–‹‘‹ ŽŽ‹‘‹•ƒ†ƒ‘‰–Š‡ϐ‹”•–‘ˆ‹–•‹†‹–Š‡…‘—–”›Ǥ provides and facilitates recreation programs for more than 1,500 children, teens and adults with ’Š›•‹…ƒŽǡ†‡˜‡Ž‘’‡–ƒŽǡ‡‘–‹‘ƒŽ‘”‘–Š‡”†‹•ƒ„‹Ž‹–‹‡•ǤŠƒ•‘˜‡”ͺͲͲ”‡…”‡ƒ–‹‘ǡ•’‘”–ǡ cultural, social, and leisure offerings available throughout the year, creating new experiences, ‘’’‘”–—‹–‹‡•ˆ‘”•‹ŽŽ†‡˜‡Ž‘’‡–ǡŽ‡‹•—”‡–‹‡ǡƒ†’‡”Šƒ’•‘•–‹’‘”–ƒ–Ž›ǡˆ”‹‡†•Š‹’Ǥ ‹•ƒ‹–‡”‰‘˜‡”‡–ƒŽ’ƒ”–‡”•Š‹’‘ˆ–‡’ƒ”†‹•–”‹…–•ǡ–™‘…‹–‹‡•ƒ†‘‡˜‹ŽŽƒ‰‡‹ –Š‡‘”–Š‡”•—„—”„•‘ˆŠ‹…ƒ‰‘‹…Ž—†‹‰–Š‡ƒ”‹•–”‹…–•‘ˆ‡‡”ϐ‹‡Ž†ǡ Ž‡…‘‡ǡ Ž‡˜‹‡™ǡ ‹‰ŠŽƒ†ƒ”ǡ‡‹Ž™‘”–Šǡƒ‡Ž—ˆˆǡ‘”–Š„”‘‘ǡ‘”–Šϐ‹‡Ž†ǡ‹Ž‡––‡ƒ†‹‡–ƒǡ–Š‡…‹–‹‡• ‘ˆ ‹‰Š™‘‘†ƒ†ƒ‡ ‘”‡•–ƒ†–Š‡‹ŽŽƒ‰‡‘ˆ‹˜‡”™‘‘†•Ǥ —†‹‰ˆ‘”…‘‡•ˆ”‘–Š”‡‡•‘—”…‡•™Š‹…Š‹…Ž—†‡’ƒ”–‡”ƒ‰‡…›…‘–”‹„—–‹‘•ǡ ’”‘‰”ƒˆ‡‡•ƒ†‘—–•‹†‡•—’’‘”–ˆ”‘‘”–Š‡”—„—”„ƒ’‡…‹ƒŽ‡…”‡ƒ–‹‘ ‘—†ƒ–‹‘ ȋ Ȍǡ‰”ƒ–•ƒ††‘ƒ–‹‘•Ǥ‘–”‹„—–‹‘•ˆ”‘–Š‡’ƒ”–‡”ƒ‰‡…‹‡•ƒ”‡ƒ†‡ proportionately based on community size and collected through a property tax levy issued by each partner. …ƒŽ‡†ƒ”›‡ƒ”•ʹͲͲͻȂʹͲͳʹǡǯ•ϐ‹•…ƒŽ”‡•’‘•‹„‹Ž‹–›Šƒ•‡ƒ„Ž‡†–Š‡ƒ‰‡…›–‘‰”‘™‹–• ˆ—†„ƒŽƒ…‡™Š‹Ž‡‡‡’‹‰–Š‡’ƒ”–‡”ƒ‰‡…›…‘–”‹„—–‹‘•‹Ž‹‡™‹–Š–Š‡‘•—‡””‹…‡ †‡šȋ ȌǤ NSSRA Vision: To be leaders in recreation by providing innovative and exceptional services for people with disabilities.  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ͵ Introduction š‹•–‹‰ ƒ…‹Ž‹–›‡ϐ‹…‹‡…‹‡• Space Needs Analysis NSSRA Capital and Facility Acquisition Plan Description Estimated Costs of New Facility NSSRA Capital and Facility Acquisition Plan Facility Operations Cost Projections ‡™ ƒ…‹Ž‹–›‡‡ϐ‹–• Required Process to Acquire New Facility Timeline to Sell Current NSSRA Building Supporting Information  —†‹‰‘—”…‡•ˆ‘”  —†ƒŽƒ…‡‡”ˆ‘”ƒ…‡ȋʹͲͲͻǦʹͲͳʹȌ  ‹˜‡‡ƒ”’‡”ƒ–‹‘ƒŽ—†‰‡–”‘Œ‡…–‹‘•ȋʹͲͳ͵ǦʹͲͳ͹Ȍ ”‘‰”ƒƒ”–‹…‹’ƒ–‹‘ȋʹͲͲͻǦʹͲͳʹȌ Table of Contents 4 5 6 7 7 8 9 10 11 11 13 14 15 16  ƒ…‹Ž‹–›…“—‹•‹–‹‘ŽƒͶ Introduction ʹͲͳͲǡ•–ƒ”–‡†ƒ•–”ƒ–‡‰‹…’Žƒ‹‰’”‘…‡••–Šƒ–”‡•—Ž–‡†‹–Š‡ʹͲͳͳǦʹͲͳͶ–”ƒ–‡‰‹…ŽƒǤ‡‘ˆ–Š‡ ‹‹–‹ƒ–‹˜‡•‘ˆ–Š‡–”ƒ–‡‰‹…Žƒ‹•–‘”‡•‡ƒ”…Šƒ†•‡…—”‡–Š‡‘•–•—‹–ƒ„Ž‡’‡”ƒ‡–Ž‘…ƒ–‹‘ˆ‘”Ǥ ”‡•’‘•‡ –‘–Š‹•‹‹–‹ƒ–‹˜‡ǡ‘ƒ”†‘ˆ‹”‡…–‘”•ƒ†•–ƒˆˆ‹‹–‹ƒ–‡†ƒ•–—†›–‘‡˜ƒŽ—ƒ–‡–Š‡Ž‘‰–‡”˜‹ƒ„‹Ž‹–›‘ˆ–Š‡…—””‡– ˆƒ…‹Ž‹–›Ǥš–‡•‹˜‡†‡ϐ‹…‹‡…‹‡•‹–Š‡ˆƒ…‹Ž‹–›’”‘’–‡†ƒ†‹”‡…–‹˜‡ˆ”‘–Š‡„‘ƒ”†‹–Š‡ˆ‘”‘ˆƒ‰‘ƒŽǡto secure the most suitable permanent location for NSSRA with a partner agency. •ƒ”‡•—Ž–‘ˆ–Š‹•‰‘ƒŽǡ•–ƒˆˆǡ ƒ…‹Ž‹–›‘‹––‡‡ƒ†‘ƒ”†‘ˆ‹”‡…–‘”•†‡˜‡Ž‘’‡†–Š‹•’Žƒˆ‘”–Š‡ƒ…“—‹•‹–‹‘‘ˆƒ ‡™ˆƒ…‹Ž‹–›ǤŠ”‘—‰Š‘—––Š‡’Žƒ‹‰’”‘…‡••ǡ‡›…‘•‹†‡”ƒ–‹‘•‹…Ž—†‡†ǣ Ȉ—•–ƒ††”‡••‡š‹•–‹‰ƒ†ˆ—–—”‡ˆƒ…‹Ž‹–›‡‡†•Ǥ ȈŠ‡’Žƒ—•–„‡ϐ‹ƒ…‹ƒŽŽ›…‘•‡”˜ƒ–‹˜‡ƒ†‡ˆϐ‹…‹‡–Ǥ ȈThe process must provide for partner agency involvement. Š‡”‡…‘‡†‡†’Žƒˆ‘”–Š‡ƒ…“—‹•‹–‹‘‘ˆƒ‡™ˆƒ…‹Ž‹–›‹•…‘–ƒ‹‡†‹–Š‡”‡ƒ‹†‡”‘ˆ–Š‹•†‘…—‡–Ǥ‡› ’‘‹–•‹…Ž—†‡ǣ Ȉ‘…ƒ–‡™‹–Š‘‡‘ˆ–Š‡ͳ͵’ƒ”–‡”ƒ‰‡…‹‡•‹–Š‡‘”–Š‡”•—„—”„•‘ˆŠ‹…ƒ‰‘Ǥ Ȉ††”‡••–Š‡•—„•–ƒ–‹ƒŽ‡‡†•‘ˆ’”‹˜ƒ–‡‡‡–‹‰•’ƒ…‡ǡ•ƒˆ‡–›‹••—‡•ǡƒ†‡“—ƒ–‡•’ƒ…‡–‘…‘†—…–„—•‹‡••ǡ centralize training and provide some additional space for programming. Ȉ‘–‹—‡ǯ•‘†‡Ž–‘•‡…—”‡–Š‡ƒŒ‘”‹–›‘ˆ’”‘‰”ƒ‹‰•’ƒ…‡‹‹–•’ƒ”–‡”ƒ‰‡…‹‡•ǯˆƒ…‹Ž‹–‹‡•Ǥ Ȉ‡˜‹‡™ƒ…“—‹•‹–‹‘‘’’‘”–—‹–‹‡•ƒ•–Š‡›ƒ”‹•‡ƒ†—’†ƒ–‡‘˜‡”ƒŽŽ’Žƒ•–ƒ–—•‘ƒƒ—ƒŽ„ƒ•‹•Ǥ Š‹•’ŽƒŠƒ•„‡‡”‡˜‹‡™‡†ƒ†ƒ……‡’–‡†„›–Š‡‘ƒ”†‘ˆ‹”‡…–‘”•Ǥ Š‡†‡•‹”‡†‘—–…‘‡ˆ‘”‹•–‘•‡…—”‡ƒ’‡”ƒ‡–Ž‘…ƒ–‹‘™‹–Šƒ’ƒ”–‡”ƒ‰‡…›–Šƒ–™‹ŽŽ’”‘˜‹†‡™‹–Šƒ Ž‘‰–‡”•‘Ž—–‹‘–Šƒ–‹•ˆ—ŽŽ›ƒ……‡••‹„Ž‡ƒ†‹…‘”’‘”ƒ–‡•’”‹˜ƒ–‡‡‡–‹‰•’ƒ…‡ˆ‘”ˆƒ‹Ž‹‡•ƒ†•–ƒˆˆǢƒ†‡“—ƒ–‡‘ˆϐ‹…‡ •’ƒ…‡Ǣ‘•‹–‡•–‘”ƒ‰‡Ǣ•ƒˆ‡’‹…Ǧ—’ƒ††”‘’Ǧ‘ˆˆˆ‘”’ƒ”–‹…‹’ƒ–•Ǣƒ†—Ž–‹Ǧ—•‡’”‘‰”ƒ‹‰ƒ†–”ƒ‹‹‰•’ƒ…‡Ǥ  ƒ††‹–‹‘ǡ–Š‡ˆƒ…‹Ž‹–›™‹ŽŽ„‡‹ƒ•ƒˆ‡ǡ”‡…”‡ƒ–‹‘•‡––‹‰–Šƒ–‹•…‡–”ƒŽŽ›Ž‘…ƒ–‡†™‹–Š‹–Š‡ͳ͵’ƒ”–‡”…‘—‹–‹‡•Ǥ‘•– importantly, this new facility will provide a needed location for participants and their families to feel welcome and have ƒ•‡•‡‘ˆ„‡Ž‘‰‹‰ǤŠ‹•ˆƒ…‹Ž‹–›™‹ŽŽ’”‘‘–‡‹…”‡ƒ•‡†‘’’‘”–—‹–‹‡•ˆ‘”’ƒ”–‹…‹’ƒ–•–‘•‘…‹ƒŽ‹œ‡ǡ†‡˜‡Ž‘’•‹ŽŽ•ƒ† engage in new experiences that will allow them to live life to its fullest.  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͷ š‹•–‹‰ ƒ…‹Ž‹–›‡ϐ‹…‹‡…‹‡• No Private Space for Families and Staff to Interact ‘”†‡”ˆ‘”–‘ƒ†‡“—ƒ–‡Ž›•‡”˜‡‹–•’ƒ”–‹…‹’ƒ–•ƒ†ˆƒ‹Ž‹‡•ǡ•–ƒˆˆ—•–‡‡–™‹–Šˆƒ‹Ž‹‡•–‘†‹•…—••†‡–ƒ‹Ž‡† ‹ˆ‘”ƒ–‹‘ƒ„‘—––Š‡’ƒ”–‹…‹’ƒ–•‡‡†•Ǥˆ–‡–Š‡•‡‡‡–‹‰•‹…Ž—†‡•‡•‹–‹˜‡ǡ’‡”•‘ƒŽƒ†…‘ϐ‹†‡–‹ƒŽ‹ˆ‘”ƒ–‹‘Ǥ —””‡–Ž›ǡ–Š‡”‡‹•‘Ž›‘‡ƒ‹‡‡–‹‰•’ƒ…‡ƒ––Š‡ˆƒ…‹Ž‹–›ǡ™Š‹…Š‹•‘–ƒ’”‹˜ƒ–‡‡‡–‹‰•’ƒ…‡Ǥ‡˜‡”ƒŽ‘ˆ –Š‡‘ˆϐ‹…‡•Šƒ˜‡—Ž–‹’Ž‡•–ƒˆˆ‘……—’›‹‰–Š‡ǡŽ‡ƒ˜‹‰‘”‘‘ˆ‘”’”‹˜ƒ–‡‰”‘—’‡‡–‹‰•‘”…‘ϐ‹†‡–‹ƒŽ’Š‘‡ conversations with families. Unsafe Location in an Industrial Park Š‡…—””‡–ˆƒ…‹Ž‹–›‹•Ž‘…ƒ–‡††‡‡’‹ƒ‹†—•–”‹ƒŽ’ƒ”Ǥ—”‹‰–Š‡†ƒ›ƒ†‡ƒ”Ž›‡˜‡‹‰ǡ–Š‡”‘ƒ†••—””‘—†‹‰ –Š‡ˆƒ…‹Ž‹–›ƒ”‡Š‡ƒ˜‹Ž›–”ƒ˜‡Ž‡†„›•‡‹Ǧ–”—…•ƒ†‹†—•–”‹ƒŽ˜‡Š‹…Ž‡•Ǥƒ–‡”‹–Š‡‡˜‡‹‰ǡ–Š‡‹†—•–”‹ƒŽ’ƒ”‹•†‡•‘Žƒ–‡ ƒ††ƒ”ǡ’‘–‡–‹ƒŽŽ›’—––‹‰•–ƒˆˆƒ†’ƒ”–‹…‹’ƒ–•ƒ–”‹•ˆ‘”ƒ†ƒ‰‡”‘—••‹–—ƒ–‹‘Ǥ No Safe Pick Up/Drop Off for Participants —‡–‘–Š‡†‡•‹‰‘ˆ–Š‡’ƒ”‹‰Ž‘–ǡ–Š‡”‡‹•‘–—”ƒ„‘—–†”‹˜‡‘”†‡•‹‰ƒ–‡†ƒ”‡ƒˆ‘”ˆƒ‹Ž‹‡•‘”„—•‡•–‘ •ƒˆ‡Ž›†”‘’Ǧ‘ˆˆƒ†’‹…Ǧ—’’ƒ”–‹…‹’ƒ–•Ǥ Not Accessible Š‡ˆƒ…‹Ž‹–›‹•‘–ƒ……‡••‹„Ž‡ƒ……‘”†‹‰–‘–Š‡…—””‡–‡”‹…ƒ•™‹–Š‹•ƒ„‹Ž‹–‹‡•…–ȋȌ•–ƒ†ƒ”†•Ǥ‡˜‡”ƒŽ ‘ˆ–Š‡ŠƒŽŽ™ƒ›•ƒ††‘‘”™ƒ›•ƒ”‡ƒ””‘™ǡƒ‹‰‹–†‹ˆϐ‹…—Ž–ˆ‘”–Š‘•‡™‹–Š’Š›•‹…ƒŽ†‹•ƒ„‹Ž‹–‹‡•–‘‡ƒ•‹Ž›ƒ˜‹‰ƒ–‡–Š‡ building. The facility also has two separate doors at the entrance, neither of which is equipped with accessible or automatic entry. Lack of Training and Meeting Space –”ƒ‹•‘”‡–ŠƒͷͲͲ’ƒ”–Ǧ–‹‡•–ƒˆˆƒ—ƒŽŽ›ƒ†’”‘˜‹†‡•ƒ’’”‘š‹ƒ–‡Ž›ͳʹͷ–”ƒ‹‹‰•–‘ˆ—ŽŽǦ–‹‡ƒ† ’ƒ”–Ǧ–‹‡•–ƒˆˆ–Š”‘—‰Š‘—––Š‡›‡ƒ”Ǥ…—””‡–Ž›—•‡•ƒ”–‡”‰‡…›ˆƒ…‹Ž‹–‹‡•–‘Š‘•––”ƒ‹‹‰•‘ˆͳͷ•–ƒˆˆ‘”‘”‡Ǥ No Programming Space ‘”‡…”‡ƒ–‹‘’”‘‰”ƒ•ƒ”‡Š‡Ž†ƒ––Š‡ˆƒ…‹Ž‹–›Ǥ—‡–‘œ‘‹‰‘”†‹ƒ…‡•ǡ‹•’”‘Š‹„‹–‡†ˆ”‘…‘†—…–‹‰ –Š‡•‡’”‘‰”ƒ•‘’”‡‹•‡Ǥ•ƒ”‡•—Ž–‘ˆ–Š‹•‘”†‹ƒ…‡–Š‡”‡‹•ƒŽ•‘‘•’ƒ…‡•—‹–‡†ˆ‘””‡…”‡ƒ–‹‘’”‘‰”ƒ•Ǥ •—ˆϐ‹…‹‡–‘—–‘ˆˆϐ‹…‡’ƒ…‡ˆ‘”–ƒˆˆ ‹šˆ—ŽŽǦ–‹‡•–ƒˆˆ•Šƒ”‡•–Š”‡‡‘ˆϐ‹…‡•ȋ–™‘’‡”ƒͺͲ•“Ǥˆ–Ǥ‘ˆϐ‹…‡ȌǤŠ‡•‡•–ƒˆˆƒ”‡‘–ƒ„Ž‡–‘Šƒ˜‡…‘˜‡”•ƒ–‹‘•‘–Š‡ ’Š‘‡‘”‹’‡”•‘ƒ„‘—–’”‹˜ƒ–‡ǡ•‡•‹–‹˜‡‘”…‘ϐ‹†‡–‹ƒŽ†‹•ƒ„‹Ž‹–›”‡Žƒ–‡†•—„Œ‡…–•Ǥ ƒ††‹–‹‘ǡ™‘”‹‰‹ƒ•ƒŽŽ ‘ˆϐ‹…‡•’ƒ…‡™‹–Šƒ‘–Š‡”•–ƒˆˆ‹•‘ˆ–‡†‹•–”ƒ…–‹‰ƒ†ˆ—ŽŽ‘ˆ‹–‡””—’–‹‘•™Š‹…Š‡‰ƒ–‹˜‡Ž›‹’ƒ…–•’”‘†—…–‹˜‹–›Ǥ Lack of Storage Space Š‡”‡‹•ƒ–”‡‡†‘—•Žƒ…‘ˆ•–‘”ƒ‰‡•’ƒ…‡ƒ––Š‡ˆƒ…‹Ž‹–›”‡•—Ž–‹‰‹‘”‡–Šƒ̈́ͶǡͲͲͲƒ—ƒŽŽ›‹‘ˆˆ•‹–‡ commercial storage costs. The offsite storage requires numerous hours of lost staff time traveling to and from the storage facility to gather supplies and equipment for programs. No Room for Future Growth Š‡”‡‹•…—””‡–Ž›‘”‘‘ˆ‘”‰”‘™–Š‘ˆ–Š‡•–ƒˆˆ™‹–Š–Š‡ˆƒ…‹Ž‹–›‹‹–•…—””‡–•–ƒ–‡ǤŽŽ‘ˆϐ‹…‡•ƒ”‡…—””‡–Ž› ‘……—’‹‡†ƒ†•‘‡‘ˆϐ‹…‡•Šƒ˜‡—Ž–‹’Ž‡•–ƒˆˆ•Šƒ”‹‰–Š‡•’ƒ…‡Ǥ—”‹‰–Š‡•—‡”‘–Š•ǡ–Š‡ˆƒ…‹Ž‹–›‹•‘˜‡”ϐ‹ŽŽ‡†™‹–Š an increased number of summer leadership staff, interns and supplies occupying any open space that is available. Pending Capital Improvements ‘˜‡†‹–‘‹–•…—””‡–ˆƒ…‹Ž‹–›‹ʹͲͲͳǤ‹ŽŽ‹ƒ•”…Š‹–‡…–•…‘†—…–‡†ƒ‡š‹•–‹‰…‘†‹–‹‘•”‡’‘”–‹ʹͲͲͻ–Šƒ– ˆ‘—†‹‡š…‡••‘ˆ̈́ͶͲͲǡͲͲͲ‹…ƒ’‹–ƒŽ‹’”‘˜‡‡–•–Š”‘—‰Š‘—––Š‡ˆƒ…‹Ž‹–›Ǥ  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ͸ Space Needs Analysis •–ƒˆˆƒ†‹ŽŽ‹ƒ•”…Š‹–‡…–•‹†‡–‹ϐ‹‡†–Š‡•’ƒ…‡”‡“—‹”‡†–‘ƒ††”‡••ǯ•‡‡†•ˆ‘”–Š‡ˆ—–—”‡–Š”‘—‰Šƒ •’ƒ…‡‡‡†•ƒƒŽ›•‹•ǤŠ‡ƒƒŽ›•‹•…‘…Ž—†‡†–Š‡‡‡†ˆ‘”ƒͳͷǡͲͲͲ•“Ǥˆ–Ǥˆƒ…‹Ž‹–›ƒ•…‘’ƒ”‡†–‘–Š‡…—””‡–ͺǡ͵͹Ͳ•“Ǥˆ–Ǥ facility. The space requirements below represent a baseline of need that any new facility must minimally meet. New Facility (15,000 sq. ft.) ˆϐ‹…‡•ȋͶǡͲͲͲ•“Ǥˆ–ǤȌ”‘‰”ƒ‹‰Ȁ”ƒ‹‹‰ȋ͵ǡ͵ͲͲ•“Ǥˆ–ǤȌ‡‡–‹‰Ȁ‘ˆ‡”‡…‡ȋ͵ǡ͵ͷͲ•“Ǥˆ–ǤȌ‘‘”‡ƒȀ–‘”ƒ‰‡ȋͶǡ͵ͷͲ•“Ǥˆ–ǤȌ Current Facility (8,370 sq. ft.) ˆϐ‹…‡•ȋ͵ǡͳʹͶ•“Ǥˆ–ǤȌ”‘‰”ƒ‹‰Ȁ”ƒ‹‹‰ȋͲ•“Ǥˆ–ǤȌ‡‡–‹‰Ȁ‘ˆ‡”‡…‡ȋʹǡͲʹ͵•“Ǥˆ–ǤȌ‘‘”‡ƒȀ–‘”ƒ‰‡ȋ͵ǡʹʹ͵•“Ǥˆ–ǤȌ Space Needs Analysis Details for New Facility ˆϐ‹…‡•ȋͶǡͲͲͲ•“Ǥˆ–ǤȌ Ȉʹ͹‘ˆϐ‹…‡•ˆ‘”…—””‡–•–ƒˆˆ‡‡†•ǡ‹–‡”•ƒ†–™‘‘ˆϐ‹…‡•ˆ‘”ˆ—–—”‡‡š’ƒ•‹‘ Programming/Training (3,300 sq. ft.) ȈProgram/training rooms Ȉ–‘”ƒ‰‡ƒ”‡ƒ Ȉ”‘‰”ƒ‹–…Š‡ Ȉ‹–…Š‡•–‘”ƒ‰‡ Meeting/Conference (3,350 sq. ft.) Ȉˆϐ‹…‡™‘””‘‘ ȈCopy room Ȉ–ƒˆˆŽ—…Š”‘‘ Ȉ‘ˆ‡”‡…‡”‘‘ͳȋ͸Ǧͺ‹†‹˜‹†—ƒŽ•Ȍ Ȉ‘ˆ‡”‡…‡”‘‘ʹȋͳͲǦͳ͸‹†‹˜‹†—ƒŽ•Ȍ Ȉ‘ƒ”†”‘‘ȋ—’–‘͵ʹ‹†‹˜‹†—ƒŽ•Ȍ ȈIT room Ȉƒ•Š”‘‘• Common Area/Storage (4,350 sq. ft.) Ȉ‡•–‹„—Ž‡™‹–Š„—•™ƒ‹–‹‰ Ȉ‘„„› Ȉƒ•Š”‘‘•ǣ‡ǡ‘‡ǡ ƒ‹Ž› Ȉƒ‹•–‘”ƒ‰‡”‘‘ Ȉ‡…Šƒ‹…ƒŽ”‘‘• ȈElevator  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ͹ Estimated Costs of New Facility Š‡‰‘ƒŽ‹•–‘Ž‘…ƒ–‡™‹–Šƒ’ƒ”–‡”ƒ‰‡…›ǡ„—–‘•’‡…‹ϐ‹…Ž‘…ƒ–‹‘‹•‹†‡–‹ϐ‹‡†ƒ––Š‹•–‹‡Ǥ–ƒˆˆŠƒ•‹†‡–‹ϐ‹‡†ƒ†”‡•‡ƒ”…Š‡†ˆ‘—” ƒ”‡ƒ•‘ˆ…‘•–•ȋ…‘•–”—…–‹‘…‘•–•ǡŽƒ†ƒ…“—‹•‹–‹‘ǡϐ‹ƒ…‹‰ƒ†•ƒŽ‡‘ˆ‡š‹•–‹‰„—‹Ž†‹‰Ȍ”‡•—Ž–‹‰‹ƒ‡•–‹ƒ–‡†–‘–ƒŽ…‘•–‘ˆ –Š‡‡™ˆƒ…‹Ž‹–›ƒ–ʹͲͳ͵…‘•–Ž‡˜‡Ž•Ǥ–ƒˆˆ…‘†—…–‡†”‡•‡ƒ”…Š–‘ƒ‡–Š‡‡•–‹ƒ–‡•ƒ•ƒ……—”ƒ–‡ƒ•’‘••‹„Ž‡•‘–Šƒ–—•‡ˆ—Žϐ‹ƒ…‹ƒŽ ’Žƒ‹‰…ƒ„‡ˆ‘”‡…ƒ•–‡†‹–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘ŽƒǤ –Š‡ˆ—–—”‡ǡ™Š‡–Š‡”‹‰Š–‘’’‘”–—‹–›™‹–Šƒ’ƒ”–‡” ƒ‰‡…›„‡…‘‡•”‡ƒŽ‹–›ǡ•–ƒˆˆ™‹ŽŽ…”‡ƒ–‡ƒ†’”‡•‡–ƒ•’‡…‹ϐ‹…ƒ†…‘’Ž‡–‡ˆƒ…‹Ž‹–›ƒ…“—‹•‹–‹‘’”‘’‘•ƒŽǤ ǯ•‰‘ƒŽ‹•–‘Šƒ˜‡ʹͲΨ‘ˆ…‘•–•‘ˆ–Š‡‡™ˆƒ…‹Ž‹–›•—’’‘”–‡†ˆ”‘‘—–•‹†‡•‘—”…‡•‹…Ž—†‹‰ ǡ‰”ƒ–•ƒ††‘ƒ–‹‘•ˆ”‘ •—’’‘”–‡”•ƒ†—•‡”•‘ˆǤƒ”–‡”‰‡…‹‡•™‹ŽŽˆ—†ͺͲΨ‘ˆ–Š‡…‘•–•–Š”‘—‰Š–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘ŽƒǤ Construction Cost: $3,750,000 •–ƒˆˆƒ†‹ŽŽ‹ƒ•”…Š‹–‡…–•‹†‡–‹ϐ‹‡†–Š‡•’ƒ…‡”‡“—‹”‡†–‘ƒ††”‡••ǯ•‡‡†•ˆ‘”–Š‡ˆ—–—”‡–Š”‘—‰Šƒspace needs ƒƒŽ›•‹•ǤŠ‡ƒƒŽ›•‹•…‘…Ž—†‡†–Š‡‡‡†ˆ‘”ƒͳͷǡͲͲͲ•“Ǥˆ–Ǥˆƒ…‹Ž‹–›Ǥ‘•–”—…–‹‘…‘•–•ˆ‘”ƒ‡™ͳͷǡͲͲͲˆƒ…‹Ž‹–›ƒ–̈́ʹͷͲ’‡”•“Ǥˆ–Ǥ –‘–ƒŽ•̈́͵ǡ͹ͷͲǡͲͲͲǤŠ‡…‘•–•™‡”‡’”‘˜‹†‡†„›‹ŽŽ‹ƒ•”…Š‹–‡…–•Ǥ Land Acquisition: $100,000 –ƒˆˆ…‘–ƒ…–‡†ǡ ǡƒ†™Š‹…ŠƒŽŽ•Šƒ”‡’”‘’‡”–›™‹–Šƒ’ƒ”–‡”ƒ‰‡…›‹–Š‡•ƒ‡scenario that ǯ•‰‘ƒŽ†‡•…”‹„‡•ǤŽŽˆ‘—”•Šƒ†‘Žƒ†ƒ…“—‹•‹–‹‘…‘•–•”‡Žƒ–‡†–‘„—‹Ž†‹‰–Š‡‹”ˆƒ…‹Ž‹–›™‹–Šƒ’ƒ”–‡”ƒ‰‡…›Ǥ–ƒˆˆ †‹•…—••‡†Žƒ†ƒ…“—‹•‹–‹‘…‘•–•™‹–Š‹ŽŽ‹ƒ•”…Š‹–‡…–•„ƒ•‡†‘–Š‡•’ƒ…‡‡‡†•ƒƒŽ›•‹•ˆ‘”–Š‡ˆƒ…‹Ž‹–›ǤŠ‡ϐ‹‰—”‡•„‡Ž‘™ were used to determine the land acquisition cost estimate. Ȉ̈́͵ͲͲǡͲͲͲ’‡”ƒ…”‡…‘•–‹–Š‡…‘—‹–‹‡• ȈͶ͵ǡͷ͸Ͳ•“Ǥˆ–Ǥ’‡”ƒ…”‡α̈́͸ǤͺͺȀ•“Ǥˆ–Ǥ ȈͺǡͲͲͲ•“Ǥˆ–Ǥˆ‘‘–’”‹–ˆ‘”‡š…Ž—•‹˜‡•’ƒ…‡ ȈͺǡͲͲͲ•“Ǥˆ–Ǥƒ–̈́͸ǤͺͺȀ•“Ǥˆ–Ǥα̈́ͷͷǡͲͲͲ Ȉ̈́ͶͷǡͲͲͲ‡•–‹ƒ–‡ˆ‘”ǯ•’‘”–‹‘‘ˆ•Šƒ”‡†ˆƒ…‹Ž‹–›•’ƒ…‡‹•‹†‡ƒ†‘—–†‘‘”•Ǥ Sale of Existing Building ƒ’’”ƒ‹•ƒŽ”‡’‘”–‘ǯ•„—‹Ž†‹‰‹‘”–Š„”‘‘™ƒ•…‘†—…–‡†„›‘”‡œƒ†••‘…‹ƒ–‡•–Šƒ–‡•–‹ƒ–‡†–Š‡˜ƒŽ—‡of the „—‹Ž†‹‰ƒ–̈́͸ͺͲǡͲͲͲǤ–ƒˆˆ‹•—•‹‰̈́ͷͲͲǡͲͲͲƒ•–Š‡‡•–‹ƒ–‡†’”‘…‡‡†•ˆ”‘–Š‡•ƒŽ‡‘ˆ–Š‡„—‹Ž†‹‰–‘‘ˆˆ•‡––Š‡–‘–ƒŽ…‘•–‘ˆ–Š‡‡™ facility. Financing Costs ‘†‡–‡”‹‡‡•–‹ƒ–‡†…‘•–•ˆ‘”ϐ‹ƒ…‹‰ƒ‘˜‡Ǧ‹†ƒ–‡‹ʹͲͳͺ‹•„‡‹‰ƒ••—‡†ƒ–™Š‹…Š–‹‡’ƒ›‡–ˆ‘”ƒ‡™facility would …‘‡…‡ǤŠ‡ϐ‹‰—”‡•„‡Ž‘™™‡”‡—•‡†–‘†‡–‡”‹‡–Š‡ϐ‹ƒ…‹‰…‘•–•Ǥ Total costs for new facility:̈́͵ǡͺͷͲǡͲͲͲ Down payment ̈́ͳǡͷͷͲǡͲͲͲȗ ‘–ƒŽ–‘„‡ϐ‹ƒ…‡†̈́ʹǡ͵ͲͲǡͲͲͲ Š‡ϐ‹ƒ…‹‰–‡”•ƒ”‡‡•–‹ƒ–‡†–‘„‡̈́ʹǡ͵ͲͲǡͲͲͲ‘˜‡”ʹͳ›‡ƒ”•ƒ–͵ǤͷΨǤ’ƒ‰‡ͺǡ–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ ‹…Ž—†‡•ϐ‹ƒ…‹‰–Š‡‡™ˆƒ…‹Ž‹–›•–ƒ”–‹‰‹ʹͲͳͺƒ……‘”†‹‰–‘–Š‡ƒ„‘˜‡…‘•–‡•–‹ƒ–‡•Ǥ ȗŠ‡†‘™’ƒ›‡–…‘‡•ˆ”‘–Š”‡‡•‘—”…‡•ƒ•†‡–ƒ‹Ž‡†„‡Ž‘™Ǥ Ȉ̈́ͷͲͲǡͲͲͲˆ”‘•ƒŽ‡‘ˆ‡š‹•–‹‰„—‹Ž†‹‰ Ȉ̈́ͺͲͲǡͲͲͲˆ”‘ˆ—†„ƒŽƒ…‡ƒ†…ƒ’‹–ƒŽˆ—† Ȉ̈́ʹͷͲǡͲͲͲˆ”‘ƒˆƒ‹Ž›†‘ƒ–‹‘ NSSRA Capital and Facility Aquisition Plan Description ’ƒ‰‡ͺ‹•–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ™Š‹…Š‹…Ž—†‡•–Š‡…ƒ’‹–ƒŽ‡‡†•ˆ‘”–Š‡ƒ‰‡…›ˆ‘”–Š‡‡š–ͳͲ›‡ƒ”•Ǥ •ƒ…‘‘’‡”ƒ–‹˜‡ƒ‰‡…›ǡ‘’‡”ƒ–‡•ƒŽŽ‘ˆ‹–•’”‘‰”ƒ•‹’ƒ”–‡”ƒ‰‡…›ˆƒ…‹Ž‹–‹‡•Ǥ•ƒ”‡•—Ž–ǡ‘Ž›Šƒ•–Š”‡‡ƒ”‡ƒ• ‘ˆ…ƒ’‹–ƒŽ‡š’‡•‡•‹…Ž—†‹‰˜‡Š‹…Ž‡•ǡ–‡…Š‘Ž‘‰›ƒ†ˆƒ…‹Ž‹–›Ǥ‘”–Š‡”—„—”„ƒ’‡…‹ƒŽ‡…”‡ƒ–‹‘ ‘—†ƒ–‹‘ȋ ȌŠƒ• …‘‹––‡†–‘ˆ—†‹‰–Š‡’—”…Šƒ•‡‘ˆǯ•’”‘‰”ƒ˜‡Š‹…Ž‡•ˆ”‘ʹͲͳ͵ȂʹͲʹ͵ƒ–ƒ‡•–‹ƒ–‡†…‘•–‘ˆ̈́ͷͷ͵ǡͲͲͲǤ•ƒŽŽ‡” ’‘”–‹‘‘ˆ–Š‡…ƒ’‹–ƒŽ‡š’‡•‡•ƒ”‡ǯ•–‡…Š‘Ž‘‰›…‘•–•–Šƒ––‘–ƒŽ̈́ͳ͵ͺǡͲͲͲ‘˜‡”ͳͲ›‡ƒ”•ƒ†–Š‡…—””‡–ˆƒ…‹Ž‹–›…‘•–•™Š‹…Š ‹…Ž—†‡‹’”‘˜‡‡–•–‘–Š‡‡š‹•–‹‰„—‹Ž†‹‰ƒ†ƒ”‡‡•–‹ƒ–‡†ƒ–̈́ͳͲʹǡͲͲͲǤˆ–Š‡–Š”‡‡ƒ”‡ƒ•‘ˆ…ƒ’‹–ƒŽ‡š’‡•‡•ǡ–Š‡‡•–‹ƒ–‡† …‘•–•‘ˆ–Š‡‡™ˆƒ…‹Ž‹–›‡“—ƒŽ‘”‡–ŠƒͺͲΨ‘ˆǯ•–‘–ƒŽ’”‘Œ‡…–‡†…ƒ’‹–ƒŽ‡š’‡•‡•Ǥ ‘ŽŽ‘™‹‰‹•ƒ†‡–ƒ‹Ž‡†‡š’Žƒƒ–‹‘‘ˆ–Š‡ ‡•–‹ƒ–‡†…‘•–•‘ˆ–Š‡‡™ˆƒ…‹Ž‹–›–Šƒ–ƒ”‡‹…Ž—†‡†‹–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ‘’ƒ‰‡ͺǤ  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͺ NSSRA Capital and Facility Acquisition Plan ǯ• ƒ…‹Ž‹–›‘‹––‡‡™‘”‡†™‹–Š–Š‡‘ƒ”†‘ˆ‹”‡…–‘”•–‘†‡˜‡Ž‘’ƒ†ƒ’’”‘˜‡–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘ ŽƒǤŠ‡ʹͷ›‡ƒ”’Žƒƒ††”‡••‡•–Š‡ƒ‰‡…›ǯ•…ƒ’‹–ƒŽ‡‡†••’‡…‹ϐ‹…ƒŽŽ›‘˜‡”–Š‡‡š–ͳͲ›‡ƒ”•ƒ†’”‘Œ‡…–•–Š‡‡™ˆƒ…‹Ž‹–›…‘•–• ‘˜‡”ʹͷ›‡ƒ”•ǤŽ‡ƒ•‡‘–‹…‡„‡Ž‘™ȋ•Šƒ†‡†ƒ”‡ƒȌ–Šƒ––Š‡’Žƒ†‡‘•–”ƒ–‡•–Š‡ƒ…“—‹•‹–‹‘‘ˆƒ‡™ˆƒ…‹Ž‹–›‹ʹͲͳͺ™‹–Š–Š‡ …‘””‡•’‘†‹‰…‘•–•ƒ••‘…‹ƒ–‡†™‹–Š–Šƒ–ƒ••—’–‹‘ǤŠ‡’ƒ”–‡”…‘–”‹„—–‹‘‘ˆ–Š‡ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ ™‹ŽŽˆ—†ͺͲΨȋ̈́͵ǡͲͺͲǡͲͲͲȌ‘ˆ–Š‡̈́͵ǡͺͷͲǡͲͲͲ…‘•–•ˆ‘”ƒ‡™ˆƒ…‹Ž‹–›Ǥ—–•‹†‡•‘—”…‡•™‹ŽŽˆ—†–Š‡”‡ƒ‹‹‰ʹͲΨȋ̈́͹͹ͲǡͲͲͲȌǤŠ‡ ”‡ƒ‹‹‰̈́͹͹ͲǡͲͲͲ™‹ŽŽ„‡”ƒ‹•‡†–Š”‘—‰Š‰”ƒ–•ƒ††‘ƒ–‹‘•ˆ”‘ ǡ•—’’‘”–‡”•ƒ†—•‡”•‘ˆǤ Item FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY2024 - FY2038 Totals Total Expenses Vehicles ͶͷǡͲͲͲ 70,000 ͸ͻǡͲͲͲ Ǧ 71,000 72,000 102,000 50,000 50,000 ͹ͶǡͲͲͲ Ǧ ͸Ͳ͵ǡͲͲͲ Technology 5,000 5,000 ͶͷǡͲͲͲ 9,000 5,000 5,000 5,000 ͶͷǡͲͲͲ 9,000 5,000 Ǧ ͳ͵ͺǡͲͲͲ Current Facility Ǧ 2,000 Ǧ 100,000 Ǧ Ǧ Ǧ Ǧ Ǧ Ǧ Ǧ 102,000 New Facility ͳͷͶǡͲͲͲ ͳͷͶǡͲͲͲ ͳͷͶǡͲͲͲ ͳͷͶǡͲͲͲ ͳͷ͸ǡͶͺͶ ͳͷ͸ǡͶͺͶ ͳͷ͸ǡͶͺͶ ͳͷ͸ǡͶͺͶ ͳͷ͸ǡͶͺͶ ͳͷ͸ǡͶͺͶ ʹǡ͵Ͷ͹ǡʹ͸Ͳ ͵ǡͻͲʹǡͳ͸Ͷ Total Expenses 204,000 231,000 268,000 263,000 232,484 233,484 263,484 251,484 215,484 235,484 2,347,260 4,745,164 Item FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY2024 - FY2038 Totals Total Funding Sources NSSRF Vehicle Funding*ͶͷǡͲͲͲ ͶͷǡͲͲͲ ͸ͻǡͲͲͲ Ǧ 71,000 72,000 72,000 50,000 50,000 ͹ͶǡͲͲͲ Ǧ ͷͶͺǡͲͲͲ Outside Funding for New Facility ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ ͵ͲǡͺͲͲ Ͷ͸ʹǡͲͲͲ 770,000 PartnerContributions ͳʹͺǡʹͲͲ 155,200 ͳ͸ͺǡʹͲͲ ʹ͵ʹǡʹͲͲ ͳ͵Ͳǡ͸ͺͶ ͳ͵Ͳǡ͸ͺͶ ͳ͸Ͳǡ͸ͺͶ ͳ͹Ͳǡ͸ͺͶ ͳ͵Ͷǡ͸ͺͶ ͳ͵Ͳǡ͸ͺͶ ͳǡͺͺͷǡʹ͸Ͳ ͵ǡͶʹ͹ǡͳ͸Ͷ Total Funding 204,000 231,000 268,000 263,000 232,484 233,484 263,484 251,484 215,484 235,484 2,347,260 4,745,164 Item FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY2024 - FY2038 Totals Total NSSRA Capital Funding Per Partner (Reviewed and Approved on an Annual Basis) City of Highwood 2,000 ʹǡͶʹͳ ʹǡ͸ʹͶ ͵ǡ͸ʹʹ ʹǡͲ͵ͻ ʹǡͲ͵ͻ 2,507 ʹǡ͸͸͵ 2,101 ʹǡͲ͵ͻ ʹͻǡͶͳͲ ͷ͵ǡͶ͸Ͷ ‡‡”ϐ‹‡Ž†ƒ” District ͻǡ͹Ͷ͵ 11,795 ͳʹǡ͹ͺ͵ ͳ͹ǡ͸Ͷ͹ ͻǡͻ͵ʹ ͻǡͻ͵ʹ 12,212 12,972 ͳͲǡʹ͵͸ ͻǡͻ͵ʹ ͳͶ͵ǡʹͺͲ ʹ͸ͲǡͶ͸Ͷ Glencoe Park District 5,705 ͸ǡͻͲ͸ ͹ǡͶͺͷ ͳͲǡ͵͵͵ ͷǡͺͳͷ ͷǡͺͳͷ 7,150 7,595 ͷǡͻͻ͵ ͷǡͺͳͷ ͺ͵ǡͺͻͶ 152,509 Glenview Park District ʹ͸ǡͲʹͷ ͵ͳǡͷͲ͸ ͵ͶǡͳͶͷ Ͷ͹ǡͳ͵͹ ʹ͸ǡͷʹͻ ʹ͸ǡͷʹͻ ͵ʹǡ͸ͳͻ ͵Ͷǡ͸Ͷͻ ʹ͹ǡ͵Ͷͳ ʹ͸ǡͷʹͻ ͵ͺʹǡ͹Ͳͺ ͸ͻͷǡ͹ͳͶ Kenilworth Park District 1,795 ʹǡͳ͹͵ ʹǡ͵ͷͷ ͵ǡʹͷͳ ͳǡͺ͵Ͳ ͳǡͺ͵Ͳ 2,250 ʹǡ͵ͻͲ ͳǡͺͺ͸ ͳǡͺ͵Ͳ ʹ͸ǡ͵ͻͶ Ͷ͹ǡͻͺͲ Lake Bluff Park District Ͷǡ͵ͷͻ 5,277 5,719 ͹ǡͺͻͷ ͶǡͶͶ͵ ͶǡͶͶ͵ ͷǡͶ͸͵ ͷǡͺͲ͵ Ͷǡͷ͹ͻ ͶǡͶͶ͵ ͸ͶǡͲͻͻ ͳͳ͸ǡͷʹͶ City of Lake Forest ͳͶǡͶ͵ͷ ͳ͹ǡͶ͹͸ ͳͺǡͻ͵ͻ ʹ͸ǡͳͶ͸ ͳͶǡ͹ͳͷ ͳͶǡ͹ͳͷ ͳͺǡͲͻ͵ 19,219 ͳͷǡͳ͸ͷ ͳͶǡ͹ͳͷ ʹͳʹǡʹͺͲ ͵ͺͷǡͺͻͻ Northbrook Park District ͳͺǡͻ͹Ͷ 22,970 ʹͶǡͺͻͶ ͵Ͷǡ͵͸͸ ͳͻǡ͵Ͷͳ ͳͻǡ͵Ͷͳ ʹ͵ǡ͹ͺͳ ʹͷǡʹ͸ͳ ͳͻǡͻ͵͵ ͳͻǡ͵Ͷͳ ʹ͹ͻǡͲͳͺ 507,220 ‘”–Šϐ‹‡Ž†ƒ” District ͵ǡͳͷͶ ͵ǡͺͳͺ Ͷǡͳ͵ͺ 5,712 ͵ǡʹͳͷ ͵ǡʹͳͷ ͵ǡͻͷ͵ Ͷǡͳͻͻ ͵ǡ͵ͳ͵ ͵ǡʹͳͷ Ͷ͸ǡ͵͹͹ ͺͶǡ͵Ͳͺ Park District of Highland Park ͳ͸ǡͷ͸͵ 20,052 ʹͳǡ͹͵ͳ ͵ͲǡͲͲͲ ͳ͸ǡͺͺͶ ͳ͸ǡͺͺͶ ʹͲǡ͹͸Ͳ 22,052 ͳ͹ǡͶͲͳ ͳ͸ǡͺͺͶ ʹͶ͵ǡͷ͹͸ ͶͶʹǡ͹ͻͲ Village of Riverwoods ʹǡʹͷ͸ ʹǡ͹͵ʹ ʹǡͻ͸Ͳ ͶǡͲͺ͹ ʹǡ͵ͲͲ ʹǡ͵ͲͲ ʹǡͺʹͺ ͵ǡͲͲͶ ʹǡ͵͹Ͳ ʹǡ͵ͲͲ ͵͵ǡͳͺͳ ͸Ͳǡ͵ͳͺ Wilmette Park District ͳͶǡʹͺͳ ͳ͹ǡʹͺͻ ͳͺǡ͹͵͹ ʹͷǡͺ͸͹ ͳͶǡͷͷͺ ͳͶǡͷͷͺ 17,900 ͳͻǡͲͳͶ ͳͷǡͲͲͶ ͳͶǡͷͷͺ ʹͳͲǡͲͳͺ ͵ͺͳǡ͹ͺ͸ Winnetka Park District ͺǡͻͳͲ ͳͲǡ͹ͺ͸ ͳͳǡ͸ͻͲ ͳ͸ǡͳ͵ͺ ͻǡͲͺ͵ ͻǡͲͺ͵ ͳͳǡͳ͸ͺ ͳͳǡͺ͸͵ ͻǡ͵͸ͳ ͻǡͲͺ͵ ͳ͵ͳǡͲʹ͸ ʹ͵ͺǡͳͺͺ Total NSSRA Funding Per Partner 128,200 155,200 168,200 232,200 130,684 130,684 160,684 170,684 134,684 130,684 1,885,260 3,427,164 ȗ Šƒ•…‘‹––‡†–‘ˆ—†‹‰ǯ•ϐŽ‡‡–‘ˆ’”‘‰”ƒ˜‡Š‹…Ž‡•–Š”‘—‰ŠʹͲʹ͵Ǥ  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͻ Facility Operations Cost Projections –Š‡’ƒ•–ˆ‘—”›‡ƒ”•ǡŠƒ•‹…—””‡†ƒ—ƒŽ„—‹Ž†‹‰‘’‡”ƒ–‹‘…‘•–•‘ˆƒ’’”‘š‹ƒ–‡Ž›̈́Ͷ͸ǡͲͲͲˆ‘”–Š‡ͺǡ͵͹Ͳ•“Ǥˆ–Ǥ ˆƒ…‹Ž‹–›Ǥ’‡”ƒ–‹‘…‘•–•ˆ‘”–Š‡‡™ˆƒ…‹Ž‹–›ƒ”‡…‘•‡”˜ƒ–‹˜‡Ž›‡•–‹ƒ–‡†ƒ–ƒ’’”‘š‹ƒ–‡Ž›̈́ͷͷǡͲͲͲ’‡”›‡ƒ”™Š‹…Š ”‡’”‡•‡–•ƒʹͲΨ‹…”‡ƒ•‡‹…‘•–•ˆ‘”ƒͶͷΨ‹…”‡ƒ•‡‹•’ƒ…‡Ǥ Assumptions ȈͶͷΨ‹…”‡ƒ•‡‹•’ƒ…‡ Ȉ‡™ˆƒ…‹Ž‹–›™‹ŽŽ„‡‘”‡‡ˆϐ‹…‹‡– Ȉ‡…”‡ƒ•‡‹”‡’ƒ‹”•Ȁƒ‹–‡ƒ…‡ Annual Cost Estimates ȈUtilities $20,082 Ǧ …”‡ƒ•‡—–‹Ž‹–›…‘•–•„›ͶͷΨ…‘’ƒ”‡†–‘ʹͲͳʹ–‘–ƒŽ Ǧ …”‡ƒ•‡†„—‹Ž†‹‰‡ˆϐ‹…‹‡…›‘ˆˆ•‡–•‹ϐŽƒ–‹‘‹ˆ—–—”‡›‡ƒ”• Ȉ’‡”ƒ–‹‘• $35,300 Ǧ‡’ƒ‹”•Ȁƒ‹–‡ƒ…‡ ȋͶͲΨ†‡…”‡ƒ•‡…‘’ƒ”‡†–‘ʹͲͳʹ–‘–ƒŽȌ̈́ͳͲǡͲͲͲ ǦŽ‡ƒ‹‰•‡”˜‹…‡ȋͶͷΨ‹…”‡ƒ•‡Ȍ ̈́ͳͷǡͷͲͲ Ǧ”ƒ•ŠȀƒŽƒ”ȀŽƒ†•…ƒ’‹‰ȋͶͷΨ‹…”‡ƒ•‡Ȍ̈́ͻǡͺͲͲ Current Facility New Facility 2009 2010 2011 2012 Future Estimate Utilities*ͺǡͺ͸ʹ ͳͶǡͳʹͷ ͳʹǡͻͶͷ ͳ͵ǡͺͷͲ 20,082 Operations**͵ͳǡ͵ͷͳ ͵͹ǡʹͲͲ ͵͵ǡͳ͹ͻ ͵ʹǡ͸ͺͷ 35,300 Total ̈́ͶͲǡʹͳ͵ ̈́ͷͳǡ͵ʹͷ ̈́Ͷ͸ǡͳʹͶ ̈́Ͷ͸ǡͷ͵ͷ ̈́ͷͷǡ͵ͺʹ ȗ–‹Ž‹–‹‡•ȂŽ‡…–”‹…ǡ™ƒ–‡”ǡ‰ƒ• ȗȗ’‡”ƒ–‹‘•Ȃƒ•–‡”‡‘˜ƒŽǡŽ‡ƒ‹‰•‡”˜‹…‡ǡƒ†•…ƒ’‹‰ǡ‡’ƒ‹”•Ȁƒ‹–‡ƒ…‡ǡ ‹”‡ȀƒŽƒ”Ǥ  ƒ…‹Ž‹–›…“—‹•‹–‹‘ŽƒͳͲ ‡™ ƒ…‹Ž‹–›‡‡ϐ‹–• Meeting Rooms ……‡••–‘–Š”‡‡’”‹˜ƒ–‡‡‡–‹‰”‘‘•‹–Š‡‡™„—‹Ž†‹‰ƒ•†‡•…”‹„‡†‹–Š‡’Žƒ™‹ŽŽ†”ƒƒ–‹…ƒŽŽ›ƒˆˆ‡…––Š‡ƒ‡” ‹™Š‹…Š‹•ƒ„Ž‡–‘…‘†—…–‹–•„—•‹‡••Ǥ ƒ‹Ž‹‡•ƒ†’ƒ”–‹…‹’ƒ–•™‹ŽŽ„‡ƒ„Ž‡–‘†‹•…—••’”‹˜ƒ–‡ƒ†•‘‡–‹‡• †‹ˆϐ‹…—Ž–‹ˆ‘”ƒ–‹‘™‹–Š•–ƒˆˆ‹ƒ’”‹˜ƒ–‡ǡ…‘ˆ‘”–ƒ„Ž‡‡‡–‹‰”‘‘™‹–Š‘—–‹–‡””—’–‹‘ǤŠ‡•‡•‡•‹–‹˜‡ƒ† …‘ϐ‹†‡–‹ƒŽ‡‡–‹‰•–›’‹…ƒŽŽ›‘……—”™Š‡ƒˆƒ‹Ž›ϐ‹”•–„‡…‘‡•‹˜‘Ž˜‡†™‹–Š‘”™Š‡„‡Šƒ˜‹‘”ƒŽ‹••—‡•ƒ”‹•‡Ǥ This addition provides space to deliver the professional level of services that families and participants expect from Ǥ‡‡–‹‰”‘‘•™‹ŽŽ‡Šƒ…‡•–ƒˆˆǯ•ƒ„‹Ž‹–›–‘ƒ……‘’Ž‹•Š‰‘ƒŽ•„›—•‹‰–Š‡”‡‰—Žƒ”Ž›–‘‡‡–™‹–Š‘–Š‡” staff, partner agency staff and other community providers. Programming/Training Space Š‡ƒ††‹–‹‘‘ˆƒ……‡••‹„Ž‡—Ž–‹Ǧ’—”’‘•‡–”ƒ‹‹‰Ȁ’”‘‰”ƒ‹‰•’ƒ…‡ƒ†ƒ–‡ƒ…Š‹‰‹–…Š‡‹–Š‡„—‹Ž†‹‰ ™‹ŽŽ‹’”‘˜‡ǯ•ƒŽŽƒ”‘—†•‡”˜‹…‡†‡Ž‹˜‡”›ǤŠ‡–”ƒ‹‹‰•’ƒ…‡™‹ŽŽƒŽŽ‘™–‘…‡–”ƒŽ‹œ‡‹–•–”ƒ‹‹‰•‡••‹‘•ǡ ƒ††‹‰‡ˆϐ‹…‹‡…›–‘–Š‹•…”‹–‹…ƒŽ‘’‡”ƒ–‹‘ǤThe dedicated space will provide contingency programming space when unforeseen circumstances at a scheduled facility results in program cancellation. In addition, this dedicated space will allow ongoing programs to be scheduled at the new facilityǡ„—–™‹ŽŽ‘–†‡–”ƒ…–ˆ”‘ǯ•‡‡†–‘’”‹ƒ”‹Ž›’”‘‰”ƒ in its partner agency facilities throughout the northern suburbs of Chicago. Safety ”‘˜‹†‹‰ƒ†”‘’Ǧ‘ˆˆƒ†’‹…Ǧ—’ƒ”‡ƒ–Šƒ–‹•‘–’ƒ”–‘ˆ–Š‡–”ƒˆϐ‹…’ƒ––‡”™‹ŽŽ‡Ž‹‹ƒ–‡ƒŠ—‰‡•ƒˆ‡–›…‘…‡”–Šƒ–‡š‹•–• ƒ––Š‡…—””‡–„—‹Ž†‹‰Ǥ‘…ƒ–‹‰™‹–Šƒ’ƒ”–‡”ƒ‰‡…›ǯ•ˆƒ…‹Ž‹–›™‹ŽŽ‡•—”‡–Šƒ–‹•‹ƒ”‡…”‡ƒ–‹‘•‡––‹‰ ƒ•‘’’‘•‡†–‘ƒ‹†—•–”‹ƒŽ’ƒ”Ǥ ƒ‹Ž‹‡•ǡ’ƒ”–‹…‹’ƒ–•ƒ†•–ƒˆˆ™‹ŽŽ„‡•ƒˆ‡”™Š‡’‹…‹‰—’ƒ††”‘’’‹‰‘ˆˆƒˆ–‡” hours; as partner agency facilities are commonly open into the evening. ˆϐ‹…‡’ƒ…‡ †‡“—ƒ–‡‘ˆϐ‹…‡•’ƒ…‡ˆ‘”–Š‡•–ƒˆˆ™‹ŽŽ‡•—”‡‘”‡‡ˆϐ‹…‹‡–‘’‡”ƒ–‹‘•Ǥƒ…Š•–ƒˆˆŠƒ˜‹‰–Š‡‹”‘™ ‘ˆϐ‹…‡™‹ŽŽ‡Ž‹‹ƒ–‡–Š‡†‹•–”ƒ…–‹‘•‘ˆ‘–Š‡”•‹–Š‡‘ˆϐ‹…‡‘–Š‡’Š‘‡‘”’”‡’ƒ”‹‰ˆ‘”’”‘‰”ƒ•Ǥ†‡“—ƒ–‡‘ˆϐ‹…‡•’ƒ…‡ ™‹ŽŽƒŽ•‘ƒŽŽ‘™•–ƒˆˆ–Š‡ϐŽ‡š‹„‹Ž‹–›–‘‡‡–™‹–Šˆƒ‹Ž‹‡•™‹–Š‘—–Šƒ˜‹‰–‘ϐ‹†•—‹–ƒ„Ž‡‡‡–‹‰•’ƒ…‡‘”–‘ƒ•–Š‡‹” ‘ˆϐ‹…‡ƒ–‡–‘”‡Ž‘…ƒ–‡Ǥ †‡ƒŽŽ›ǡ‘ˆϐ‹…‡•’ƒ…‡Ž‘…ƒ–‡†‘‘‡Ž‡˜‡Ž™‹ŽŽ’”‘‘–‡•–ƒˆˆ…‘Š‡•‹˜‡‡••ƒ†‹’”‘˜‡‘”ƒŽ‡Ǥ Storage •‹–‡•–‘”ƒ‰‡‹ƒ‡™ˆƒ…‹Ž‹–›™‹ŽŽ•ƒ˜‡•–ƒˆˆ–‹‡ƒ†ϐ‹ƒ…‹ƒŽ”‡•‘—”…‡•Ǥ–ƒˆˆ™‹ŽŽ‘Ž‘‰‡”Šƒ˜‡–‘’Žƒ–”‹’•–‘ ƒ†ˆ”‘ƒ‘ˆˆ•‹–‡•–‘”ƒ‰‡—‹––‘’‹…—’‘”†”‘’‘ˆˆ•—’’Ž‹‡•‡‡†‡†ˆ‘”’”‘‰”ƒ•ƒ†‡˜‡–•Ǥ ‹˜‹‰–Š‹•–‹‡„ƒ… to staff will allow them the ability to use the time to focus more on quality programming and building family and staff ”‡Žƒ–‹‘•Š‹’•Ǥ ƒ˜‹‰‘•‹–‡•–‘”ƒ‰‡™‹ŽŽƒŽ•‘‡Ž‹‹ƒ–‡–Š‡ƒ††‹–‹‘ƒŽ…‘•––Šƒ–…—””‡–Ž›‹…—”•–‘Šƒ˜‡–™‘ offsite storage units year round. New Home with Partner Agency ‘…ƒ–‹‰–Š‡ˆƒ…‹Ž‹–›™‹–Šƒƒ”–‡”‰‡…›ǡ‹ƒ’ƒ”•‡––‹‰ƒ†™‹–Š’”‘‰”ƒƒ„Ž‡•’ƒ…‡ǡ‡•–ƒ„Ž‹•Š‡•ƒ home for participants and families for many years to come. This facility creates a safe place where participants and ˆƒ‹Ž‹‡•…ƒŒ‘‹–‘‰‡–Š‡”™‹–Š–Š‡‹”ˆ”‹‡†•ƒ†‡‹‰Š„‘”•–‘•Šƒ”‡‹–‹‡•‘ˆŒ‘›™Š‹Ž‡„—‹Ž†‹‰Ž‹ˆ‡Ž‘‰”‡Žƒ–‹‘•Š‹’• and unforgettable memories.  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͳͳ Required Process to Acquire a New Facility Coordinating each step in the process of acquiring a new facility and selling the existing facility along with …‘—‹…ƒ–‹‰–Š‡‹ˆ‘”ƒ–‹‘…‘–ƒ‹‡†™‹–Š‹–Š‹• ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ–‘ͳ͵’ƒ”–‡”ƒ‰‡…‹‡•‹•ƒ…‘’Ž‡š ’”‘…‡••Ǥ –‹•‹’‡”ƒ–‹˜‡–Šƒ––Š‡‘ƒ”†ǡ•–ƒˆˆǡƒ†ƒ”–‡”‰‡…›‘ƒ”†•ƒ…–‹ƒ–‹‡Ž›ˆƒ•Š‹‘–‘‡‡’–Š‡ ’”‘…‡••‘˜‹‰–‘™ƒ”†•—……‡••ˆ—Žƒ……‘’Ž‹•Š‡–‘ˆ–Š‡‰‘ƒŽǤ‡Ž‘™ƒ”‡•’‡…‹ϐ‹…•–‡’•ǡƒ•”‡“—‹”‡†„›ǯ•”–‹…Ž‡• ‘ˆ‰”‡‡‡–ǡˆ‘”–Š‡‘ƒ”†‘ˆ‹”‡…–‘”•ƒ†ƒ”–‡”‰‡…›‘ƒ”†•–‘ƒ……‘’Ž‹•Š–Š‹•‰‘ƒŽǤ 1. •–ƒˆˆƒ†‘ƒ”†…‘—‹…ƒ–‡•‡‡†ƒ†ƒ’‹–ƒŽƒ† ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒ™‹–Š’ƒ”–‡” …‘—‹–‹‡•ǡ•–ƒ‡Š‘Ž†‡”•ƒ†ƒ”–‡”‰‡…›‘ƒ”†•Ǥ 2. •–ƒˆˆƒ†‘ƒ”†•‡‡‘—–‘•–•—‹–ƒ„Ž‡’‡”ƒ‡–Ž‘…ƒ–‹‘ˆ‘”Ǥ ͵Ǥƒ”–‡”‰‡…›‘ƒ”†•ƒ’’”‘˜‡ƒ†”ƒ–‹ˆ›‘ƒ”†ǯ•”‡•‘Ž—–‹‘–‘’‡–‹–‹‘…‘—”––‘•‡ŽŽ–Š‡ „—‹Ž†‹‰ƒ–͵ͳͲͷƒ…”–Š—”Ž˜†Ǥǡ‘”–Š„”‘‘Ǥ ͶǤ‘ƒ”†ƒ’’”‘˜‡…‘–”ƒ…––‘ƒ…“—‹”‡‡™ˆƒ…‹Ž‹–›Ǥ 5. ƒ”–‡”‰‡…›‘ƒ”†•ƒ’’”‘˜‡…‘–”ƒ…––‘ƒ…“—‹”‡‡™ˆƒ…‹Ž‹–›Ǥ ͸Ǥ‘ƒ”†ƒ’’”‘˜‡•…‘–”ƒ…––‘•‡ŽŽ–Š‡„—‹Ž†‹‰ƒ–͵ͳͲͷƒ…”–Š—”Ž˜†Ǥǡ‘”–Š„”‘‘Ǥ 7. ƒ”–‡”‰‡…›‘ƒ”†•ƒ’’”‘˜‡•…‘–”ƒ…––‘•‡ŽŽ–Š‡„—‹Ž†‹‰ƒ–͵ͳͲͷƒ…”–Š—”Ž˜†Ǥǡ ‘”–Š„”‘‘Ǥ Timeline to Sell Current NSSRA Building ‡•‡ƒ”…Šƒ†ƒƒŽ›•‹•„›–Š‡ ƒ…‹Ž‹–›‘‹––‡‡…‘…Ž—†‡•–Šƒ––Š‡‘•–ƒ’’”‘’”‹ƒ–‡ƒ’’”‘ƒ…Š–‘–Š‹•–”ƒ•‹–‹‘‹•–‘ ϐ‹”•–•‡…—”‡ƒ‡™ˆƒ…‹Ž‹–›ˆ‘ŽŽ‘™‡†„›•‡ŽŽ‹‰–Š‡„—‹Ž†‹‰ƒ–͵ͳͲͷƒ…”–Š—”Ž˜†ǤŠ‡„—‹Ž†‹‰™‘—Ž†„‡’—–—’ˆ‘” •ƒŽ‡ƒˆ–‡”ƒ‡™ˆƒ…‹Ž‹–›‹••‡…—”‡†ȋˆ‘ŽŽ‘™‹‰•–‡’Ͷ‘ˆ–Š‡‡“—‹”‡†”‘…‡••–‘…“—‹”‡ƒ‡™ ƒ…‹Ž‹–›ȌǤ›”‡Ž‘…ƒ–‹‘ „›Šƒ•ƒ‹’ƒ…–‘‘’‡”ƒ–‹‘•ȋˆƒ‹Ž‹‡•ǡ’ƒ”–‹…‹’ƒ–•ǡ•–ƒˆˆǡ‡–…ǤȌ ‹ƒ…‹ƒŽŽ›–Š‡”‡•‡ƒ”…Š•Š‘™‡†–Šƒ–ǯ• „—‹Ž†‹‰ƒ–͵ͳͲͷƒ…”–Š—”…‘—Ž†•‹–‹†Ž‡ˆ‘”ͷǤͷ›‡ƒ”•ƒ†•–‹ŽŽ”‡•—Ž–‹ƒ„‡––‡”ϐ‹ƒ…‹ƒŽ‘—–…‘‡…‘’ƒ”‡†–‘•‡ŽŽ‹‰ –Š‡͵ͳͲͷƒ…”–Š—”„—‹Ž†‹‰ƒ†Ž‡ƒ•‹‰‘ˆϐ‹…‡•’ƒ…‡ˆ‘”–Š‡–‹‡™ƒ‹–•ˆ‘”–Š‡‘’’‘”–—‹–›–‘•‡…—”‡ǡ…‘•–”—…– and move in with a partner in a new facility.  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͳʹ  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͳ͵ Funding Sources for NSSRA —†‹‰ˆ‘”…‘‡•ˆ”‘–Š”‡‡•‘—”…‡•ǣ’ƒ”–‡”ƒ‰‡…›…‘–”‹„—–‹‘•ǡ’”‘‰”ƒˆ‡‡•ƒ†‘—–•‹†‡•—’’‘”–ˆ”‘ ‘”–Š‡”—„—”„ƒ’‡…‹ƒŽ‡…”‡ƒ–‹‘ ‘—†ƒ–‹‘ȋ Ȍǡ‰”ƒ–•ƒ††‘ƒ–‹‘•Ǥ Contributions from the partner agencies comes from property taxes collected through a tax levy issued by each partner. Š‡ ŽŽ‹‘‹•ƒ”‹•–”‹…–‘†‡ƒ†…‘””‡•’‘†‹‰—‹…‹’ƒŽ‘†‡ǯ••‡…–‹‘ͷǦͺȋ•’‡…‹ƒŽ”‡…”‡ƒ–‹‘Ž‡˜›Ȍ‡ƒ„Ž‡• ‡ƒ…Š’ƒ”–‡”–‘ƒ••‡••—’–‘̈́ǤͲͶ’‡”̈́ͳͲͲ‘ˆ“—ƒŽ‹œ‡†••‡••‡†ƒŽ—ƒ–‹‘ȋȌ•’‡…‹ϐ‹…ƒŽŽ›ˆ‘”•’‡…‹ƒŽ”‡…”‡ƒ–‹‘ •‡”˜‹…‡•ǤŠ‹•Ž‡˜›‹•‡š‡’–ˆ”‘–Š‡–ƒš…ƒ’ƒ†‹•‘Ž›ƒ……‡••‹„Ž‡–‘ƒ‰‡…‹‡•–Šƒ–ƒ”‡’ƒ”–‡”•‹ƒ’‡…‹ƒŽ‡…”‡ƒ–‹‘ ••‘…‹ƒ–‹‘Ǥǯ•…—””‡–Ž‡˜›ƒ˜‡”ƒ‰‡†ˆ‘”ƒŽŽͳ͵’ƒ”–‡”•‹•ͳǤ͵…‡–•Ǥ ǯ•’Š‹Ž‘•‘’Š›‹•–‘‘ˆˆ‡”–Š‡•ƒ‡–›’‡‘ˆ”‡…”‡ƒ–‹‘‡š’‡”‹‡…‡•ˆ‘”’‡‘’Ž‡™‹–Š†‹•ƒ„‹Ž‹–‹‡•ƒ•–Š‘•‡ƒ˜ƒ‹Žƒ„Ž‡ –Š”‘—‰Š‘—”’ƒ”–‡”ƒ‰‡…›’ƒ”†‹•–”‹…–ƒ†”‡…”‡ƒ–‹‘†‡’ƒ”–‡–•Ǥ‹•…‘‹––‡†–‘‘ˆˆ‡”–Š‡•‡’”‘‰”ƒ• ƒ†•‡”˜‹…‡•ƒ––Š‡•ƒ‡‘”•‹‹Žƒ”ˆ‡‡ƒ•‘—”’ƒ”–‡”ƒ‰‡…‹‡•Ǥ ‘™‡˜‡”ǡ–Š‡ƒ˜‡”ƒ‰‡’”‘‰”ƒ‹••–ƒˆˆ‡†ƒ–ƒ ͵ǣͳ”ƒ–‹‘™‹–Šƒ›’”‘‰”ƒ•ƒ–‘”‡ƒ”ƒͳǣͳ”ƒ–‹‘„ƒ•‡†‘”‡“—‹”‡‡–•ǡ’ƒ”–‹…‹’ƒ–‡‡†ǡ•ƒˆ‡–›ƒ†“—ƒŽ‹–› ’”‘‰”ƒ‹‰Ǥ—’’Ž‹‡•ƒ†•’‡…‹ƒŽ‡“—‹’‡–ƒŽ•‘‹ϐŽƒ–‡’”‘‰”ƒ‡š’‡•‡•Ǥ‘•‡“—‡–Ž›ǡ’”‘‰”ƒ ‡š’‡•‡•ƒ”‡Š‹‰Š‡”–Šƒ’ƒ”–‡”ƒ‰‡…›‡š’‡•‡•ˆ‘”–Š‡•‹‹Žƒ”’”‘‰”ƒ•Ǥ‡…ƒ—•‡‹•…‘‹––‡†–‘‡‡’‹‰ ’ƒ”–‹…‹’ƒ–‹‘ˆ‡‡•‹Ž‹‡™‹–Š’ƒ”–‡”ƒ‰‡…‹‡•ǡ’”‘‰”ƒˆ‡‡•‘Ž›ƒ……‘—–ˆ‘”ƒ„‘—–ʹͲΨ‘ˆ–‘–ƒŽƒ—ƒŽ”‡˜‡—‡Ǥ 2009 2010 2011 2012  Actual % of Revenue Actual % of Revenue Actual % of Revenue Actual* % of Revenue Revenue  Partner Agency Contribution $ 2,510,399 77.09% $ 2,533,835 78.12% $ 2,563,247 75.54% $ 2,587,890 73.55% Program Fees  $ 667,739 20.51% $ 672,393 20.73% $ 718,536 21.18% $ 803,813 22.85% Outside Funding  $ 78,263 2.40% $ 37,202 1.15% $ 111,511 3.29% $ 126,659 3.60% Total Revenue $ 3,256,401 100% $ 3,243,431 100% $ 3,393,294 100% $ 3,518,362 100% ȗ—ƒ—†‹–‡†  ƒ…‹Ž‹–›…“—‹•‹–‹‘ŽƒͳͶ NSSRA Fund Balance Performance (2009 - 2012) •–Š‡„—†‰‡–’‡”ˆ‘”ƒ…‡ƒ†ˆ—†„ƒŽƒ…‡Š‹•–‘”›•Š‘™•ǡŠƒ•„‡‡ϐ‹ƒ…‹ƒŽŽ›”‡•’‘•‹„Ž‡‹–Š‹•†‹ˆϐ‹…—Ž– ‡…‘‘›ǤŠ‡”‡ƒ”‡–™‘ƒŒ‘””‡ƒ•‘•ˆ‘”–Š‡†‡‘•–”ƒ–‡†•—……‡••‹–Š‡„—†‰‡–ƒ†–Š‡‹…”‡ƒ•‡‹–Š‡ˆ—†„ƒŽƒ…‡Ǥ ‹”•–ǡ™ƒ•—†‡”•–ƒˆˆ‡†ˆ‘”‘•–‘ˆʹͲͲͻȂʹͲͳͲ™Š‹…Š…”‡ƒ–‡†ƒ•—„•–ƒ–‹ƒŽ”‡†—…–‹‘‹‡š’‡•‡•Ǥ‘”‡ importantly, since 2009, the staff has a renewed focus on budget execution by continually monitoring the budget to be as ‡ˆϐ‹…‹‡–ƒ†ϐ‹•…ƒŽŽ›…‘•‡”˜ƒ–‹˜‡ƒ•’‘••‹„Ž‡ǤŽ–Š‘—‰Šǡǯ•„—†‰‡–Šƒ•‘–‰”‘™†”ƒƒ–‹…ƒŽŽ›•‹…‡ʹͲͲͻǡ staff has been successful in outperforming the budget resulting in actual expenses being less than budgeted expenses each year. ȗ—ƒ—†‹–‡†   Beginning Fund Balance           Change in Fund Balance         Ending Fund Balance            2009 2010 2011 2012 Budget Actual Budget Actual Budget Actual Budget Actual* Revenue                             Expense                             Revenue Less Expense                 ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͳͷ Š‡ˆ‘ŽŽ‘™‹‰–ƒ„Ž‡†‘…—‡–•–Š‡„—†‰‡–’”‘Œ‡…–‹‘•ˆ‘”ǯ•‘’‡”ƒ–‹‘•†—”‹‰–Š‡‡š–ϐ‹˜‡›‡ƒ”•„ƒ•‡†‘ƒ͵Ψ ‹…”‡ƒ•‡‡ƒ…Š›‡ƒ”Ǥǯ•„—†‰‡–‹•‡˜ƒŽ—ƒ–‡†‘ƒƒ—ƒŽ„ƒ•‹•„›–Š‡‘ƒ”†‘ˆ‹”‡…–‘”•Ǥ NSSRA Five Year Operational Budget Projections (2013 - 2017) NSSRA 5 YEAR OPERATIONAL BUDGET PROJECTION 2013 2014 2015 2016 2017 Revenue ƒ”–‡”‰‡…›‘–”‹„—–‹‘̈́ʹǡ͸Ͳ͹ǡͻͻ͵ ̈́ʹǡ͹ͶͶǡͶͲͻ ̈́ʹǡͺͳͻǡͺͻ͵ ̈́ʹǡͺͻ͹ǡͷͲͷ ̈́ʹǡͻ͹͹ǡ͵Ͳ͸ ”ƒ–•ͳͺͷǡͲͲͲ 190,550 ͳͻ͸ǡʹ͸͹ ʹͲʹǡͳͷͶ ʹͲͺǡʹͳͻ ‡‡•ͺͳͻǡͷͳ͸ ͺͶͶǡͳͲͳ ͺ͸ͻǡͶʹͷ ͺͻͷǡͷͲ͹ ͻʹʹǡ͵͹ʹ –Š‡”‡˜‡—‡11,000 11,009 ͳͳǡͲͳͺ ͳͳǡͲʹͺ ͺǡͷ͵ͺ ‘–ƒŽ‡˜‡—‡̈́͵ǡ͸ͺ͸ǡͷͲͻ ̈́͵ǡ͹ͻͲǡͲ͹Ͳ ̈́͵ǡͺͻ͸ǡ͸Ͳ͵ ̈́ͶǡͲͲ͸ǡͳͻͷ ̈́Ͷǡͳͳ͸ǡͶ͵ͷ Expense ‡”•‘‡ŽƬ‡‡ϐ‹–•̈́ʹǡ͸ʹ͸ǡ͸ͲͶ ̈́ʹǡ͹ͷͲǡͻʹʹ ̈́ʹǡͺʹͲǡͲͺͲ ̈́ʹǡͺͻͳǡͲͶͶ ̈́ʹǡͻ͸͵ǡͺ͸ͷ ‡”˜‹…‡•͹ͻ͵ǡͷͺʹ ͺͳ͸ǡ͸ͳͷ ͺͶͳǡͳʹͶ ͺ͸ͷǡͷ͹Ͳ ͺͻͲǡ͹͵͵ Commodities ͳ͵ͺǡͺͲͶ ͳͶʹǡͻ͸ͺ ͳͶ͹ǡʹͷ͹ ͳͷͳǡ͸͹ͷ ͳͷ͸ǡʹʹͷ —‹Ž†‹‰Ǧ’‡”ƒ–‹‰Ͷͺǡ͵ͳͲ Ͷͻǡ͹ͷͻ 51,252 52,790 ͷͶǡ͵͹͵ Capital Expenditures 90,000 ͶͷǡͲͲͲ ͶͷǡͲͲͲ ͸ͻǡͲͲͲ Ͳȗ ‘–ƒŽ’‡”ƒ–‹‰š’‡•‡̈́͵ǡ͸ͻ͹ǡ͵ͲͲ ̈́͵ǡͺͲͷǡʹ͸ͷ ̈́͵ǡͻͲͶǡ͹ͳ͵ ̈́ͶǡͲ͵ͲǡͲ͹ͺ ̈́ͶǡͲ͸ͷǡͳͻ͹ ‡–—”’Ž—•ȋ‡ϐ‹…‹–Ȍ $ (10,791)$ (15,196)$ (8,110)$ (23,884)$ 51,238 ȗƒ’‹–ƒŽš’‡†‹–—”‡•ƒ”‡̈́ͲǤͲͲˆ‘”ʹͲͳ͹„‡…ƒ—•‡–Š‡”‡‹•‘…ƒ’‹–ƒŽ˜‡Š‹…Ž‡‡š’‡•‡Ǥ  ƒ…‹Ž‹–›…“—‹•‹–‹‘Žƒͳ͸ NSSRA Program Participation (2009 - 2012) ƒ”–‹…‹’ƒ–‹‘‹’”‘‰”ƒ‹‰Šƒ•‡š’‡”‹‡…‡†ƒ•–‡ƒ†›‹…”‡ƒ•‡‹–Š‡’ƒ•–ˆ‘—”›‡ƒ”•Ǥǯ••–”ƒ–‡‰‹…’ŽƒȋʹͲͳͳȂ ʹͲͳͶȌŠƒ•†‹”‡…–‡†•–ƒˆˆ‹–Š‡’”‘…‡••‘ˆƒ††”‡••‹‰–Š‡’”‘‰”ƒ‹‰‡‡†•‘ˆ‘—”—•‡”•ǡ™Š‹Ž‡…‘–‹—ƒŽŽ›•–”‹˜‹‰–‘ provide the best quality and safest programs possible. NSSRA 2012 Participation Lake Forest Recreation Department Partner Agency Unique Registrants Total Duplicated Registrations* Children's Programs Adult Programs Athletics and Fitness Special Events and Trips Cooperative Programs ELA Inclusion#Camps Lake Forest Recreation Dept 45 356 43 152 44 86 0 3 16 12 NSSRA Agency Totals 1539 7153 1186 1700 879 1438 645 41 943 321 * Total Duplicated Registrations is the total number of programs that participants register for each year. # Inclusion numbers are based on the residency of the participant as opposed to the location of the program. SUBJECT: Award Contract for Annual Recreation and Croya Transportation Services    PRESENTED BY: JOE MOBILE, PROGRAM MANAGER, 810‐3941    PURPOSE AND ACTION REQUESTED: Staff requests approval to award a three year agreement for  summer Recreation transportation services to Olson Transportation and reject all Croya bus service bids.    BACKGROUND/DISCUSSION:  The City of Lake Forest’s Recreation Department uses school buses for  their summer camps and the CROYA Department uses them throughout the year for their monthly trips  and retreats.  The summer camps provide daily transportation to all Lake Forest residents enrolled in  Superstars Day Camp or McCormick Day Camp as well as a daily afternoon swim shuttles and field trip  bussing for a variety of camps.  CROYA uses school busses for monthly field trips and retreats  throughout the year for middle school and high school students as part of their program offerings.      Under the City’s financial policies and in an attempt to secure best pricing for these two city  departments, the bus transportation needs were put through the formal bid process in March 2013 for a  three year service agreement. A three‐year agreement is advantageous to lock in future expense and  maximize service delivery due to familiarity with camp schedules and City streets. Public notice to solicit  bids was provided on February 14th, 2013 with a bid opening date of March 1st, 2013.  The chosen  timetable was driven by the summer camp schedule to prepare the routes for the upcoming camp  programs and distribute them to our participants.      Staff recommends awarding a three‐year agreement for services for the Recreation Department portion  to Olson Transportation as the lowest bidder. They have also been our transportation service provider  for the past 4 years, both for Recreation service and CROYA, and have proven to be a reliable and  competent transportation provider. Staff recommends declining the CROYA portion of the bid from all  three companies as that we discovered that our bid specifications may have lacked some pertinent  information that produced inconsistent bids results. CROYA will seek new quotes for their portion of the  bus service with new detailed specifications.    BUDGET/FISCAL IMPACT: Funding for the Recreation Department’s camp bussing is budgeted in Fund  220 operating budgets and is paid for by program fees. Staff received three (3) bids for the annual  program bus service as detailed below.    Bus Bid Data Overview:        Olsen Transportation Dunham School Services First Student  Recreation Dept.         FY '14  $                 39,887.00    $                 40,572.00    $                 43,250.00     FY '15  $                 40,684.74   $                 41,384.40   $                 44,114.60     FY '16  $                 41,496.51    $                 42,213.45    $                 44,996.82     Total  $              122,068.25   $              124,169.85   $              132,361.42                  CROYA         FY '14  $                   6,830.00    $                   3,600.00    $                   3,360.00     FY '15  $                   6,830.00   $                   3,672.00   $                   3,425.40     FY '16  $                   7,055.00    $                   3,745.44    $                   3,495.84     Total  $                 20,715.00   $                 11,017.44   $                 10,281.24         Summary of Project Budget:          RECOMMENDED PARK BOARD ACTION: Approval to award a three year agreement to Olson  Transportation for Recreation Department bus services in the total amount of $134,700 for FY ’14‐FY  ‘16 and reject all bids for CROYA Services.  FY ’14 – FY ‘16   Funding Source  Amount Budgeted Amount Requested Budgeted?  Y/N  Recreation Department  Operating Fund 220  $ 134,700.00 $ 122,068.25 Y  DEERPATH GOLF COURSE UPDATE PRESENTED BY JEFF WAIT SUPERINTENDENT OF SPECIAL FACILITIES DEERPATH GOLF COURSE UPDATE Memberships Membership Passes March 2013 as of 3/12/13 2012 as of 3/31/12 VARIANCE R / NR R / NR R / NR Category Single Membership 101 / 12 115 / 11 -14 / 1 Combination Membership 17 / 2 25 / 3 -8 / -1 Junior Membership 16 / 0 30 / 0 -14 / 0 Senior Membership 67 / 16 68 / 14 -1 / 2 Limited Play Membership 13 / 5 9 / 3 4 / 2 Limited PLUS Membership 11 / 10 21 / 8 -10 / 2 SUB TOTAL 225 / 45 268 /39 -43 / 6 TOTAL 270 307 -37 Permanent Tee Time Lottery Saturday March 16 DEERPATH GOLF COURSE UPDATE 2013 2012 Saturday 25 28 Sunday 18 28 Holiday 4 9 Clubhouse Improvements New Carpeting Expanded restaurant space Restaurant Contract KemperSports Management DEERPATH GOLF COURSE UPDATE Events / Programs Lesson Program Richard Franklin 3-Week Junior Camp PGA Sports Academy Demo Days Family Day PGA / US Kids Family Golf Course DEERPATH GOLF COURSE UPDATE Appreciation Days Lunch specials Additional Golf Shop discount days Member only demo day Other DEERPATH GOLF COURSE UPDATE QUESTIONS? DEERPATH GOLF COURSE UPDATE