CITY COUNCIL 2021/03/01 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 1, 2021 6:30p.m.
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic, and that it is not feasible
to have the City Council members or members of the public physically present at the
meeting due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of
the public can participate remotely in the meeting by following the public audience link
which will provide both video and audio means to attend the meeting.
Public audience link:
https://us02web.zoom.us/j/84342906913?pwd=cTJwNDJQRzlLbEM2bFhnL3REM3JUUT09 Webinar ID: 843 4290 6913 Passcode: 1861
Public Comment: 847-810-3643
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30 pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
A. Parks & Recreation Programing Update
- Sally Swarthout, Director of Parks & Recreation
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3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling into the following number
during the meeting: 847-810-3643
4. COMMITTEE REPORTS
PROPERTY AND PUBLIC LAND COMMITTEE
1. Consideration of a Recommendation from the Property and Public Lands
Committee and the Housing Trust Fund Board. (Consideration of Motion)
PRESENTED BY: Alderman Goshgarian, Chairman Property and Public Land Committee
STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The Council is asked to consider recommendations from
the Property and Public Lands Committee and the City’s Housing Trust Fund Board in support
of proceeding with the due diligence necessary to determine the feasibility of developing
Senior Cottages on City owned property located on the northwest corner of Everett and
Telegraph Roads.
BACKGROUND/DISCUSSION: In September, 2018, representatives of the Senior Resources
Commission presented a concept to the Housing Trust Fund Board for construction of Senior
Cottages. In July, 2019, the City Council approved a motion in support of exploration of the
feasibility of constructing Senior Cottages at Grove Campus. Due diligence was completed
over the course of several months and ultimately it was determined that as a result of the
topography at Grove Campus, extending sanitary sewer to serve a cottage development in
the area north of Dickinson Hall would significantly increase the cost of the project and
present an ongoing maintenance challenge.
An alternative site is now proposed for the Senior Cottages; the City owned property located
on the northwest corner of Everett and Telegraph Roads, see map on page 17 of the Council
packet. Other than the proposed change in location, the other aspects of the Senior
Cottage development previously envisioned at Grove Campus remain the same;
approximately twelve cottages, funding from various financial partners including grants and
tax credits, and oversight of the project and ownership of the cottages by Community
Partners for Affordable Housing. The Council previously approved the expenditure of
$350,000 from the City’s Housing Trust Fund to support new Senior Cottages and the Lake
Forest-Lake Bluff Senior Citizens’ Foundation agreed to match the City’s contribution.
Community Partners for Affordable Housing is pursuing grants at both the County and State
levels as well as tax credits to support the project. A requirement of the formal grant
applications is an indication of the City’s willingness to donate the property for the
development dependent upon securing all of the necessary approvals through the public
process and confirming the necessary funding.
Importantly, the Council is not being asked to take any formal action approving a new Senior
Cottage development or transferring the land at this time. The Council is being asked to
indicate conceptual support for a Senior Cottage development on the Everett and
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Telegraph Roads site, to authorize the due diligence necessary to determine the feasibility of
the project, and to express a willingness to consider donation of the property if the project
moves forward. Board and Commission review and ultimately City Council action will be
required to approve a Senior Cottage development and to authorize transfer of the land to
Community Partners.
COUNCIL ACTION: If desired by the City Council, approve a motion in support of
proceeding with the necessary due diligence and public review process to allow
consideration of the development of Senior Cottages on City owned property located on the
northwest corner of Everett and Telegraph Roads and indicating preliminary support for
donation of the land if all required approvals and funding is secured
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency
until the next City Council Meeting
STAFF CONTACT, Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: It is requested that the City Council extend the Declaration
to the next City Council meeting.
BACKGROUND/DISCUSSION: Over the past months, the U.S. Government and the State of
Illinois have issued multiple orders declaring a state of emergency over the country and the
State of Illinois in order to address the impact from the global pandemic from COVID-19. In
order to address the impact this pandemic has had on the City of Lake Forest, Mayor
Pandaleon exercised his authority to issue a Declaration of a Local State of Emergency on
Saturday, April 4, 2020. At the April 6, 2020 City Council meeting, the City Council extended
the Declaration to the next City Council meeting which was February 16, 2021.
In order to ensure that the emergency powers authorized by the local declaration remain in
effect where necessary, the Mayor is asking the City Council to further extend the Declaration
of a Local State of Emergency until the next City Council meeting that takes place after the
March 1, 2021.
REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 2/16/2021 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 2/1/2021 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 1/19/2021 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 12/7/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 11/16/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
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City Council 11/2/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 10/19/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 10/5/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 9/8/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 8/3/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 7/20/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 6/15/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 6/1/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 5/18/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council
5/4/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/20/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
City Council 4/6/2020 City Council Approved the Mayors Declaration until
the next City Council Meeting
4/4/2020 Mayor Pandaleon exercised his authority to issue a
Declaration of a Local State of Emergency
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approve the extension of the Mayor’s Declaration of a Local State of
Emergency until the next City Council Meeting
2. Approval of the February 16, 2021 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 18
COUNCIL ACTION: Approval of the February 16, 2021 City Council Meeting Minutes.
3. Approval of the Check Register for the Period of January 23 – February 19, 2021
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
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recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
The amount shown as “All other Funds” includes $427,136 in medical and dental claim
payments in the Self Insurance Fund.
COUNCIL ACTION: Approval of the Check Register for the Period of January 23 – February 19,
2021
4. Approval of a Recommendation from the Public Works Committee to Award the
2021 Old Elm Parking Lot Low Bid to Schroeder Asphalt Services in the Amount of
$107,747 to Include a 10% Construction Contingency in the Amount of $10,774 for a
total of $118,521, and Approve the Electric Vehicle (EV) Charging Station Portion of
this Project to Winston Electric in the amount of $22,950, for a Grand Total Project
Cost of $141,471
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff recommends
approval of the 2021 Old Elm Parking Lot Project to Schroeder Asphalt Services Inc. and the
EV Charging Station portion of the project to Winston Electric.
Fund Invoice Payroll Total
101 General 652,756 1,786,171 2,438,928
501 Water & Sewer 77,095 209,315 286,410
220 Parks & Recreation 110,071 391,136 501,207
311 Capital Improvements 209,966 0 209,966
202 Motor Fuel Tax 0 0 0
230 Cemetery 22,447 33,257 55,703
210 Senior Resources 6,739 25,162 31,901
510 Deerpath Golf Course 31,028 2,980 34,008
601 Fleet 89,464 61,050 150,515
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 24,600 0 24,600
All other Funds 742,923 182,010 924,933
$1,967,088 $2,691,082 $4,658,170
Check Register for January 23 - February 19, 2021
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BACKGROUND/DISCUSSION: The Old Elm Parking Lot provides 49 parking spaces (48 standard
spaces and 1 accessible space) in southeast Lake Forest (Old Elm Rd. & Sheridan Rd.). Its
proximity to the Robert McClory Bike Path as well as the Fort Sheridan Metra Station makes this
lot popular with cyclists, runners, and Metra commuters alike. This project includes milling off
the existing asphalt surface, removal and replacement of deteriorated sections of sidewalk, a
stormwater drainage structure upgrade, repaving, and restriping. With an interest of
introducing green infrastructure to this parking lot, a water quality drainage structure will
replace the existing storm sewer structure immediately downstream of the parking lot,
removing hydrocarbons and sediment prior to discharge to the Forest Preserve. In addition to
the afore mentioned green infrastructure feature, this lot will now also offer an EV charging
station capable of charging two electric vehicles simultaneously.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 02/11/2021 Reviewed & Recommended City
Council Approval
Finance Committee 11/9/2020 Included with Capital Plan
BUDGET/FISCAL IMPACT: The project was bid in mid-January with the bids opened on
February 4, 2021. A total of seven bids were received for the parking lot portion of the project
and four proposals for the EV charging station.
Schroeder Asphalt Services Inc. has experience working in Lake Forest and has consistently
executed projects of this nature in a satisfactory manner.
If awarded, work on this project is expected to begin in early May and be substantially
completed in early June. Upon award of the contract, the Lake Forest Engineering Section
will meet with both contractors to coordinate a schedule for both portions of the project. The
City’s engineering staff will provide oversight through daily inspections.
The Old Elm Lot will remain closed during construction. Motorists that park at the Old Elm Lot
will be notified in advance of the start of construction via signage at the entrance. The City
website, under Construction Updates, will also provide the details of the construction
schedule.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Schroeder Asphalt Services Inc. $107,747
Chicagoland Paving Contractors Inc. $110,000
Advantage Paving Solutions Inc. $114,096
Accu-Paving Co. $119,210
Maneval Construction $121,114
A Lamp Concrete Contractors Inc. $124,029
Peter Baker & Son Co. $128,465
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EV Charging Station portion of the project
Company Name Dollar Amount Proposal
Winston Electric Inc. $22,950
Gurtz Electric Co. $35,000
Connelly Electric $35,150
Redav Solutions Inc. $41,500
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Capital Fund
311-3703-478.78-07 $110,000 $118,521 Y
Sustainability
311-1103-435.35-40 $37,500 $22,950 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the 2021 Old Elm Parking Lot Low Bid to Schroeder Asphalt Services in the Amount of
$107,747 to Include a 10% Construction Contingency in the Amount of $10,774 for a total of
$118,521, and Approve the Electric Vehicle (EV) Charging Station Portion of this Project to
Winston Electric in the amount of $22,950, for a Grand Total Project Cost of $141,471
5. Approval of a Recommendation from the Public Works Committee to Award of Bid
to the Lowest Responsive and Responsible Bidder, V3 Construction Group for the
Ringwood Ravine Project, in the Amount of $955,590 Plus a 10% Contingency in the
Amount of $95,559 for a total of $1,051,149
STAFF CONTACT: Jim Lockefeer, Public Works Management Analyst (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to the lowest responsive and responsible bidder, V3 Construction
Group, for the Ringwood Ravine Project in the amount of $955,590 plus a 10% contingency in
the amount of $95,559 for a total of $1,051,149.
BACKGROUND/DISCUSSION: During the spring of 2018, City Water & Sewer Section staff
identified a failure of a stone retaining wall on the north side of Ringwood Road, east of
Sheridan Road. The retaining wall supports a stormwater culvert that conveys stormwater
through the Walden ravine.
On April 4, 2019, Bleck Engineering inspected the headwall and the stormwater culvert at the
request of the City. Bleck Engineering’s preliminary findings confirmed that multiple portions of
the stone retaining wall had collapsed and that a portion of the failed wall fell into the box
culvert. The failures have also resulted in a portion of the adjacent ravine slope sliding.
On June 17, 2019, City Council approved of an agreement in the amount of $44,500 with
Bleck Engineering to provide a design for these repairs. As the project design progressed,
Bleck Engineering discovered new ravine stormwater erosion on the south side of Ringwood
Road that had caused an adjacent ravine slope to fail. In addition, this slope failure caused
some channel obstructions.
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Monday, March 1, 2021 City Council Agenda
On December 7, 2020, in an effort to complete a comprehensive repair of this particular
ravine area, City Council approved of an $18,300 change order with Bleck Engineering to
incorporate repairs on the south side of the road into the overall project design.
As outlined in the project design, project construction will include repair of the headwall
(north side of the road), installation of two riffle pools for stormwater energy dissipation (north
side of the road), repair & stabilization of adjacent ravine slopes (both north & south side of
the road), lining of entire culvert under the road (both north & south side of the road), and the
restoration of project limits with native plant material (both north & south side of the road).
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/11/21
Reviewed and Recommended Award
of Bid to Lowest Responsive and
Responsible Bidder, V3 Construction
City Council 12/7/20 Change Order Approved
Public Works Committee 11/30/20 Reviewed and Recommended Design
Change Order to City Council
Finance Committee 11/9/20 Project Reviewed and Change Order
Discussed
City Council 6/17/19 Original Design Agreement Awarded
Public Works Committee 6/11/19 Reviewed and Recommended Original
Design Agreement to City Council
BUDGET/FISCAL IMPACT: On January 26, 2021 the project was publically bid, a mandatory
Project pre-bid meeting was held on February 2, 2021, and Project bids were opened
February 9, 2021. In total, seven bids were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Schwartz Construction Group Inc. $952,980
V3 Construction Group $955,590
Alliance Contractors Inc. $966,506
Landmark Contractors, Inc. $1,242,566
John Keno and Company, Inc. $1,318,735
Campanella & Sons, Inc. $1,488,400
Misfits Construction Company $1,533,754
Following the review of the apparent low bid, staff discovered that required bid submittal
information was missing and incorrectly completed. In reviewing these issues with the City
Attorney, it was found that bidding instructions and bid submittal requirements were not
submitted, and therefore were found to be non-responsive. The next apparent low bidder, V3
Construction Group has a great deal of local experience in completing ravine and similar
bank stabilization projects. V3 Construction Group successfully completed the Rosemary
Ravine Project Construction last summer.
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Monday, March 1, 2021 City Council Agenda
Below is an estimated summary of Project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund
311-3703-467-6726 $1,400,000 $1,051,149 Y
If awarded, work for this project is expected to begin in May and will be completed by Mid-
November. Upon award, City staff will work with V3 Construction on a final project schedule.
As with many CIP projects, a City Engineering Assistant will manage and oversee the project.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award of Bid to the Lowest Responsive and Responsible Bidder, V3 Construction Group for the
Ringwood Ravine Project, in the Amount of $955,590 Plus a 10% Contingency in the Amount
of $95,559 for a total of $1,051,149
6. Approval of a Recommendation from the Public Works Committee to Waive the Bid
Process and Award a Contract to Northern Divers U.S.A. for the Water Plant Intake
Cleaning Project Included in the FY ’22 Budget, in the amount of $185,000
STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee is recommending City
Council authorization to waive the bid process and award a contract for the FY2022 Water
Plant Intake Cleaning Project to Northern Divers U.S.A. The proposed cleaning process is a
patented system that avoids shutting the plant down during cleaning and does not require
removing the chemical feed system running along the entire length of each intake; saving
considerable time and cost. If approved by City Council this evening, the proposed intake
cleaning is scheduled to commence the first week of May, 2021 and should be completed
prior to the high pumpage season.
BACKGROUND/DISCUSSION: The two intake pipelines deliver raw water from Lake Michigan
into the Water Treatment Plant (WTP) for filtration. The raw water enters the plant by gravity
flow. The 24” intake pipeline was constructed in the 1930’s and is a sand cast iron pipe. The
pipe extends into the lake approximately 2975’ and has three inlets that are in a straight line
with the pipe. The 42” intake pipeline was constructed in 1974 and is a pre-stressed concrete
pipe. The pipe extends into the lake 3900’ and there is a “crow’s foot” at the end. The
“crow’s foot” extends to the north and south and each segment is 50’ long and 36 inches in
diameter. Both pipelines run along the bottom of the lake at an approximate depth of 30
feet.
The last time the entire lengths of both intake lines were cleaned was in 2018 by Northern
Divers U.S.A., a professional diving company with a patented cleaning technology. The
invented process creates a high pressure vortex using mixed air and water to loosen and
remove the accumulated sediment and debris from inside the 24” and 42” diameter intake
pipelines and expels the sediment back into Lake Michigan. Northern Divers U.S.A. patented
intake cleaning process allows the WTP to stay in operation and can be done without
removing/re-placing the chemical feed system estimated to cost over $350,000. In addition,
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Monday, March 1, 2021 City Council Agenda
this process will improve plant operations, increase capacity, and save operating costs by
reducing backwash cycles and using less chemicals.
The intake pipelines are inspected periodically to be sure there are no major collapses or
broken chlorine lines and to monitor the level of sediment buildup. The last visual inspection
was completed in April 2019. Sediment levels were increasing in a manner consistent with
past inspections. Prior to the cleaning in 2018 plant staff performed a high flow pumping test
on the intake lines to measure instantaneous turbidity. Test results indicated greater than 100
ntu (nephelometric turbidity units) within 15 minutes of operation. A similar test performed in
January 2021 yielded similar results. The increased amount of accumulated sediment on the
bottom of the intake becomes a serious issue during peak demand due to the “artificial”
turbidity (dirt in the water) that is created. While the turbidity is high, the backwash frequency
can double, increasing the water volume needed for the backwash by as much as 20%. The
increase backwash cycles cause higher operating costs, a reduction in capacity, and a
negative impact on membrane module lifespan. As of January, 2019 all of the six new GE
skids have been on-line so it is imperative to continue with this maintenance cleaning prior to
the increase in demand.
Northern Divers used their proprietary system to successfully clean the intakes at the North
Chicago (2018), Abbott Laboratories (2018), Glencoe Water Plant (2017), Waukegan Water
Plant (2013), Great Lakes Naval Base plant (2013) and the Thermal Chicago, Inc. water
intakes in Chicago. Additional savings may be achieved in future years by coordinating
intake cleaning schedules with neighboring communities, which the City is proactively
seeking.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 1/28/2021 Review and approved request to
waive the bid process.
BUDGET/FISCAL IMPACT:
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1I – Existing Relationship
Northern Divers U.S.A. proposal to clean the intakes pipelines this spring is $185,000, which is
the same amount paid in 2018. Compared to the original intake cleaning of $268,000 in 2014,
an $83,000 savings is realized in both FY2018 and FY2022. Approximately 30% of the savings (or
$25,000) is a result of the modifications that were made in the raw water intake well to install a
by-pass system. As part of the 2015 Algae Pre-Screen project, the necessary piping and valve
installations were done to install the by-pass to increase the efficiencies for future intake
cleanings. The by-pass significantly reduces the amount of labor and materials needed to
attached the series of pumps to each intake pipelines.
After a thorough review and discussion of the cleaning process, the Public Works Committee
recommended waiving the bid process and moving forward with Northern Divers U.S.A.
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Monday, March 1, 2021 City Council Agenda
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund Capital Improvement $185,000 $185,000 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Waive the Bid Process and Award a Contract to Northern Divers U.S.A. for the Water Plant
Intake Cleaning Project Included in the FY ’22 Budget, in the amount of $185,000
7. Consideration of a Professional Services Contract to Provide Surveying and
Engineering Services Related to Assessing the Feasibility of the Development of
Senior Cottages on the Northwest Corner of Everett And Telegraph Roads
STAFF CONTACT: Catherine J. Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Council consideration is requested of a contract with
Bleck Engineering for professional services related to surveying and development of
preliminary grading, drainage, utility and site plans as part of the due diligence for a potential
Senior Cottage development.
BACKGROUND/DISCUSSION: As part of the due diligence to assess the feasibility of a Senior
Cottage development, surveying and preliminary engineering work is required and site plans
need to be developed in preparation for the required public hearings. Bleck Engineering has
considerable familiarity with this site as a result of work in the past.
Bleck Engineering has provided a reduction in the contract amount of 15% in support of the
development of Senior Cottages to help meet the demand for housing options for seniors in
the community.
BUDGET/FISCAL IMPACT: The purpose of the Housing Trust Fund is to provide financial
resources to further the City’s goal of providing a diversity of housing types in the community.
These funds are restricted to housing diversity initiatives. The current unencumbered balance
in the Housing Trust Fund is $1,072,119.
Was competitive pricing solicited for the services? No, the contractor was selected based
on previous work on and familiarity with the site in an effort to minimize cost. An exception is
requested as authorized by Administrative Directive 3-5, Section 6.11 – Existing Relationship.
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Housing Trust Fund $350,000 Not to Exceed
$29,000 Yes
COUNCIL ACTION: Authorize the City Manager to enter into a Professional Services Contract
to provide surveying and engineering services related to assessing the feasibility of the
development of Senior Cottages on the northwest corner of Everett and Telegraph Roads
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Monday, March 1, 2021 City Council Agenda
8. Consideration of an Ordinance Approving a Recommendation from the Building
Review Board. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Building Review Board
is presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION: 840 S. Waukegan Road – The Building Review Board recommended
approval of wall signs for two new restaurants, The Station and Everett Farms, in the Forest Square
commercial development in the Waukegan Road/Settlers’ Square Business District. No public
testimony was presented to the Board on the proposed signage. Comments were offered in
support of and expressing excitement for the new restaurants both of which are expected to open
this spring. (Board vote: 5 - 0, approved)
The Ordinance approving the petition as recommended by the Building Review Board, with key
exhibits attached, is included in the Council packet beginning on page 22. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Building Review Board’s recommendation.
9. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
85 E. Westminster – The Commission recommended approval of a building scale variance to
allow a small, one story addition to the existing historically significant residence. No public
testimony was presented. (Approved 7 – 0)
The ordinance approving the petition, with key exhibits attached, is included in the Council’s
packet beginning on page 29. The Ordinance, with complete exhibits, is available for review in the
Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition as recommended by the
Historic Preservation Commission.
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Monday, March 1, 2021 City Council Agenda
COUNCIL ACTION: Approval of the nine (9) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
1. Consideration of Recommendations from the Plan Commission and Building Review
Board in Support of Redevelopment of the Southeast Corner of Waukegan and
Everett Roads with a Mixed Use Development. (First Reading of Ordinances)
Presented by: Catherine Czerniak, Director of Community Development
(810-3504)
PURPOSE AND ACTION REQUESTED: The Council is asked to consider recommendations from
the Plan Commission and Building Review Board in support of the redevelopment of the
southeast corner of Everett and Waukegan Roads by the Iosue family. Approval of a Special
Use Permit and the design aspects of the project are requested through the approval of two
ordinances.
BACKGROUND AND DISCUSSION: The property located on the southeast corner of Everett and
Waukegan Roads is about one and half acres in size. The property has been vacant for a
number of years since Pasquesi Home and Garden and the gas station previously located on
the site closed. Previous redevelopment proposals for the site included a retail development
with a drug store and more recently, a car wash. In 2019, the Iosue family acquired the
property and after much study, now propose redevelopment of the site in combination with
the existing office building to the east which is also owned by the Iouse family.
The proposed development as recommended by the Plan Commission and Building Review
Board includes a three story medical office building in the southwest corner of the property, a
small retail building at the northwest corner of the building with a drive thru for a coffee shop,
shared parking for the two new buildings and the existing office building, landscaped
perimeter buffers for the neighboring residential properties, enhancement of the
streetscapes, pedestrian walkways and reduced access points on to the adjacent streets.
The development is designed to allow for the dedication of additional right-of-way as may be
needed in the future for roadway improvements however, the development is not
dependent on those improvements. The property owner is in discussions with various tenants
and assuming approval from the City Council, anticipates signing leases soon and beginning
construction on the site later this year.
A Special Use Permit is required for the development to authorize a drive thru and
professional offices on the first floor in the B-1 District and to grant variances from the parking
standards to allow for off site employee parking and from the zoning setback along
Waukegan Road to allow a small portion of the office building to encroach up to four feet
into the 20 foot required setback. The Plan Commission report is included in the Council
packet beginning on page 41 and provides more detailed information on the proposed
development and the Plan Commission’s analysis.
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Monday, March 1, 2021 City Council Agenda
The Plan Commission voted 5 to 2 to recommend approval of the Special Use Permit to the
City Council. The two dissenting votes were related to preferences to see the site developed
without a drive thru, the incorporation of a parking deck into the development, and a
reduction in the size of the office building. The Commission heard general support from
neighbors for the proposed development.
The Building Review Board voted unanimously to recommend approval of the design aspects
of the development subject to some further review of architectural detailing. The final
signage, lighting and detailed landscape plans for the development will be subject to further
review by the Board and Council action.
The Ordinances approving the Special Use Permit and the overall site and building designs
are included in the Council packet beginning on page 48.
BUDGET/FISCAL IMPACT :This site has been vacant since about 2008. Redevelopment of the
site with a medical office building and small retail building will generate increased property
taxes, sales tax revenues, building permit revenues and other related fees.
This development is expected to create a visual gateway from the south into the Waukegan
Road/Settlers’ Square Business District, calling attention to the area. Additional employees,
patients and customers coming into the business district will support other retail business and
the existing and new restaurants in the area.
COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading
of an ordinance granting a Special Use Permit authorizing redevelopment of the property and
approving a drive thru for a coffee shop, professional offices on the first floor in the B-1 District
and variances to allow off site employee parking and an encroachment of a small portion of
the office building into the required setback.
AND
If determined to be appropriate by the City Council, grant first reading of an ordinance
approving the design aspects of the overall site and building for the Iosue development.
8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9.ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 16 of
this packet.
Office of the City Manager February 24, 2021
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
14
Monday, March 1, 2021 City Council Agenda
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
15
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
16
17
The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, February 16, 2021
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with
state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule
an in-person City Council meeting because of the COVID-19 pandemic, which is why this February 16, 2021
City Council meeting is being held remotely.
Mayor Pandaleon made a statement honoring former Mayor and friend, Frank Waldeck who served as
Mayor from 1978 – 1981. He offered the Council’s sympathies to the Waldeck Family. He stated that a
Resolution of Sympathy will be heard at the next City Council meeting.
Mayor Pandaleon updated the City Council on the Larry Temple Public Service award, stating the Committee
has made adjustments to the nominating period and award presentation. The Committee is currently
accepting nominations through August 1, 2021, with a tentative award presentation planned for City Council
in either late September or early October 2021. Nomination forms are available on the City of Lake Forest
website, or at the front counter at City Hall.
A. COVID 19 Financial Impact Update
- Elizabeth Holleb, Finance Director
Mayor Pandaleon introduced Finance Director, Elizabeth Holleb to give a COVID-19 financial impact update.
Ms. Holleb gave a brief presentation updating the City Council on current financial trends due to COVID-19.
She explained that the City is continuing to outperform the conservative estimates that were made as
adjustments to the FY2021 budget. Ms. Holleb highlighted the Municipal Sales Tax Revenue, Income Tax
Revenue, Park and Recreation Fund, and the Deerpath Golf Course Fund. Ms. Holleb stated that the Real
Estate Transfers have dropped out slightly, as expected during the winter, however, the FY2021 Real Estate
Transfer Tax has far exceeded the previous four fiscal years.
18
Proceedings of the Tuesday, February 16, 2020
Regular City Council Meeting
COMMENTS BY CITY MANAGER
City Manager, Jason Wicha made a brief statement about the increased amount of snow the City has seen
over the past few days, and stated that crews are seeking public assistance to clear snow off of fire
hydrants. He thanked any residents in advance if they were willing to assist the City in the short term.
Additionally, he reported that there is a Special City Council Workshop scheduled for Tuesday, February 23,
at 6 p.m.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
COMMITTEE REPORTS
ENVIROMENTAL SUSTAINABILITY COMMITTEE
1. Request to Conduct a Public Hearing to Consider Amendments to the City of Lake Forest’s
Plan of Operation and Governance for its Electricity Aggregation Program (Second of Two
Hearings)
Alderman Rummel made a brief statement regarding municipal power supply contracts and electricity
aggregation, and how it will positively impact qualified residents, and the overall community.
COUNCIL ACTION: Conduct a Public Hearing to Consider Amendments to the City of Lake Forest’s Plan of
Operation and Governance for its Electricity Aggregation Program and open the Public Hearing.
Alderman Preschlack made a motion to conduct a Public Hearing to Consider Amendments to the City of
Lake Forest’s Plan of Operation and Governance for its Electricity Aggregation Program and open the Public
Hearing, seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel,
Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays,
motion carried
*** OPEN PUBLIC HEARING ***
The Public Hearing opened at 6:50pm
Assistant City Manager, Mike Strong gave a brief update to the City Council reviewing questions asked
during the previous public hearing. He explained how the City has had success with a previous aggregation
program when engaged in the program in 2012-2017. Additionally, he discussed the difference between
Community Solar and Electricity Aggregation, and residents that could qualify for the separate program
options. He stated that the purpose of tonight is not to engage in a contract, but to permit staff to be more
flexible and seek out more competitive pricing, that the current plan of governance does not allow. He
stated the approval to the Plan of Operations and Governance is on the omnibus agenda this evening.
The City Council had discussion regarding the review process of vendor proposals.
Additionally, there was discussion regarding messaging to residents, when this program is available, and
how they can find out if they are qualified to engage in the aggregation program.
Plan of Operations and Governance for Municipal Aggregation Program
19
Proceedings of the Tuesday, February 16, 2020
Regular City Council Meeting
COUNCIL ACTION: Close the Public Hearing
Alderman Morris made a motion to close the Public Hearing, seconded by Alderman Weber. The following
voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The
following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
*** CLOSE PUBLIC HEARING ***
The public Hearing closed at 7:11 pm
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approve the Extension of the Mayor’s Declaration of a Local State of Emergency until the
next City Council Meeting
2. Approval of the February 1, 2021 City Council Meeting Minutes
3. Approval of a Recommendation from the Parks and Recreation Board to Authorize the City
Manager to Enter into a Contract with Landscape Concepts Management for City-Wide
Grounds Maintenance Services, for an Amount Not-to-Exceed $174,359
4. Approval of a Recommendation from the Parks and Recreation Board to Authorize the City
Manager to enter into a Contract with Mariani Landscape for Grounds Maintenance Services
at Forest Park in the Parks FY2022 Budget, for an Amount Not-to-Exceed $41,911
5. Approval of a Parks & Recreation Board Recommendation for Annual Tree Purchasing in the
Forestry FY2022 Budget
6. Approval of a Recommendation from the Public Works Committee to Approve the Deerpath
Water Main Replacement Design Services for a Replacement Watermain, from Ahwahnee
Lane to Golf Lane, to Baxter & Woodman Consulting Engineers in the Not-to-Exceed Amount
of $39,000
7. Approval of a Recommendation from the Public Works Committee to Approve Design
Services for the Replacement of Both the Illinois and Woodland Pedestrian Bridges to Wiss,
Janney, Elstner Associates, Inc. in the Not-to-Exceed Amount of $46,570
8. Approval to Renew the Intergovernmental Program Agreement between the City of Lake
Forest and the Lake Bluff Park District
9. Approval of an Ordinance Amending Chapter 97 of The Lake Forest City Code to Add
Provisions Regarding Commercial Activities at City parks and Recreational Properties and
Facilities
10. Waive First Reading and Grant Final Approval of an Ordinance Adopting an Amended Plan of
Operation and Governance for the City’s Municipal Aggregation Program
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
The City Council had additional discussion on item #3 and #4.
20
Proceedings of the Tuesday, February 16, 2020
Regular City Council Meeting
Mayor Pandaleon again asked members of the Council if they would like to remove any item or take it
separately. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the ten (10) Omnibus items as presented
Alderman Preschlack made a motion to approve the ten (10) Omnibus items as presented, seconded by
Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
The City Council thanked the Public Works Department for the excellent work they did with snow removal.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Weber. Motion carried unanimously by voice vote at 7:28 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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