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CITY COUNCIL 2021/04/19 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 19, 2021 6:30p.m.
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic and that it is not feasible to
have the City Council members or members of the public physically present at the meeting
due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of
the public can participate remotely in the meeting by following the public audience link
which will provide both video and audio means to attend the meeting.
Public audience link:
https://us02web.zoom.us/j/85630419576?pwd=UW5ZeU1HL0w2cjN6d0RTeW1JWk02dz09 Webinar ID: 856 3041 9576 Passcode: 1861
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately Following Finance Committee
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Approval of a Resolution of Appreciation for Retiring HR Director, DeSha Kalmar
A Copy of the resolution can be found beginning on page 24.
COUNCIL ACTION: Approval of a Resolution of Appreciation for Retiring HR Director, DeSha
Kalmar
2. COMMENTS BY CITY MANAGER
Monday, April 19, 2021 City Council Agenda
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling the following number during
the meeting: 847-810-3643
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Approval of the Comprehensive Fiscal Plan for FY2022
PRESENTED BY: James Morris, Finance Committee Chairman
Staff Contact: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Comprehensive Fiscal Plan
for Fiscal Year 2022 (May 1, 2021 to April 30, 2022).
BACKGROUND/DISCUSSION: The City Council Finance Committee has reviewed various
components of the Comprehensive Fiscal Plan for FY2022 at several public meetings over the
past seven months. The Comprehensive Fiscal Plan includes the annual operating and
capital budget for FY22, but also incorporates other financial related aspects including the
Strategic Plan, financial policies, Five-Year Capital Improvement Program, five year financial
forecasting, debt obligations, pay plan and personnel. The proposed Comprehensive Fiscal
Plan is presented for final approval this evening. The document has been provided to the
City Council under separate cover and was made available on the City’s web site on April
12, 2021.
The following notable changes have been made to the budget figures since the March 8
Finance Committee meeting:
• Compensation adjustments are now reflected within the operating department
budgets for all funds
• An Administrative Assistant I position was moved from the City Manager’s Office to
Community Development, along with associated responsibilities including
coordination of special events
• A new Management Analyst position was added to the City Manager’s Office to
reflect increased need for policy analysis and project management
• FY21 Transfer from General Fund to Capital Fund increased from $300,000 to $1.05
million – reserved for FY23 capital projects
• FY21 Transfer from General Fund to Parks and Recreation Fund of $500,000 to offset
revenue losses sustained due to COVID 19 impact on programming
• Income Tax revenue for FY22 adjusted from a 75% to 80% assumption
• FY22 Transfer from General Fund to Capital Fund of $250,000 – reserved for FY23
capital projects
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Monday, April 19, 2021 City Council Agenda
City Council Finance
Committee 3/8/21 Operating Budget
City Council Finance
Committee 1/19/21 Capital Budget Update; City
Council Fiscal Policy Approved
City Council 12/7/20 Adoption of Tax Levy; Fees
City Council 11/16/20 First Reading – Tax Levy; Fees
City Council Finance
Committee 11/9/20 Capital Budget; Tax Levy; Fees
City Council Finance
Committee 10/19/20 Fiscal Policy; Tax Levy Estimate
City Council Workshop 9/21/20 Long Term Capital Budget Process
BUDGET/FISCAL IMPACT: The proposed revenues for FY2022 total $92.5 million compared to
total expenditures for FY2022 of $91.8 million. The proposed plan is balanced with all
operating expenditures covered from current revenues. Capital expenditures are funded
from current revenues and reserves in excess of the City Council’s Fiscal Policy. A fund
balance deficit that continues to be projected for the Laurel/Western TIF Fund is funded from
temporary inter-fund loans.
COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2022
2. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal
Year Beginning May 1, 2020 and Ending April 30, 2021 (First Reading, and if Desired
by the City Council, Final Approval)
PRESENTED BY: Alderman James Morris, Finance Committee Chairman and
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: It is recommended that the City Council approve a
supplemental appropriation at the end of each fiscal year for any fund that is anticipated to
exceed the original appropriation. Staff requests first reading and if desired by the City
Council, final approval of an Ordinance making a supplemental appropriation in Fiscal Year
2021.
BACKGROUND/DISCUSSION: Based on year-end estimates provided by operating
departments during the FY2022 budget development, supplemental appropriations are
anticipated to be required as follows:
Laurel/Western Redevelopment (TIF) Fund - $200,000
Due to TIF Property Tax increment exceeding FY21 budget projections, an increased payment
to School Districts 67/115 are required under State Statute.
Water and Sewer Capital Fund - $150,000
Current projections for expenses in this fund would exceed the FY21 appropriation ordinance.
These expenses are approved by the City Council. For example, unanticipated expenses
Monday, April 19, 2021 City Council Agenda
associated with main break repairs of $84,800 was approved by the City Council on
September 8, 2020. Similarly, the City Council will consider approval of a purchase of
property on April 19 that was not anticipated in the FY21 budget.
BUDGET/FISCAL IMPACT: The supplemental appropriations required to meet legal
compliance as presented in the Ordinance are: $200,000 in the Laurel/Western
Redevelopment (TIF) Fund and $150,000 in the Water and Sewer Capital Fund. The
supplemental appropriations are funded from unanticipated revenue for the TIF Fund and
from fund balance reserves for the Water/Sewer Capital Fund.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance (page 26) making a supplemental appropriation
for the fiscal year beginning May 1, 2020 and ending April 30, 2021
3. Annual Vendor Approval
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the vendors listed on page 29 for
FY2022.
BACKGROUND/DISCUSSION: Section 38.37 of the City Code sets forth the authority to approve
other purchases and contracts. On June 15, 2020, the City Council approved revisions to
Chapter 38 of the City Code to increase the Council approval threshold from $20,000 to
$25,000 effective May 1, 2020.
Section 38.37(A) provides that contracts with vendors or other providers delivering supplies or
services on an unspecified but ongoing basis in annual amounts anticipated to exceed
$25,000 shall be presented to the City Council for consideration as part of the review and
approval of the City budget.
The attached list identifies the vendors requested for approval for FY2022, with an indication
of their approvals for FY2019-FY2021, if applicable. The City Council will continue to approve
any single purchase over $25,000 as specified in Chapter 38 of the City Code.
Amendments to the procedures for fuel purchases is recommended for FY2022. Currently,
Public Works obtains pricing on the date a fuel delivery is needed and those price quotes are
forwarded to the City Council Finance Chair for approval. To allow greater flexibility and
efficiency, it is proposed that all fuel vendors be listed on the vendor approval
BUDGET/FISCAL IMPACT: Approval of the attached vendor list does not have an immediate
fiscal impact. The amounts designated for each vendor for FY2022 have been included in
the annual budget.
COUNCIL ACTION: Approval of the attached list of vendors (page 29) for Fiscal Year 2022
PROPERTY AND PUBLIC LANDS
Monday, April 19, 2021 City Council Agenda
1. Consideration of a Recommendation from the Property and Public Lands
Committee in Support of Purchasing Property Located at 50 Maywood Road.
(Waive First Reading and Grant Final Approval of an Ordinance)
PRESENTED BY: Alderman Goshgarian, Chairman Property and Public Land Committee
STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The Council is asked to consider an Ordinance approving
a Purchase/Sale Agreement with Kathleen Knarvik, the owner of the 50 Mayflower Road
property, authorizing the Mayor to sign the Agreement, and directing the City Manager to
take all steps necessary to implement the Purchase Sale Agreement.
BACKGROUND/DISCUSSION: The 50 Maywood Road property is the former home of “Joytime
Preschool” a beloved community institution that served Lake Forest families over the course of
many decades. The property totals .39 acres and is a long and narrow parcel with 50 feet of
frontage on Maywood Road and a depth of 300 feet. The property is developed with a
structure that served as both the preschool and the Hodgen family residence, the large
backyard provided space for the preschool students to play and explore.
City staff has been in contact with Ms. Knarvik for several years as she has explored
opportunities to sell the property for a single family residence, for a multi-unit development
and ultimately to the City as an addition to South Park. In reviewing preliminary plans from
potential developers interested in the property, the City concluded that the City owned 20”
pressurized water main, located very close to the south property line of the 50 Maywood
Road property, presented challenges for redevelopment of the site. The water main, which
was installed in the 1950’s, serves much of the Northmoor neighborhood. The integrity of the
water main could likely be threatened by redevelopment on the site due to the narrow
configuration of the property and proximity of the water main.
In December, 2020, the Property and Public Lands Committee (PPL) considered the
circumstances surrounding this property and members of the Committee conducted an on
site inspection. The Committee recognized the importance of protecting the City’s
infrastructure and also the potential opportunities offered by adding the property to South
Park. The PPL voted unanimously to recommend that the City proceed with acquisition of the
property. With this direction, the City and the property owner obtained updated appraisals
of the property and agreed on a purchase price at the mid-point of the appraisals with an
adjustment for the cost of clearing the site which will be borne by the City after the closing.
BUDGET/FISCAL IMPACT: A Purchase/Sale Agreement, prepared by the City Attorney’s office
is included in the Council’s packet beginning on page 30. The negotiated sale price is
$315,000, after the adjustment for the City’s cost of clearing the property.
The acquisition of this property was not anticipated by the City and therefore was not
budgeted. The sale is proposed to be funded from the Water and Sewer Capital Fund based
on the fact that the driving force for City acquisition of the property is to protect the 20”
pressurized water main. Funding for the demolition of the existing structure, restoration of the
property and any future park improvements on the site will be funded from the Parks and
Public Land Fund.
Monday, April 19, 2021 City Council Agenda
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water and Sewer Capital Fund
Balance/Reserves 0 $315,000 No*
*A supplemental appropriation ordinance is submitted as a separate agenda item for City
Council consideration to address this unanticipated expense.
COUNCIL ACTION: If desired by the City Council, waive first reading and grant final approval
of an Ordinance approving a Purchase/Sale Agreement between Kathleen Knarvik and the
City of Lake Forest, authorizing the Mayor to sign the Agreement and directing the City
Manager to take all necessary steps to implement the Agreement
PUBLIC WORKS COMMITTEE
1. Approval of a Recommendation from the Public Works Committee to Award the
Forest Park Bluff Slope Stabilization Project Design Proposal to Hey and Associates,
Inc. in the Amount of $144,889 plus 5% Contingency in the Amount $7,244 for a Total
of $152,133
PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of the Forest Park Bluff Slope Stabilization Project design proposal to Hey and
Associates, Inc. in the amount of $144,889 plus 5% contingency in the amount $7,244 for a
total of $152,133.
BACKGROUND/DISCUSSION: With bluff stabilizations completed on both the north and south
ends of Forest Park, staff and contractual engineers have been monitoring the middle portion
of the park. Inclinometers have been installed and annual readings have been recorded for
the past four years in three separate locations. The inclinometers determine bluff movement
over a defined period of time. The ongoing data review over the past four years have
revealed two areas of concern that have already had a few shallow slides just below the
parks’ table land. The first area is just above the north pavilion and the second is slightly south
of the Spring Lane entrance of the Ring Road.
On May 4, 2020 City Council approved of an agreement with Hey and Associates to
complete a project pre-design to develop engineered options to stabilize the remaining
middle risk areas of the bluff. In September, 2020, Hey & Associates completed their pre-
design efforts and identified four conceptual design options in their final report. These pre-
design options were further reviewed and vetted by the City Engineer and City staff. In
addition, the report was also reviewed by the Forest Park Preservation Board (“FPPB”). On
February 12, 2021, the FPPB shared a letter of support with the City Manager outlining their
support for the comprehensive design approach to stabilize the remaining bluff areas. Most
recently, at the February 23, 2021 Special City Council Workshop Meeting, a detailed
presentation on the final pre-design report and the four pre-design stabilization options were
reviewed by Hey and Associates. City Council also supported the comprehensive design
approach to stabilize the remaining bluff areas. Specifically, this option includes the design of
upper slope retaining walls, slope drains, and the restoration of any constructed impacted
Monday, April 19, 2021 City Council Agenda
areas with native seed and plant material in accordance with the 2014 Forest Park Natural
Areas Management Plan. The design process will also feature more detailed analysis of the
risk associated with the remaining areas. This further risk analysis will lead to the identification
of construction phasing opportunities which will be shared with the City Council at their
November 2021 Finance Committee Capital Improvement Program Budget Meeting.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/22/21 Reviewed and Recommended Award
of Proposal to Hey and Associates
City Council 2/23/21 Pre-Design Report and Options
Reviewed
Finance Committee 11/9/20 Brief Presentation on Pre-Design
Reviewed
BUDGET/FISCAL IMPACT: On March 4, 2021, City staff initiated a public request for proposal
(“RFP”) process to seek engineering design services for the comprehensive bluff stabilization
design option as outlined in the Hey and Associates pre-design final report. On March 18,
2021 the RFP closed and in total, four proposals were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
GEI Consultants, Inc. $36,000
Hey and Associates, Inc. $144,889
AECOM Technical Services, Inc. $159,979
GSG Consultants, Inc. $270,465
Similar to all RFP’s submitted for services, City staff formed an internal RFP Review Committee
to score and rank each firm’s qualifications, design approach, and detailed cost proposal.
The RFP review committee was in agreement that the low-cost proposal from GEI Consultants,
Inc. did not meet nor clearly provide the required information as outlined in the publically
posted RFP. GEI Consultants, Inc. proposal did not include a detailed cost estimate and failed
to demonstrate to the RFP Review Committee a clear understanding of the project in general
and a clear project design approach.
Hey and Associates’ submitted proposal met all the requirements as outlined in the RFP. The
RFP Review Committee was in agreement the Hey and Associates’ proposal clearly
demonstrated an extensive understanding of the project and outlined a very detailed project
design approach. City staff has also had very positive experiences with Hey and Associates in
providing design services. I t is for these reasons that the RFP Committee recommended Hey
and Associates for this bluff slope stabilization design project.
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Monday, April 19, 2021 City Council Agenda
Capital Improvement Fund
311-3703-478.78-88 $250,000 $152,133 Y
If awarded, the design, construction cost estimates, and construction phasing opportunities
for this project will begin in May and will be substantially completed by Mid-September
allowing sufficient time for City staff to review the materials prior to the November 2021
Finance Committee Capital Improvement Program budget meeting.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the Forest Park Bluff Slope Stabilization Project Design Proposal to Hey and Associates,
Inc. in the Amount of $144,889 plus 5% Contingency in the Amount $7,244 for a Total of
$152,133
2. Approval of a Recommendation from the Public Works Committee to Award the
Forest Park Beach Evaluation and Monitoring & Maintenance Plan Development to
SmithGroup in the Amount of $95,067, plus 5% Contingency in the Amount of $4,933,
for a Total of $100,000.
PRESENTED BY: Chuck Myers, Superintendent of Parks and Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award the Forest Park Beach Evaluation and Monitoring & Maintenance Plan
Development to SmithGroup in the amount of $95,067, plus a 5% contingency in the amount
of $4,933, for a total of $100,000.
BACKGROUND/DISCUSSION: The recent period of historic high water levels on Lake Michigan
has caused shoreline erosion problems all around the Great Lakes, including the beach at
Forest Park. The current lake levels are similar to the record high levels that occurred in the
mid-1980s during the construction of the Forest Park beach development. The beaches at
Forest Park are dynamic in nature, and the beach profile varies in response to prevailing
water levels and wave conditions. In particular, there is a tendency for the beach materials to
move from north to south within the project, and for increased beach erosion during periods
of high water levels.
Large storms, combined with near record high lake levels have created significant erosion
problems along the lakefront. The purpose of this study is to look at the current conditions of
the beach, analyze the coastal processes and impacts of high-water levels on the beach
system, develop a plan to restore the beach system and restore damage to the stone
structures and any other deterioration affecting the coastal system, and develop a long-term
monitoring and maintenance plan to ensure continued success of the City’s beach facility.
On March 5, 2021, City staff issued a Request for Proposals (RFP) for the study. The goal of this
RFP was to select a professional engineering firm with coastal engineering expertise to
provide engineering services for the Forest Park Beach, which includes beach study, analysis
of data collected, and development of a plan that includes recommendations for
improvements and a monitoring and maintenance plan. The scope of work includes:
1. Site Inspection & Review Existing Data
Perform a site visit and visual conditions inspection.
Monday, April 19, 2021 City Council Agenda
Site visits, including meeting with City of Lake Forest to review project and
discuss future needs/programing/goals of the site.
Perform a topographic/bathymetric survey of the project limits.
Provide comparison of elevation changes over available survey data.
Assessment of shoreline morphology over the life of the beach system as can be
interpreted through available photos, surveys, and site information.
Review of existing and collected site data, previous monitoring programs, and
original construction record documents to assess physical changes, current
condition, and performance of the shoreline control structures.
2. Shoreline Morphology Analysis
Analysis of the coastal processes and impacts of high-water levels on the beach
system.
An assessment of beach system performance as a function of water level and
beach sand grain sizes.
Estimate of beach system performance under a range of conditions.
3. Conceptual Design
Development of a plan for the beach system to meet the expected future
needs of the community.
Utilize site findings and City input to develop alternatives for the beach and the
shoreline control structures to meet established goals.
Development of a conceptual plan and section drawings.
Provide associated opinion of probable construction costs for developed
alternatives and for the repair of any identified deterioration affecting the
beach system, including (at appropriate locations) options for green
infrastructure/nature-based solutions.
Provide regulatory requirement review and recommendations.
4. Monitoring and Maintenance Plan
Development of a monitoring and maintenance plan utilizing the data
gathered and the analysis of all aspects studied.
If approved by City Council the study will begin on May1, 2021 and be completed by
October 2021. The completed study will then be available for FY2023 Capital Improvement
Program planning purposes. Staff will also work to identify any potential grant opportunities for
the improvements recommended as part of the study.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/22/21 Reviewed & Recommend Approval
Finance Committee 11/9/20 Included in 5-Year CIP
BUDGET/FISCAL IMPACT: On March 5, 2021, City staff issued the RFP for the study and on
March 19, 2021 received three (3) proposals, as detailed below.
Monday, April 19, 2021 City Council Agenda
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
SmithGroup $95,067
AECOM Technical Services $94,699
Baird & Associates $169,188
After careful review of the proposals by a City staff review committee, staff is recommending
the selection of SmithGroup for the study. SmithGroup’s response to the RFP aligned well with
the stated objectives and provided a very competitive price. In addition, SmithGroup has put
together a team of highly qualified professionals with expertise in coastal systems that have
worked together extensively on similar projects.
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
311-5703-467.67-39
Capital Improvement Fund $125,000 $100,000 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the Forest Park Beach Evaluation and Monitoring & Maintenance Plan Development to
SmithGroup in the Amount of $95,067, plus 5% Contingency in the Amount of $4,933, for a
Total of $100,000
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency
until the next City Council Meeting
STAFF CONTACT, Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration
to the next City Council meeting.
BACKGROUND/DISCUSSION: Over the past months, the U.S. Government and the State of
Illinois have issued multiple orders declaring a state of emergency over the country and the
State of Illinois in order to address the impact of the global pandemic from COVID-19. In order
to address the impact this pandemic has had on the City of Lake Forest, Mayor Pandaleon
exercised his authority to issue a Declaration of a Local State of Emergency on Saturday, April
4, 2020. At its April 6, 2020, City Council meeting, the City Council extended the Declaration
to the next City Council meeting which was April 5, 2021.
In order to ensure that the emergency powers authorized by the local declaration remain in
effect where necessary, the Mayor is asking the City Council to further extend the Declaration
of a Local State of Emergency until the next City Council meeting that takes place after April
19, 2021.
Monday, April 19, 2021 City Council Agenda
REVIEW/RECOMMENDATIONS: Following the Mayor exercising his authority to issue a
Declaration of a Local State of Emergency on April 2, 2020. The City Council Approved the
Mayor's Declaration on the following dates; 4/6/2020, 4/20/2020, 5/4/2020, 5/18/2020,
6/1/2020, 6/15/2020, 7/20/2020, 8/3/2020, 9/8/2020, 10/5/2020, 10/19/2020, 11/2/2020,
11/16/2020,12/7/2020, 1/19/2021, 2/1/2021, 2/16/2021, 3/1/2021, 3/15/2021 and 4/5/2021.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of
Emergency until the next City Council Meeting
2. Approval of the April 5, 2021, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 48
COUNCIL ACTION: Approval of the April 5, 2021 City Council Meeting Minutes.
3. Approval of an Arbor Day Proclamation
A copy of the Proclamation can be found on page 54
COUNCIL ACTION: Approval of an Arbor Day Proclamation
4. Approval of Fourth and Fifth Year of Contract with Linebarger Goggan Blair &
Sampson, LLP for Collection Services
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approve the fourth and fifth
year of the contract for the collection of outstanding financial obligations to the City.
BACKGROUND/DISCUSSION: In April 2018, City Council approved a three year contract with
the option to renew for an additional two years. The services include collection of
outstanding Accounts Receivable, Delinquent fines, Parking citations, Recreation fees, Fire
Ambulance fees and Alarm Billings. Staff is requesting approval for years four and five at this
time. Staff has been satisfied with services provided.
City Code section 10.99 provides the authority to transfer outstanding payments due the City
to a collection agency. Additionally the code provides the authority to pass the cost of
collection to the person responsible for the outstanding balance.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 04/16/18 City Council approved contract with
Linebarger Goggan Blair & Sampson, LLP
BUDGET/FISCAL IMPACT: Fees associated with the collection service are passed on to the
person responsible for the outstanding obligation to the City resulting in no additional cost to
the City.
Monday, April 19, 2021 City Council Agenda
COUNCIL ACTION: Approval of Fourth and Fifth Year of Contract with Linebarger Goggan
Blair & Sampson, LLP for Collection Services
5. Appointment of an Authorized Agent for the Illinois Municipal Retirement Fund
(IMRF)
STAFF CONTACT: Jason Wicha (847.810.3670)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the appointment of an
Authorized Agent for the Illinois Municipal Retirement Fund (IMRF)
BACKGROUND/DISCUSSION: The Illinois Municipal Retirement Fund (IMRF) requires that all
governing bodies appoint an authorized agent who signs paperwork on behalf of the City’s
IMRF account and authorizes other users on the account. With the upcoming retirement of
DeSha Kalmar, it is necessary to appoint a replacement and the City Manager is
recommending the appointment of Amber Campbell as the next IMRF Authorized Agent.
BUDGET/FISCAL IMPACT: There is no budget or fiscal impact.
Beginning on page 55 of your packet is a copy of the IMRF form which will serve as the
resolution need for IMRF.
COUNCIL ACTION: Appointment of an Authorized Agent for the Illinois Municipal Retirement
Fund (IMRF)
6. Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining
Agreement between the City and the Lake Forest Police Officers
PRESENTED BY: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: The PCA Committee and staff request approval of the
renewal collective bargaining agreement between the City and the Police Officers. The PCA
Committee will review the economic considerations at their April 16, 2021 meeting.
BACKGROUND/DISCUSSION: For the renewal contract, the City and the Local negotiated a
successor contract without utilizing attorneys for the negotiating process and came to
tentative agreement on March 31. The benefit of being able to do this is two-fold. First, it
saves the City money by not paying attorney fees. Second and more importantly, it maintains
a harmonious labor-management relationship which benefits all parties in the long run. The
union ratified the tentative contract on April 10, and it is now before the City Council for
ratification. The duration of the contract is three years, from May 1, 2021, through April 30,
2024.
Some of the items discussed as part of this new contract were non-monetary issues requested
by the City’s management negotiating team and some dealt with bringing the contract into
compliance with actual practice.
Monday, April 19, 2021 City Council Agenda
BUDGET/FISCAL IMPACT: Listed are the sections of the proposed contract that deal with
economic items and other items of interest:
Pay increases:
Position FY2022 FY2023 FY2024
Police Officer 2.85% 2.65% Wage Reopener
With other non-negotiated positions, the City Council has periodically allowed the Human
Resources Director extra funds in order to adjust positions that have dropped below the 50th
percentile among comparable communities. In the case of the police officers, they have
dropped from the 50th percentile. Even with a 2.85% adjustment in FY22, they remain slightly
below the average salary. A 2.5% increase was included as part of the FY22 budget, and this
extra 0.35% results in an additional $11,210 for FY22, which includes step increases, overtime
increase plus Medicare taxes.
Wage Reopener: We agreed to a wage reopener in the final contract year. This will include
reopening wages, as well as Field Training Officer pay and Specialty Unit (ET) pay. The City
requested the reopener because all but two of the comparable communities will renegotiate
their contracts for FY24. If there are any ramifications from the pandemic, that will be
reflected in the new contracts.
Longevity Pay: In addition to regular compensation and in recognition of continued service to
the City, employees are eligible for longevity pay, as set forth below. This is paid as a one-time
bonus in December of each year and is not added into the base salary. Changes are noted
in bold. This increase will result in an additional FY22 amount of $578, including Medicare.
Years of Service Eff. 5/1/21 Eff. 5/1/22 Eff. 5/1/23
5-9 years $35.00/year of
service Status Quo Status Quo Status Quo
10 - 14 years $40.00 per year of
service Status Quo Status Quo Status Quo
15 - 19 years $50.00 per year of
service Status Quo Status Quo $55.00 per year
of service
20+ $85.00 per year of
service (from $80)
$90.00 per year
of service
$95.00 per year
of service
New Paragraph for FY22 Only: Solely for the fiscal year starting on May 1, 2021, all employees
actively employed in the bargaining unit as of May 1, 2021, will receive a one-time lump sum
longevity payment of $500. This lump sum payment will cease for all purposes on April 30,
2022. This is meant to be acknowledgment of their work during the pandemic. Estimated one-
time budgetary impact is $14,203 including Medicare.
Field Training Officer (FTO) Pay: This increase is in recognition of the number of new
employees who will need training in the upcoming year. There are currently two openings,
with at least one more anticipated in the near future. There are four (4) FTO’s who assume a
significant amount of extra responsibility to train our new police officers. Estimated budgetary
increase in FY22 is $2,029 including Medicare.
Monday, April 19, 2021 City Council Agenda
FTO Pay
Current $ 3,000
FY22 $ 3,500
FY23 $ 3,500
FY24 Reopener
Specialty Unit Pay: There are six (6) police officers assigned the added duties of Evidence
Technician. The estimated budgetary increase in FY22 is $2,029 including Medicare.
ET Pay
Current $ 750
FY22 $ 1,000
FY23 $ 1,250
FY24 Reopener
The total estimate over the FY22 budgeted amount is $30,049.
COUNCIL ACTION: Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining
Agreement between the City and the Lake Forest Police Officers
7. Approval of the FY22 Personnel Policies, Administrative Directives
STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530)
PURPOSE AND ACTION REQUESTED: The Personnel Compensation Administration (PCA)
Committee is seeking City Council approval of the FY22 Personnel Policies and Administrative
Directives.
BACKGROUND/DISCUSSION: Each year the City’s Personnel Policies and Administrative
Directives are reviewed and updated as needed, then adopted by the City Council as part
of the budget process. The updates are designed to keep the City compliant with changing
laws or to reflect actual practice. All Directives are reviewed at least every five years; sooner
if changes are necessary.
Noted below is a list of key changes made to the Personnel Policies and various Directives
dated May 1, 2021. Complete copies of all documents can be obtained by contacting
Director Kalmar.
General
1-17 Special Events Processing – Reviewed
Personnel Page #
Personnel Policies and Practices 2021 (All changes noted in Italics in the
document)
• 2.3.14 Longevity Pay – Added language re: payment to those retiring
prior year-end
11
12
Monday, April 19, 2021 City Council Agenda
• New Sec. 2.4.3 Telecommuting & Temporary Telecommuting
• 3.5.0 a, c & d Compensation for Overtime – Added “eligible non-
exempt” to each section
• 5.1.0 Vacation Schedule – Last paragraph added language
referencing collective bargaining agreements
• 9.15.0 Cell Phone Usage – Added “carry-one-phone” option
14-15
20
41
Personnel Policies for Temporary Employees 2021 – Updated Sec. 2.2.0
Pay Ranges
6
2-1 Employee Achievement/Recognition – Excluded gift cards as a gift
option
2-10 Medical Exams – Added Water Plant to respirator physicals; added
annual audiometry testing for firefighters, both additions per OSHA
guidelines
2-15 Employee Fringe Benefits – Reviewed for IRS compliance
2-20 Continued Retiree Benefits – Added pension tiers to eligibility
2-21 Background Checks – Updated to reflect use of criminal
background checks
2-22 Merit Pay Policy – Added reference to electronic submittals;
changed eligibility amount for supervisor level
2-25 Temporary Telecommuting – New policy covering requests to
telecommute during emergencies (created 8/2020)
2-26 Telecommuting – New policy covering requests to telecommute
(created 8/2020)
2-28 No Smoking Policy – Reviewed
Financial Management
3-6 Grant Procedures
• 3.1b corrected typo in $ amount;
• 3.4 reporting changes become monthly instead of quarterly
3-12 Parking Permit Refund Procedures – Reviewed
Employee Safety Procedures
6-1 Comprehensive Loss Prevention Policy – Reviewed
6-7 Use of Fleet Maintenance Garage – Reviewed
6-13 First Aid/CPR – Reviewed
6-14 Fleet Safety – Reviewed
6-18 MS Building Security – Reviewed
6-20 Occupational Noise Exposure – Reviewed; corrected paragraph
numbering
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
PCA Committee TBD Will review at their meeting prior to the
Council meeting
BUDGET/FISCAL IMPACT: NA
COUNCIL ACTION: Approval of the FY22 Personnel Policies and Practices and Administrative
Directives.
Monday, April 19, 2021 City Council Agenda
8. Award of Proposal to DBM Services, Inc. in the amount of $57,000.00 plus a 10%
contingency of $5,700 for a total of $62,700 for the 2021 MSF Fleet Epoxy Floor
Project
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval to award a proposal to prepare and recoat the concrete floors in the Fleet garage
including the stockroom and oil room located at the Municipal Services Building to DBM
Services, Inc.
BACKGROUND/DISCUSSION: In the summer of 2009, during original construction of the
Municipal Services Building, the Fleet garage area flooring was coated with a water based
epoxy coating. This coating has held up very well for the past twelve years, but is now
showing signs of wear due to exceeding its estimated useful life (EUL). City Staff utilized
flooring experts from the Sherwin-Williams Corporation to determine the original flooring
product and best solution for the prepping and resurfacing of the space. Based on the
surrounding lowland areas and the moisture content of the building site, a water based
product was determined the best option. This product allows the concrete to breathe while
maintaining a protective surface.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/1/2021 Reviewed and Recommended
Approval
BUDGET/FISCAL IMPACT: The project followed the public proposal process and was advertised
in the paper on March 4, 2021. Invitations were also sent to painting contractors that have
done favorable work on past projects. A mandatory pre-proposal meeting was held on
March 12, 2021. Six contractors attended the pre-proposal meeting and three submitted
qualified proposals.
Has City staff obtained competitive pricing for proposed goods/services? Yes
On March 26, 2021, staff received the following proposals to prep and install the epoxy floor
coatings:
Company Name Dollar Amount Bid
DBM Services, Inc. $57,000.00
Tiles in Styles, LLC $57,411.55
Continental Construction Company, Inc. $63,000.00
Upon review of the submitted proposals and references, staff recommends proceeding with
the lowest responsible proposal received by DBM Services, Inc. DBM Services, Inc. has done
comparable flooring projects for Proviso East High School Auto Shop, CTA Substations and
Palos Hills Public Works Facility.
Monday, April 19, 2021 City Council Agenda
Below is an estimated summary of project budget:
FY2021 Capital Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
311-1503-478-78-05 $95,000.00 $62,700.00 Y
COUNCIL ACTION: Award of Proposal to DBM Services, Inc. in the amount of $57,000.00 plus a
10% contingency of $5,700 for a total of $62,700 for the 2021 MSF Fleet Epoxy Floor Project
9. Approval of a Recommendation from the Public Works Committee to Award the
contract for the Lake Forest share of the Joint 2021 Annual Street Resurfacing,
Asphalt Patching & Manhole Adjustments Program to Peter Baker & Sons in the
Amount of $1,085,000.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff requests approval
of the Lake Forest share of the Joint 2021 Annual Street Resurfacing, Asphalt Patching and
Manhole Adjustments Program contract to Peter Baker & Son.
BACKGROUND/DISCUSSION: Each year engineering staff develops the resurfacing program
based on visual inspections, pavement testing, and input from Staff and Council. The results
culminate into a 3-yr annual pavement rehabilitation program identifying the streets to be
resurfaced each year.
City staff has previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff & Libertyville Township to have a joint bid for the Annual Street Resurfacing &
Asphalt Patching Programs.
In 2021, the City plans to resurface approximately 1.9 center-lane miles of streets. The
streets/parking lot to be resurfaced are:
Street From To
MARION RD BUENA RD VALLEY RD
MARION RD WEST END BUENA RD
LINDEN AV BUENA RD VALLEY RD
NILES AV BUENA RD VALLEY RD
BRIAR LN GREEN BAY RD FOREST HILL RD
CONCORD DR WEST END LEXINGTON DR
LONGMEADOW LN DEERPATH RD DEERPATH RD
OLD MILL RD LOWELL LN TELEGRAPH RD
LELAND CT CONWAY RD NORTH END
RYAN PL ALLEY WASHINGTON CIR WEST END
PROJECT REVIEW/RECOMMENDATIONS:
Monday, April 19, 2021 City Council Agenda
Reviewed Date Comments
Public Works Committee 3/22/2021 Reviewed & Recommended City
Council Approval
Finance Committee 11/9/2020 Included with Capital Plan
BUDGET/FISCAL IMPACT: The project was placed out to bid in late-February with a subsequent
bid opening on March 11, 2021. A total of five bids were received. The bid prices consist of
bid quantities that are to be completed by all three (3) municipalities as part of their
respective resurfacing and patching programs. All three municipalities, Lake Forest, Lake Bluff
and Libertyville Township are scheduled to award their respective contracts in April 2021. City
Engineering staff will provide daily inspectional services for the Lake Forest portion of the
contract.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Peter Baker & Son Co. $1,398,679.65
Schroeder Asphalt Services, Inc. $1,507,097.80
Brothers Asphalt Paving, Inc. $1,631,919.04
J.A. Johnson Paving Co. $1,703,345.97
A Lamp Concrete Contractors, Inc. $1,744,938.47
The breakdown of the bid amount specific to Lake Forest bid items is summarized below:
Company Name Dollar Amount Bid
Peter Baker & Son Co. $826,802.60
Schroeder Asphalt Services, Inc. $877,489.35
Brothers Asphalt Paving, Inc. $977,584.28
J.A. Johnson Paving Co. $963,243.77
A Lamp Concrete Contractors, Inc. $982,602.02
Peter Baker & Son has considerable experience working in Lake Forest and has consistently
executed projects in a satisfactory manner. The Lake Forest share of the bid from Peter Baker
in the amount of $826,802.60 covers all the resurfacing, patching and manhole adjustment
quantities included in the bid documents. The City received good competitive prices lower
than the Engineer’s Estimate, at these favorable prices, it is the recommendation of staff to
add additional quantities for resurfacing, patching and manhole adjustments and award the
project for the budgeted amount of $1,085,000.
Upon approval of the contract, all three municipalities will meet with the contractor
separately to obtain tentative schedules for each community. The property owners near the
vicinity of the asphalt resurfacing work will be notified in advance. The City’s website under
“Construction Updates”, will also provide the details of the construction schedule.
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Capital Fund
311-3703-467.67-11 $850,000 $850,000 Y
Monday, April 19, 2021 City Council Agenda
Capital Fund
311-3703-467.67-32 $185,000 $185,000 Y
Water Capital Fund
508-3703-477.77-06 $50,000 $50,000 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the contract for the Lake Forest share of the Joint 2021 Annual Street Resurfacing,
Asphalt Patching & Manhole Adjustments Program to Peter Baker & Sons in the Amount of
$1,085,000
10. Approval of a Recommendation from the Public Works Committee to Award a
Contract to Gewalt – Hamilton Associates to Provide Phase II Engineering Design
Services for the Waukegan Road and Westleigh Intersection Improvements Project
in an Amount not to Exceed $71,100.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff requests approval
to enter into an agreement with Gewalt Hamilton to perform Professional Design Services for
the Waukegan Road and Westleigh Intersection Improvements Project.
BACKGROUND/DISCUSSION: The proposed improvements will increase the traffic flow and
safety at this intersection by widening the roadway, constructing dedicated left and right turn
lanes and adding pedestrian signals, cross-walks, sidewalks, and ADA accessible curb ramps.
The proposed improvements along Waukegan Road (IL 43) include installing a dedicated
left-turn lane for the northbound traffic and a dedicated right and left-turn lane for the
southbound traffic. Along Westleigh Road, a dedicated left-turn lane will be installed for both
eastbound and westbound traffic. The existing traffic signals at this intersection will also be
upgraded to accommodate the additional dedicated turning lanes.
Pedestrian safety will be improved by installing pedestrian signals along the north, east, and
westerly leg of the intersection, currently only the southern leg of the intersection has a
pedestrian signal. Cross-walks and ADA accessible curb ramps will also be installed
throughout the intersection. A Phase I design for the intersection improvements was
completed in 2020. The current construction cost estimate is $2,909,500 which includes
$264,500 for Phase III engineering services.
In January 2022, a call for submissions will be released for federal Surface Transportation
Program (STP) grant funding via the Lake County Council of Mayors. In order to be
competitive for this funding staff recommends completion of the final design so that the
project is shovel-ready.
If this project is selected for STP funding, federal dollars can be used for both construction and
construction engineering in an 80% federal/20% local funding formula.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/1/21 Reviewed, recommended for approval
Finance Committee 11/9/2020 Included with Capital Plan
Monday, April 19, 2021 City Council Agenda
BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP) from
professional engineering firms to provide the engineering design services. Four firms acquired
the RFP package and submitted proposals that were reviewed by a committee of staff
members.
Gewalt Hamilton has been used by The City of Lake Forest previously for engineering
consulting work on a variety of projects. Staff has been pleased with the work Gewalt
Hamilton has previously performed on other design and infrastructure studies.
If approved, the engineering design work is expected to begin in early May and be
completed by mid-September.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Gewalt Hamilton $71,100.00
Baxter & Woodman $100,000.00
Thomas Engineering Group, LLC $134,308.00
GSG Consultants $210,040.00
Below is an estimated summary of Project budget:
FY2022 Funding
Source Amount Budgeted Amount
Requested
Budgeted?
Y/N
MFT Fund
202-3703-478.78-80 $75,000 $71,100 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award a Contract to Gewalt – Hamilton Associates to Provide Phase II Engineering Design
Services for the Waukegan Road and Westleigh Intersection Improvements Project in an
Amount not to Exceed $71,100
11. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board
are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
674 Oakwood Avenue – The Building Review Board recommended approval of a replacement
open front porch, a replacement rear addition and related work around the home. The Board also
recommended approval of building scale and height variances to allow the new construction to
generally follow the form of the existing home. The Board recognized that the house which was
constructed in 1903 by the current owner’s great grandfather, long predates the current Code
limitations. The Board found it noteworthy that the home has remained in the Yakes’ family for
generations and commended the family members who are now planning restoration and updates
to the home including the removal of various additions and alterations that were completed over
Monday, April 19, 2021 City Council Agenda
the past 100+ years. This petition was also considered by the Zoning Board of Appeals due to the
current non-conforming condition with respect to setbacks as described in the following agenda
item. No public testimony was heard on this petition. (Board vote: 5 - 0, approved)
365 Chiltern Drive – The Building Review Board recommended approval of a partial demolition, the
addition of a second story to the existing ranch home and related alterations. A neighboring
resident testified in support of the petition. This petition was also considered by the Zoning Board of
Appeals due to the current non-conforming condition with respect to setbacks as described in the
following agenda item. (Board vote: 5 - 0, approved)
1525 Sage Court – The Building Review Board recommended approval of a new single family
residence on a vacant lot in the Oak Knoll Woodlands Subdivision. The Board heard testimony from
two residents who live in adjacent subdivisions requesting careful attention to the character and
quality of the new homes in the Oak Knoll Woodlands to assure consistency with the surrounding
neighborhoods. The Board noted that the design aspects of the new home and the quality of
materials as now presented are improved from the previous plans submitted by the developer and
more fully align with the applicable design guidelines. (Board vote: 5 - 0, approved)
The Ordinances approving the petitions as recommended by the Building Review Board, with key
exhibits attached, are included in the Council packet beginning on page 56. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions in accordance with the
Building Review Board’s recommendations.
12. Consideration of Ordinances Approving Recommendations from the Zoning Board
of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Zoning Board of
Appeals are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
674 Oakwood Avenue – The Zoning Board of Appeals recommended approval of variances from
the front and side yard setbacks to allow for construction of a replacement front porch and rear
addition and replacement of the air conditioning units in the existing location. The Board
acknowledged that the porch and rear addition will replace existing elements of the house in close
to the same footprints. This petition was also considered by the Building Review Board. No public
testimony was presented. (Board vote: 7-0, approved)
1191 W. Deerpath – The Zoning Board of Appeals recommended approval of a variance from the
side yard setback to allow for construction of a rear addition in line with the existing wall of the
house. No public testimony was presented. (Board vote: 7-0, approved)
365 Chiltern Drive – The Zoning Board of Appeals recommended approval of variances from the
corner side and rear yard setbacks to allow a second story addition to an existing ranch home. No
further encroachment into the setbacks than currently exists is proposed. This petition was also
Monday, April 19, 2021 City Council Agenda
considered by the Building Review Board. No public testimony was presented. (Board vote: 7-0,
approved)
The Ordinances approving the petition as recommended by the Zoning Board of Appeals, with key
exhibits attached, are included in the Council packet beginning on page 88. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions in accordance with the
Zoning Board of Appeals’ recommendations.
COUNCIL ACTION: Approval of the twelve (12) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 23 of this
packet.
Office of the City Manager April 14, 2021
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
^'s.:^^QV NAtURAf EI ^f^SciEf^^e AMCX'- "^!^^- ^Ig'Bi J-!%®^WHEREAS, DESHA D. KALMAR has been a dedicated employee of The City of Lake Forest sinceOctober 18,1982; andWHEREAS, DESHA D. KALMAR will honorably retire as one of the longest-serving employees inthe City on April 30, 2021; andWHEREAS, DESHA D. KALMAR served in the following positions during her dedicated career:Executive Secretary, Assistant to the City Manager, Assistant Director of Communications andPersonnel, Director of Human Resources; andWHEREAS, DESHA D. KALMAR had the distinguished honor of working with thirteen Mayors,three City Managers, seven Police Chiefs, and six Fire Chiefs, and has worked with well over 4,000employees in The City of Lake Forest throughout her career; andWHEREAS, DESHA D. KALMAR established the City's Human Resources Department, promotinga culture that encouraged and enabled employees to thrive and achieve excellence while preservingthe City's core values and balancing their personal and work commitments; andWHEREAS, DESHA D. KALMAR personifies the City's values of Respect, Excellence, Integrity,and Trust and whose empathy and firm hand in addressing personnel matters in the City made her arespected colleague and confidante to many;andWHEREAS, DESHA D. KALMAR embraced and promoted continuing education andimprovement in herself and fellow employees, and championed funding for educational benefits andtraining at all levels of the organization, and promoted a culture of health and financial security for thebenefit of employees and the City; andWHEREAS, DESHA D. KALMAR served on the Illinois Public Labor Relations Association Board ofDirectors and Training Committee, the Charmm'd Foundation, the Midwest Leadership InstituteAdvisory Board, Family Services of Lake County Board, and help create the Lake Forest-Lake BluffBenefit Cooperative and Northern Illinois Risk Pool; and
WHEREAS, DESHA D. KALMAR served as secretary for the Board of Police and Fire Commission,liaison to the Personnel Compensation Administration Committee, and established the Lake ForestEmployee Benefit, Wellness and Safety Committees; andWHEREAS, DESHA D. KALMAR served as the City's lead negotiator in multiple employmentcontract negotiations with the Police, Fire, and Parks and Public Works unions, striving to promoteequity and fairness while balancing the wants and needs of the employees with the fiscal constraints ofthe City; andWHEREAS, DESHA D. KALMAR was awarded the 2005 Northwest Municipal Conference BrightIdeas Innovation award, the 2017 IPELRA James Baird Leadership Award, the 2017 National PELRAPacesetter Award and the IPELRA President's Award for contributions to the HR Profession; andWHEREAS, DESHA D. KALMAR will be sincerely missed by her friends, colleagues, formerelected officials, and board members, and the legion of former employees who now live comfortablybecause of her vision, wisdom and unwavering commitment to those she cared so deeply for.NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST thatthe Council, on behalf of the administration and residents of the community, hereby expresses itsappreciation and gratitude to DESHA D. KALMAR for a public service faithfully performed; andBE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed toDESHA, with a copy to be included in the official minutes of the April 19, 2021 meeting of the LakeForest City Council.George A. Pandaleon, Mayor
THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2020
AND ENDING APRIL 30, 2021
WHEREAS, on July 20, 2020, The City of Lake Forest adopted Ordinance No.
2020-25 entitled “An Ordinance Making Appropriation for Corporate
Purposes and for the Public Schools of the City of Lake Forest, County of Lake
and State of Illinois, for the Fiscal Year Commencing May 1, 2020 and Ending
April 30, 2021” (“Appropriation Ordinance”); and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2021 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2021 _____________________________ Mayor ATTEST: _______________________________ City Clerk
EXHIBIT A:
Supplemental Appropriation Schedule
Laurel/Western Redevelopment (TIF) Fund $200,000 Water and Sewer Capital Fund $150,000
Approved Approved Approved Proposed
Department Vendor FY2019 FY2020 FY2021 FY2022 Description:
Human Resources Clark Baird Smith 50,000 70,000 70,000 70,000 Professional Services - legal
Police LaLuzerne & Smith 50,000 50,000 60,000 60,000 Professional Services - City Prosecutor
Finance Speer Financial 35,000 35,000 35,000 35,000 Financial Advisory Services
Non-Department North Shore Gas Company 45,000 45,000 45,000 45,000 Utility Services
Non-Department ComEd 75,000 75,000 75,000 75,000 Utility Services
Non-Department AT&T 55,000 55,000 55,000 55,000 Utility Services
Human Resources IL Dept of Employment Security 75,000 75,000 75,000 87,000 Unemployment insurance
Non-Department Constellation Energy Services 380,000 380,000 380,000 385,000 Utility Services
Human Resources IRMA 1,250,000 1,250,000 1,250,000 1,250,000 Member Contribution and Deductibles
Parks/Recreation NSSRA 275,000 275,000 315,000 300,000 Membership and inclusion services
Parks/Recreation Friends of LF Parks and Rec 35,000 57,000 57,000 Special Event Contributions/Audit Cost
Cemetery William Blair & Company 30,000 30,000 30,000 30,000 Cemetery investment services
Fire Andres Medical Billing 30,000 30,000 50,000 50,000 Ambulance Billing Services
Innovation/Tech Comcast of Chicago 24,000 24,000 24,000 33,000 Internet and television services
Innovation/Tech Heartland 40,000 40,000 30,000 ArcServe and VMWare maint; IT consulting
Public Works Avalon Petroleum
Public Works Gas Depot
Public Works Al Warren Oil Company
Public Works Bell Fuels, Inc 300,000
Public Works Mansfield Oil Company
Public Works Texor Fuel Services
Public Works Conserv FS
City Manager Verizon Wireless 150,000 Wireless/cellular services - State Bid
3,012,000
Section 38.37(A) of Lake Forest City Code: Vendors or other providers delivering supplies or services on an unspecified but ongoing basis in annual amounts anticipated to be more than
$25,000, such contracts or similar authorizations shall be presented to the City Council for consideration as part of the review and approval of the City's annual budget. Individual
purchases of $25,000 or greater still require specific City Council approval.
The City of Lake Forest
FY2022 City Council Vendor Approvals - April 19, 2021
DRAFT for consideration by City Council on 4/19/21
Fuel - The amount designated is for all associated
purchases over the fiscal year. Price quotes are
obtained with each individual order.
The City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, April 5, 2021
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with
state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule
an in-person City Council meeting because of the COVID-19 pandemic, which is why this April 5, 2021 City
Council meeting is being held remotely.
Mayor Pandaleon made a statement regarding various items on the agenda, and the impact they have on
the community.
A. Consideration of a Resolution Approving A Partial Release of Rights Concerning Property
Located at 655 Forest Avenue, the Location of the Former Market House Restaurant.
(Approval by Motion)
Mayor Pandaleon introduced Director of Community Development, Catherine Czerniak, who explained the
ownership history of the location formerly known as Market House, and how the right of first refusal gives
the City the right to review any exterior changes, recognizing the significance of its historic significance.
Additionally, she stated that members of the Historic Preservation Commission have heard the proposal to
consider modifications to the entrance of the building, and upgrades to the patio.
The City Council discussed the legality of the partial release of rights, and the details of the entrance and
patio change.
COUNCIL ACTION: Approval of a Resolution granting a partial release of rights for property located at 655
Forest Avenue and authorize the Mayor to sign the Partial Release of Rights, Exhibit A to the Resolution,
in substantially the form presented.
Alderman Goshgarian made a motion to approve of a Resolution granting a partial release of rights for
property located at 655 Forest Avenue and authorize the Mayor to sign the Partial Release of Rights, Exhibit
A to the Resolution, in substantially the form presented, seconded by Alderman Preschlack. The following
Proceedings of the, Monday April 5, 2021
Regular City Council Meeting
voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The
following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
B. Consideration of a Request from the Owners of Le Colonial Restaurant for Approval of a
Short Term Financial Incentive Agreement Rebating a Portion of Sales Taxes Received by
the City (Approval by Motion)
Mayor Pandaleon introduced Finance Director, Elizabeth Holleb who gave an in-depth explanation regarding
a short-term financial incentive agreement with Le Colonial. She further explained the goals related to the
agreement, including the unique improvements to the property, anticipated volume of sales, and the sales
tax revenue that the City will receive immediately, instead of postponing the timeline.
The City Council voiced their support for the project and their appreciation to the Le Colonial team.
COUNCIL ACTION: Approval of a Short Term Financial Incentive Agreement for Le Colonial Restaurant
Rebating a Portion of Sales Taxes Received by the City for a Limited Period of Time and Authorize the
Mayor to Sign the Agreement in Substantially the Form Presented.
Alderman Morris made a motion to approve of a Short Term Financial Incentive Agreement for Le Colonial
Restaurant Rebating a Portion of Sales Taxes Received by the City for a Limited Period of Time and Authorize
the Mayor to Sign the Agreement in Substantially the Form Presented, seconded by Alderman Weber. The
following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and
Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Mayor Pandaleon introduced one of the restaurant proprietors, Joe King, who gave a brief overview of the
process of the project, discussed the identification of Lake Forest for the restaurant and the anticipated
opening date. He thanked the City Council and City Staff for all of their support in welcoming Le Colonial to
the community.
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
COMMITTEE REPORTS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the
next City Council Meeting
2. Approval of the March 15, 2021, City Council Meeting Minutes
3. Approval of the Check Register for the Period of February 20 to March 19, 2021
Proceedings of the, Monday April 5, 2021
Regular City Council Meeting
4. Approval of a Resolution Reallocating 2021 Volume Cap to the Village of Buffalo Grove,
Illinois
5. Approval of Wright Benefit Strategies Benefit Consulting Services for Fiscal Year 2022 in the
Amount of $30,900
6. Award of Bid for the Dickinson Hall Kitchen Renovation Project in Partnership with the Lake
Forest-Lake Bluff Senior Citizen’s Foundation to Boller Construction in the amount of
$102,500 and include Authorization for an additional $10,000 contingency and award $3,800
to Kolbrook Design for the Architectural Design for a total of $116,300
7. Approval to Use Funds from the Dissolved East Shore Radio Network, and the Approval of an
Intergovernmental Agreement Between The City of Lake Forest, The City of Highland Park,
and The Village of Lake Bluff Establishing The Lake Shore Radio Network.
8. Award of Proposal to Slaten Construction for the Police Target Range Safety Upgrade Project
in the Amount of $166,782 with a 10% or $16,678 Contingency for a total amount of
$183,460
9. Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the nine (9) omnibus items as presented:
Alderman Rummel made a motion to approve the nine (9) Omnibus items as presented, seconded by
Alderman Morris. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
NEW BUSINESS
This item was moved to an earlier point in the agenda
1. Approval in Concept of a Request from The Ragdale Foundation to Borrow $1.5 million from
the City to be paid from Pledge Commitments over a Five-Year Period
Mayor Pandaleon introduced Finance Director, Elizabeth Holleb. She discussed the current capital
improvement campaign that the Ragdale Foundation is conducting including a number of projects on the
current property. She explained how the projects are long-term in nature, and explained the letter request
received from the foundation to support the pledge commitments that will be received over the next five-
year period. Fred Klein and Barbra Schumann, representing the Ragdale Foundation spoke to fundraising
and projects happening at Ragdale.
The City Council discussed the collateral on the loan and the funds that are being utilized to provide the loan
to the Ragdale Foundation, along with quarterly reports that the City receives.
Proceedings of the, Monday April 5, 2021
Regular City Council Meeting
Council Action: Approval of a $1.5 million loan to the Ragdale Foundation.
Alderman Rummel made a motion to approve of a $1.5 million loan to the Ragdale Foundation, seconded by
Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
ORDINANCES
OLD BUSINESS
1. Consideration of a Recommendation from the Plan Commission Pertaining to Various Actions
Related to a Proposed Planned Multi-Family Development, Phase 3 of the McKinley Road
Multi-Family Planned Development (Ordinances)
Mayor Pandaleon made a statement regarding the culmination of a decade's work on the Master Plan and
the work on this and other related projects through various Boards and Commissions, with City Staff and, the
Developer. He stated it is now up to the Council to provide direction to this project.
Director of Community Development, Cathy Czerniak gave a presentation highlighting the history of the
McKinley planned Multi-Family Phase 3 project. She began by explaining that the property is located near the
Central Business District on the east side of McKinley Road between Westminster and Deerpath. The current
Petition before the City council is in Phase 3 of a larger Planned Development.
Ms. Czerniak covered five topics in-depth which included; Process- “How did we get here?” Phase 3-Current
Plan & the Evolution, Evaluation Criteria/Standards/Parameters, the Plan Commission Review and Action and
Council Options. In addition to the current development, she discussed the history of additional projects that
have supported the Central Business District and increased home sales. This directly correlated with the
Master Plan development and additional Development Parameters. She gave an extensive history regarding
the review process from other projects.
Finally, Ms. Czerniak reviewed the options for City Council action. Accept the Plan Commissions
Recommendation – deny the petition, or overturn the Plan Commission’s recommendation and grant first
reading, and if desired, final approval, of two Ordinances.
Members of the City Council offered their opinion and asked clarifying questions. The City Council had
lengthy discussion regarding the options presented to be considered by the City Council.
Mayor Pandaleon asked if there was anyone from the public who wanted to address the Council.
Mayor Pandaleon recognized the following persons.
Jeff Torosian offered comment to the City Council.
Todd Curry offered comment to the City Council
Kari Sroka offered comment to the City Council
Pauline Moore offered comment to the City Council
Sally Downey offered comment to the City Council
Arlend Peterson offered comment to the City Council
Regina Lind offered comments to the City Council
Susan Daly offered comment to the City Council
Lesley Lardino offered comment to the City Council
Proceedings of the, Monday April 5, 2021
Regular City Council Meeting
Marcy Kerr offered comment to the City Council
Rommy Lopat offered comment to the City Council
Ellie Notsly offered comment to the City Council
After public comment, City Council members gave lengthy remarks regarding the two options presented. Ms.
Czerniak clarified if the Council chooses to approve the Ordinances, This would move to the Historic
Preservation Commission, who will review the project based on their seventeen standards.
COUNCIL ACTION: Options for Council action are offered below.
1. Accept the Plan Commission’s recommendation and by motion vote to deny the requested zone
change and direct staff and the City Attorney to prepare findings in support of the denial based on
the Council’s deliberations for affirmation by the Council at the next meeting.
AND
2. Accept the Plan Commission’s recommendation and by motion vote to deny the requested Special
Use Permit and associated approvals and direct staff and the City Attorney to prepare findings in
support of the denial based on the Council’s deliberations for affirmation by the Council at the
next meeting. (If the zone change is denied, approval of the development plan as presented is not
possible.)
OR
3. Overturn the Plan Commission’s recommendation and grant first reading and if desired by the
Council, final approval of an Ordinance (included in the Council packet beginning on page XXX)
rezoning the 38’ wide parcel along the west edge of the 373 Westminster property from R-1,
Single Family Residential to GR-3, General Residence.
AND
4. Overturn the Plan Commission’s recommendation and grant first reading, and if desired by the
Council final approval of an Ordinance (included in the Council packet beginning on page XXX)
granting a Special Use Permit approving a Planned Multi-Family Development and Plat of
Consolidation subject to the conditions detailed in the Ordinance and with direction to the
Historic Preservation Commission to review the design aspects of the proposed building and
landscaping based on the 17 standards in the Code.
Mayor Pandaleon asked for a motion to approve the requested zone change, Alderman Preschlack moved,
seconded by Alderman Goshgarian. The following voted “Aye”: Alderman, Notz, Preschlack, Goshgarian and
Weber. The following voted “Nay”: Alderman Karras, Rummel and Buschmann.
There was clarification from City Attorney Tappendorf regarding an Ordinance requiring five votes to pass.
The Mayor thanked the members of the Plan Commission and neighbors and noted this item should have
the opportunity to be evaluated by the HPC, and opted to exercise his right to vote on this agenda item.
The following voted “Aye”: Mayor Pandaleon. 5-ayes, 3-Nays, 1-Abstention motion carried.
Mayor Pandaleon asked for a motion to approve the Special Use Permit, Alderman Preschlack moved,
seconded by Alderman Goshgarian. The following voted “Aye”: Alderman, Notz, Preschlack, Goshgarian and
Weber. The following voted “Nay”: Alderman Karras, Rummel and Buschmann.
The Mayor opted to exercise his right to vote on this agenda item.
POINT OF ORDER- Alderman Rummel- Zoning Administration clarification on who is allowed to vote. City
Attorney Tappendorf gave clarification to the City Council.
Proceedings of the, Monday April 5, 2021
Regular City Council Meeting
Alderman Buschmann raised a question on first reading and zoning entitlements. City Attorney Tappendorf
gave clarification to the City Council.
Mayor Pandaleon asked for a motion to grant final approval for a Zone change. Alderman Goshgarian
moved, seconded by Alderman Preschlack. The following voted “Aye”: Alderman, Notz, Preschlack,
Goshgarian and Weber. The following voted “Nay”: Alderman Karras, Rummel and Buschmann.
The Mayor opted to exercise his right to vote on this agenda item.
The following voted “Aye”: Mayor Pandaleon. 5-Ayes, 3-Nays, 1-Abstention motion carried.
Mayor Pandaleon asked for a motion to reconsider the item previously voted on and grant final approval of
a Special Use Permit, Alderman Preschlack moved, seconded by Alderman Goshgarian. The following voted
“Aye”: Alderman, Notz, Preschlack, Goshgarian and Weber. The following voted “Nay”: Alderman Karras,
Rummel and Buschmann.
The Mayor opted to exercise his right to vote on this agenda item.
The following voted “Aye”: Mayor Pandaleon. 5-Ayes, 3-Nays, 1-Abstention motion carried.
Mayor Pandaleon reiterated the appreciation of the work of all Boards & Commissions.
The City Attorney clarified that the HPC is the final decision maker, and the City Council would not normally
see this item again.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
The City Council members were reminded of the Tuesday April 6 election. There was additional discussion
regarding the Earth Day beach cleanup event scheduled for Saturday April 17. Mayor Pandaleon made
comments regarding the pop-up vaccination site that City staff has been coordinating.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Preschlack made a motion
to adjourn, seconded by Alderman Rummel. Motion carried unanimously by voice vote at 9:52 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
^^QV NATURA£ET ^S^/SciE^iAS: AMO?- "^tgltt1/ J"^s^PROCLAMATIONWHEREAS, Arbor Day will be officially observed in the State of Illinois on Friday, April30, 2021, by proclamation of the Governor and the planting of trees onArbor Day is a traditional activity throughout the State and The City of LakeForest, andWHEREAS, Lake Forest, with its environment of natural areas, is particularly dedicatedto the observance of this day and has consistency throughout its historyenacted ordinances to preserve its trees and other natural assets, andWHEREAS, citizen groups, garden clubs, and private and public institutions haveactively supported preservation efforts and the renewal of natural areasthrough tree planting and landscape projects, andWHEREAS, the celebration of Arbor Day 2021 in Lake Forest will include thedistribution of tree seedlings to the public at designated locations, and ArborDay 2021 will be celebrated throughout the day in programs at schools andother locations; and at South Park (located at 150 S. Maywood Rd), onFriday, April 30 at 1 :00 p.m., where the City's official Arbor Day tree, oneAutumn Gold Ginkgo tree, will be planted, andWHEREAS, trees in our City, wherever they are planted, increase property values,enhance our business and residential areas, beautify our community, and area source of joy to gladden the hearts and promote the environmental well-being of present and future generations, andWHEREAS, The City of Lake Forest has been recognized as Tree City USA for forty-one consecutive years by the National Arbor Day Foundation,NOW, THEREFORE, I, George Pandaleon, Mayor of The City of Lake Forest, do herebyproclaim Friday, April 30, 2021, as ARBOR DAY in The City of Lake Forest, and I urgeall citizens to support efforts to protect our trees and woodlands, to support our City'sforestry program, to plant trees on this day, and to join in the celebration ceremonies.IN WITNESS HEREOF, I have hereunder set my hand and have had the Seal of The Cityof Lake Forest affixed this 19th day of April, 2021.George Pandaleon, Mayor
NOTICE OF APPOINTMENT OF AUTHORIZED AGENT
IMRF Form 2.20 (Rev. 10/2014)
IMRF
2211 York Road Suite 500 Oak Brook, IL 60523-2337
Employer Only Phone: 1-800-728-7971 Member Services Representatives 1-800-ASK-IMRF (1-800-275-4673) Fax (630) 706-4289
www.imrf.orgIMRF Form 2.20 (Rev. 10/2014)
INSTRUCTIONS
• The governing body of an IMRF employer (including townships) can appoint any qualified party as the employer’s IMRF
Authorized Agent.
• The governing body makes the appointment by adopting a resolution.
• The clerk or secretary of the governing body must certify the appointment (see Certification below).
• Mail the completed form to the Illinois Municipal Retirement Fund.
• A copy of the completed form should be retained by the employer.
• The new Authorized Agent will need to register for a new User ID on IMRF Employer Access.
BUSINESS ADDRESS
All correspondence and communications with the Authorized Agent are to be addressed as follows:
NAME (IF DIFFERENT FROM ABOVE)
BUSINESS ADDRESS
CITY STATE AND ZIP + 4
DAYTIME TELEPHONE NO. (with Area Code) ALTERNATE TELEPHONE NUMBER (with Area Code)
FAX NO. (with Area Code) EMAIL ADDRESS
EMPLOYER NAME EMPLOYER IMRF I.D. NUMBER
AUTHORIZED AGENT’S SALUTATION LAST NAME FIRST NAME MIDDLE INITIAL JR., SR., II, ETC.
Powers and duties delegated to Authorized Agent pursuant to Sec. 7-135 of Illinois Pension Code by governing body (P.A. 97-0328
removed the requirement that the Authorized Agent be a participant in IMRF to file a petition or cast a ballot):
To file Petition for Nominations of an Executive Trustee of IMRF o Yes o No
To cast a Ballot for Election of an Executive Trustee of IMRF o Yes o No
_____________________________________________________________ _________________________________
SIGNATURE OF AUTHORIZED AGENT NAMED ABOVE DATE (MM/DD/YYYY)
X
TYPE OF GOVERNING BODY
DATE APPOINTMENT MADE (MM/DD/YYYY) EFFECTIVE DATE OF APPOINTMENT (MM/DD/YYYY) POSITION TITLE
CERTIFICATION
I, _______________________________________________, do hereby certify that I am ___________________________________
of the ___________________________________________________________________________________________________
and the keeper of its books and records and the foregoing appointment and delegation were made by resolution duly adopted on the
date indicated.
SIGNATURE OF CLERK OR SECRETARY
NAME CLERK OR SECRETARY
NAME OF EMPLOYER
SEAL
o Dr. o Mr. o Mrs. o Ms.
o Dr. o Mr. o Mrs. o Ms.
The City of Lake Forest 3362
4 Campbell Amber E.
Municipality
04/19/2021 05/01/2021 Director of Human Resources
04/19/2021
Ms.
800 N. Field Drive
Lake Forest, IL 60045
(847) 810-3531
(847) 234-3675 amber.campbell@cityoflakeforest.com
