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CITY COUNCIL 2021/03/15 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, March 15, 2021 6:30p.m. REMOTE ACCESS MEETING Please be advised that all of the City Council members will be remotely attending this Council meeting by electronic means, in compliance with the recent amendments to the Open Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical to conduct an in-person meeting due to the COVID-19 pandemic, and that it is not feasible to have the City Council members or members of the public physically present at the meeting due to the pandemic disaster. The City will be providing members of the public with various opportunities to watch or attend this meeting, as well as provide public comment at the meeting. For example, members of the public can participate remotely in the meeting by following the public audience link which will provide both video and audio means to attend the meeting. Public audience link: https://us02web.zoom.us/j/89711930209?pwd=WFl0aWVINkJqNUY3a2FpQzUzNmR4UT09 Webinar ID: 897 1193 0209 Passcode: 1861 Public Comment: 847-810-3643 Honorable Mayor, George Pandaleon James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 pm PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1.COMMENTS BY MAYOR A.Resolution of Sympathy for former Mayor Frank Waldeck A copy of the Resolution can be found beginning on page 15 COUNCIL ACTION: Approval of the Resolution of Sympathy 1 Monday, March 15, 2021 City Council Agenda 2. COMMENTS BY CITY MANAGER A. Community Spotlight - Elawa Farm - Laura Calvert, Executive Director 3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL . Members of the public can provide public comment by calling into the following number during the meeting: 847-810-3643 4. COMMITTEE REPORTS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the next City Council Meeting STAFF CONTACT, Jason Wicha, City Manager PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration to the next City Council meeting. BACKGROUND/DISCUSSION: Over the past months, the U.S. Government and the State of Illinois have issued multiple orders declaring a state of emergency over the country and the State of Illinois in order to address the impact from the global pandemic from COVID-19. In order to address the impact this pandemic has had on the City of Lake Forest, Mayor Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency on Saturday, April 4, 2020. At the April 6, 2020 City Council meeting, the City Council extended the Declaration to the next City Council meeting which was March 1, 2021. In order to ensure that the emergency powers authorized by the local declaration remain in effect where necessary, the Mayor is asking the City Council to further extend the Declaration of a Local State of Emergency until the next City Council meeting that takes place after the March 15, 2021. REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council 3/1/2021 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 2/16/2021 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 2/1/2021 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 1/19/2021 City Council Approved the Mayors Declaration until the next City Council Meeting 2 Monday, March 15, 2021 City Council Agenda City Council 12/7/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 11/16/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 11/2/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 10/19/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 10/5/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 9/8/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 8/3/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 7/20/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 6/15/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 6/1/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 5/18/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 5/4/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 4/20/2020 City Council Approved the Mayors Declaration until the next City Council Meeting City Council 4/6/2020 City Council Approved the Mayors Declaration until the next City Council Meeting 4/4/2020 Mayor Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency BUDGET/FISCAL IMPACT: N/A COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of Emergency until the next City Council Meeting 2. Approval of the February 23, 2021 Special City Council Meeting Minutes A copy of the minutes can be found beginning on page 17 COUNCIL ACTION: Approval of the February 23, 2021 Special City Council Meeting Minutes. 3. Approval of the March 1, 2021 City Council Meeting Minutes A copy of the minutes can be found beginning on page 19 COUNCIL ACTION: Approval of the March 1, 2021 City Council Meeting Minutes. 3 Monday, March 15, 2021 City Council Agenda 4. Approval of a Recommendation from the Public Works Committee to Award the Seminary Ravine Study Proposal to Hey & Associates Inc. in the Amount of $45,000 STAFF CONTACT: Jim Lockefeer, Public Works Management Analyst (810-3542) PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City Council award the Seminary Ravine Study Proposal to Hey & Associates Inc. in the amount of $45,000. BACKGROUND/DISCUSSION: The purpose of this study is to investigate, review, and prepare recommendations for the Seminary Ravine system located adjacent to Lake Forest College. Specifically, the study will focus on Seminary Ravine system reaches bounded by Sheridan Road on the west, Westminster on the north, Rosemary Road on the south, and Mayflower Road on the east. This area, as part of the City’s Ravine Inventory & Evaluation Program, was found to have numerous locations of substantial down-cutting and erosion that have exposed lengths of City sanitary sewer. In addition, erosion has caused damage to a City storm sewer outfall near Westminster Road. As a subsequent step to these findings from the Inventory & Evaluation Program, the City’s ravine engineering service firm, Hey & Associate Inc., provided a preliminary investigation of this area. This preliminary investigation revealed a need by staff to better understand the erosion and utility issues in the area prior to moving forward with a project design. Following a similar strategic process to the recent Forest Park Bluff Pre-Design, this study will develop project design and construction phasing options. City staff anticipates this study to reveal project initiatives that will be phased in the City’s Capital Improvement Program over multiple years based on the priority of issues identified within the study. The study will also outline potential grant opportunities for issues that are eligible as part of existing grant programs and will feature a dedicated section on green infrastructure opportunities and considerations. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 2/25/21 Reviewed and Recommended Award of Study to Hey & Associates Inc. Finance Committee 11/9/2020 Reviewed Brief Presentation on Study Environmental Sustainability Committee 10/26/20 Reviewed Presentation on Study BUDGET/FISCAL IMPACT: On September 4, 2018 City Council approved the City Manager to enter into three year professional service agreements with Bleck Engineering Company, Inc. and Hey and Associates Inc. for professional public ravine engineering services. The firms were selected via a public Request for Proposal (RFP) process. The City initiated the process in an effort to improve efficiency and provide consistency on City ravine projects. As part of the RFP process the selected firms submitted their associated team’s hourly rates. 4 Monday, March 15, 2021 City Council Agenda Has City staff obtained competitive pricing for proposed goods/services? Yes Hey & Associates Inc. successfully completed the Rosemary Ravine Project Design and has successfully completed other ravine issue area investigations for the City. Staff would like to again use their experience and services as the City’s designated ravine engineering services firm in completing the Seminary Ravine Study. Below is an estimated summary of Project budget: FY2022 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Capital Improvement Fund 311-3703-467.67-26 $45,000 $45,000 Y If awarded, work for this study is expected to begin in May and will be completed by mid- September. The completed study will then be available for FY23 Capital Improvement Program planning purposes. COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to Award the Seminary Ravine Study Proposal to Hey & Associates Inc. in the Amount of $45,000 5. Approval of a Recommendation from the Public Works Committee to Approve a Resolution Allowing City employees to perform work in State right-of-way for a Period of Two Years STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff recommends approval of a Resolution to perform work in State right-of-way on watermain, lighting, sewers, and other City owned and maintained infrastructure. BACKGROUND/DISCUSSION: The City owns and maintains public infrastructure within the State’s right-of-way along Rt. 43, Rt. 60 and Rt. 41. The State requires the City to obtain a permit for any routine maintenance or improvement within its right-of-way. During emergencies such as watermain breaks, or sewer repairs, it is not practical to obtain a permit and subsequent surety bond prior to addressing the necessary repair in an expedited manner. In these instances, the State allows City crews to perform work within its right-of-way provided a Resolution stating compliance with State standards is required during construction. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 2/11/21 Reviewed and Recommended Council Approval 5 Monday, March 15, 2021 City Council Agenda BUDGET/FISCAL IMPACT: N/A Beginning on page 24 of your packet is the IDOT cover letter and a copy of the resolution. COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to Approve a Resolution Allowing City employees to perform work in State right-of-way for a period of Two Years. 6. Approval of a Recommendation from the Public Works Committee to Approve an Illinois Department of Transportation (IDOT) Resolution Appropriating $87,470 in Motor Fuel Tax (MFT) Funds and Approval of a Supplemental Phase I Design Agreement with H.W. Lochner, Inc. for the Lake/Woodbine Bridge Project STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request approval of an Illinois Department of Transportation (IDOT) Resolution appropriating $87,470 in Motor Fuel Tax (MFT) Funds for a Supplemental Phase I Design Agreement with H.W. Lochner, Inc. for the Lake/Woodbine Bridge. BACKGROUND/DISCUSSION: The Lake/Woodbine Bridge is a three-span concrete arch bridge over a ravine 60 ft. depth, located on Lake Road near the Woodbine intersection. In February 2011, the City requested grant funds under the Highway Bridge Replacement and Rehabilitation Program (BRP) to be used toward the design of the reconstruction of the Lake/Woodbine Bridge. H.W. Lochner received the notice to proceed in late May, 2012. This bridge has a current Sufficiency Rating of 25 and is therefore inspected on an annual basis. Its weight rating was reduced last year after findings from a thorough inspection performed as part of the City’s bridge study. The IDOT Bridge Sufficiency Rating Scale is form 1 to 100 with 1 being the worst and greater than 50 considered satisfactory per Federal guidelines. With its current low Sufficiency Rating, the City must proceed with completing the Phase I design. Once completed, the design and its report will be submitted to IDOT for their review and comments. Staff will inquire with IDOT how soon it can proceed with the Phase II design, acknowledging that any comments from the Phase I report will be incorporated into the final design and specifications. The City has currently budgeted capital dollars in FY ’23 for Phase II design work. When Phase II design drawings are being reviewed by IDOT, staff will submit the City’s application for an 80/20 (State/City) share for construction from the Illinois Bridge Replacement Fund. The Phase I design supplement includes updating some of the previous design work along with additional studies on items outside the original scope. Specifically these include an updated traffic analysis, architectural study, structural study, environmental study and an overall roadway study. These studies will ultimately lead to a report documenting the feasibility of repair and rehabilitation of the bridge for presentation to the Historic Preservation Commission, PROJECT REVIEW / RECOMMENDATIONS: 6 Monday, March 15, 2021 City Council Agenda Reviewed Date Comments Public Works Committee 2/25/21 Reviewed and Recommended City Council Approval Finance Committee 11/9/20 Included in 5- Year Capital Plan City Council 05/2012 Approved Phase I Agreement BUDGET/FISCAL IMPACT: This Resolution will initiate the process with IDOT to authorize the use of MFT funds for the Phase I supplement on the Lake/Woodbine Bridge study. Has City staff obtained competitive pricing for proposed goods/services? No If no, indicate the specific exception or waiver requested: Administrative Directive 3-5, Section 6.1I – Existing Relationship Beginning on page 27 of your packet is the IDOT Resolution allowing MFT Funds to be spent on this design supplement. Below is an estimated summary of the MFT dollars being requested: FY2021 Funding Source Amount Budgeted Amount Requested Budgeted Y/N MFT Fund: 202-3703-478-78-92 $115,000 $87,470 Y COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to Approve an Illinois Department of Transportation (IDOT) Resolution Appropriating $87,470 in Motor Fuel Tax (MFT) Funds and Approval of a Supplemental Phase I Design Agreement with H.W. Lochner, Inc. for the Lake/Woodbine Bridge Project 7. Approval of a Recommendation from the Public Works Committee for Authorization to Advance FY22 Capital Expense and Approval to Award a Contract to Wadsworth Golf Construction for Restoration of Deerpath Golf Course as Associated with the IDOT Storm Water Project, in the Amount of $449,810 plus 10% Contingency in the Amount of $45,190 for a total of $495,000. STAFF CONTACT: Chuck Myers, Superintendent of Parks and Forestry, 810-3565 PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff is recommending City Council approval to award a contract to Wadsworth Golf Construction for the restoration of the golf course and the storm water basins on Deerpath Golf Course associated with the Route 41 & Deerpath Pump Station Project. BACKGROUND/DISCUSSION: The City and State have been working together for the past eight years on a project to upgrade the storm sewer pump station located under the south bridge abutment at Route 41 & Deerpath Road. The proposed replacement pump station would be located on the southwest corner of Ahwahnee Lane and Deerpath Road. Miscellaneous storm sewer and roadway improvements are proposed along Deerpath Road 7 Monday, March 15, 2021 City Council Agenda from 100 feet west of Westmoreland Road to 750 feet west of Golf Lane. Additionally, storm sewer, retaining wall, and two detention ponds will be created on Deerpath Golf Course. On June 1, 2020 City Council approved an Inter-Governmental Agreement (IGA) between the City of Lake Forest and the Illinois Department of Transportation (IDOT) for the Route 41 & Deerpath Pump Station Project. The IGA provides the City with funding to design and construct the restored landscapes for both the Deerpath Golf Course and the pump station property, totaling $693,083. The City requested the reimbursement to ensure that both locations will be restored in a manner that is acceptable to the City. The IGA states that the City can request 80% of the total funding amount upon final completion of the IDOT storm water work that is specifically on Deerpath Golf Course (e.g. the two ponds, the storm sewer connecting the two ponds, etc.). The IDOT storm water work on Deerpath Golf Course is expected to be completed by May 2021 and at that time the City will begin the restoration of the golf course in that area. The remaining 20% of funding can be requested at the conclusion of the City’s restoration work. The City’s golf course design architect completed the preparation of construction documents that incorporates the two new ponds into holes 1, 17, and 18. The scope of work entails the restoration of the Deerpath Golf Course following the construction of two detention basins, which are part of a larger IDOT-funded improvement project occurring on the golf course and along Deerpath Road. The work will include the restoration of golf course features on two holes and the installation of native plantings on both of the new detention basins. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 02/25/21 Recommend Approval City Council 12/07/20 Approved Construction Doc. Contract City Council 06/01/20 Approved IGA with IDOT BUDGET/FISCAL IMPACT: On February 3, 2021 City staff released an invitation to bid for the Deerpath Golf Course Restoration Project. On February 10, 2021, a pre-bid conference was conducted to establish a list of eligible bidders. There were four contractors in attendance, one elected to decline bidding based on the nature of the project, a second elected not to bid based on their ability to complete the project in the time frame required. The bid opening was on February 24, 2021 and two (2) sealed bids were received, as detailed below. Has competitive pricing been obtained for proposed goods/services? Yes Recommended Bidder/Proposer is BOLDED Company Name Dollar Amount Bid Wadsworth Golf Construction $449,810 Golf Creations $519,700 8 Monday, March 15, 2021 City Council Agenda In order to be ready for the restoration construction before IDOT transfers the pond areas back to the City, staff recommends that the contract for restoration work be awarded now so it can be started in April of 2021. This will allow for a more seamless transfer from IDOT contractors to the City for the restoration of the golf course and ensure that the restoration begins in a timely manner. Therefore, to accelerate the construction schedule, a portion of the requested amount will be spent in FY2021. Amounts expended in FY2021 from the FY2022 Budget allocation will be adjusted via the rollover process in July. Below is an estimated summary of Project budget: FY2022 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N 510-6325-476.76-55 Golf Fund $630,000 $495,000 Y* * This expense will be included in the FY2022 Budget. Staff is requesting authority to advance the FY2022 capital expense. After careful review of the bids by City staff, we are recommending the selection of Wadsworth Golf Construction for the project. They meet the required qualifications for the project and have extensive experience with golf course restoration work. COUNCIL ACTION: Approval of a recommendation from the Public Works Committee for Authorization to Advance FY22 Capital Expense and Approval to Award a Contract to Wadsworth Golf Construction for Restoration of Deerpath Golf Course as Associated with the IDOT Storm Water Project, in the Amount of $449,810 plus 10% Contingency in the Amount of $45,190 for a total of $495,000. 8. Approve the Purchase of 2,400 Tons of Road Salt from Morton Salt in the Amount of $170,700 for the FY22 Winter and/or Reserve for FY23 STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s approval to participate in Lake County’s Road Salt Bid and approve the purchase of 2,400 tons from Morton Salt in the amount of $170,700 for the FY22winter and if not needed, purchased for the following winter in FY23. BACKGROUND/DISCUSSION: With the salt bay project completed in early May, 2015, the City is now able to store an additional 800 tons of salt. This results in a total storage capacity of 2,400 tons, equating to 83% of the City’s average annual usage of 2,900 tons. Staff is requesting approval to participate in Lake County’s salt bid and purchase 2,400 tons from Morton Salt. The City would take delivery of 525 tons this summer/fall to replenish the two salt bays. The remaining 1,875 tons would be available for purchase this upcoming winter (if needed) or the following spring to fill the two salt bays. In case of a heavy winter, Lake County’s bid allows for the purchase of an additional 20% of the ordered amount. 9 Monday, March 15, 2021 City Council Agenda The following chart provides a summary of the current inventory, tonnages requested for winter 2021/2022, and a reserve for either this winter or to be purchased next spring for the FY23 winter. With Route 60 being a concrete road (requiring more salt) staff again included 1,000 tons in its estimate for the two State roads. If this amount is not used for the State roads, it will simply be purchased and lessen the amount requested next year at this time. Salt Tonnage On-Site at Beginning of Winter 2020/2021 2,400 tons Salt Tonnage Used During Winter 2020/2021 -2,400 tons Amount Delivered in February (current inventory) 1,500 tons Amount to be Purchased in Summer/Fall 2021 525 tons Pre-2021/2022 Winter Inventory 2,025 tons Tons to be Purchased During Winter 2021/2022 or 2022/2023 Reserve 1,875 tons Total Tons Available for Winter 2021/2022 3,900 tons PAST PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council May 18, 2020 Salt Purchase Approved City Council March 18, 2019 Salt Purchase Approved City Council March 19, 2018 Salt Purchase Approved City Council March 6, 2017 Salt Purchase Approved City Council March 7, 2016 Salt Purchase Approved City Council March 16, 2015 Salt Purchase Approved City Council March 17, 2014 Salt Purchase Approved BUDGET/FISCAL IMPACT: Lake County’s Department of Transportation had its bid opening on April 14, 2020. Four companies submitted bids with Morton Salt being the lowest bid. This is a renewal year of the bid. Has competitive pricing been obtained for proposed goods/services? Yes Funding Source Account Budget Amount Requested Budgeted Y/N FY22 or FY23 General Fund – Streets Section $187,000 $170,700 Y COUNCIL ACTIONS: Approve the Purchase of 2,400 Tons of Road Salt from Morton Salt in the Amount of $170,700 for the FY22 Winter and/or Reserve for FY23 9. Consideration of Recommendations from the Plan Commission and Building Review Board in Support of Redevelopment of the Southeast Corner of Waukegan and Everett Roads with a Mixed Use Development. (Final Approval of Ordinances) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) 10 Monday, March 15, 2021 City Council Agenda PURPOSE AND ACTION REQUESTED: At the March 1, 2021 meeting, the City Council approved first reading of two ordinances based on recommendations from the Plan Commission and Building Review Board in support of the redevelopment of the southeast corner of Everett and Waukegan Roads by the Iosue family. Approval of a Special Use Permit and the design aspects of the project are requested through the approval of two ordinances. BACKGROUND AND DISCUSSION: The property located on the southeast corner of Everett and Waukegan Roads has been vacant for a number of years since Pasquesi Home and Garden and the gas station closed. In 2019, the Iosue family acquired the property and is seeking approval to redevelop the site in combination with the existing office building to the east which is also owned by the Iouse family. The proposed development as recommended by the Plan Commission and Building Review Board includes a three story medical office building in the southwest corner of the property, a small retail building at the northwest corner of the site with a drive thru for a coffee shop, shared parking for the two new buildings and the existing office building, landscaped perimeter buffers for the neighboring residential properties, enhancement of the streetscapes, pedestrian walkways and reduced access points on to the adjacent streets. The development is designed to allow for the dedication of additional right-of-way as may be needed in the future for roadway improvements however, the development is not dependent on those improvements. The property owner is in discussions with various tenants and assuming approval from the City Council, anticipates signing leases soon and beginning construction on the site later this year. A Special Use Permit is required for the development to authorize a drive thru and professional offices on the first floor in the B-1 District and to grant variances from the parking standards to allow for off site employee parking and from the zoning setback along Waukegan Road to allow a small portion of the office building to encroach up to four feet into the 20 foot required setback. The Ordinances approving the Special Use Permit and the overall site and building designs are included in the Council packet beginning on page 28. COUNCIL ACTION: Grant final approval of an ordinance approving a Special Use Permit authorizing redevelopment of the property and approving a drive thru for a coffee shop, professional offices on the first floor in the B-1 District and variances to allow off site employee parking and an encroachment of a small portion of the office building into the required setback. AND Grant final approval of an ordinance approving the design aspects of the overall site and building for the Iosue development. COUNCIL ACTION: Approval of the nine (9) omnibus items as presented. 11 Monday, March 15, 2021 City Council Agenda 6. OLD BUSINESS 1. Lake Forest Library Presentation: Overview and Update on Proposed Lake Forest Library Capital Project (Discussion and Feedback) PRESENTED BY: Library Board President, Wendy Darling and Board member David Rose STAFF CONTACTS: Jason Wicha, City Manager (810-3675) Catherine Czerniak, Director of Community Development (810-3504) Representatives of the Library Board will provide an update on the ongoing discussions about future improvements to the Library. The anticipated Lake Forest Library Capital Improvement Project includes both restoration, repair and upgrades to the original 1931 Library as well as concepts for providing new, forward thinking spaces to accommodate library services and programs long into the future. After its construction in 1931, the Lake Forest Library was recognized as being at the forefront, the facility was not just about books, but about people and community. The original Library and the later modifications have served the community well, but time has taken its toll and the way in which libraries serve communities continues to change. The proposed project focuses on returning the building to its original grandeur while at the same time finding ways to offer new, flexible spaces that will allow the Library to continue to serve the community long into the future, in a way that is uniquely Lake Forest. Consistent with the Lake Forest tradition, the project proposes to honor the past while looking forward. This presentation is intended to bring the City Council and the community up to date on the status of the project and provide information about planned next steps. Comments and questions from the Council are encouraged with the goal of helping to move toward community consensus on the scope and details of the project. COUNCIL ACTION: No action is requested. 7. NEW BUSINESS 8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (5), The City Council will be discussing the consideration of purchase or lease of real property and 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration for the sale or lease of property owned by the Public Body Adjourn into Executive Session There will be no additional City business following the adjournment into Executive Session 12 Monday, March 15, 2021 City Council Agenda 9.ADJOURNMENT A copy of the Decision Making Parameters can be found beginning on page 14 of this packet. Office of the City Manager March 10, 2021 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 13 ^Qtu^^ C^'NA<WA£BT-<^ ^.Scie^^t^wS^'X. §.. ^..,,.e-..^ f-l&ff"^ THE CITY OF LAKE FOREST DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS Adopted June 18, 2018 The City of Lake Forest Mission Statement: "Be the best-managed, fiscally-responsible and appealing community and promote a community spirit of trust, respect and citizen involvement. " The Lake Forest City Council, with the advice and recommendations of its appointed advisory Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy formulation and approval. Implementation of adopted strategy, policy, budgets, and other directives of Council is the responsibility of City Staff, led by the City Manager and Senior Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should address matters in a timely, deliberate, objective and process-driven manner, making decisions guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes, policies and procedures, and the following parameters: . Motions and votes should comprise what is in the best long-term interests of all Lake Forest citizens, measured in decades, being mindful of proven precedents and new precedents that may be created. . All points of view should be listened to and considered in making decisions with the long-term benefit to Lake Forest's general public welfare being the highest priority. . Fundmg decisions should support effectiveness and economy in providing services and programs, while mindful of the number ofcidzens benefittmg from such expenditures. . New initiatives should be quantified, qualified, and evaluated for their long-tenn merit and overall fiscal unpact and other consequences to the community. . Decision makers should be proactive and timely in addressing sto-ategic planning initiatives, external forces not under control of the City, and other opportunities and challenges to the community. Community trust in, and support of, government is fostered by maintaining the integrity of these decision-making parameters. The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an annual basis and shall be included on all agendas of the City Council and Boards and Commissions. 14 L^LA^.,'^Oy-" StffVRAE ET ^pA)/ SciEi>TIA£ AMO^- %.E^i»»,. {'k^- ^ ^^ss^^^ ///WHEREAS, on behalf of The City of Lake Forest, the City Council expresses its profoundsadness at the loss of Frank J. Waldeck at the age of 98 on February 12,2021; andWHEREAS, Frank Waldeck leaves a lasting legacy as a friend to all and a valuedcommunity leader; andWHEREAS, his love for and pride in Lake Forest was evident to all, his enthusiasm for thecommunity was contagious and inspiring; andWHEREAS, Frank Waldeck served as Mayor of Lake Forest from 1978 to 1981 and underhis leadership many important, forward looking initiatives were accomplished: the City'sRecreation Center was constructed, the framework for CROYA was put in place, the firstordinances were passed establishing protections for the City's historic and environmentalresources and the Chicago Bears were brought to Lake Forest College forming a partnershipwith the City that has endured for decades; andWHEREAS, prior to being elected Mayor, Frank Waldeck served the community on thePlan Commission and the Zoning Board of Appeals, respectfully, diligently and wisely balancinga variety of interests always keeping in mind the long term welfare, success and character ofthe City he loved; andWHEREAS, Frank Waldeck's service went beyond City appointed and elected positions,he offered his time and energy for the good ofthecommunity by serving on the Boards of theLake Forest Symphony, the Lake Forest-Lake Bluff Historical Society (today the History Center),the Affordable Housing Commission of Lake County and the former Barat College; andWHEREAS, Frank Waldeck never missed Lake Forest Day and being the consummateathlete even in his later years, preferred to walk alongside the Former Mayors' float in theparade rather than ride, to allow him to interact with his many friends and Lake Forestresidents along the parade route; andWHEREAS, Frank Waldeck and his beloved wife Patricia (deceased in 2012) brought theirfamily to Lake Forest and raised their eight children here; Fred, James, Joseph, Thomas, Mary,Carol and the late Ann and William; and15 WHEREAS, Frank Waldeck was a supportive father-in-law to his children's spouses and acherished grandfather of 21 and loving great-grandfather of 6; andWHEREAS, Frank Waldeck was a kind and genuine man, never too busy or tooimportant to offer friendship, appreciation and encouragement to others; he saw the good inthose around him; andWHEREAS, Frank Waldeck will long be remembered for his love for his family, hiscommunity and his fellow residents; his contributions to Lake Forest were significant and;WHEREAS, they just do not make 'em like Frank Waldeck any more, he will be trulymissed.NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lake Forest insession on March 15, 2021, hereby expresses its deep regret and sincere sympathy to themembers of the Waldeck Family.BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyedto the Waldeck Family, with a copy to be included in the official minutes of the March 15, 2021meeting of the Lake Forest City Council.George A. PandaleonMayor16 The City of Lake Forest CITY COUNCIL MEETING Proceedings of the Tuesday, February 23, 2021 SPECIAL City Council Workshop Meeting - City Council Chambers REMOTE ACCESS MEETING CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:00pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber. Absent: none CALL TO ORDER AND ROLL CALL 6:00 p.m. Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule an in-person City Council meeting because of the COVID-19 pandemic, which is why this February 23, 2021 special City Council workshop meeting is being held remotely. Mayor Pandaleon stated that because it is a workshop meeting, there will be no decisions about projects and, that the City Council will set direction for Staff. City Manager Jason Wicha stated that this meeting was meant to educate the City Council on these future projects and potential time frames moving forward. This discussion is meant to be very high level, as there is still design work that needs to be completed for the following projects on the agenda. Mr. Wicha gave brief background on each project prior to the presentations. 1. Forest Park Bluff Stabilization Project -Michael Thomas, Director of Public Works -Dave Kraft, P.E., C.F.M., Senior Civil Engineer, Hey and Associates, Inc. Overview of City’s Capital Budget Process Director of Public Works, Michael Thomas gave a brief overview and history of the Forest Park Bluff Stabilization project, and all related projects dating back to 2009. Director Thomas discussed further in depth the Bluff analysis that was conducted by Hey & Associates and what the ongoing bluff stabilization efforts entailed over the previous year. Director Thomas and introduced Dave Kraft, Senior Civil Engineer to give a more in depth presentation on the project. Mr. Kraft presented the different options that the City can pursue including bluff monitoring, identifying key areas for stabilization, and failure assessments. He discussed each potential option in depth, project timelines, and the projected cost associated with each approach presented. Director Thomas gave additional background regarding sharing the pre-design report with the Forest Park Project Board, to identify the options, who ultimately supported option 1A outlined in the presentation. The City Council had discussion clarifying the different slope angles and what would be considered stable, as well as the ground water flow and how it impacts the bluff. There was additional discussion regarding the different options, and what challenges and opportunities the different options posed. Additionally, the Council had lengthy discussion regarding capital funding for this project. 17 Proceedings of the Tuesday, February 23, 2021 City Council Workshop 2. Beach Profile Study and Long term Monitoring & Maintenance Plan - Chuck Myers, Superintendent of Parks, Forestry & Cemetery - Mark Wagstaff, P.E., Senior Waterfront Engineer, Smith Group Superintendent of Parks, Forestry & Cemetery, Chuck Myers, gave an overview of the long term impacts of high water levels, and extensive weather events, and what the impact has been to Lake Forest Beach. Although there have been severe storms, he noted that Lake Forest beach has seen much less of an impact than other lake front communities. Superintendent Myers also described the preventative measures City Staff has taken to temporarily protect the area during the winter months. Superintendent Myers introduced Mark Wagstaff, Senior Waterfront Engineer to give a more in depth presentation, reviewing the lakefront trends and issues. Mr. Wagstaff discussed the impacts of high winds, and rising water levels and how it affects the shoreline. He displayed an average monthly lake level including 100 years of data to demonstrate the historic trends. Additionally, Mr. Wagstaff outlined the potential opportunities for nature based solutions for the long term maintenance of the Lake Front. The City Council had discussion regarding Lake Forest residents with lake front property, and how they are handling issues with shorelines. Additionally, the City Council had lengthy discussion about outside funding for capital projects, and the planning process for a project of this magnitude. 3. Everett & Waukegan Intersection Improvement Project - Robert Ells, Superintendent of Engineering - David Kreeger, P.E., Project Manager, Civiltech Engineering, Inc. Superintendent of Engineering, Robert Ells, gave a brief presentation regarding the Everett & Waukegan intersection improvement project. He stated that staff will be looking for direction from the Council regarding two components of the project. Superintendent Ells presented the project history, dating back to 2009, and other potential projects that were proposed at the site. Superintendent Ells introduced David Kreeger, Project Manager of Civiltech Engineering to present the scope of the project. He discussed the improvements including the dedicated right turn lane, lengthening the left turn lane, lengthening the right turn lane eastbound on Everett, and lengthening the left turn lane westbound on Everett. Superintendent Ells additionally discussed the City and grant expenses to-date, and Mr. Kreeger elaborated on the costs moving forward for the anticipated improvements. The City Council had lengthy discussion regarding the traffic study conducted, and the overall safety of the Waukegan Everett intersection. 4. Opportunity for Public Comment There were no callers and no one attending used the raised hand feature. 5. Adjournment There being no further discussion. Alderman Preschlack made a motion to adjourn, seconded by Alderman Weber. Motion carried unanimously by voice vote at 9:14 p.m. Respectfully Submitted Margaret Boyer, City Clerk 18 The City of Lake Forest CITY COUNCIL Proceedings of the Monday, March 1, 2021 City Council Meeting - City Council Chambers REMOTE ACCESS MEETING CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30 pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann, and Alderman Weber. Absent: none CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule an in-person City Council meeting because of the COVID-19 pandemic, which is why this March 1, 2021, City Council meeting is being held remotely. Mayor Pandaleon made comments regarding the Vaccine Buddies program, managed by a group of volunteers to seek out vaccination appointments for seniors. He recited a thank you note received, sent by a Lake Forest resident, who was able to get a COVID-19 vaccine appointment. He stated that more information can be found on the City’s website. COMMENTS BY CITY MANAGER A. Parks & Recreation Programing Update - Sally Swarthout, Director of Parks & Recreation City Manager, Jason Wicha, introduced the Director of Parks & Recreation, Sally Swarthout to discuss the success of the Vaccine Buddies program, in addition to providing a programming update for summer registration. Director Swarthout provided more detail to the City Council stating that Dickinson Hall has partnered with more than twenty community volunteers, to roll out the LFLB Vaccine Buddies program. In the two weeks since the program has been active, the group has registered 323 individuals which 242 of have booked appointments. Director Swarthout introduced Tricia Schwall to answer any additional questions regarding the program. The City Council discussed future programming for Dickinson Hall and praised staff for their organization of the Vaccine Buddies program. Director Swarthout displayed a brief video, showing the camp offerings for the 2021 season. She stated that camp offerings can be found online, or in the print brochure mailed to residents. Registration will be 19 Proceedings of the Monday, March 1, 2021 Regular City Council Meeting available beginning on March 2, 2021. Director Swarthout discussed additional community events for the spring and summer. The City Council discussed additional ways to promote the video and registration to new Lake Forest residents via social media. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Members of the public can provide public comment by calling into the following number during the meeting: 847-810-3643 Katie Dumlar offered comments to the City Council regarding the Deerpath/ Route 41 construction project. COMMITTEE REPORTS PROPERTY AND PUBLIC LAND COMMITTEE 1. Consideration of a Recommendation from the Property and Public Lands Committee and the Housing Trust Fund Board. (Consideration of Motion) Alderman Goshgarian gave a brief overview of the Senior Cottages development on a portion of the City- owned Grove Campus site, next to Dickinson Hall. He stated that this was originally brought forward by the Senior Resource Commission and the Senior Citizen Foundation, and was endorsed by the Housing Trust Fund Board. After additional discussion, it was determined a new location identified as a City-owned 1.5 acre lot at the Northwest corner of Everett and Telegraph road, would possibly be better suited. He gave background as to why this new location would be a suitable fit for the Senior Cottages. The City Council discussed the City-owned property to the North and West of the proposed area. COUNCIL ACTION: If desired by the City Council, approve a motion in support of proceeding with the necessary due diligence and public review process to allow consideration of the development of Senior Cottages on City-owned property located on the northwest corner of Everett and Telegraph Roads and indicating preliminary support for the donation of the land if all required approvals and funding is secured Alderman Rummel made a motion to approve a motion in support of proceeding with the necessary due diligence and public review process to allow consideration of the development of Senior Cottages on City- owned property located on the northwest corner of Everett and Telegraph Roads and indicating preliminary support for the donation of the land if all required approvals and funding is secured, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian and Buschmann. The following voted “Nay”: Alderman Weber. 7-Ayes, 1 Nay, motion carried. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the next City Council Meeting 2. Approval of the February 16, 2021, City Council Meeting Minutes 3. Approval of the Check Register for the Period of January 23 – February 19, 2021 4. Approval of a Recommendation from the Public Works Committee to Award the 2021 Old Elm Parking Lot Low Bid to Schroeder Asphalt Services in the Amount of $107,747 to Include 20 Proceedings of the Monday, March 1, 2021 Regular City Council Meeting a 10% Construction Contingency in the Amount of $10,774 for a total of $118,521, and Approve the Electric Vehicle (EV) Charging Station Portion of this Project to Winston Electric in the amount of $22,950, for a Grand Total Project Cost of $141,471 5. Approval of a Recommendation from the Public Works Committee to Award of Bid to the Lowest Responsive and Responsible Bidder, V3 Construction Group for the Ringwood Ravine Project, in the Amount of $955,590 Plus a 10% Contingency in the Amount of $95,559 for a total of $1,051,149 6. Approval of a Recommendation from the Public Works Committee to Waive the Bid Process and Award a Contract to Northern Divers U.S.A. for the Water Plant Intake Cleaning Project Included in the FY ’22 Budget, in the amount of $185,000 7. Consideration of a Professional Services Contract to Provide Surveying and Engineering Services Related to Assessing the Feasibility of the Development of Senior Cottages on the Northwest Corner of Everett And Telegraph Roads 8. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading, and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. There was additional discussion on items #5 and #8. Mayor Pandaleon again asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented Alderman Notz made a motion to approve the nine (9) Omnibus items as presented, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action, and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES OLD BUSINESS NEW BUSINESS 1. Consideration of Recommendations from the Plan Commission and Building Review Board in Support of Redevelopment of the Southeast Corner of Waukegan and Everett Roads with a Mixed Use Development. (First Reading of Ordinances) 21 Proceedings of the Monday, March 1, 2021 Regular City Council Meeting Director of Community Development, Catherine Czerniak gave an overview and background of the property located at the southeast corner of Waukegan and Everett roads. She discussed the previous proposals for this site, and the Plan Commissions consideration of this project over the past three meetings. Ms. Czerniak noted that the request before the City Council for action is a special use permit for the drive through being proposed for the coffee shop, in addition to the professional office space on the first floor of the building, as opposed to retail. Additionally, design approval is also requested for the overall site plan, and the variance for building height. Director Czerniak gave a brief overview of the campus development, including a description of the included amenities. She indicated on the site plan which the Plan Commission and the Building Review Board noted the 10-foot buffer proposed is different from what is seen in commercial and residential properties, as the two to three feet is recommended. Also, she discussed the additional landscaping that would be done on the property. Director Czerniak reviewed the areas of focus from both the Plan Commission and the Building Review Board including parking, pedestrian amenities, access points, on-site circulation, building height, and quality of material. She noted the increase in parking spaces and that the variance was recognized by the Plan Commission, after further discussion with the tenants. This is to help provide adequate parking for employees, patients, and patrons. Director Czerniak reviewed additional height variances granted in the area of the proposed development in the City. She concluded the presentation by reiterating the two ordinances provided to the City council. The first ordinance, approving a special use permit for the drive-thru, first floor offices, and the parking and setback variances, and the second ordinance, approving the height variance. The City Council had a lengthy discussion regarding the building materials, overall landscaping of the site, parking, and the height of the building. There was an additional lengthy discussion regarding how the new development may impact the overall West Lake Forest business district. Hearing no further discussion Mayor Pandaleon asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading of an ordinance granting a Special Use Permit authorizing redevelopment of the property and approving a drive-thru for a coffee shop, professional offices on the first floor in the B-1 District, and variances to allow off-site employee parking and encroachment of a small portion of the office building into the required setback. Alderman Buschmann made a motion to approve the first reading of an ordinance granting a Special Use Permit authorizing redevelopment of the property and approving a drive-thru for a coffee shop, professional offices on the first floor in the B-1 District and variances to allow off site employee parking and an encroachment of a small portion of the office building into the required setback, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. AND If determined to be appropriate by the City Council, grant first reading of an ordinance approving the design aspects of the overall site and building for the Iosue development. Alderman Morris made a motion to grant first reading of an ordinance approving the design aspects of the overall site and building for the Iosue development, seconded by Alderman Buschmann. The following voted 22 Proceedings of the Monday, March 1, 2021 Regular City Council Meeting “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian and Buschmann. The following voted “Nay”: Weber. 7-Ayes, 1 Nay, motion carried. Mayor Pandaleon made additional comments regarding the feasibility of the development. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS The City Council had an additional discussion regarding the Senior Cottages development, along with a discussion of possible in-person City Council meetings. City Manager Wicha reported that staff is working out logistics of a possible hybrid type meeting for future City Council meetings. ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Goshgarian made a motion to adjourn, seconded by Alderman Karras. Motion carried unanimously by voice vote at 8:29 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. 23 r ~" - ^ Office of Highways Project Implementation / Region 1 / District 1 201 West Center Court/ Schaumburg, Illinois 60196-1096 DPERMITS RESOLUTION FOR CONSTRUCTION ON STATE HIGHWAY January 21,2021 The Honorable George A. Pandaleon Mayor City of Lake Forest 220 East Deerpath Lake Forest, IL 60045 Dear Mayor Pandaleon: Chapter 121 of the Illinois revised statutes requires that any person, firm or corporation desiring to do work on state maintained rights of way must first obtain a written permit from the Illinois department of transportation. This includes any emergency work on broken watermains or sewers. A surety bond is required with each permit application to insure that all work is completed in accordance with state specifications and that the right of way is properly restored. For permit work to be performed by employees of a municipality a resolution is acceptable in lieu of the surety bond. This resolution does not relieve contractors hired by the municipality from conforming with the normal bonding requirements nor from obtaining permits. The resolution should be enacted for a period of two years. This procedure will save time and effort as well as reduce the annual paperwork associated with an annual resolution. In order to expedite the issuance of permits to your municipality during the next two calendar years the attached sample resolution should be adopted and a signed and certified copy thereof returned to this office. This resolution does not constitute a. blanket permit for work in the State system. A separate application must be made in each instance. In the case of an emergency, verbal authority may be given prior to receipt of the written application. After normal working hours or weekends, this authority can be obtained from our Communications Center at (847)705-4612. JAN 2 9 2021 24 The Honorable George A. Pandaleon January 21, 2021 Page two RE: RESOLUTION FOR CONSTRUCTION ON STATE HIGHWAY We would appreciate the cooperation of your community in withholding the issuance of building permits along State highways until the builder shows evidence of a State highway permit having been obtained. Our permit staff would be willing to answer any questions you may have regarding current policies or practices and to work with your planning commission on any new developments within your municipality. Do not hesitate to contact Ms. Beverly Hawley, Office Coordinator, at (847) 705-4142 if you have any question or need further assistance. Very truly yours, Jose Rios, P.E. Engineer of Operations By<; Thomas G. Galle ach, P.E. Traffic Permit Engineer /^ 25 RESOULTION hereinafter referred to as State of Illinois, desires to Whereas, the MUNICIPALITY, located in the County of undertake, in the years of 20 and 20 , the location, construction, operation and maintenance of driveways and street returns, watermains, sanitary and storms sewers, street lights, traffic signals, sidewalk, landscaping etc., on State highways, within said MUNICIPALITY, which by law and/or agreement come under the jurisdiction and control the Department of Transportation of the State of Illinois hereinafter referred to as Department, and, Whereas, an individual working permit must be obtained from the Department prior to any of the aforesaid installations being constructed either by the MUNICIPALITY or by a private person affirm under contract and supervision of the MUNICIPALITY. NOW, THREFORE, be it resolved by the MUNICIPALITY: FIRST: That MUNICIPALITY hereby pledges its good faith and guarantees that all work shall be performed in accordance with conditions of the permit to be granted by the Department, and to hold the State of Illinois harmless during the prosecution of such work, and assume all liability for damages to person or property due to accident or otherwise by reason of the work which it to be performed under the provision of said permit. SECOND: That all authorized officials of the MUNICIPALITY are hereby instructed and authorized to sign said working permit on behalf of the MUNCIPALITY 1, , hereby certify the Above to be true copy of the resolution passed by the MUNICIPALITY Dated, this of Corporate Seal AD. By: City of Lake Forest Lake 21 22 26 BLR 09110 (Rev. 05/08/20) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed 03/02/21 Resolution Type Original Resolution Number Section Number 12-00094-00-BR BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Lake Forest Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed LAKE RD 049-6852 Over Ravine (At Woodbine Lane) Ravine BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Completion of the Phase I study for the Lake Woodbine Bridge project to include an updated traffic analysis, architectural study, structural study, environmental study, and an overall roadway study. This reflects a number of changes to the project from what was originally anticipated. 2. That there is hereby appropriated the sum of Eighty-Seven Thousand Four Hundred Seventy Dollars and 00/100 $87,470.00 Dollars () for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Lake Forest in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Lake Forest at a meeting held on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day day of Month, Year . . (SEAL)Clerk Signature Date Approved Regional Engineer Department of Transportation Date 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45