CITY COUNCIL 2021/12/06 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, December 6, 2021 at 6:30 pm
REMOTE ACCESS MEETING
Please be advised that all of the City Council members will be remotely attending this Council
meeting by electronic means, in compliance with the recent amendments to the Open
Meetings Act. The Mayor of the City Council has determined that it is not prudent or practical
to conduct an in-person meeting due to the COVID-19 pandemic and that it is not feasible to
have the City Council members or members of the public physically present at the meeting
due to the pandemic disaster.
The City will be providing members of the public with various opportunities to watch or attend
this meeting, as well as provide public comment at the meeting. For example, members of
the public can participate remotely in the meeting by following the public audience link
which will provide both video and audio means to attend the meeting.
https://us02web.zoom.us/j/87238908445?pwd=Lytnd0lVZVBCQzZ2MDRlTWxMTEs1Zz09 Webinar ID: 872 3890 8445
Passcode: 1861
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, George Pandaleon
James E. Morris, Alderman First Ward Jim Preschlack, Alderman Third Ward
Jennifer Karras, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Swearing in of Firefighter Paramedic Katy LaCivita
-Pete Siebert, Fire Chief
B. The Dialogue “How Well Do You Know Lake Forest” Contest Winners
2. COMMENTS BY CITY MANAGER
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Monday, December 6, 2021 City Council Agenda
A. Municipal Innovation Award Recognition for Lake Forest Now Mobile Application
- Jim Shaw, Director of Innovation & Technology
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL .
Members of the public can provide public comment by calling the following number during
the meeting: 847-810-3643
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Gorton Community Center 2022 Budget Presentation
PRESENTED BY: Finance Committee Chairman James Morris;
Jack Westerman, Board Chair; Nick Bothfeld, Finance Chair;
and Amy Wagliardo, Executive Director
STAFF CONTACT: Elizabeth Holleb (847-810-3612)
BACKGROUND/DISCUSSION: Pursuant to Section 10.C.3 of the Restated Agreement Relating
to the Gorton Property executed in July 2013, as amended by the First Amendment to
Restated Agreement executed in October 2019, the Finance and Operations Sub-Committee
and the Gorton Executive Director shall submit to the City Manager and Finance Chair of the
City Council for review and recommendation to the City Council the Center’s annual budget
and plans for the use of and programming at the property. The Annual Budget and Plan shall
include a five-year financial forecast. Following review, the City Manager and Finance Chair
shall submit a recommendation for approval, approval with modifications or rejection of the
Annual Budget and Plan to the full City Council. Upon receipt of the recommendation, the
City Council has the right to approve, approve subject to modification, or reject the Annual
Budget and Plan. If rejected, the Center would be authorized to operate and occupy the
property in accordance with the Annual Budget and Plan last approved by the City Council
subject to rate adjustments not exceeding the change in the Consumer Price Index. A copy
of the Annual Budget, Capital Budget and Five-Year Forecast is provided beginning on page
30.
Section 10.D.1.b of the First Amendment to Restated Agreement sets forth GCC’s
maintenance obligations. GCC is required to include in its annual budget and plan sufficient
funding to satisfy the GCC maintenance obligations each year. In any year the GCC’s
endowment falls below $2 million, GCC is required to include in its annual budget and plan at
least $25,000 in that year, and maintain that amount until the Endowment again reaches $2
million. For 2022, GCC’s endowment exceeds $2 million.
Representatives of Gorton met with Mayor Pandaleon, Finance Committee Chairman Morris,
City Manager Wicha and Finance Director Holleb on November 2 to review Gorton’s 2022
draft budget. The Gorton Board approved the 2022 Budget on November 8.
COUNCIL ACTION: It is recommended that the City Council approve the Gorton Community
Center 2022 Budget.
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Monday, December 6, 2021 City Council Agenda
2. Consideration of an Ordinance Establishing the 2021 Tax Levy (Final Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of an Ordinance establishing
the 2021 property tax levy.
BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the
last Tuesday in December. The City has a significant reliance on property tax revenues, which
represents more than 50% of the General Fund revenue.
Spreadsheets related to the proposed tax levy for 2021 are attached (page 40) for your
consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy
distributed by fund without new growth and allowances distributed; 3) the tax levy by fund
with new growth and allowances distributed; and 4) an explanation of the tax increase to an
average homeowner.
The tax levy to be approved includes the needs of all City departments, as well as for
pensions and debt service requirements. A summary of the proposed levy is as follows:
School District #67 levy amounts are estimates and subject to final approval by the School
District Board.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Proposed
FUND 2021 LEV Y 2020 Extension $ CHANGE % CHANGE
City General 14,738,042$ 14,341,051$ 396,991$ 2.77%
Pension Funds 7,304,344 6,961,369 342,975 4.93%
Fire Pension PA 93-0689 117,220 120,336 (3,116) -2.59%
Recreation 1,651,578 1,628,776 22,802 1.40%
Parks 3,676,095 3,625,340 50,755 1.40%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 501,937 495,007 6,930 1.40%
Capital Improvements 1,539,144 1,541,725 (2,581) -0.17%
Library 4,049,235 3,966,739 82,496 2.08%
Library sites 435,009 429,003 6,006 1.40%
Bond Funds 1,821,451 1,847,395 (25,944) -1.40%
TOTAL TAX LEVY - CITY 35,959,055$ 35,081,741$ 877,314$ 2.50%
School District 67- ESTIMATED 36,075,128$ 35,330,618 744,510$ 2.11%
GRAND TOTAL 72,034,183 70,412,359 1,621,824$ 2.30%
Ordinance (exclude Bond Funds)$70,212,732
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Monday, December 6, 2021 City Council Agenda
City Council 11/15/21 First Reading of 2021 Tax Levy Ordinance
Finance Committee 11/8/21 Discussion of proposed 2021 tax levy
City Council 11/1/21 Determination of a preliminary non-
binding estimate of the 2021 levy.
Finance Committee 10/18/21 Approval of 2021 Tax Levy Estimate
BUDGET/FISCAL IMPACT: The proposed tax levy for 2021 reflects a 2.50% increase over the
2020 tax levy extensions for the City and Library operating funds and City pension and debt
service funds. This increase is comprised of the 1.40% property tax cap increase on operating
and IMRF pension levies; debt service bond levies as previously approved by City Council
bond Ordinances, subject to abatement for debt paid by alternate revenue sources;
increases attributable to new construction; and increases in police and fire pension costs as
determined by an independent actuarial valuation and recommendation by the Pension
Subcommittee. The average increase to existing residents ($800,000 home) is projected to be
$71 or 1.81%.
COUNCIL ACTION: Grant final reading of an Ordinance Establishing the 2021 Tax Levy (page
44).
PUBLIC WORKS COMMITTEE
1. Update on the Following Items from the Public Works Committee.
(Actions will take place under the Omnibus portion of this Agenda)
PRESENTED BY: Michael Thomas, Director of Public Works, Byron Kutz, P.E.,
Superintendent of Engineering, and Dan Martin Superintendent of Public
Works
a) Illinois and Woodland Pedestrian Bridge Replacements, Award of Bid
b) The Burr Oak Storm Sewer Project, IGA
c) The City’s Water Distribution System Monitoring Project
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of November 15, 2021, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 53
COUNCIL ACTION: Approval of November 15, 2021, City Council Meeting Minutes
2. Approval of July 27, 2021, SPECIAL City Council Workshop Minutes
COUNCIL ACTION: Approval of July 27, 2021, SPECIAL City Council Workshop Minutes
A copy of the minutes can be found beginning on page 57
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Monday, December 6, 2021 City Council Agenda
3. Approval of August 23, 2021, SPECIAL City Council Meeting Minutes
A copy of the minutes can be found beginning on page 58
COUNCIL ACTION: Approval of August 23, 2021, SPECIAL City Council Meeting Minutes
4. Approval of the Check Register for the Period of October 23 to November 26, 2021
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
The subtotal “All other Funds” includes $618,475 in medical/dental plan expenses.
Fund Invoice Payroll Total
101 General 729,960 2,305,694 3,035,654
501 Water & Sewer 140,274 281,005 421,280
220 Parks & Recreation 167,049 620,857 787,906
311 Capital Improvements 580,293 0 580,293
202 Motor Fuel Tax 39,387 0 39,387
230 Cemetery 30,079 55,604 85,683
210 Senior Resources 8,828 43,048 51,876
510 Deerpath Golf Course 22,841 4,337 27,178
601 Fleet 133,677 89,041 222,718
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 5,121 0 5,121
All other Funds 963,654 244,904 1,208,558
$2,821,164 $3,644,490 $6,465,654
Check Register for October 23 - November 26, 2021
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Monday, December 6, 2021 City Council Agenda
COUNCIL ACTION: Approval of the Check Register for the Period of October 23 to November
26, 2021
5. Approval of Ordinances Abating 2021 Tax Levies for Various G.O. Alternate
Revenue Bond Issues (Final Reading)
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of ordinances abating 2021
property tax levies.
BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement
(reduction) of 2021 property taxes levied for the various outstanding general obligation
alternate revenue bond issues. The tax levies for all bond issues are established and recorded
with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the 2021
bond tax levies, an abatement ordinance must be approved and filed with the County Clerk
no later than March 1, 2022. The abatement of these general obligation alternate revenue
bonds is possible due to the fact these bond funds have an adequate revenue source from
water sales, golf fees, sales tax and/or TIF increment. Therefore, the general obligation tax
levy can be abated as was planned at the time the bonds were issued.
The proposed Ordinances (beginning on page 59) are as follows:
• An Ordinance Abating a Portion of the Tax being Levied in 2021 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2015
Bond Issue
• An Ordinance Abating a Portion of the Tax being Levied in 2021 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2017
Bond Issue
• An Ordinance Abating a Portion of the Tax being Levied in 2021 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2019
Refunding Bond Issue
BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below:
COUNCIL ACTION: Grant final approval of the Ordinances abating tax levies for various
general obligation bond issues
Levy per County TIF Golf Water .5 NHRST Net Levy
2015 615,925.00 (360,687.50)255,237.50
2017 271,152.50 (271,152.50)0.00
2019 3,497,462.50 (96,415.06) (2,042,224.43) (527,360.51) 831,462.50
2021 734,750.00 734,750.00
5,119,290.00 (360,687.50) (96,415.06) (2,313,376.93) (527,360.51) 1,821,450.00
1% L/C 5,170,482.90 1,839,664.50
2021 Debt Service Levy and Abatements
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Monday, December 6, 2021 City Council Agenda
6. Grant final approval of an Ordinance approving a fee schedule and an Ordinance
adopting new fees related to development activity.
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of the proposed Ordinances.
BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to
review their user fees. A comprehensive fee schedule is provided as Exhibit A to the
Ordinance approving a fee schedule, which clearly identifies the proposed fee increases
highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in
green are not reflective of changes in existing fees; rather, they are clarifications due to a
review of City Code and current practices or the addition of previously approved fees into
the Fee Schedule.
Departments have provided supplemental memos justifying their proposed fee adjustments
and new fees, which are included in the packet beginning on page 87. New fees require a
separate Ordinance to be submitted by the department proposing the new fee and
accompany the Ordinance approving the fee schedule. The following Ordinances are
submitted for City Council consideration at this time:
• Ordinance approving a fee schedule (page 62)
• Ordinance adopting new fees related to development activity (page 85)
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 11/15/21 First Reading of proposed ordinances
Finance Committee 11/8/21 Discussion of proposed ordinances
BUDGET/FISCAL IMPACT: Annual revenue for the new and increased fees is estimated to be
$558 in the General Fund, $6,601 in the Parks and Recreation Fund, and $3,554 in the Golf
Course Fund.
COUNCIL ACTION: Grant final approval of an Ordinance approving a fee schedule and an
Ordinance adopting new fees related to development activity
7. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with Lake Forest College Holding a Raffle in The City of Lake Forest. (Approval by
Motion)
STAFF CONTACT: Margaret Boyer, City Clerk (847.810.3674)
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from Lake Forest College.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
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Monday, December 6, 2021 City Council Agenda
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time Lake Forest College is requesting a waiver of the bond requirement and has
submitted a request. A copy of the request can be found beginning on page 95.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with Lake Forest College Holding a Raffle in The City of Lake Forest. (Approval by
Motion)
8. Approval to Extend the City’s Grant Services Agreement with The Ferguson Group
for Grant Research/Writing Services for 2022
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval to extend the City’s
agreement with The Ferguson Group for calendar year 2022.
BACKGROUND/DISCUSSION: The City’s FY21 Budget allocated funds for a Finance
Department initiative to improve grant administration and to provide assistance to City
departments in seeking grant funding from federal, state and local sources. In September
2020, the Finance Department issued a Request for Proposals (RFP) for grant services. The RFP
sought proposals for both grant writing and grant administration services. Respondents could
provide proposals for either or both services and the City reserved the right to award portions
of the services to multiple respondents to provide the most advantageous overall strategy for
the City. The City received five (5) proposals for consideration and a Proposal Review
Committee was created with representation from multiple City departments. In January
2021, the City Council approved the Committee’s recommendation to enter into agreements
with The Ferguson Group for Grant Research/Writing and with Carahsoft for eCivis grant
administration software:
Grant Research – The Ferguson Group offers three tiers of service for grant identification and
research services. The City contracted with The Ferguson Group for Tier 2 at $2,000/month for
2021, with the option to purchase Tier 3 services on an hourly basis, as needed.
Grant Writing – The Ferguson Group proposes fees for grant writing based on the type and
length of grant. As a client of The Ferguson Group for grant research, the City receives a 15%
discount on grant writing. The City can contract with The Ferguson Group for grant writing on
a case-by-case basis, since City staff have become fairly well versed in preparing grant
applications. They have provided grant application review services on an hourly basis in
2021.
Grant Administration – Grant administration is provided through eCivis software at a cost of
$12,500 per year. The City licenses five (5) users, and The Ferguson Group has one (1) user
license.
The Finance Department will provide a comprehensive report on the 2021 Grant Program at
the January 18 City Council Finance Committee meeting.
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Monday, December 6, 2021 City Council Agenda
At this time, staff recommends approval to extend the City’s current agreement with The
Ferguson Group for 2022. No increase in fees has been proposed, per the attached offer
letter (page 96).
BUDGET/FISCAL IMPACT: Costs associated with the proposed agreement have been included
in the City’s Fiscal Year 2022 budget.
Has City staff obtained competitive pricing for proposed goods/services? YES
Below is an estimated summary of the project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund/Finance Department
101-1314-435.35-10 $30,000 $30,000* Y
* The Ferguson Group Tier 2 ($24,000/year) plus an allocation for Tier 3 services on an hourly
basis. Grant writing and/or application review services would be engaged on a case-by-
case basis in addition to the costs summarized above.
COUNCIL ACTION: Approval to Extend the City’s Grant Services Agreement with The
Ferguson Group for Grant Research/Writing Services for 2022
9. Approval of Health Insurance Contract Renewals for Calendar Year 2022
STAFF CONTACT: Amber Campbell, Director of Human Resources (847-810-3532)
PURPOSE AND ACTION REQUESTED: PCA Committee and staff are recommending the
following renewals of the City’s various health insurance vendors:
The City provides a self-funded medical and dental plan and insured life insurance, transplant
coverage, and reinsurance (stop loss) for large claims and total liability. The cost is
determined by forecasts based on actual claims, fixed costs for administration, reinsurance,
and costs for life insurance. Human Resources is not recommending changes this year for
strategic considerations as the plan is meeting expectations.
Cigna has provided Life Insurance since 2004, providing a contract that allows for a custom
designed package developed with Benefit Committee input of employer provided
insurance, and supplemental coverage that is able to be continued after leaving the City.
The City has a contract which automatically renews. No premium increase has been
received, although Cigna has the ability to change the rate with advance notice. The
contract was last bid in 2014, and Cigna remained the best option. The costs are determined
on a pooled basis, and were last changed in 2018.
The City purchases Stop Loss insurance for individual claims and total plan liability. Insurance
consultant Wright Benefit Strategies (WBS) recommended not bidding stop loss this year after
a full RFP and moving to Sun Life last year. We typically bid this service approximately every
two to three years, as more bidding and changing carriers reduces leverage in negotiations
in difficult claim years and puts the City at greater risk of large exclusions, rate increases, or
both.
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Monday, December 6, 2021 City Council Agenda
The City contracts administration services and PPO Managed Care services through PBA,
which includes Cigna PPO. Staff is recommending retaining PBA and Cigna managed care
services.
The City contracts with Asset Health to manage our Think Healthy Wellness plan programming
and website, which employees use to access learning, resources and tracking tools. Staff
recommends retaining Asset Health for a successive one-year term.
Bidding other services is not recommended at this time due to existing multi-year contracts,
favorable renewals and contractual features relating to our benefit structure.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Personnel, Compensation and
Administration (PCA)
Committee
11/30/21 Review of staff recommendations
BUDGET/FISCAL IMPACT: Recommendations based on renewal quotes:
• Retain Cigna for Life Insurance Coverage Cigna provides a unique contract
design and is meeting expectations. Cigna has not provided notice of renewal.
CIGNA Annual Cost Cigna Renewal
$28,397 $28,397
• Retain Professional Benefit Administrators (PBA) for Administration and Billing
Services PBA medical administration fees increased by $2,940. PBA is a low-cost
provider for administration of the City health plan, including claims administration
and coordination of medical plan services and administration of the City flexible
spending account. WBS bid TPA services last year, and PBA’s cost were low in
comparison to bids. Staff and the City’s insurance consultant recommend retaining
PBA based on their service and the nature of the City’s benefit structure and PBA is
meeting expectations.
• Retain preferred provider network administration with CIGNA through PBA Cigna
provides networks and managed care services through a contracted relationship
with PBA. CIGNA provides broad access and favorable discounts. Services are
meeting expectations.
PBA Current Annual
Cost
PBA Renewal
$148,675 $150,440
• Retain Sun Life for Stop Loss Coverage and Retain Optum Health for Transplant
coverage. WBS manages placement of Specific reinsurance for large claims and
Aggregate reinsurance for total claims in a calendar year for 2021. The City
entered a new contract with Sun Life in 2021, WBS negotiated the renewal to a
favorable renewal for stop loss below typical market increases. WBS recommends
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Monday, December 6, 2021 City Council Agenda
retaining Sun Life as the renewal is within expectations. Optum provides a separate
Transplant policy, which helps protect the Stop Loss experience by carving out
transplant expenses. Optum rates are not changing. WBS recommends retaining
Optum carve out coverage.
Sun Life Stop Loss Sun Life 170k
deductible 2021
Sun Life $170k
deductible 2022
Specific &
Aggregate
Premium
$679,849 $741,019
Optum Transplant $30,365 $30,365
• Retain Serve You Rx Pharmacy Benefit Administration for Prescription Drug Card for
an additional one-year term. Serve You Pharmacy Card services are in the final
year of a three-year contract. The City last bid this coverage in 2018, and Serve
You provided the most favorable contract. WBS negotiated an increase in
discounts, and rebates for 2022. The changes are expected to reduce costs
through better discounts and increased rebates. Serve You services are meeting
expectations.
Summary Pricing Serve You
Rx
Serve You Current Serve You Renewal
Costs
Dispensing Fees (Retail
Only)
$1,923 $1154
Generic Discount
Retail/Mail Order
76%/80% 78%/82%
Rebates Paid to Plan $(158,460) $(193,479)
• Retain Asset Health services for Think Healthy Wellness Program
Staff is recommending renewing the contract for wellness services through Asset
Health, a leading provider of wellness technology and administration for 1 million
members including fortune 500 companies. Asset Health provides consulting,
participant administration through a website, health and wellbeing learning
exercises, activity “challenges” (time sensitive activities designed to reinforce
positive behaviors linked to improved health), as well education by self-determined
and programmatic learning. The services are meeting expectations for reduced
staff time in administration, improved communication, and education resources
available to participants, while reducing health cost growth over time. The service
has been well received by employees and is actively managed through our
Employee Wellness Committee. Through reporting from Asset Heath and the City’s
health plan, WBS has observed that costs may be trending lower than other
employers through reduced pharmacy and professional utilization, which has
trended down over the last several years. This has resulted in lower cost increases.
Results suggest the City is seeing positive behavioral change and lower health plan
utilization, and participation is widespread among employees. The City did not bid
the service this year due to the unique and integrated nature of the service to the
relatively new Think Healthy wellness program, which has been in its current form
since 2018.
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Monday, December 6, 2021 City Council Agenda
o Retain Benistar Medicare Supplement and Part D Plans as Retiree Benefit
Effective since 2018, the City makes available a separate fully insured Retiree
Medical and Drug program for retirees eligible for Medicare through Benistar.
Retirees pay 100% of the cost. The City provides billing remittance and Benistar
provides customer service and coordination of a Harford Medicare Supplement
Plan, and an Express Scripts Part D prescription drug plan. This policy is less costly for
retirees over 65 and is fully insured, so the city has no liability. The plans are subject
to annual cost adjustments for Medicare Supplement and Part D Drug Coverage.
Staff recommends continuing to offer this coverage.
Age Band-Medical Current January 1,
2022
65-69 $124.27 $128.00
70-74 $142.87 $147.16
75-79 $166.31 $171.30
80-84 $187.86 $193.50
85 and over $197.62 $203.55
Express Scripps Part D $224.00 $235.00
Summary Budget Impact:
Funding Source: Self-Insurance Fund
Spread over FY21 and FY22 budgets
Current Amount
Requested
Budgeted?
Cigna Life Insurance $28,397 $28,397 Yes
Summary Pricing Serve You Rx Yes
Dispensing Fees (Retail Only) $1,923 $1154 Yes
Generic Discount Retail/Mail Order 76%/80% 78%/82%
Rebates Paid to Plan $(158,460) $(193,479) Yes
Summary Pricing PBA with CIGNA PPO $148,675 $150,440 Yes
Summary Pricing Sun Life Stop Loss
• Specific & Aggregate Premium $679,849 $741,019 Yes
• Transplant Premium (Optum) $30,365 $30,365 Yes
• Total $710,214 $771,384 Yes
Summary Pricing Asset Health Wellness $30,000 $30,000 Yes
Benistar Retiree Insurance $0 $0 No
Has City staff obtained competitive pricing for proposed goods/services? NO
If no, indicate the specific exception or waiver requested:
Administrative Directive 3-5, Section 6.1I – Existing Relationship
COUNCIL ACTION: Approval of Health Insurance Contract Renewals for Calendar Year 2022
10. Award of the Lowest Responsive and Responsible Bid for Both the Illinois and
Woodland Pedestrian Bridge Replacements, to F.H. Paschen, in the Amount of
$1,075,613 and a 10% Construction Contingency in the Amount of $107,561, for a
Total of $1,183,174
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Monday, December 6, 2021 City Council Agenda
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request awarding
the lowest responsive and responsible bid for replacement of both the Illinois and Woodland
pedestrian bridges, to F.H. Paschen in the amount of $1,075,613 and a 10% contingency in
the amount of $107,561, for a grand total of $1,183,174.
BACKGROUND/DISCUSSION: The Illinois pedestrian bridge was installed in 1994; the Woodland
Bridge in 1995. Both bridges carry pedestrian and bicycle traffic along the Robert McClory
bike path, west of McKinley Road, and are rated with a five-ton limit. Both bridges are
prefabricated steel pony truss bridges with concrete decks. They both have required
significant repairs over the past ten years and are considered a “high-priority” in the 2020
Bridge Inspection Report due to their poor superstructures. Specifically, the corrosion of their
floor end beams and bottom chord segments has reduced each structure’s capacity,
reducing their full design load.
Construction is planned so that both bridges are not out of service at the same time. The
Illinois Bridge is tentatively planned to begin spring, 2022 and the Woodland bridge during the
summer, 2022. Depending on steel availability and how quickly both bridges can be
fabricated, it is staff’s intention to complete both bridge projects prior to school beginning
next August. Staff recognizes the volume of traffic that proceeds under these two bridges
along with the bike path’s heavy daily use. Staff will work with the contractor to minimize
road closures and the amount of time these bridges are taken out of service.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/22/2021 Reviewed & Recommended City
Council Approval
Finance Committee 11/8/2021 Included with FY ’23 Capital Plan
Finance Committee 11/9/2020 Reviewed Findings of 2020 Bridge
Inspection Report
BUDGET/FISCAL IMPACT: The project was placed out to bid in mid-October with a subsequent
bid opening on October 28, 2021. A total of five bids were received. City engineering staff will
oversee the contractor and work with the Communications Manager to ensure progress
updates are provided weekly to the general public. Additionally, City staff is currently
developing a Request for Proposal to seek an engineering firm’s assistance for detailed
inspections, review and approval of shop drawings and submittals, and respond to the
contractor’s requests for additional information. City staff will request City Council approval
of these services at a future City Council meeting.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the five bids received:
Company Name Bid Amount
Copenhaver Construction, Inc. $1,015,903
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Monday, December 6, 2021 City Council Agenda
F.H. Paschen $1,075,613
Lorig Construction Co $1,181,216
Alliance Contractors Inc. $1,221,845
MYS Inc. $2,086,529
Per the City’s request, the two low bidders submitted references on similar projects.
References were checked and found Copenhaver Construction not to be a responsible
bidder. Four local municipalities and one park district all noted that Copenhaver
Construction were very difficult to manage and oversee. They noted that their project would
begin and shortly thereafter, construction crews would not be on site for weeks. The
construction sites were not kept clean and organized, and each of their projects were not
completed on schedule. The four municipalities noted they would not entertain a bid from
Copenhaver Construction for any future projects. The City previously found this contractor to
be not responsible and did not award them the 2019 Old Elm storm sewer project; the
references checked show the concerns remain the same. It is for these reasons along with
the significant amount of capital projects the City intends on pursuing next fiscal year, that
staff does not recommend the City engage in a contract with the low bidder. Once the
contractor has received the two replacement bridges, it is extremely important that they be
replaced in a timely manner. High vehicle use of Illinois and Woodland Roads along with
heavy bicycle traffic along the McClory bike path, require a responsible contractor stay on
the jobsite and to complete both bridges as specified and as soon as possible.
The second lowest bidder, F.H. Paschen, also submitted references and is deemed to be both
a responsive and responsible bidder. Their primary focus is both roadway and bridge
construction. They come highly recommended by multiple municipalities, transportation
agencies, and engineering firms. References indicated F.H. Paschen to be reliable,
completing projects on time and without constant oversight by engineering staff. Staff is
therefore recommending the bid be awarded to F.H. Paschen.
Like other large capital projects, staff is requesting a 10% contingency be approved for any
unforeseen circumstances that may arise during construction. The funds will return to the
Capital Fund if they are not needed.
Below is an estimated summary of project budget by Fiscal Year:
FY 2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Illinois Bridge
311-5103-467-67-23 $325,000 $325,000 Y
Woodland Bridge
311-5103-467-67-23 $25,000 $25,000 Y
FY 2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Illinois Bridge
311-5103-467-67-23 $244,000 $227,000 Y
Woodland Bridge
311-5103-467-67-23 $624,000 $606,174 Y
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Monday, December 6, 2021 City Council Agenda
COUNCIL ACTION: Award of the Lowest Responsive and Responsible Bid for Both the Illinois
and Woodland Pedestrian Bridge Replacements, to F.H. Paschen, in the Amount of $1,075,613
and a 10% Construction Contingency in the Amount of $107,561, for a Total of $1,183,174
11. Consideration of a Staff Recommendation to Award the Contract for GIS Services to
MGP, Inc. in the not-to-exceed amount of $214,246 for calendar year 2022
STAFF CONTACT: Brian Joyce, Engineering Supervisor (847-810-3554)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the contract for GIS Services
to MGP, Inc. in the not-to-exceed amount of $214,246 for calendar year 2022.
BACKGROUND/DISCUSSION: In 2010, the City joined the GIS Consortium (GISC). The GIS
Consortium is a public entity consisting of local governments that work collectively to achieve
the benefits of GIS and related technologies.
Currently there are 39 members in the GISC including Highland Park, Deerfield, Glenview, and
Skokie. The GIS Consortium is based on an innovative approach that manages staffing costs
by sharing professional resources. The mission of the Consortium is to create value for its
members by identifying opportunities for minimizing cost and risk.
MGP, Inc. is the current service provider for the City's Geographic Information Systems
program and provides technical support services to the entire GIS Consortium. A site specialist
is assigned to each community to manage the day-to-day GIS operations in that community.
The GISC staffing model provides 100% staffing for Lake Forest, with this model, MGP staff is
onsite every day to provide GIS services to city staff, the public and consulting firms as
needed. Each municipality is responsible for approving an annual service provider contract
with MGP to reflect the specific needs and budget of the individual community.
BUDGET/FISCAL IMPACT: The GIS Consortium Service Provider Contract for MGP in Lake Forest
for Calendar Year 2022 is for services not to exceed $214,246, which is an increase of 2.5% or
$5,732 from the current GIS contract. Services provided will include direct management,
development, and the operation and maintenance of the City’s GIS system. MGP also
provides investigation, research and development of new functionality and capability to
benefit all GIS Consortium members.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception requested:
Administrative Directive 3-5, Section 6.1I – Existing Relationship
Beginning on page 102 of your packet is the Calendar Year 2022 GIS Consortium Service
Provider Contract for MGP. January through April expenses will be made from the City’s
FY2022 budget, while May through December expenses will be funded from the City’s FY2023
budget.
Below is an estimated summary of Project budget:
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
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Monday, December 6, 2021 City Council Agenda
101-3747-435.35-46 $214,246 $214,246 Y*
*Part of the FY 2023 budget approval process
COUNCIL ACTION: Consideration of a Staff Recommendation to Award the Contract for GIS
Services to MGP, Inc. in the not-to-exceed amount of $214,246 for calendar year 2022
12. Approval of a Change Order to the Agreement with Civiltech Engineering, Inc. to
Provide Watermain Design for the Everett & Waukegan Road Intersection Project in
the Amount of $22,175
Staff Contact: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting
approval of a change order with Civiltech Engineering, Inc. to provide professional
engineering watermain design services for the Everett & Waukegan Road Intersection Project
in the amount of $22,175.
BACKGROUND/DISCUSSION: During the mid-2000’s, residents requested improvements to the
Everett & Waukegan Road intersection during multiple Ward meetings. Traffic studies, Phase I
and Phase II designs focused on geometric improvements along with seeking various grant
opportunities have been on-going since 2009. Phase I and Phase II design is ongoing to
incorporate the addition of a right-turn lane. Although the City paid for 100% of the Phase I
design, the City was successful in receiving a Surface Transportation Program (STP) Grant from
the Lake County Council of Mayors in 2018 for both Phase II design and construction of the
Base Design of the intersection which originally did not include watermain replacement. Staff
will pursue additional STP grant opportunities in early 2022 for construction of the intersection
with watermain construction funded locally.
A design supplement request was reviewed and approved at the July 19, 2021 City Council
meeting which included several items. First, Civiltech is currently updating the drawings and
specifications of the base project to current IDOT standards. Secondly, negotiations related
to the acquisition of the needed right-of-way were also included. Civiltech is also currently
providing Phase I and Phase II design services for the proposed westbound right-hand turn
lane. This includes updating the intersection design study, geotechnical plans, lighting
design, utility re-locates, coordination with IDOT, and negotiations with the Archdiocese of
Chicago. The design supplement was focused solely on geometry as related to the feasibility
of the intersection improvements. This included full Phase II design of the intersection
improvements inclusive of both the base design and the westbound right-hand turn lane.
To complete a comprehensive reconstruction of this intersection, City staff and the Public
Works Committee recommends approving a change order to Civiltech Engineering, Inc. so
that this needed watermain replacement can be included with the overall intersection
project. Although this section of watermain installed in 1927 does not have any recent
watermain break history, staff is emphasizing the importance to replace this stretch of pipe
before the project is completed. Constructing the watermain as part of the overall
intersection project is more cost effective and reduces impacts to the traveling public.
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Monday, December 6, 2021 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/22/21 Reviewed and Recommended Design
Change Order to City Council
City Council 7/19/21
Approved Design Supplement; Pursue
Land Acquisition and Additional
Construction Grants
City Council Workshop 7/12/21
Reviewed and Recommended
Approval to Proceed with Design
Supplement; Pursue Land Acquisition
and Additional Construction Grants
City Council Workshop 2/23/21
Updated City Council on Project Status;
Additional Wait Times, Safety, and Right-
Hand Turn Lane Analysis Requested
Finance Committee 11/12/19 Project update provided.
City Council 7/2/18 Phase II Design Services Approval
BUDGET/FISCAL IMPACT: The fiscal year ’22 Water Fund budget includes $730,000 for
watermain design and construction of which $20,000 was budgeted to design a replacement
water main for the Deerpath Streetscape project. Those dollars are no longer needed due to
the streetscape’s design in FY ’23 incorporating design of the water main within that corridor.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception or waiver requested:
Administrative Directive 3-5, Section 6.11 – Existing Relationship
Below is an estimated summary of project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water Fund: 508-3703-477-77-07 $20,000 $22,175 N
COUNCIL ACTION: Approval of a Change Order to the Agreement with Civiltech Engineering,
Inc. to Provide Watermain Design for the Everett & Waukegan Road Intersection Project in the
Amount of $22,175
13. Authorization for the City Manager (based on City Attorney Review) to Execute An
Intergovernmental Agreement Between The City of Lake Forest and The Lake
County Stormwater Management Commission (SMC hereafter) for the Burr Oak
Storm Sewer Project, and Approval of a SMC Project Expense Match in the Amount
of $314,036, Contingent Upon Receipt of Grant Funding
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
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Monday, December 6, 2021 City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are recommending
City Council authorize the City Manager to execute an Intergovernmental Agreement
between The City of Lake Forest and The Lake County Stormwater Management Commission
(SMC hereafter) for the Burr Oak Storm Sewer Project, based upon final City Attorney Review,
and the approval of a Lake County Stormwater Management Commission project expense
match in the amount of $314,036. Should the City not receive grant funding as
contemplated by the IGA, the project expense match would not be incurred.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/22/21
Reviewed & Recommended Approval of
Draft IGA Contingent Upon City Attorney
Final Review & Approval
Finance Committee 11/8/21 Project Update Memo Provided
Finance Committee 11/9/20 Project Update Memo Provided
Finance Committee 11/12/19 Included in the 5-Year Capital Plan
City Council Workshop 9/16/19 Review of Updated Storm Sewer Study
BACKGROUND/DISCUSSION: Out of six storm water projects identified in the 2019 Baxter &
Woodman storm sewer study update, the Burr Oak Project ranked highest in properties
benefitting from both a completed project and overall lowest project cost per property.
Subsequently, City Council directed staff to begin the project design process. In October
2019, following a public Request for Proposal process, City Council approved a professional
services agreement with Baxter & Woodman to design the Burr Oak Project. In April, 2020 the
project was placed out for a public bid letting in which five bids total were received. Due to
the bids received being higher than the budgeted amount, the construction contract was
not approved. Shortly thereafter, City staff were notified of a grant opportunity with SMC. On
July 17, 2020, The City of Lake Forest submitted a detailed application to SMC for their cost
share program with Illinois’ Department of Commerce and Economic Opportunity (DCEO
hereafter). SMC approved their initial capital program list for the cost-share program on
August 6, 2020 which included the Burr Oak Storm Sewer project.
Since the August 6, 2020 SMC meeting, all parties have been waiting for the State to fund the
DCEO / SMC program. Staff was notified in early fall 2021, that the State had moved $30
million of Federal funds into DCEO’s account to fund the program with SMC. For two months,
DCEO, SMC, and the State’s Attorney’s Office have been developing terms for the draft IGA,
found on page 121 of this agenda packet. SMC themselves will be required to have a
separate IGA with DCEO. DCEO indicated that they will not proceed with developing that
IGA until they receive an application from SMC that includes a copy of each of the 14 award
recipients draft IGA’s with SMC. Recognizing that DCEO’s IGA with SMC will take until
February, 2022 to complete, and that no projects can proceed until that specific IGA is
approved, SMC would like to submit their application immediately so their IGA process with
DCEO can begin. Although the current draft form of the City’s IGA with SMC is 95%
complete, SMC has requested City staff to seek City Council approval of the final IGA and
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Monday, December 6, 2021 City Council Agenda
authorize the City Manager to execute said agreement after final review and approval by
the City’s legal counsel.
Staff will request City Council approve the project bid and construction engineering services
once SMC has received final approval of their IGA with DCEO. Recognizing construction
could start as soon as a few weeks after City Council approval of project bid, staff will begin
their outreach and communication efforts with the surrounding property owners over the
winter months.
Staff has reached out to SMC regarding the April, 2020 bids, requesting a determination if the
City’s low bidder satisfies DCEO’s requirements. Coordination of this issue is ongoing with SMC
and to-date there has not been a formal response provided by DCEO. The low-bid
contractor, DiMeo Brothers, has stated that they meet the Women and Minority-Owned
Business Enterprise requirements. Since those requirements were not in the City’s original bid
documents, DCEO may require the City re-bid the project. If this were to be the case, it
should be noted that the City should expect to see an increase in the total project cost.
Since April, 2020, material prices have increased significantly and contractor availability is
low. DiMeo Brothers has committed on paper to hold their price through the end of January,
2022. They have noted verbally to staff that they will extend their price commitment for a few
weeks later if need be.
BUDGET/FISCAL IMPACT: Bids for the Burr Oak Area Storm Sewer Project were received and
opened on April 9th, 2020. The City received a total of five bids. The following is a summary of
the bids received:
BIDDER BID AMOUNT
DiMeo Brothers $4,552,026
A-Lamp Concrete Contractors, Inc. $4,566,527
Berger Excavating Contractors, Inc. $4,582,979
Bolder Contractors $4,803,575
DK Contractors $4,980,917
The proposed draft IGA provides the City with reimbursements for eligible project expenses,
not to exceed $2,750,000. DiMeo Brothers submitted the low bid at $4,552,026. With a 10%
contingency and an estimated $50,000 for construction engineering assistance, the current
total project cost would be $5,057,229.
A Project Expense Match in the amount of $314,036 is required to be paid separate of the
grant to SMC by November 30th, 2022, to support SMC’s administrative and engineering
services. These services in general include administration and management of the 14 total
grant projects, development of SMC grant application to DCEO, review of quarterly project
reports, review and approval of project reimbursement requests, periodic site visits, and
acceptance of project close-out reporting. Staff will continue to coordinate with DiMeo
Brothers and seek an additional price extension if needed while the IGA agreements are
being finalized between DCEO and SMC. Should the City be required to re-bid the project
and incur an increase in the project, the added costs incurred would be paid by the City.
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Monday, December 6, 2021 City Council Agenda
Has City staff obtained competitive pricing for proposed goods/services? NO
Administrative Directive 3-5, Section 6.1B – Sole Source
The project expense match is a condition of the IGA and will not be incurred if the City is
unsuccessful in receiving grant funding.
Below is a summary of the project budget:
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund
311-3703-478.78-21 $4,300,000 $314,036 Y
COUNCIL ACTION: Authorization for the City Manager (based on City Attorney Review) to
Execute An Intergovernmental Agreement Between The City of Lake Forest and The Lake
County Stormwater Management Commission (SMC hereafter) for the Burr Oak Storm Sewer
Project, and Approval of a SMC Project Expense Match in the Amount of $314,036,
Contingent Upon Receipt of Grant Funding
14. Award of Bid to Integrated Process Solutions, Inc. for the 2021 Distribution
System Monitoring Project in the amount of $337,000, $15,000 to Strand
Associates for Technical Engineering Assistance, and $8,000 for an Overall
Contingency
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff recommends award
of bid for the 2021 Distribution System Monitoring Project to Integrated Process Solutions, Inc.
BACKGROUND/DISCUSSION: The City’s water distribution system currently has five pressure
monitoring sensors located at the Water Plant, East Train Depot, Westleigh Booster Pump
Station, Water Tower, and SW Lift Station. Maintaining the proper pressure in the distribution
system is crucial component of the water plant operation. The Water Plant Operator on duty
monitors the system pressures using the SCADA system (Supervisory Control and Data
Acquisitions) which is a computer based system for gathering and analyzing real time data to
monitor and control equipment. The Operator makes real-time adjustments to the system
pressure to meet demand by increasing or decreasing the pumpage from the Water Plant or
the Booster Pump Station.
The five pressure monitoring sites are important locations to the system. However, the limited
number of sensors do not provide sufficient coverage to the remaining distribution system,
leaving the system vulnerable when sudden changes in flow cause water pressure surges that
are difficult for the Operator to determine the surge’s location. These types of events,
otherwise known as water hammers, reduce the longevity of pipes, cause leaks or main
breaks, which in turn, jeopardizes service levels and water quality. Increasing the number of
monitoring stations across the distribution system will allow Operators to mitigate the
frequency of pressure events while reducing operational costs. Other key benefits to
increasing the number of monitoring sites include quickly identifying and isolating main breaks
before they can cause significant damage, reduce non-revenue water loss, and collect
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Monday, December 6, 2021 City Council Agenda
data across the system to enhance the decision making process for future water main
replacements.
The proposed project includes eight additional monitoring locations to the system. The
locations were established from the Project Engineer’s experience doing similar designs,
thoroughly reviewing past data trends, reviewing main break locations, meetings with City
staff, and utilizing data from the 2020 Water Distribution and Water Main Replacement Study.
Based off the Project Engineer’s research and design experience, the installation of flow
meters was added at each of the eight sites and at the existing Water Tower where there is a
pressure sensor. Incorporating the use of flow meters will show the direction of water flow and
how fast or slow the water is moving in the event of a water main break, when hydrants are
being flushed, or the valves are being exercised. Also, an additional flow meter and pressure
sensor will be added to the SCADA at the new Deerpath / Rte. 41 lift station once the building
is turned over to the City. Having nine additional monitoring sites will provide the necessary
data to determine if additional sites are needed and specifically where in the system.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/22/2021 Reviewed & Recommended City
Council Approval
Finance Committee 11/9/2020 Included with Capital Plan
BUDGET/FISCAL IMPACT: The project followed the public bids process. The invitation was
advertised in the newspaper. At the November 16, 2021 bid opening, two bids were received.
After conducting a review of the low bid by staff and Strand Associates, Integrated Process
Solutions, Inc. (IPS) bid met the project design specifications, making them the low responsive
and responsible bidder.
The low bidder, IPS, has completed similar projects for other communities of this nature in a
satisfactory manner.
If approved by City Council, the project would commence on or about December 20th and
be completed by the end of July, 2021. Staff is requesting to use the remaining budgeted
$15,000 for Strand Associates to provide technical engineering assistance (i.e.
review/approve shop drawings, equipment submittals, answer Request for Information, etc.)
and the $8,000 remaining budget for an overall contingency that could be used for either IPS
or Strand Associates.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Integrated Process Solutions, Inc. $337,000
Wunderlich-Malec $353,500
Below is the Project budget:
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Monday, December 6, 2021 City Council Agenda
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Capital Fund
508-3703-477.77-07 $360,000 $360,000 Y
COUNCIL ACTION: Award of Bid to Integrated Process Solutions, Inc. for the 2021
Distribution System Monitoring Project in the amount of $337,000, $15,000 to Strand
Associates for Technical Engineering Assistance, and $8,000 for an Overall
Contingency
15. Consideration of the Waiver of Permit Fees for Improvements at the City’s Veterans
Park Located on the Southeast Corner of Deerpath and Green Bay Road. (Approval
by Motion)
STAFF CONTACT: Catherine Czerniak
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Approval of the waiver of permit fees for a City project.
BACKGROUND/DISCUSSION: The City routinely waives permit fees associated with
construction and site improvements for projects on City owned property. The improvements
now underway at Veterans Park required the review of construction plans and the issuance
of permits approving tree removal, regrading of portions of the site, the installation of electric
service and storm sewer, reconfiguration of the retaining wall, the installation of paths, and
various hardscape and landscape improvements. Ongoing inspections of the work as it
progresses are required as part of the permit process.
Per Administrative Directive 3-7, fee waivers in excess of $5,000 require approval by the City
Council.
BUDGET/FISCAL IMPACT: The budget impact is neutral. The permit fees, if assessed, would be
paid out of one City fund and deposited into another City fund.
Construction Permit Fees Permit Fees Amount of Fee Waiver
Requested
Veterans Park $5,943.00 $5,943.00
COUNCIL ACTION: If desired by the City Council, approve a waiver of permit fees in the
amount of $5,943.00 for work related to improvements at Veterans Park
16. Consideration of Ordinances Approving Recommendations from the Building
Review Board. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
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Monday, December 6, 2021 City Council Agenda
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board
are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
450 Oak Knoll Drive – The Building Review Board recommended approval of a new single family
residence on a vacant lot in the Oak Knoll Woodlands Subdivision. No public testimony was
presented on this petition. (Board vote: 6 - 0, approved)
410 Oak Knoll Drive – The Building Review Board recommended approval of a new single family
residence on a vacant lot in the Oak Knoll Woodlands Subdivision. No public testimony was
presented on this petition. (Board vote: 7 - 0, approved)
The Ordinances approving the petitions as recommended by the Building Review Board, with key
exhibits attached, are included in the Council packet beginning on page 133. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions in accordance with the
Building Review Board’s recommendations.
17. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
650 Lake Road – The Commission recommended approval of a building scale variance to
allow removal of a non-original addition at the rear of the residence, construction of a
replacement addition at the same location that is more in keeping with the character of the
historic home, and a small expansion of the dormers on the coach house to create a more
functional second floor space. The closest neighbor submitted a letter in support of the
petition. This matter was also considered by the Zoning Board of Appeals as detailed in the
following agenda item. (Approved 4 – 0)
The Ordinance approving the petition, with key exhibits attached, is included in the Council’s
packet beginning on page 153. The Ordinance with complete exhibits is available for review in the
Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition as recommended by the
Historic Preservation Commission.
18. Consideration of Ordinance Approving a Recommendation from the Zoning Board
of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
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Monday, December 6, 2021 City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND/DISCUSSION:
650 Lake Road – The Zoning Board of Appeals recommended approval of a side yard setback
variance to allow the expansion of existing dormers on the rear of the coach house. The expanded
dormers do not encroach into the setback any further than the existing condition. The closest
neighbor submitted a letter in support of the petition. This petition was also considered by the
Historic Preservation Commission as detailed in the previous agenda item. (Board vote: 6 - 0,
approved)
The Ordinance approving the petition as recommended by the Zoning Board of Appeals with key
exhibits attached is included in the Council packet beginning on page 165. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Zoning Board of Appeals’ recommendation
COUNCIL ACTION: Approval of the eighteen (18) omnibus items as presented.
6. OLD BUSINESS
7. NEW BUSINESS
1. Consideration of a Recommendation from the Zoning Board of Appeals in Support
of Amendments to the Special Use Permit for Ragdale Located at 1230, 1260 and
1272 N. Green Bay Road. (First Reading of an Ordinance and, if Desired by the City
Council, Final Approval)
AND
Consideration of a Second Amendment to the Operating Agreement for the
Ragdale Properties. (Approval by Ordinance)
PRESENTED BY: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: As a follow up to the City Council’s approval of a Purchase and
Donation Agreement for the Hart/Lansing property located just north of and adjacent to the
Ragdale Campus, Council consideration of corresponding amendments to the Ragdale Special
Use Permit and the Operating Agreement for the Ragdale Properties is requested.
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Monday, December 6, 2021 City Council Agenda
BACKGROUND/DISCUSSION:
In October of this year, the City Council approved a Purchase and Donation Agreement to
facilitate the transfer of just over two acres of the Hart/Lansing property to the City. This land
transfer is made possible by the Hart/Lansing family’s desire to make a combination sale and
donation of the property to the City and by the Ragdale Foundation’s willingness to fund the
purchase of the property. A lead donor has stepped forward with a significant contribution to the
Ragdale Foundation to make this transaction possible. After the closing, which is anticipated to
occur before the end of this calendar year, the property will be owned by the City as is the majority
of the existing Ragdale Campus, and Ragdale will continue to operate on the expanded City
owned site under the terms of the amended Operating Agreement and Special Use Permit. The
amendments to both documents relate to the incorporation of the additional property into the
Ragdale Campus.
Amendment to Special Use Permit
On November 22, 2021, the Zoning Board of Appeals held a public hearing to consider
proposed amendments to the Special Use Permit (SUP) which authorizes Ragdale, an artists’
retreat, to operate on City owned properties on Green Bay Road. The Zoning Board of
Appeals unanimously, and enthusiastically, recommended approval of the proposed
amendment. The purpose of the amendment is twofold 1) incorporate additional property
into the Ragdale Campus (a portion of property to the north addressed as 1272 N. Green Bay
Road), and 2) approve an updated Master Plan and a Use Area Plan for the Ragdale
Campus as exhibits to the SUP.
Importantly, neither the uses, nor number of resident artists permitted on the Ragdale Campus will
change as a result of the incorporation of the additional property into the City’s ownership and the
Ragdale Campus. Instead, the addition of the Hart property will provide the opportunity to
improve upon the space currently available to accommodate artists with a variety of talents and
abilities and will provide additional outdoor space to support the Ragdale Ring and other low
intensity activities.
The proposed amendments:
1. Incorporate just over two acres of the Hart/Lansing property, 1272 N. Green Bay Road,
into the Ragdale Campus after the property is in the ownership of the City.
2. Incorporate an updated and more detailed Master Plan and a Use Area Plan as
exhibits to the Special Use Permit. Key changes to the existing conditions on the site
are highlighted below:
a. Use of the Hart residence for artists in residence.
b. Use of two small outdoor event/performance areas located to the east and to
the west of the Hart residence.
c. Expansion and reconfiguration of four existing parking areas across the site. No
additional ingress or egress points to the parking areas is proposed.
d. Use of the McCutcheon Studio as an artist’s space.
e. Use of the outbuilding in the northwest corner of the site as a solitary, passive
space for individual artists.
f. Overall updating of the Master Plan to reflect existing conditions on the site.
A blackline of the recommended amendments to the conditions of approval of the Special
Ordinance Permit is included in the Council packet beginning on page 172. The Ordinance, with
25
Monday, December 6, 2021 City Council Agenda
the amended conditions and with the Boundary Map, updated Master Plan and Use Area Plan
attached as exhibits, is included in the Council packet beginning on page 177.
Amendment to the Operating Agreement
A Second Amendment to the Operating Agreement for the Ragdale Properties is proposed
concurrent with the amendment to the SUP and in anticipation of the property transfer. The
Second Amendment to the Operating Agreement modifies the original 2001 Operating Agreement
and the First Amendment to the Operating Agreement which was approved by the City Council in
2016. The proposed Second Amendment to the Operating Agreement is included in the Council
packet beginning on page 191. The earlier Operating Agreements are provided to the City
Council as background documents under separate cover.
The Second Amendment to the Operating Agreement:
1) Redefines the properties covered by the Agreement, incorporating the portion of the
Hart/Lansing property that will be transferred to the City and incorporated into the Ragdale
Campus.
2) Resets the term of the Agreement to the original ninety-nine years from the time of approval
of the second amendment.
3) Acknowledges conditions on the Hart/Lansing property to be transferred; an access
easement, the prior removal of an underground tank, and termination of an existing tenancy
in the Hart residence.
Summary
The collaboration of the various parties on this project; the Hart/Lansing family, the Ragdale
Foundation and staff, and the City, is yet another example of the value of long term planning but
more importantly, of the amazing generosity of community members and the value placed on
preserving and building upon the unique character and qualities of Lake Forest.
COUNCIL ACTION:
Based on a unanimous recommendation from the Zoning Board of Appeals, if desired by the
Council, waive first reading and grant final approval of an Ordinance amending the Special
Use Permit for Ragdale. (First Reading of an Ordinance and, if Desired by the City Council,
Final Approval)
AND
If desired by the Council, grant a motion approving the Second Amendment to the Operating
Agreement for the Ragdale Properties.
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 28 of this packet.
An instruction guide on how to participate at a City Council meeting is included beginning
on page 29.
26
Monday, December 6, 2021 City Council Agenda
Office of the City Manager December 1, 2021
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
27
^Qtu^^
C^'NA<WA£BT-<^
^.Scie^^t^wS^'X.
§.. ^..,,.e-..^
f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
28
CITY COUNCIL – REMOTE ACCESS MEETING GUIDE
Rules:
An online guide to using Zoom is available here
Participants can join using the Zoom application, using the call in number located at the
top of the agenda, or can stream the meeting live via YouTube.
All Participants should use their real name (first and last) to identify themselves in the
meeting.
Public Participation:
Please wait to be recognized by a staff member, and the Mayor prior to making your
comment.
If you would like to address your public comment to the City Council live, you can use
one of two options
o The Raise hand function via the zoom application.
If you are using the raise hand function, wait to be
promoted to turn on your microphone to make a
comment. There is a slight delay after you are promoted.
You can then unmute yourself and address your
comments to the City Council.
o Calling the public comment line at 847-810-3643
If you are calling the public comment line, be sure to step away from your
computer or TV, where you are watching the meeting, to avoid feedback.
Device Audio Connection
Ideal Zoom app on a desktop
or Laptop
A headset with
microphone
Wired connection via
Ethernet
Better Zoom app on a mobile
phone or tablet
A headset (using built-in
microphone) Using a
phone to dial in
Connected Wirelessly via
WiFi
Okay Calling into conference
line (without Zoom app)
Computer speakers (using
built-in microphone)
Speakerphone on phone
Connected via 4G / LTE
(cellular data)
Using a phone to dial in
Tips
Make sure your device is
fully charged and you
have access to Zoom on
your device
When Participating, pick a
quite space to avoid any
background noise
If you have to use WiFi,
try to pick a workspace
close to your router.
29
Gorton Community Center
2021 Budget Draft Summary
$ Variance % Variance
2019 2020 2021 2021 Budget 2022 2022 Bgt vs 2022 Bgt vs
Actual Actual Budget Reforcast Budgeted 2021 Refrcst 2021 Refrcst
Operations Income/(Expense):
Room Rentals & Leases 448,678 283,778 291,718 314,058 396,497 82,439 26.25%
Operations Expense (878,108) (387,727) (736,506) (722,906) (835,916) (113,010) -15.63%
Operations, net (429,430) (103,949) (444,788) (408,848) (439,419) (30,571) -7.48%
Programs & Events Income/(Expense):
Income 476,808 304,331 493,111 367,096 458,448 91,352 24.89%
(Expense)(275,069) (159,665) (276,549) (206,596) (243,208) (36,612) -17.72%
Programs & Events, net 201,740 144,666 216,562 160,500 215,240 54,740 34.11%
Drop In Center Income/(Expense):
Income 264,313 215,892 240,000 284,119 318,000 33,881 11.92%
(Expense)(294,686) (272,518) 237,344 (237,344) (313,080) (75,736) 31.91%
Drop-In Center, net (30,372) (56,626) 2,656 46,775 4,920 (41,855) 89.48%
Unrestricted Activity - Fundraising:
Income 355,956 680,158 320,900 356,641 349,900 (6,741) -1.89%
(Expense)(87,041) (82,783) (90,000) (42,703) (80,000) (37,297) 0.00%
Unrestricted Activity,net 268,915 313,597 230,900 313,938 269,900 (44,038) -14.03%
Income (Loss) from Operations 10,852 297,688 5,330 112,365 50,641 (61,724) -20.73%
30
Gorton Community Center
2021 Budget
2022 $ Variance % Variance
2019 2020 2021 2021 Budget 2022 2022 Bgt vs 2022 Bgt vs
Actual Actual Budget Reforcast Budget 2021 Refrcst 2021 Refrcst Notes
Room Rentals & Leases
4001 · Annual Leases 161,273 162,883 156,114 145,454 147,962 2,508 1.72%See Annual Leases subschedule
4002 · Daily and Contract Rent, Net 150,203 46,788 48,000 48,000 112,758 64,758 134.91%
4003 · Drop In Center Rent 53,016 54,604 54,604 54,604 56,252 1,648 3.02%3% increase over 2021
4004 - Theatre Rent 64,211 13,265 25,000 50,000 60,375 10,375 20.75%
4004 - Technical Fees 19,975 6,238 8,000 16,000 19,150 3,150 19.69%
448,678 283,778 291,718 314,058 396,497 82,439 26.25%
Operation Expense
5001 · Payroll
5001.01 · Administration 412,504 410,280 432,775 432,775 481,938 49,163 11.36%3% increase for line staff
5001.02 · Porter 56,845 59,992 39,693 39,693 67,618 27,925 70.35%3% increase to porter payroll
5001.03 · Taxes 33,032 32,969 36,144 36,144 42,041 5,897 16.32%7.65% of payroll
5001.04 · Payroll Fees 4,410 7,321 7,500 7,500 7,500 - 0.00%0% increase over 2021
Total 5001 · Payroll 506,790 510,562 516,112 516,112 599,097 82,985 16.08%
5002 · Porter/Cleaning Services 73,300 62,228 65,000 75,000 77,250 2,250 3.00%3% increase per vendor on charges
5003 · Copier 5,204 5,738 5,900 5,900 5,900 - 0.00%$470/mo includes lease and avg copy charge
5004 · Postage 1,137 714 1,200 600 1,200 600 100.00%Same as 2021
5005 · Internet 2,690 4,059 4,500 4,500 4,650 150 3.33%Comcast $245/mo; Fusion Cloud $114/mo
5006 - Marketing 54,219 39,892 60,000 60,000 67,725 7,725 12.88%includes texting tool, advertising for Gorton Center Live events
5007 · Printing 47 1,110 600 600 600 - 0.00%stationary, misc
5008 · Insurance -
5008.02 · Liability Insurance 23,268 22,097 22,702 22,702 23,837 1,135 5.00%estimates from insurance broker
5008.03 · Workers Compensation Insurance 10,719 5,341 5,255 5,255 5,518 263 5.00%estimates from insurance broker
5008.05 · Liquor Liability Insurance 350 900 475 475 499 24 5.05%estimates from insurance broker
5008.04 · Directors & Officers Insurance 620 12,576 3,237 3,237 3,399 162 5.00%estimates from insurance broker
5008.10 - Reimbursed Health Insurance 4,130 - 13,000 13,000 19,480 6,480 49.85%50% Subsidy for Participants
Total 5008 · Insurance 39,087 40,914 44,669 44,669 52,733 8,064 18.05%
5009 · Website Maintenance 2,330 2,421 6,000 1,500 6,000 4,500 300.00%Blueshoon $3,600, Misc Consultation $2,400
5010 · Accounting 10,820 10,900 11,000 11,000 12,150 1,150 10.45%Audit fee per preliminary estimate
5010.01 Professional Services 10,000 pricing consultant, legal fees placeholder
5011 · Office Supplies 6,724 6,703 8,000 8,000 8,000 - 0.00%
5012 · Utilities
5012.01 · Gas 16,903 13,023 20,157 20,157 20,775 618 3.07%3% increase
5012.02 · Electric 41,025 29,865 47,421 47,421 48,850 1,429 3.01%3% increase
5012.03 · Water/Sewer 2,521 2,216 2,600 2,600 2,600 - 0.00%$650/quarter
5012.04 · Telephone 12,004 11,383 12,500 12,500 12,875 375 3.00%Birch, Marlin, Access, 3% inc.
Total 5012 · Utilities 72,453 56,487 82,678 82,678 85,100 2,422 2.93%
5014 · Building Maintenance
5014.02 · Pest Control 540 405 540 540 540 - 0.00%Quarterly service
5014.03 · Cleaning Supplies 9,318 7,622 9,500 6,000 6,180 180 3.00%Rate similar to 2021 due to Covid requirements
5014.10 - Theatre Maintenance 3,792 6,314 8,000 3,000 8,559 5,559 185.30%annual inspections and supplies
5014.08 · Miscellaneous 16,197 30,739 25,000 25,000 25,750 750 3.00%elevator, HVAC and other building maintenance
Total 5014 · Building Maintenance 29,847 45,080 43,040 34,540 41,029 6,489 18.79%
5015 · Bank/Credit Chg and Late Fees 30,441 12,479 18,000 15,000 18,000 3,000 20.00%continue passing some fees on to consumers
5017 · Miscellaneous
5017.01 · Dues and Subscriptions 169 2,466 1,500 1,500 1,500 - 0.00%Annual Report Fee, Filing Fee
5017.02 - Vending Machine 254 (183) 100 100 100 - 0.00%Net from Vending Machine
5017.03 - License Fees 15 15 25 25 25 - 0.00%
5017.06 · Exec Director's Discretionary Fund 2,510 737 4,000 4,000 4,000 - 0.00%Exec Director Discretionary Fund, non-budgeted items, Chairman's discretionary
5017.05 - Meeting Expense 1,754 601 1,600 1,600 1,600 - 0.00%Board Meetings, Staff & Misc Meetings
5017.09 - Educaton/Conferences 4,132 50 4,000 - 4,000 4,000 0.00%
5017.08 - Staff Development 40 2,512 2,000 1,000 2,000 1,000 100.00%Staff training, staff appreciation
Total 5017 · Miscellaneous 8,874 6,197 13,225 8,225 13,225 5,000 60.79%
5019 · Computer Equip/Maint/Software 21,311 (395) 12,000 10,000 12,000 2,000 20.00%Replace computer equipment and ongoing maintenance;
5021 - Strategic Planning Contingency 17,389 - - - - 0.00%
5020 - Non-Capital Items 1,221 - 2,000 2,000 2,000 - 0.00%carts other miscellaneous
Other Income
4301 · Administrative Fees 3,034 5,100 5,100 5,100 5,100 - 0.00%DIC Agreement, $425/month for copies, accountant, cr card fees
4302 · Interest 2,527 872 1,000 1,000 120 (880) -88.00%Money Market Acct
4304 · Miscellaneous 214 1,331 - - 0.00%
4306 - Distributions - Endowment Fund - 163,259 151,318 151,318 175,523 24,205 16.00%See subschedule for calculation
4307 - Covid-19 Relief - 246,800 - - - - 0.00%
Total Operations Expense 878,108 387,727 736,506 722,906 835,916 103,010 15.63%
(429,430) (103,949) (444,788) (408,848) (439,419) (20,571) 7.48%
Page 2 of 831
Gorton Community Center
2021 Budget
2022 $ Variance % Variance
2019 2020 2021 2021 Budget 2022 2022 Bgt vs 2022 Bgt vs
Actual Actual Budget Reforcast Budget 2021 Refrcst 2021 Refrcst Notes
Programs & Events - Income
Programs
4102 · PASTA 121,449 48,546 50,050 60,000 52,950 (7,050) -11.75%PASTA is ending summer 2022
4101 - Fencing 13,680 6,246 7,068 9,000 7,440 (1,560) -17.33%
4100 - Knitting 1,520 (5) 840 500 800 300 60.00%
4103 · Yoga 2,652 30 2,040 630 5,760 5,130 814.29%
4104 - Dog Obedience/Animal Related 1,330 - - 0.00%
4106 - Sewing 24,046 10,120 14,400 15,500 17,415 1,915 12.35%
4107 · Bridge 5,425 - 4,800 2,500 4,800 2,300 92.00%
4109 · Cooking Classes 10,455 2,069 5,700 11,000 7,000 (4,000) -36.36%
4111 · Other 47,164 41,992 19,300 40,000 40,000 - 0.00%
4112 · Manners 10,540 30 3,000 - 2,000 2,000 0.00%
4113 · Bubbles Academy 2,000 - - - 0.00%
4116 - Computer/Photo 120 - 900 900 (900) -100.00%
4125 - Music Lessons - - 1,320 1,320 1,320 - 0.00%
4100 - Meditation 1,670 437 1,350 - - 0.00%
4100 - Palette & Pours 1,125 83 1,750 1,750 1,350 (400) -22.86%
4124 - DPAL Art Classes 24,000 18,000 19,000 1,000 5.56%
4100 - Improv & Acting 9,394 2,000 4,850 12,000 17,000 5,000 41.67%
4100 - High School Prep 2,323 - 2,550 - 0.00%
4122 - Robothink 11,500 10,000 10,710 710 7.10%
254,894 111,547 155,418 183,100 187,545 4,445 2.43%
Events
4117 - Safety Town 14,114 120 14,114 14,192 15,200 1,008 7.10%
4118 - Dog Day 522 - 700 700 700 - 0.00%
4119 - Film Festival & Series 49,261 27,548 60,425 11,000 10,000 (1,000) -9.09%
4130 - Gene Siskel Film Series - - - - 0.00%
4125 - Hughes Distribution 19,077 21,500 20,085 23,616 22,413 (1,203) -5.09%
4120 - Family Concerts - - 7,140 7,140 10,000 2,860 40.06%
4121 - Kids Only Holiday Shoppe 1,848 - 1,848 1,848 1,800 (48) -2.60%
4123 - Speakers - - 0.00%
4201 - Grotto 7,620 - 7,500 7,500 7,500 0.00%
4123 - PAC Committee - - 0.00%
4128 - Greater Good 41,456 28,215 2,500 - - 0.00%
NEW LINE - Rendezvous Arts 20,430 1,000 (1,000) -100.00%
NEW LINE - Storytelling 20,290 10,000 20,290 10,290 102.90%
NEW LINE - Gorton Center Live 29,848 30,000 35,000 5,000 16.67%
4204 - Other 41,007 71,838 28,100 28,000 28,000 - 0.00%
4225 - Event Sponorships 43,606 28,825 55,000 30,000 30,000 - 0.00%
4226 - Signature Events 14,738 62,963 24,000 82,000 58,000 241.67%
4202 - Jazz Tickets 3,404 - 6,750 2,500 8,000 5,500 220.00%
221,915 192,784 337,693 183,996 270,903 86,907 47.23%
Total Program & Event Revenue 476,808 304,331 493,111 367,096 458,448 91,352 24.89%
-
Programs & Events - Expense
Programs
5102 · PASTA Expense 81,954 28,652 30,030 36,000 31,770 (4,230) -11.75%
5101 - Fencing 12,373 4,092 4,948 6,300 5,208 (1,092) -17.33%
5100 - Knitting 1,312 - 588 425 480 55 12.94%
5103 · Yoga 1,484 - 1,224 300 3,456 3,156 1052.00%
5106 - Sewing 19,624 8,688 10,080 10,850 12,191 1,341 12.35%
5107 · Bridge 1,805 - 2,880 1,500 3,360 1,860 124.00%
5109 · Cooking Class 6,942 750 3,990 7,700 5,000 (2,700) -35.06%
5111 · Other 24,615 27,319 11,541 23,920 20,000 (3,920) -16.39%
5112 - Manners 9,983 - 2,100 1,400 1,400 0.00%
5116 - Computer/Photo 860 754 630 630 (630) -100.00%
5100 - Meditation 1,665 295 810 - - 0.00%
5100 - Palette & Pours 400 100 1,225 1,225 945 (280) -22.86%
NEW LINE - DPAL Art Classes 14,400 14,400 10,917 (3,483) -24.19%
5100 - Improv & Acting 5,681 337 3,395 8,400 11,500 3,100 36.90%
5100 - High School Prep 929 - 1,785 - 0.00%
5122 - Robothink - - 8,050 7,000 7,497 497 7.10%
5125 - Music Lessons 1,056 1,056 924 (132) -12.50%
169,627 70,986 98,732 119,706 114,648 (5,058) -4.23%
Page 3 of 832
Gorton Community Center
2021 Budget
2022 $ Variance % Variance
2019 2020 2021 2021 Budget 2022 2022 Bgt vs 2022 Bgt vs
Actual Actual Budget Reforcast Budget 2021 Refrcst 2021 Refrcst Notes
Events
5117 - Safety Town 9,085 154 9,085 9,085 9,500 415 4.57%
5118 - Dog Day 1,033 - 100 100 150 50 50.00%
5119 - Film Festival & Series 40,566 21,779 54,185 9,800 5,000 (4,800) -48.98%
5130 - Gene Siskel Film Series - - - - 0.00%
5120 - Family Concerts 625 - 5,892 5,892 6,500 608 10.32%
5121 - Kids Only Holiday Shoppe 380 - 380 380 380 - 0.00%
5201 - Grotto 3,333 - 3,300 3,300 3,300 0.00%
5123 - PAC Committee - - 0.00%
NEW LINE - Greater Good 1,000 - 0.00%
NEW LINE - Rendezvous Arts 15,096 740 (740) -100.00%
NEW LINE - Storytelling 9,843 4,850 9,800 4,950 102.06%
NEW LINE - Gorton Center Live 17,566 17,655 16,000 (1,655) -9.37%
5204 - Other 49,020 65,346 24,430 24,340 24,430 90 0.37%
5202 - Jazz 1,400 1,400 3,100 1,148 3,500 2,352 204.88%
5226 - Signature Event 33,840 12,900 50,000 37,100 287.60%
105,442 88,679 177,817 86,890 128,560 41,670 47.96%
Total Program & Events Expense 275,069 159,665 276,549 206,596 243,208 36,612 17.72%
Programs & Events, net 201,740 144,666 216,562 160,500 215,240 54,740 34.11%
Drop-In Center - Income
4401.1 - Enrollment 16,880 7,682 13,000 7,000 7,000 - 0.00%
4402 · Hourly 193,023 117,255 186,000 186,000 250,000 64,000 34.41%
4403 - Lunch Bunch 11,507 3,937 11,000 11,000 11,000 - 0.00%
4404 · Camp Gorton/Mini Camps 42,378 18,980 30,000 45,027 50,000 4,973 11.04%
4405 · Other - 0.00%
4405.04 · Other-Donations 526 1,240 - - - - 0.00%
4405.1 · Book Fair - 489 - - - - 0.00%
Childcare Restoration Grant/Other 66,308 35,092 - (35,092) -100.00%
Total 4405 · Other 526 68,037 - 35,092 - (35,092) -100.00%
Total Revenue, Drop-In Center 264,313 215,892 240,000 284,119 318,000 33,881 11.92%
Drop-In Center - Expense
5401 · Payroll
5401.01 · Drop In Center 199,421 184,874 149,382 149,382 215,288 65,906 44.12%0% increase
5401.04 · Taxes 15,256 14,135 11,428 11,428 16,470 5,042 44.12%7.65% of payroll
5401.05 · Payroll Fees 1,511 1,359 1,430 1,430 1,430 - 0.00%est $55/payroll
Total 5401 · Payroll 216,188 200,367 162,240 162,240 233,188 70,948 43.73%
5402 · Administrative Services 3,509 5,800 5,000 5,000 5,000 - 0.00%Payable to GCC for copies, cr card fees, admin
5403 · Rent 53,016 54,604 54,604 54,604 56,242 1,638 3.00%3% increase
5404 · Telephone 720 720 1,000 1,000 1,000 - 0.00%
5405 · Staff Development/Education 733 370 100 100 700 600 600.00%Staff Meetings
5406 · Office Supplies 345 698 100 100 350 250 250.00%Toner, misc supplies
5407 · Classroom Supplies 1,873 2,586 400 400 2,000 1,600 400.00%
5407.1 - Snack Expense 928 1,110 700 700 900 200 28.57%
5407.2 - Lunch Expense 10,226 3,684 6,900 6,900 7,000 100 1.45%Nets against Lunch Bunch Income
5408 · Cleaning & Laundry 5,423 2,039 5,000 5,000 5,000 - 0.00%$417/month
5409 - Marketing 363 - 100 100 - (100) -100.00%
5410 · Camp 747 - 700 700 700 - 0.00%Camp Gorton, mini camp expenses
5413 · Classroom Equipment - 85 500 500 500 - 0.00%Painting, misc equipment
5414 · Miscellaneous 615 454 - - 500 500 0.00%Food Service Permit, Parent Coffees, health record service
Total Expense, Drop-In Center 294,686 272,518 237,344 237,344 313,080 75,736 31.91%
Drop-In Center, net (30,372) (56,626) 2,656 46,775 4,920 (41,855) -89.48%
Total Gorton Operations (258,063) (15,909) (225,570) (201,573) (219,259) (17,686) 8.77%
5021 - Depreciation Expense (277,494) (282,000) (291,017) (294,675) (296,287) (296,157) 0.55%Based on projected 2022 Cap Exp
(535,557) (297,909) (516,587) (496,248) (515,546) (19,298) 3.89%
Page 4 of 833
Gorton Community Center
2021 Budget
2022 $ Variance % Variance
2019 2020 2021 2021 Budget 2022 2022 Bgt vs 2022 Bgt vs
Actual Actual Budget Reforcast Budget 2021 Refrcst 2021 Refrcst Notes
Unrestricted Activity - Fundraising
Donations - Income
4501 - General Donations
4501.13 - Spring/Fall Appeal - 0.00%old category
4501.51 - Unrestricted - Individual - 0.00%old category
4501.52 - Unrestricted - Corporation - 0.00%old category
4501.53 - Unrestricted - Foundation 17,300 - 0.00%old category
4501 - 1 Quarter Donations 30,555 23,234 28,000 39,186 35,000 (4,186) -10.68%Budget reflects strategic plan goals plus to match previous actuals
4501 - Spring Appeal 50,738 115,478 75,000 84,555 80,000 (4,555) -5.39%Budget reflects strategic plan goals plus to match previous actuals
4501 - 3rd Quarter Donations 10,019 15,711 18,000 33,000 35,000 2,000 6.06%Budget reflects strategic plan goals plus to match previous actuals
4501 - Fall Appeal 190,680 231,958 190,000 190,000 190,000 - 0.00%Budget reflects strategic plan goals plus to match previous actuals
4501.80 - In-Kind Donations 17,561 10,000 9,900 9,900 9,900 - 0.00%Safety Town Storage $640/mo
4501 - Discount on Pledges - - 0.00%
316,853 396,380 320,900 356,641 349,900 (6,741) -1.89%
Donations - Expense 73,056 82,783 90,000 42,703 80,000 37,297 87.34%2 Appeals, Event, 2 Development Salaries & Taxes, Annual Report
Unrestricted Donations, net 243,797 313,597 230,900 313,938 269,900 (44,038) -14.03%
-
Events Committee
4504.1 - Income 39,103 - - - - 0.00%Moved to program & events (second city & GPP)
5504.1- Fundraising Expenses 13,985 - - - - 0.00%Moved to program & events (second city)
Events Committee, net 25,118 - - - - - 0.00%
Unrestricted Activity, net 268,915 313,597 230,900 313,938 269,900 (44,038) -14.03%
Temporarily Restricted Activity
6005 - Restricted Fund Income 37,150 48,075 - - - 0.00%
6004 - Restricted Fund Expenditure (93,985) (58,006) - - - 0.00%
Temporarily Restricted Activity, net (56,835) (9,931) - - - - 0.00%
Permanently Restricted Activity
Hughes Film Series
6010 - Hughes Film Series Income 14,209 13,195 8,000 8,000 8,000 - 0.00%
6011 - Management Fees (5,480) (4,981) (5,900) (5,900) (5,900) - 0.00%.85% of projected balance of $590,375
6013 - Unrealized Gain/Loss on Investments 86,406 31,868 - - - 0.00%
6015 - Draws on Investment Acct (19,077) (21,500) (20,000) (20,000) (22,058) (2,058) 10.29%Draw for film expenses
Hughes Film Series Activty, net 76,058 18,583 (17,900) (17,900) (19,958) (2,058) 0.00%
Permanently Restricted Donations
6002 - Realized Gain/Loss on Investments 144 54 - - - 0.00%
6003 - Unrealized Gain/Loss on Investments 719,126 626,321 - - 0.00%
6006 - Income from Investments 96,822 86,162 80,000 80,000 80,000 - 0.00%
6011 - Draws on Investment Acct - (163,259) (151,318) (151,318) (175,523) (24,205) 16.00%See subschedule
6012 - Permanently Restricted Fund Income - 0.00%
6007 - Permanently Restricted Donations 25,000 - - - 0.00%Donations to Endowment
6008 - Gain/Loss on Stock Sale - - 0.00%Gain/Loss on stock gift holding period
6008 - Management Fees (38,819) (36,026) (40,832) (40,832) (40,850) (18) 0.04%.85% of projected balance of $4,320,556
Permanently Restricted Donation Actvity, net 802,272 513,252 (112,150) (112,150) (136,373) (24,223) 21.60%
Total Permanently Restricted Activity 878,331 531,835 (130,050) (130,050) (156,331) (26,281) 20.21%
Total Unrestricted, Temp Restr, Perm Restr Activity 1,090,411 835,501 100,850 183,888 113,569 (70,319) -38.24%
Net Income/Loss 554,855 537,592 (415,737) (312,360) (401,977) (89,617) 28.69%
Page 5 of 834
Gorton Community Center
2020 Annual Rent/2021 Budget
Prepared 9.3.20
Tenant 2021 3% Increase 2022 Comments
Beck, Tom 284 9 293
Bravo Waukegan 696 21 717
Center Stage 267 8 275
Curry, Donna 602 18 620
Deer Path Art League 549 16 565
A Safe Place 1,704 51 1,755
Community Church of LF/LB 2,243 67 2,310
Lake Forest Preservation Foundation, Inc.1,051 32 1,083
Suite Escape 1,440 43 1,483
Lezlie Lenz Graphics 719 22 741
Mother's Trust 1,424 43 1,467
St. Vakhtang Orthodox Church 992 30 1,022
12,330
x12
Total 2021 Tenant Rent 147,962
35
Gorton Community Center
Distribution Calculation-2022
Prepared 8.26.2021
Endowment:
Account Balance 8.31.2020 5,572,169
Multiplied by 3.5%x0.035
195,026
90% of calculated distribution 175,523
Hughes:
Account Balance 8.31.2020 711,525
Mulitplied by 3.5%x0.035
24,903
90% of calculated distribution 22,413
36
Decription Date Aquired Cost Life
Monthly
Depreciation
2018 Accumulated
Depreciation 2019 Depreciation
12/31/2019
Accum Deprec
2020
Depreciation
12/31/2020
Accum Deprec
2021
Depreciation
12/31/2021 Accum
Deprec
2022
Depreciation
12/31/2022 Accum
Deprec 12/31/2022 NBV
Land Improvements
Land Improvements 01/01/01 195,844.50 15.00 1,088.03 195,844.50 195,844.50 195,844.50 195,844.50 195,844.50 -
2010 Donation 11/15/10 (195,844.50) (195,844.50) - (195,844.50) (195,844.50) (195,844.50) (195,844.50)
Trees 08/20/21 2,712.00 15.00 15.07 90.42 90.42 180.84 271.26 2,440.74
2,712.00 - - - - - 90.42 90.42 180.84 271.26 2,440.74
Building Improvements
Building Improvements 01/01/01 6,154,640.00 39.00 13,150.94 6,154,640.00 6,154,640.00 6,154,640.00 6,154,640.00 6,154,640.00 -
Building Improvements 01/01/01 12,800.00 39.00 27.35 12,800.00 - 12,800.00 12,800.00 12,800.00 12,800.00 -
Carpet 01/01/01 83,756.00 7.00 997.10 83,756.00 - 83,756.00 83,756.00 83,756.00 83,756.00 -
MRP Improvements 07/01/15 3,791,256.39 20.00 15,796.90 663,469.87 189,562.82 853,032.69 189,562.82 1,042,595.51 189,562.82 1,232,158.33 189,562.82 1,421,721.15 2,369,535.24
MRP Audio 07/01/15 422,652.44 10.00 3,522.10 147,928.35 42,265.24 190,193.60 42,265.24 232,458.84 42,265.24 274,724.08 42,265.24 316,989.33 105,663.11
Lower Level Floor Refinishing 06/01/15 41,720.00 15.00 231.78 9,966.44 2,781.33 12,747.77 2,781.33 15,529.11 2,781.33 18,310.44 2,781.33 21,091.77 20,628.23
Stage Rigging 03/15/16 6,200.00 10.00 51.67 1,280.90 620.00 1,900.90 620.00 2,520.90 620.00 3,140.90 620.00 3,760.90 2,439.10
Understage Subwoofer 03/31/16 5,334.00 10.00 44.45 1,100.14 533.40 1,633.54 533.40 2,166.94 533.40 2,700.34 533.40 3,233.74 2,100.26
Locksets for Bldg 02/01/17 9,839.00 20.00 41.00 942.90 491.95 1,434.85 491.95 1,926.80 491.95 2,418.75 491.95 2,910.70 6,928.30
Keyless Access 06/01/17 27,261.00 10.00 227.18 4,316.33 2,726.10 7,042.43 2,726.10 9,768.53 2,726.10 12,494.63 2,726.10 15,220.73 12,040.28
Adj to QB 384.11 - 384.11 - 384.11 384.11 - 384.11 (384.11)
DIC Carpeting 04/15/18 5,746.40 7.00 68.41 513.07 820.91 1,333.99 820.91 2,154.90 820.91 2,975.81 820.91 3,796.73 1,949.67
Mural Restoration 11/15/18 5,000.00 5.00 83.33 125.00 1,000.00 1,125.00 1,000.00 2,125.00 1,000.00 3,125.00 1,000.00 4,125.00 875.00
Sealcoating of Parking Lot 11/15/18 4,790.00 5.00 79.83 119.75 958.00 1,077.75 958.00 2,035.75 958.00 2,993.75 958.00 3,951.75 838.25
Upstairs Bathrooms Remodel 12/03/18 33,824.50 10.00 281.87 281.87 3,382.45 3,664.32 3,382.45 7,046.77 3,382.45 10,429.22 3,382.45 13,811.67 20,012.83
Storm Windows & Painting 12/26/18 3,404.78 10.00 28.37 340.48 340.48 340.48 680.96 340.48 1,021.43 340.48 1,361.91 2,042.87
Storm Windows & Painting 11/25/19 2,550.00 10.00 21.25 - 127.50 127.50 255.00 382.50 255.00 637.50 255.00 892.50 1,657.50
Women's Restroom Renovation 05/02/19 11,830.00 20.00 49.29 295.75 295.75 591.50 887.25 591.50 1,478.75 591.50 2,070.25 9,759.75
Signage Improvements 10/07/19 2,526.00 20.00 10.53 63.15 63.15 126.30 189.45 1,993.96 2,183.41 126.30 2,309.71 216.29
Building Carpet Upgrade 05/28/19 7,618.72 7.00 90.70 544.19 544.19 1,088.39 1,632.58 1,088.39 2,720.97 1,088.39 3,809.36 3,809.36
Security Camera Upgrade 05/02/19 6,810.00 10.00 56.75 340.50 340.50 681.00 1,021.50 681.00 1,702.50 681.00 2,383.50 4,426.50
Building Painting Upgrade/Improv.12/02/19 17,160.00 10.00 143.00 858.00 858.00 1,716.00 2,574.00 1,716.00 4,290.00 1,716.00 6,006.00 11,154.00
Lower Level Bathroom Renovation 3/2/2020 11,675.50 10.00 97.30 583.78 583.78 1,167.55 1,751.33 1,167.55 2,918.88 8,756.63
New Compressor on Theater Roof 12/29/2020 6,169.00 20.00 25.70 154.23 154.23 308.45 462.68 308.45 771.13 5,397.88
Air Purifier System 1/23/2021 11,587.50 20.00 48.28 289.68 289.68 579.36 869.04 10,718.46
Building Carpet Upgrade 3/18/2021 1,200.00 7.00 14.29 85.74 85.74 171.48 257.22 942.78
Hot Water Heater 6/15/2021 12,500.00 20.00 52.08 312.48 312.48 624.96 937.44 11,562.56
Infared Door Screen in Elevator 8/17/2021 2,765.00 10.00 23.04 138.24 138.24 276.48 414.72 2,350.28
10,702,616.23 35,264.48 7,081,624.73 247,711.78 7,329,336.52 250,678.88 7,580,015.39 254,110.68 7,834,126.07 253,069.16 8,087,195.23 2,615,421.00
2010 Donation 11/15/10 (6,251,196.00) (6,251,196.00) (6,251,196.00) (6,251,196.00) (6,251,196.00) (6,251,196.00)
4,439,744.73 4,451,420.23 830,428.73 247,711.78 1,078,140.52 250,678.88 1,328,819.39 254,110.68 1,582,930.07 253,069.16 1,835,999.23 2,615,421.00
Furniture and Fixtures
Furniture & Fixtures 01/01/01 66,998.00 7.00 797.60 66,998.00 - 66,998.00 - 66,998.00 66,998.00
Equipment 01/31/01 40.00 7.00 0.48 40.00 - 40.00 - 40.00 40.00
Playground Matting 03/16/01 870.00 7.00 10.36 870.00 - 870.00 - 870.00 870.00
Equipment 03/30/01 182.00 7.00 2.17 182.00 - 182.00 - 182.00 182.00
Locks 04/30/01 15.00 7.00 0.18 15.00 - 15.00 - 15.00 15.00
Interior Art Metalwork 05/31/01 4,573.00 7.00 54.44 4,573.00 - 4,573.00 - 4,573.00 4,573.00
Anderson Locks 05/31/01 11.00 7.00 0.13 11.00 - 11.00 - 11.00 11.00
Playground Equipment 09/30/01 5,093.00 7.00 60.63 5,093.00 5,093.00 - 5,093.00 5,093.00
Light Parts 12/31/01 70.00 7.00 0.83 70.00 70.00 - 70.00 70.00
Railings 12/31/01 3,190.00 7.00 37.98 3,190.00 3,190.00 - 3,190.00 3,190.00
Glass Installation 12/31/01 210.00 7.00 2.50 210.00 210.00 - 210.00 210.00
Chairs 12/31/01 4,495.00 7.00 53.51 4,495.00 4,495.00 - 4,495.00 4,495.00
Door Hardware 03/08/02 6,650.00 7.00 79.17 6,650.00 - 6,650.00 - 6,650.00 6,650.00
Mager Metal Art 05/15/02 3,700.00 7.00 44.05 3,700.00 - 3,700.00 - 3,700.00 3,700.00
Donor Case 07/25/03 8,538.00 7.00 101.64 8,538.00 8,538.00 - 8,538.00 8,538.00
File Cabinets 09/03/03 2,361.00 7.00 28.11 2,361.00 2,361.00 - 2,361.00 2,361.00
Curtains and Lighting 07/01/07 12,965.00 7.00 154.35 12,965.00 12,965.00 - 12,965.00 12,965.00
Furniture and Improvements 07/01/05 12,235.00 5.00 203.92 12,235.00 12,235.00 - 12,235.00 12,235.00
Playground Equipment 09/01/13 52,723.00 10.00 439.36 32,640.13 5,272.30 37,912.43 5,272.30 43,184.73 5,272.30 48,457.03 5,272.30 53,729.33 (1,006.33)
MRP Furnishings 07/01/15 117,369.43 10.00 978.08 41,080.30 11,736.94 52,817.24 11,736.94 64,554.19 11,736.94 76,291.13 11,736.94 88,028.07 29,341.36
Steinway Piano 07/01/15 56,000.00 20.00 233.33 9,800.00 2,800.00 12,600.00 2,800.00 15,400.00 2,800.00 18,200.00 2,800.00 21,000.00 35,000.00
Flagpole 10/01/17 14,330.00 20.00 59.71 895.63 716.50 1,612.13 716.50 2,328.63 716.50 3,045.13 716.50 3,761.63 10,568.38
McMahon Mural 11/01/17 31,000.00 20.00 129.17 1,808.33 1,550.00 3,358.33 1,550.00 4,908.33 1,550.00 6,458.33 1,550.00 8,008.33 22,991.67
Commercial Refrigerator 06/30/18 4,541.32 10.00 37.84 227.07 454.13 681.20 454.13 1,135.33 454.13 1,589.46 454.13 2,043.59 2,497.73
Draperies for Friends/1861 07/01/18 5,800.00 10.00 48.33 290.00 580.00 870.00 580.00 1,450.00 580.00 2,030.00 580.00 2,610.00 3,190.00
Lights for Theater 08/01/18 7,190.00 10.00 59.92 299.58 719.00 1,018.58 719.00 1,737.58 719.00 2,456.58 719.00 3,175.58 4,014.42
Worthington Direct 12/20/18 9,022.90 10.00 75.19 - 902.29 902.29 902.29 1,804.58 902.29 2,706.87 902.29 3,609.16 5,413.74
Worthington Direct 01/16/19 270.00 10.00 2.25 27.00 27.00 27.00 54.00 27.00 81.00 27.00 108.00 162.00
Bottle Filling Station 8/20/2020 4,081.00 10.00 34.01 - 204.05 204.05 408.10 612.15 408.10 1,020.25 3,060.75
Theater Lights 12/18/2021 23,252.83 10.00 193.77 1,162.64 1,162.64 2,325.28 3,487.92 19,764.91
457,776.48 3,922.99 219,237.04 24,758.17 243,995.20 24,962.22 268,957.42 26,328.91 163,090.32 27,491.55 190,581.87 267,194.61
Machinery & Equipment
Computer Server 06/08/04 1,790.00 3.00 49.72 1,790.00 - 1,790.00 - 1,790.00 1,790.00
Computer Monitors 07/19/04 1,464.00 3.00 40.67 1,464.00 - 1,464.00 - 1,464.00 1,464.00
Furniture and Dividers 08/27/04 2,312.00 5.00 38.53 2,312.00 2,312.00 - 2,312.00 2,312.00
File Cabinets 09/21/04 382.00 5.00 6.37 382.00 382.00 - 382.00 382.00
Furniture 09/27/04 900.00 5.00 15.00 900.00 900.00 - 900.00 900.00
Fireplace 10/20/04 1,088.00 5.00 18.13 1,088.00 1,088.00 - 1,088.00 1,088.00
Furniture 11/11/04 1,768.75 5.00 29.48 1,768.75 1,768.75 - 1,768.75 1,768.75
Air Conditioner 09/01/12 6,475.00 15.00 35.97 2,733.89 431.67 3,165.56 431.67 3,597.22 431.67 4,028.89 431.67 4,460.56 2,014.44
Air Conditioner 12/01/12 5,000.00 15.00 27.78 2,027.77 333.33 2,361.10 333.33 2,694.44 333.33 3,027.77 333.33 3,361.10 1,638.90
13 inch MacBook Pro 04/10/19 3,237.00 5.00 53.95 323.70 647.40 971.10 647.40 1,618.50 647.40 2,265.90 971.10
Synapse Network Upgrade 03/09/20 17,398.00 3.00 483.28 2,899.67 2,899.67 5,799.33 8,699.00 5,799.33 14,498.33 2,899.67
Johnson Controls 5/4/2020 6,884.25 5.00 114.74 688.43 688.43 1,376.85 2,065.28 1,376.85 3,442.13 3,442.13
Scaffolding 12/10/2020 5,443.00 5.00 90.72 544.30 544.30 1,088.60 1,632.90 3,810.10
Sling Studio Streaming Appliance 1/21/2021 2,835.00 5.00 47.25 283.50 283.50 567.00 850.50 1,984.50
Battery 12V 150W 4/19/2021 3,674.68 5.00 61.24 367.47 367.47 734.94 1,102.40 2,572.28
HP Pavillion 15 inch laptop 6/15/2021 754.36 5.00 12.57 75.44 75.44 150.87 226.31 528.05
HP Laptop - 15.6 Pavilion Touchscreen Laptop7/30/2021 648.11 5.00 10.80 64.81 64.81 129.62 194.43 453.68
62,054.15 1,136.20 14,466.41 765.00 15,555.11 5,000.49 20,555.60 9,924.10 20,774.95 11,259.61 32,034.56 30,019.59
Software
Blueshoon - Website, CRM 09/01/17 30,000.00 7.00 357.14 4,642.85 4,285.71 8,928.56 4,285.71 13,214.28 4,285.71 17,499.99 4,285.71 21,785.71 8,214.29
TOTALS 5,003,962.86 5,416.33 1,068,775.03 277,520.66 1,346,619.39 284,927.30 1,631,546.69 294,739.82 1,784,385.76 296,286.87 2,080,672.63 2,923,290.23
37
2018 2019 2020 2021 2021 2022 2023 2024
D. GCC Capital Expenditures budgeted actual
1 Cleaning & Inspection of Auditorium Murals 5,000$ 5,000$ 5,000$
2 Two entrance signs for Gorton -$
3 Update Bathrooms 53,500$ 30,000$ 11,500$ -$ 12,000$
4 DIC Playground Equipment/Flooring Replacement 70,723$ -$ 18,000$
5 Replacement of air conditioner 11,475$
6 Keyless Access System for Exterior Doors (Note 1)37,100$
7 Wood Floor Refinishing 6,500$ 2,500$ 4,000$
8 Concrete flooring sealant (all floors in North Addition)7,500$ 7,500$
9 Painting interior of building including public rooms & halls 53,600$ 8,000$ 18,000$ 600$ 9,000$ 9,000$ 9,000$
10 Lower level hall and annex cement grinding/staining 41,720$
11 New Website 54,000$ 12,000$ 12,000$
12 Computer Replacement Budget 12,000$ 4,000$ 4,000$ 4,000$
13 Theater Board Cover -$
14 Update Grotto -$
15 Replace Carpet in Nagel Room and upstairs offices 7,600$ 7,600$
16 Security cameras 14,500$ 10,000$ 4,500$
17 Folding Chairs (200 @ $28)5,600$ 5,600$
18 Water Heater 11,350$ 11,350$
19 Big Blue Blocks 7,500$ 7,500$
20 Theater Lighting /Outdoor Lighting 8,000$ 7,190$ TBD 8,000$
21 Sealcoat and Stripe Parking Log 10,800$ 6,000$ 4,800$
22 Card Tables 1,400$ 1,400$
23 Refinish DIC Cement Flooring - Carpeted 5,746$ 20,000$
24 Draperies - Friends/1861 - Not Budgeted -$
25 Commercial Refrigerator - Not Budgeted -$
26 2nd floor and lower level kitchen update/appliances 12,000$ TBD 2,000$ 10,000$
27 Mac Laptop 3,500$ 3,500$
28 Handrail for Theater Stairs 3,500$ 3,500$
29 Stage Monitor Patch/amps 4,500$ 4,500$ 1,370$
30 Hallway wayfinding and security signage 1,300$
31 Storm Windows 3,300$
32 Trash receptical door repair
33 Theater carpet -$ 9,000$ 8,000$
34 Custom refrigerated drawer for bar area in Glore solarium -$ 5,000$
35 Theater speakers and microphones -$ 6,500$ 6,500$
36 Landscaping
37 Ask Joan building activity system -$ 5,000$
38 Upgrade one classroom with new technology -$ 8,000$
39 Video streaming program/cameras
40 Recovering armchairs in Nagel Room 6,000$ 0 6,000$
41 UV Light system for HVAC 11,587$
42 DILC smart board system for preschool room 10,000$
449,114$ 116,540$ 55,700$ 600$ 33,500$ 42,887$ 63,870$ 42,000$ 35,000$
Gorton Community Center Capital Budget (Gorton's Responsibility)
38
ACTUAl ACTUAL ACTUAL ACTUAL ESTIMATE BUDGET PROJECTED PROJECTED PROJECTED
2017 2018 2019 2020 2021 2022 2023 2024 2025
Fund Balance 1/1 8,612,019 8,895,998 8,482,290 9,036,633 9,575,656 9,264,249 8,862,272 8,457,124 8,048,711
Revenue
Room Rentals/Leases 385,321 450,084 395,622 229,174 314,058 396,497 408,392 420,644 433,263
Programs and Events 286,031 399,542 488,186 428,426 367,096 458,448 472,201 486,367 500,959
Children's Learning Center 276,274 265,511 264,314 356,937 284,119 318,000 327,540 337,366 347,487
Unearned Revenue/Contributions 403,539 341,873 387,865 660,167 356,641 269,900 277,997 286,337 294,927
Total Revenue 1,351,165 1,457,010 1,535,987 1,674,704 1,321,914 1,442,845 1,486,130 1,530,714 1,576,636
Expenses
Administration 807,934 859,300 970,922 821,160 772,906 835,916 860,993 886,823 913,428
Programs and Events 155,397 226,728 275,112 198,371 206,596 243,208 250,504 258,019 265,760
Children's Learning Center 297,834 305,986 238,627 239,982 237,344 313,080 322,472 332,147 342,111
Total Expenses 1,261,165 1,392,014 1,484,661 1,259,513 1,216,846 1,392,204 1,433,970 1,476,989 1,521,299
Operating Income 90,000 64,996 51,326 415,191 105,068 50,641 52,160 53,725 55,337
Depreciation Expense (259,173)(267,964)(277,494)(287,176)(294,675)(296,287)(296,287)(296,287)(296,287)
Temporarily Restricted Activity, Net (80,286)(61,361)53,029 (10,823)8,250 0 0 0 0
Permanently Restricted Activity, Net 533,438 (149,379)727,482 421,831 (130,050)(156,331)(161,021)(165,852)(170,827)
Other
Net Income 283,979 (413,708)554,343 539,023 (311,407)(401,977)(405,148)(408,414)(411,777)
Fund Balance 12/31 8,895,998 8,482,290 9,036,633 9,575,656 9,264,249 8,862,272 8,457,124 8,048,711 7,636,933
Check: ending FB audit report 8,895,998 8,482,290 9,036,633 9,575,656
Difference 0 0 0 0
*Note that Permanently Restricted Activity, net includes a 3% draw on on the investment account and does not reflect any unrealized gain or loss on the investments
Gorton Community Center
FIVE YEAR FORECAST
39
Attachment 1
PROJECTED EQUALIZED ASSESSED VALUATION
Based on information from the County Clerk's Office
the projected Equalized Assessed Valuation (EAV) of property
in The City of Lake Forest for the tax year 2021 is as follows:
2020 EAV for The City of Lake Forest 2,396,662,125
Estimated average change to existing property -0.66%
2021 EAV for existing property 2,380,894,308
Total Estimated New Construction Growth for 2021 16,065,012$
Total Projected EAV for 2021 Tax Levy 2,396,959,320$
COMPUTATION OF MAXIMUM TAX EXTENSION FOR 2020 UNDER THE PROPERTY TAX
EXTENSION LIMITATION ACT
A.Tax Levy Extensions for the 2020 Tax Year (Excluding Debt 32,619,003$
Service, Special Rec and partial Fire Pension Tax Levy Extension)
B.Total Projected EAV for 2021 Tax Levy 2,396,959,320$
C.Total Estimated New Construction Growth for 2021 16,065,012$
D.CPI Increase for 2021 Levy 1.40%
Step 1 Numerator of Limiting Rate:32,619,003$ X 101.400%=33,075,669$
Step 2 Denominator of Limiting Rate:2,396,959,320$ -16,065,012 =2,380,894,308$
Step 3 Limiting Rate (Per $100 EAV):33,075,669$ /2,380,894,308 =0.01389$
Step 4 Maximum Tax Extension for 2021 Tax Year 2,396,959,320$ X 0.01389$ =33,298,846$
(Excluding Debt Service Tax Levy Extension):
Step 5 Added Tax Levy Extension Based on New =223,177$
Growth (Step 4 minus Step 1)
Aggregate Levy - Truth in Taxation Estimate:102.08%
Tax Cap 1.40%
New Construction 0.68%
2.08%
ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS
AND NEW GROWTH PROJECTIONS FOR 2021 LEVY
11/4/2021 taxlevy2021_draft
40
The City of Lake Forest
Tax Levy
2021
Attachment 2
DRAFT FOR DISCUSSION - 11/8/21 Finance Committee
FUND 2021 LEVY 2020 Extension $ CHANGE % CHANGE
General $14,541,826 14,341,051 200,775 1.40%
Pension Funds
IMRF/SS - Funded Ratio 104.16%1,293,059 1,275,206 17,853 1.40%
Police Pension - Funded Ratio 58.83%3,188,755 2,988,086 200,669 6.72%
Fire Pension - Funded Ratio 78.20%2,222,183 2,106,019 116,164 5.52%
Sub-Total Pension Funds 6,703,997 6,369,311 334,686 5.25%
Other Funds
Recreation and Parks 5,327,674 5,254,116 73,558 1.40%
Recreation and Parks-IMRF/SS 600,347 592,058 8,289 1.40%
Special Recreation 0
Capital Improvements (Cap Applies)1,539,144 1,541,725 (2,581)-0.17%5 year forecast
Recreation and Parks/Specific Purpose 125,000 125,000 0 0.00%
Library 4,022,273 3,966,739 55,534 1.40%
Library-sites 435,009 429,003 6,006 1.40%
Sub-Total Other Funds 12,049,447 11,908,641 140,806 1.18%
TOTAL LEVY UNDER TAX CAP 33,295,269 32,619,003 676,266 2.07%
Bond Funds (Cap Applies)
2010/2013/2021 GO Bonds MS/CIP 734,750 747,013 (12,263)-1.64%
2019 Refunding 831,463 833,963 (2,500)-0.30%
Extension Adjustment 0 18,307 (18,307)
2015 GO Bonds - CIP 255,238 248,112 7,126 2.87%
Sub-Total Bond Funds 1,821,451 1,847,395 (25,944)-1.40%
TOTAL TAX LEVY BEFORE
NEW GROWTH and ALLOWANCES 35,116,720 34,466,398 650,322 1.89%
Fire Pension PA 93-0689 117,220 120,336 (3,116)-2.59%
Special Recreation 501,937 495,007 6,930 1.40%
Plus New Growth 223,177 223,177 N/A
GRAND TOTAL TAX LEVY 35,959,055 35,081,741 877,314 2.50%
Ord 2013-70 Debt/Capital Cap 3,360,595 3,389,120 (28,525)-0.84%Cap $3,950,939
Aggregate Levy (Truth in Taxation)34,137,604 33,234,346 903,258 2.72%*Public hearing if
increase >5.0%
DISTRIBUTION OF GROWTH
General Fund Levy -196,216$
Library Levy -26,961
TOTAL NEW GROWTH 223,177$
Pension
Subcommittee
11/4/2021
taxlevy2021_draft
41
The City of Lake Forest
Tax Levy
2021Attachment 3
FUND 2021 LEVY 2020 Extension $ CHANGE % CHANGE
General $14,738,042 14,341,051 396,991 2.77%
Pension Funds
IMRF/SS 1,293,059 1,275,206 17,853 1.40%
Police Pension 3,188,755 2,988,086 200,669 6.72%
Fire Pension 2,339,403 2,226,355 113,048 5.08%
Sub-Total Pension Funds 6,821,217 6,489,647 331,570 5.11%
Agency Funds
Recreation and Parks 5,327,674 5,254,116 73,558 1.40%
Recreation and Parks-IMRF/SS 600,347 592,058 8,289 1.40%
Recreation and Parks-Specific Purpose 125,000 125,000 0
Special Recreation 501,937 495,007 6,930 1.40%
Capital Improvements 1,539,144 1,541,725 (2,581)
Library 4,049,235 3,966,739 82,496 2.08%
Library-sites 435,009 429,003 6,006 1.40%
Sub-Total Agency Funds 12,578,345 12,403,648 174,697 1.41%
34,137,604 33,234,346 903,258 2.72%
Bond Funds
2010 GO Bonds MS/CIP 734,750 747,013 (12,263)-1.64%
2009 GO Bonds Western 831,463 833,963 (2,500)-0.30%
Extension Adjustment 18,307 (18,307)
2015 GO Bonds - CIP 255,238 248,112 7,126
Sub-Total Bond Funds 1,821,451 1,847,395 (25,944)-1.40%
GRAND TOTAL TAX LEVY 35,959,055 35,081,741 877,314 2.50%
11/4/2021 taxlevy2021_draft
42
The City of Lake Forest
Tax Levy
2021
Explanation of Homeowner Increase
Attachment 4
2021 LEVY 2020 Extension $ CHANGE % CHANGE
Levy before growth and exclusions 33,295,269$ 32,619,003$ 676,266$ 2.07%
Plus growth and exclusions 842,334 615,343 226,991$
TOTAL LEVY UNDER TAX CAP 34,137,604$ 33,234,346$ 903,258$ 2.72%
Bond Funds 1,821,451 1,847,395 (25,944)$ -1.40%
TOTAL TAX LEVY 35,959,055$ 35,081,741$ 877,314$ 2.50%
Increase excl new growth/exclusions 35,116,720 34,466,398 1.89%
2021 2020
Forecast Actual
City Equalized Assessed Value ( EAV)2,396,959,320 2,396,662,125
1/3 market value
City Levy 35,959,055 35,081,741
Tax Rate 1.5002 1.4638 levy divided by EAV X 100
Average Home Market Value 794,737$ 800,000$
EAV 264,912 266,667
EAV X Tax Rate/100 3,974$ 3,903$ 71$ 1.81%
This is the impact projected on an average existing home.
This represents 22% (City) and 3% (Library) of the entire tax bill.
(Impacts on individual properties may differ.)
11/4/2021 taxlevy2021_draft
43
TAX LEVY 2021-2022
AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR
THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS,
FOR THE FISCAL YEAR COMMENCING MAY 1, 2021 AND ENDING APRIL 30, 2022.
WHEREAS, because of legal requirements relating to pension funding, the City is required to
increase its annual levy to responsibly meet these obligations; and
WHEREAS, because of uncertainties relating to actual and potential Statewide legislation
affecting revenue and tax issues for all municipalities, the City is unable to plan with any levy of
predictability, which creates a bona fide emergency beyond the City's control for purposes
of fiscal planning; and
WHEREAS, due to these legal requirements and bona fide emergency, the City is required to
increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law,
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND
STATE OF ILLINOIS:
SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate
purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments,
and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, for the fiscal year commencing May 1, 2021 and ending April 30, 2022 was duly passed
the 19th of July, 2021 and thereafter published in pamphlet form as provided by law, which ordinance by
reference thereto is hereby made a part of hereof.
SECTION 2: That the sum of seventy million, two hundred twelve thousand, seven hundred thirty-two
dollars ($70,212,732) having heretofore legally appropriated for all corporate purposes of The City of Lake
Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be
collected from the taxes levied for the fiscal year commencing May 1, 2021 and ending April 30, 2022 be
and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same
is assessed and equalized for State and County purposes for the said fiscal year.
That the purposes for which the said amount of seventy million, two hundred twelve thousand,
seven hundred thirty-two dollars ($70,212,732) hereto appropriated and hereby levied, respectively are
as follows, to wit:
GENERAL FUND Tax Levy
Appropriation 2021-2022
General Government
Salaries and Benefits 2,924,136$ 2,235,642$
Supplies/Other Services and Charges 3,622,747 2,769,763
Capital Equipment 200,000 152,910
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,776,869 -
TOTAL GENERAL GOVERNMENT 10,523,752$ 5,158,315$
Legal
Contractual Services 450,000$ 294,761$
TOTAL LAW 450,000$ 294,761$
1 of 9 44
Tax Levy
Appropriation 2021-2022
Community Development
Salaries and Benefits 1,569,041$ -$
Supplies/Other Services and Charges 365,871 -
Capital Equipment - -
TOTAL COMMUNITY DEVELOPMENT 1,934,912$ -$
Public Works Administration
Salaries and Benefits 425,017$ 359,984$
Supplies/Other Services and Charges 96,999 82,157
TOTAL PUBLIC WORKS ADMINISTRATION 522,016$ 442,141$
Public Buildings
Building Maintenance Administration
Salaries and Benefits 819,734$ 355,174$
Supplies/Other Services and Charges 731,021 316,736
Capital Improvements 150,000 64,992
TOTAL PUBLIC BUILDINGS 1,700,755$ 736,902$
Streets
Salaries and Benefits 1,060,432$ -$
Supplies/ Other Service and Charges 810,772 -
Capital Improvements 250,000
TOTAL STREETS 2,121,204$ -$
Sanitation
Salaries and Benefits 1,272,773$ 791,373$
Supplies/ Other Service and Charges 1,097,561 682,431
TOTAL SANITATION 2,370,334$ 1,473,804$
Storm Sewers
Salaries and Benefits 133,047$ 92,081$
Supplies/ Other Service and Charges 29,900 20,694
Capital Improvements 50,000 34,605
TOTAL STORM SEWERS 212,947$ 147,380$
Engineering
Salaries and Benefits 555,716$ 175,589$
Supplies/ Other Service and Charges 377,166 119,172
TOTAL ENGINEERING 932,882$ 294,761$
Fire
Fire Administration
Salaries and Benefits 5,012,361$ 2,407,593$
Supplies/ Other Service and Charges 321,296 154,328
Capital Improvements 50,000 24,017
Sub-Total 5,383,657$ 2,585,938$
2 of 9 45
Tax Levy
Appropriation 2021-2022
Emergency Medical Services
Supplies/ Other Service and Charges 28,800$ 13,834$
Sub-Total 28,800$ 13,834$
Fire Suppression
Supplies/ Other Service and Charges 110,500$ 53,077$
Sub-Total 110,500$ 53,077$
TOTAL FIRE 5,522,957$ 2,652,848$
Police
Salaries and Benefits 6,507,131$ 2,936,597$
Supplies/ Other Service and Charges 1,280,706 577,969
Capital Improvements 50,000 22,564
TOTAL POLICE 7,837,837$ 3,537,130$
TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 34,129,596$ 14,738,042$
Less: Total amount appropriated from other sources 19,391,554
other than Tax Levy
Sub-Total 14,738,042
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
GENERAL FUND 14,738,042$
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY
For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY
(Excludes Water and Sewer Department, Fleet, Deerpath Golf Course,
Cemetery Commission and School District 67)
General Fund - IMRF 720,581$ 646,530$
General Fund - Social Security 948,226 646,529
Parks and Recreation Fund - IMRF 402,208 300,174
Parks and Recreation Fund - Social Security 336,770 300,173
-
TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,407,785$ 1,893,406$
MUNICIPAL RETIREMENT AND SOCIAL SECURITY
Less: Total amount appropriated from other sources 514,379
other than Tax Levy
Sub-Total 1,893,406
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,893,406$
3 of 9 46
Tax Levy
Appropriation 2021-2022
FIREFIGHTERS'S PENSION FUND
Other Services and Charges 3,032,115$ 2,106,002$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 314,934 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE FIREFIGHTERS'S PENSION FUND 3,347,049$ 2,106,002$
Less: Total amount appropriated from other sources
other than Tax Levy 1,241,047
Sub-Total 2,222,183
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND 2,222,183$
Other Services and Charges 117,220$ 117,220$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 117,220$ 117,220$
POLICE PENSION FUND
Other Services and Charges 3,345,335$ 3,188,755$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 334,534 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE POLICE PENSION FUND 3,679,869$ 3,188,755$
Less: Total amount appropriated from other sources 491,114
other than Tax Levy
Sub-Total 3,188,755
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE POLICE PENSION FUND 3,188,755$
PARKS AND RECREATION FUND
Parks and Forestry
Administration
Salaries and Benefits 2,373,261$ 2,087,466$
Supplies/ Other Service and Charges 546,671 480,839
Capital Equipment 210,000 184,711
Sub-Total 3,129,932$ 2,753,016$
Grounds Maintenance
Supplies/ Other Service and Charges 378,770$ 333,157$
Sub-Total 378,770$ 333,157$
4 of 9 47
Tax Levy
Appropriation 2021-2022
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 90,000$ 79,162$
Sub-Total 90,000$ 79,162$
Lake Front Facilities
Supplies/ Other Service and Charges 56,500$ 49,696$
Sub-Total 56,500$ 49,696$
Tree Trimming
Supplies/ Other Service and Charges 50,750$ 44,639$
Sub-Total 50,750$ 44,639$
Tree Removal
Supplies/ Other Service and Charges 41,000$ 36,063$
Sub-Total 41,000$ 36,063$
Insect & Disease
Supplies/ Other Service and Charges 15,000$ 13,194$
Sub-Total 15,000$ 13,194$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 12,500$ 10,995$
Sub-Total 12,500$ 10,995$
Natural Areas Management
Supplies/ Other Service and Charges 58,000$ 51,015$
Sub-Total 58,000$ 51,015$
TOTAL PARKS AND FORESTRY SECTION 3,832,452$ 3,370,937$
Recreation
Recreation Programs
Salaries and Benefits 2,917,833$ 1,068,629$
Supplies/ Other Service and Charges 1,237,187 453,108
Capital Equipment - 0
Sub-Total 4,155,020$ 1,521,737$
Recreation and Parks Specific Purpose 125,000$ 125,000$
Recreation Center Capital Equipment 50,000 50,000
Parks and Forestry Tree Replacement and Landscaping 100,000 100,000
Parks and Recreation Capital Asset Replacement Program (CARP)285,000 285,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 928,645 -
TOTAL RECREATION SECTION 5,643,665$ 2,081,737$
TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 9,476,117
RECREATION FUND
5 of 9 48
Tax Levy
Appropriation 2021-2022
Less: Total amount appropriated from other sources 7,394,380
other than Tax Levy
Sub-Total 5,452,674
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE PARKS AND RECREATION FUND 5,452,674$
Special Recreation
Salaries and Benefits 59,026$ 54,866$
Supplies/Other Services and Charges 291,122 270,604
Capital Improvements 189,847 176,467
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 54,000 -
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SPECIAL RECREATION 593,995$ 501,937$
Capital Improvements Fund
Supplies/Other Services and Charges 7,500$ -$
Capital Equipment 696,230
Capital Improvements 9,366,691 1,539,144
Contingency to meet expenses of emergencies and capital
improvements not otherwise provided for 1,007,042
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
CAPITAL IMPROVEMENTS 11,077,463.00$ 1,539,144$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,491,702$ 2,488,682$
Supplies/Other Services and Charges 1,314,557 1,312,964
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 93,137 -
Total Lake Forest Public Library - General 3,899,396$ 3,801,646$
Less: Total amount appropriated from other sources 97,750
other than Tax Levy
Sub-Total 3,801,646
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - GENERAL 3,801,646$
Social Security and IMRF
Social Security 138,351$ 123,794$
Illinois Municipal Retirement Fund (IMRF)183,812 123,794
Total Lake Forest Public Library - Social Security and IMRF 322,163$ 247,588$
6 of 9 49
Tax Levy
Appropriation 2021-2022
Less: Total amount appropriated from other sources 74,575
other than Tax Levy
Sub-Total 247,588
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 247,588$
Library Building
Salaries and Benefits 134,949$ 98,176$
Supplies/Other Services and Charges 268,000 194,970
Sub-Total 402,949$ 293,146$
Capital Equipment -$ -$
Capital Improvements 195,000 141,863
Sub-Total 195,000$ 141,863$
Total Lake Forest Public Library
Building Maintenance and Repair (Sites and Building)597,949$ 435,009$
Less: Total amount appropriated from other sources 162,940
other than Tax Levy
Sub-Total 435,009
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY -
BUILDING MAINTENANCE AND REPAIR 435,009$
Public Schools THE CITY OF LAKE FOREST
School District No. 67**
From the Educational Fund 33,259,799$ 30,317,854$
From the Operations, Building and Maintenance Fund 4,076,516 3,916,491
From the Capital Projects Fund 425,000 -
From the Illinois Municipal Retirement Fund 447,309 387,542
From the Social Security Fund 447,308 547,129
From the Transportation Fund 1,154,299 906,112
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)39,810,231$ 36,075,128$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST
(School District 67)36,075,128$
7 of 9 50
Tax Levy
Appropriation 2021-2022
Summary of the Amounts Appropriated From the
the Several Funds
General 34,129,596$ 14,738,042$
Illinois Municipal Retirement Fund (IMRF)1,122,789 946,704
Social Security 1,284,996 946,702
Firefighter's Pension 3,347,049 2,222,183
Firefighter's Pension law PA 93-0869 117,220 117,220
Police Pension 3,679,869 3,188,755
Sub-Total 43,681,519$ 22,159,606$
Parks and Recreation 9,476,117$ 5,452,674$
Special Recreation 593,995 501,937
Capital Improvements 11,077,463 1,539,144
Public Library 3,899,396 3,801,646
Public Library - Social Security 138,351 123,794
Public Library - IMRF 183,812 123,794
Public Library - Sites and Building 597,949 435,009
Sub-Total 25,967,083$ 11,977,998$
The City of Lake Forest School District No. 67 ***
Educational 33,259,799$ 30,317,854$
Operations, Building and Maintenance 4,076,516 3,916,491
Capital Projects Fund 425,000 0
Illinois Municipal Retirement Fund 447,309 387,542
Social Security 447,308 547,129
Transportation 1,154,299 906,112
Sub-Total 39,810,231$ 36,075,128$
GRAND TOTAL 109,458,833$ 70,212,732$
*** The City of Lake Forest School District No. 67
will be holding a special meeting and these
tax levy numbers could change.
8 of 9 51
Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or
otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed
from this Ordinance and the remainder of this Ordinance shall remain in full force and effect.
Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this
ordinance with the County Clerk of Lake County in the State of Illinois as required by law.
Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication.
PASSED THIS ____ day of ________________, 2021
____________________________________________
City Clerk
APPROVED THIS ____ day of ________________, 2021
_____________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
9 of 9 52
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, November 15, 2021
City Council Meeting - City Council Chambers
REMOTE ACCESS MEETING
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and
the Assistant City Manager Mike Strong called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Rummel, Alderman Preschlack,
Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: Alderman Karras and Alderman Notz
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with
state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule
an in-person City Council meeting because of the COVID-19 pandemic, which is why this November 15,
2021, City Council meeting is being held remotely.
Mayor Pandaleon congratulated the Lake Forest High School football team for winning their game on
Saturday, advancing them to the State semifinals.
A. 2021-2022 Board and Commission Appointments and Reappointments
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Steve Lamontagne APPOINT 2
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Maureen Grinnell APPOINT AS CHAIR 3
COUNCIL ACTION: Approve the Mayor’s 2021-2022 Board and Commission Appointments
Alderman Goshgarian made a motion to approve the Mayor's Appointments and Reappointments, seconded
by Alderman Morris. The following voted “Aye”: Alderman Morris, Rummel, Preschlack, Goshgarian,
Buschmann and Weber. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried.
53
Proceedings of the Monday, November 15, 2021
Regular City Council Meeting
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Members of the public can provide public comment by calling into the following number during the
meeting: 847-810-3643
COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance Establishing the 2021 Tax Levy (First Reading)
Finance Director, Elizabeth Holleb explained that the City Council has seen the proposed tax levy at the two
previous meetings and provided a high-level explanation of the changes that have been made to the levy.
The proposed tax levy for 2021 reflects a 2.50% increase over the 2020 tax levy extensions for the City and
Library operating funds and City pension and debt service funds. This increase contains the 1.40% property
tax cap increase on operating and IMRF pension levies and debt service bond levies. Additionally, Ms. Holleb
explained that the average increase to existing residents ($800,000 home) is projected to be $71 or 1.81%.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2021 Tax Levy
Alderman Morris made a motion to grant first reading of an Ordinance Establishing the 2021 Tax Levy,
seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Rummel, Preschlack,
Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried.
2. Approval of Ordinances Abating 2021 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (First Reading)
Finance Director, Elizabeth Holleb, explained the proposed Ordinances provide the reduction of 2021
property taxes levied for the four outstanding general obligation alternate revenue bond issues. She further
explained the three ordinances for approval which included decreasing a portion of the tax being levied in
2021 for the annual payment of the general obligation bonds for the series 2015 bond issue, 2017 bond
issue and 2019 bond issue.
COUNCIL ACTION: Grant first reading of the Ordinances abating tax levies for various general obligation
bond issues.
Alderman Rummel made a motion to grant first reading of the Ordinances abating tax levies for various
general obligation bond issues, seconded by Alderman Morris. The following voted “Aye”: Alderman Morris,
Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 6-Ayes, 0
Nays, motion carried.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinances adopting new fees
(First Reading)
Assistant Finance Director, Diane Hall, provided background regarding the process of approving the annual
fee schedule, stating that the Council viewed this at the Finance Committee meeting on November 8, 2021.
Additionally, she explained the proposed fee increases are highlighted in yellow, the proposed new fees
highlighted in orange and the fees highlighted in green are previously approved existing fees seeing no
change. Ms. Hall noted that there were no recommendations to increase water rates in this fee schedule.
54
Proceedings of the Monday, November 15, 2021
Regular City Council Meeting
COUNCIL ACTION: Grant first reading of an Ordinance approving a fee schedule and an Ordinance
adopting new fees related to development activity.
Alderman Morris made a motion to grant first reading of an Ordinance approving a fee schedule and an
Ordinance adopting new fees related to development activity, seconded by Alderman Weber. The following
voted “Aye”: Alderman Morris, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following
voted “Nay”: None. 6-Ayes, 0 Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of November 1, 2021, City Council Meeting Minutes
2. Approve the contract to Camp Nageela Midwest, dba Camp Henry Horner in the amount of
$30,000
3. Approval to Purchase One Replacement Marked Police Vehicle Included in the FY2023
Capital Equipment Budget to the Suburban Purchasing Cooperative’s Low Bidder, Currie
Motors, in the Amount of $36,798
4. Award of Bid to EJ Equipment for the Replacement of a Westward Industries GO-4 Parking
Scooter for the Police Department Included in the F.Y. 2023 Capital Equipment Budget in the
Amount of $29,975
5. Award of Bids for the Replacement of a Rear-Load Refuse Truck Included in the FY2023
Capital Equipment Budget, to the National Sourcewell Low Bidders, Truck Center Companies
(chassis) in the Amount of $188,578, McNeilus Truck Manufacturing (body) in the Amount of
$105,816
6. Award of Bid for the Replacement of a Fire Department Administrative Vehicle Included in
the FY2023 Capital Equipment Budget to the Suburban Purchasing Cooperative’s Low Bidder,
Currie Motors, in the Amount of $44,617
7. Award of Bid for the Replacement of a Log Chipper for the Forestry Department Included in
the FY2023 Capital Equipment Budget to the Suburban Purchasing Cooperative’s Low Bidder,
Vermeer Midwest, in the Amount of $183,978
8. Approval to Purchase a Replacement Ball Picker Cart for the Golf Course Section to EZ-Go
Textron in the Amount of $12,022, Included in the FY 2023 Capital Equipment Budget
9. Approval to Purchase a Replacement Utility Vehicle for the Golf Course Section to Reinders,
Inc. in the Amount of $26,181, Included in the FY 2023 Capital Equipment Budget
10. Approval to Purchase a Replacement Greens Mower for the Golf Course Section to Reinders,
Inc. in the Amount of $46,580, Included in the FY 2023 Capital Equipment Budget
11. Authorization for the City Manager to enter into Professional Services Agreements with
Cordogan Clark and Larson & Darby Group for Facility Architectural Design Services
COUNCIL ACTION: Approval of the eleven (11) omnibus items as presented.
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
55
Proceedings of the Monday, November 15, 2021
Regular City Council Meeting
Seeing none, he asked for a motion. Alderman Rummel made a motion to approve the eleven (11) Omnibus
items as presented, seconded by Alderman Buschmann. The following voted “Aye”: Alderman Morris,
Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None.
8-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Mayor Pandaleon stated that there will be no additional City business following the adjournment into
Executive Session.
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (11), The City Council will be discussing
pending and actually filed litigation.
Alderman Preschlack made a motion to adjourn into Executive Session pursuant to 5ILCS 120/2 (c) (11), The
City Council will be discussing pending and actually filed litigation, seconded by Alderman Morris. The
following voted “Aye”: Alderman Morris, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The
following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried.
Adjourn into Executive Session at 6:51 p.m.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Goshgarian made a motion
to adjourn, seconded by Alderman Morris. Motion carried unanimously by voice vote at 9:15 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
56
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Tuesday, July 27, 2021
Special City Council Meeting – Elawa Farm, 1401 Middlefork Drive
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:00pm, and
the City Manager Jason Wicha called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ADJOURN INTO EXECUTIVE SESSION
Mayor Pandaleon asked for a motion to adjourn into executive session.
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing Self
Evaluation, Practices and Procedures or Professional Ethics in a Facilitated Self-Assessment
Workshop
Alderman Preschlack made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (5), The
City Council will be discussing Self Evaluation, Practices and Procedures or Professional Ethics in a Facilitated
Self-Assessment Workshop, seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris,
Alderman Karras, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian,
Alderman Buschmann and Alderman Weber. The following voted “Nay“: None. 8 – Ayes, 0 – Nays, motion
carried.
Adjournment into Executive Session at 6:01 pm.
Reconvene into Regular Session at 8:35 pm.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Weber. Motion carried unanimously by voice vote at 8:40 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
57
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, August 23, 2021
Special City Council Meeting – Dickinson Hall, 100 E. Old Mill Road
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:00pm, and
the City Manager Jason Wicha called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman
Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber.
Absent: none
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ADJOURN INTO EXECUTIVE SESSION
Mayor Pandaleon asked for a motion to adjourn into executive session.
1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing Self
Evaluation, Practices and Procedures or Professional Ethics in a Facilitated Self-Assessment
Workshop
Alderman Goshgarian made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (5), The
City Council will be discussing Self Evaluation, Practices and Procedures or Professional Ethics in a Facilitated
Self-Assessment Workshop, seconded by Alderman Notz. The following voted “Aye”: Alderman Morris,
Alderman Karras, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian,
Alderman Buschmann and Alderman Weber. The following voted “Nay“: None. 8 – Ayes, 0 – Nays, motion
carried.
Adjournment into Executive Session at 6:01 pm.
Reconvene into Regular Session at 8:45 pm.
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Weber. Motion carried unanimously by voice vote at 8:50 pm.
Respectfully Submitted
Margaret Boyer, City Clerk
58
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2021
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd
day of August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the
amount of $9,780,000 for the purpose of financing capital improvements and provided for the
levy and collection of a direct annual tax for the payment of the principal and interest of said
bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from
sources other than property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax
levied for the annual payment of the principal and interest on the General Obligation Bonds,
Series 2015 due in the fiscal year commencing May 1, 2022, therefore a portion of the levy of the
tax provided in the original bond ordinance passed August 3, 2015, a copy of which was filed in
the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate a portion of the 2021 Tax Levy in the amount of $360,687.50 hitherto provided
for and levied in the ordinance providing for the issuance of $9,780,000 General Obligation
Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois passed August 3, 2015.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2021
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2021
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2015
59
AN ORDINANCE
ABATING THE TOTAL TAX BEING LEVIED IN 2021
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2017 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 15th
day of May 2017, authorize the issuance of General Obligation Bonds, Series 2017 in the amount
of $9,295,000 for the purpose of financing capital improvements and provided for the levy and
collection of a direct annual tax for the payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2017 Bond Fund from
sufficient revenues collected from the City owned waterworks and sewerage system; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied
for the annual payment of the principal and interest on the General Obligation Bonds, Series
2017 due in the fiscal year commencing May 1, 2022, therefore the total levy of the tax provided
in the original bond ordinance passed May 15, 2017, a copy of which was filed in the Office of
the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate the total 2021 Tax Levy of $271,152.50 hitherto provided for and levied in the
ordinance providing for the issuance of $9,295,000 General Obligation Bonds, Series 2017 of The
City of Lake Forest, Lake County, Illinois passed May 15, 2017.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2021
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2021
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2017
60
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2021
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2019 REFUNDING BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 2nd
day of December, 2019, authorize the issuance of General Obligation Refunding Bonds, Series
2019 in the amount of $17,665,000 for the purpose of refunding certain maturities of the City’s
outstanding general obligation bonds, Series 2009, 2010B, 2010C and 2011B and provided for the
levy and collection of a direct annual tax for the payment of the principal and interest of said
bonds; and
WHEREAS, the City has funds in the applicable debt service funds from sources other than
property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax
levied for the annual payment of the principal and interest on the General Obligation Refunding
Bonds, Series 2019 due in the fiscal year commencing May 1, 2022, therefore a portion of the
levy of the tax provided in the original bond ordinance passed December 2, 2019, a copy of
which was filed in the Office of the County Clerk, is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate a portion of the 2021 Tax Levy in the amount of $2,666,000.00 hitherto
provided for and levied in the ordinance providing for the issuance of $17,665,000 General
Obligation Bonds, Series 2019 of The City of Lake Forest, Lake County, Illinois passed December 2,
2019.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2021
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2021
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2019
61
THE CITY OF LAKE FOREST
ORDINANCE NO. 2021-_________
AN ORDINANCE APPROVING A
FEE SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City has established various fees and charges as part of its
codes, ordinances, rules, regulations, and policies, which fees and charges are
reviewed from time-to-time; and
WHEREAS, the City Council has reviewed such fees and charges, and
hereby determines that it is necessary to adjust certain existing fees and charges,
and/or to establish formally other fees and charges; and
WHEREAS, the City Council has determined that it is in the best interests
of the City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Approval of Fee Schedule. The City Council hereby
approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent
any provision of any code, ordinance, regulation, rule, or policy of the City is
62
2
contrary to the Fee Schedule, such provision is hereby deemed amended so that the
Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee
Schedule shall remain unchanged and in full force and effect.
SECTION THREE: Effective Date of Fee Schedule. The fees and
charges set forth on the Fee Schedule shall take effect as of the date noted on the
Fee Schedule.
SECTION FOUR: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2021
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2021
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
63
3
Exhibit A
Schedule of Fees and Charges
64
City of Lake Forest Fee Schedule - Exhibit A
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New Fee
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FEE Amount $$
(n/c if %Projected City Code
Fund FY2022 ($)blank)CHANGE Revenue Section
Water Fees:
Water Utility Fees/Charges
Turn Off Water Fee Water 75 51.064
Turn Off Water Fee After Hours Water 100 51.064
Turn On Water Fee Water 75 51.064
Turn On Water Fee After Hours Water 100 51.064
Water Main Taps Water
1 Inch Water 500 51.030(b)
1-1/2 Inch Water 1,000 51.030(b)
2 Inch Water 1,300 51.030(b)
3,4,6 and 8 inch taps Water 900 51.030(b)
Water Meter Fees Water
3/4 Inch Water 470 51.045(e)
1 Inch Water 540 51.045(e)
1-1/2 Inch Water 910 51.045(e)
2 Inch Water 1,165 51.045(e)
3 inch Water 2,615 51.045(e)
4 inch Water 3,950 51.045(e)
6 inch Water 6,840 51.045(e)
Water Meter Contractor Bond - Temporary Meter Water 1,500 0 51.015
Water Plant Investment Fee
New Single Family Home - vacant lot Water 2,900 52.15
Multi-Family Dwelling - new structure Water 2,652 52.15
Residential pools, sprinkler systems Water 459 52.15
Nonresidential buildings - new structures and additions Water 1.02/sq ft of entire 52.15
Water interior area of the building
Institutional buildings - new structure and additions Water .94/sq ft of entire 52.15
only if eligible for fed and state tax exempt status Water interior area of the building
General Fees:
Sticker for Leaf/Grass Bags General 1.00 per sticker 50.016
Sanitation:
Special Pickup General 40 per 2 cubic yard 50.039 ( c)
White Goods General 65 50.015
White Goods W/CFC General 90 50.015
Public Works
PROPOSED
FY2023 ($)
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PROPOSED
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Monthly refuse collection fee General 12 Per Month 50.021
55 Gallon Recycle Cart/Fee for extra cart only General 75
35 Gallon Recycle Cart/Fee for extra cart only General 55
Earth Machine Back Yard Composter General 55
Licenses:
Scavengers - collects and disposes of multi-family and 1,500 per company 50.055
commercial waste
Scavengers - collects and disposes of residential and 750 per company 50.055
commercial roll -offs
Scavengers - collection and cleaning of portable toilets 200 per company 50.055
Sewer System Connection Fee:
Single Family Dwelling 825 N/A
Two - family Dwelling 825 per unit N/A
Multi-family Dwelling 165 per population equiv N/A
1,650 min
Non-Residential Buildings 165 per population equiv N/A
1,650 min
Institutional buildings with Fed and State tax exempt status 825 per connection N/A
Site Grading:
Site Grading - New construction 640 N/A
If no grading, request may be submitted for a waiver of the 240 N/A
requirement of grading plan
Resubmittal 165 N/A
Revisions to approved grading plans 125 N/A
Erosion and sediment control measures 240 N/A
Site grading security (financial guarantee - refundable)3,000 per acre of development N/A
Floodplain Development Permit
1 & 2 FAMILY 355
ALL OTHERS 530
Water Shed Development Fee: Revised Fee Schedule:
General Fees
Sediment and Erosion Control Only
Single Family Residential Lot (See site grading ordinance)see ordinance 151.05
Single Family Residential Lot (within regulatory floodplain)1,040 151.05
Engineering
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PROPOSED
FY2023 ($)
Development (<10 acres)2,400 151.05
Development ( ≥ 10 acres)3,560 151.05
Minor Development
Without detention 2,120 151.05
With detention or Fee - in - lieu 3,120 151.05
Major Development
With detention or Fee-in-lieu 5,400 151.05
Within regulatory floodplain ( < 10 acres)3,280 151.05
Within regulatory floodplain (≥ 10 acres)8,640 151.05
Wetland Fees
Category I Wetland impacts less than or equal to 1 acre 880 N/A
Category II Wetland impacts greater than 1 acre and less than 2 acres 3,640 N/A
Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR 4,400 N/A
Category IV Wetland impacts involving either restoration, creation 1,440 N/A
or enhancement 2,760 N/A
Resubmittal fee (1/3 of total watershed Dev. Fee + General + wetland fees)347-2,880 N/A
Earth Change Approval 1,720 N/A
Securities - financial guarantee refundable 3,000 per acre of development N/A
Variances 4,240 N/A
Appeals 1,920 N/A
Flood Plain Analysis and Report 35 N/A
Construction Engineering Standards Manual 35 N/A
Water Utility Fees/Charges:
Water Service Inspection Fee Water 50 N/A
Home Inspection Fee Water 150 51.065
Home Inspection Fee - Re-Inspection Water 50 51.065
Home Inspection Waiver Water 25 51.065
General Fees:
Zoning Analysis General 100 159.052
Building & Development Fees:
Service Contracts:
Lake Bluff General Per Agreement N/A
Bannockburn General 5,000 min. & 50% over that N/A
Community Development
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PROPOSED
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Plan Review :
Remodeling up to $12,000 General 55 150.145
$12,001 to $48,000 Remodeling General 82 150.145
$48,001 - $120,000 Remodeling General 138 150.145
Over $120,000 Remodeling General 230 150.145
Additional fee for plan reviews that require more than 2 hours General 55 per additional hour 150.145
New Construction - SFD General 400 150.145
New Construction - 2FD General 230/unit 150.145
New Const. - Com. & Multi. Fam.572+50/ 150.145
3 or more units 1,000 Sq. Ft. 150.145
Plan Re-Submittal Fee General 140 per re-submittal 150.145
Alterations to Approved Plans General 140 + 55 per hour fee for reviews 150.145
requiring more than 2 hours
Building Scale Calculation Fees:
Single Family residence - first review General 400 150.148
With completed Building Scale worksheet/detailed plans General 200 150.148
Two-family dwelling General 189 per unit 150.148
With completed Building Scale worksheet/detailed plans General 120 150.148
Additional reviews (for revised plans)General 102 150.148
On-site inspection for an existing dwelling General 102 150.148
Office meeting to discuss for building scale calculation General 50 150.148
Building Scale Waiver Request General 100 150.148
Building Review Board Fees:
Signs/Awnings/Landscaping/Lighting/Fences General 75 150.147
Two or more of above General 125 150.147
Storefront Alterations General 100 150.147
New Commercial building, school, hospital or multi-family building General 700 150.147
per building
Alterations or major additions to commercial buildings, schools, General 323 150.147
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 150.147
4 buildings (per building)
Satellite Dish General 100 150.147
Changes to approved building materials General 60 150.147
Demolition with replacement structure General 2,230 150.147
Demolition partial and replacement addition General 1,310 150.147
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PROPOSED
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Demolition w/o Replacement Structure General 1,310 150.147
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Replacement/new single family home/duplex structure General 1,310 155.07
Variance from Building Scale Ordinance General 367 374 1.91%70 155.07
Revisions to Approved Plans General 225 229 1.78%29 155.07
Historic Preservation Commission Fees:
Demolition (complete) and replacement structure General 2,450 155.07
Demolition (partial) and replacement structure General 1,529 155.07
Removal of less than 50% 155.07
Replacement Structure, prior demolition General 1,310 155.07
Demolition w/o Replacement Structure General 1,441 155.07
Changes to approved building materials General 60 39.140
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Variance from Building Scale Ordinance General 367 374 1.91%70 155.07
Revisions to Approved Plans General 225 229 1.78%29 155.07
Rescission of local landmark designation, amendment of 155.07
local landmark designation or historic map amendment General 2,500 155.07
Signs/Awnings/Landscaping/
Lighting/Fences General 75 155.07
Two or more of above General 125 155.07
Storefront Alterations General 100 155.07
New Commercial building, school, hospital or multi-family building General 700 155.07
per single building
Alterations or major additions to commercial buildings, schools, General 323 155.07
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 155.07
4 buildings (per building)
Project Fees:
Red Tag , per violation, per day (minimum $150 first offense)General 300 150.005
Stop Work Order (Minimum $250 first offense, limited scope)General 750 150.005
Street Obstruction - first 30 lineal fee of public right-of-way General 100 150.005
Re-Inspection all permits (failed/no show)General 175 150.005
Additional Inspections General 50 150.005
Off Hour Inspections General
50 administration fee plus per hour cost of
inspector 150.005
Tree fencing inspection fee 135 N/A
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PROPOSED
FY2023 ($)
Recording of Right-of-Way agreement General 70 (up to 4 pages, 5 each addl page)150.145
for sprinkler system, driveway apron
Construction Trailer Permit (Commercial Construction Sites only)General 100 per month 150.145
Tree removal without permit General 750 per inch 999.999
Vegetation removal in protected area without permit General 750 per violation 999.999
Recording of Plat of Subdivision General 75 plus Lake County Fee
Const. Codes Comm. Fees:
Variances from Construction Code General 250 150.110
Administrative Appeals General 150 150.110
Material/Product Evaluation General 350 150.110
Demolition Tax Cap Imp/12,000 150.110
Afford Housing
Zoning Board of Appeals:
Variations from Zoning Code General 287 301 4.88%210 159.02
Administrative Appeals General 150 159.02
Special Use Permit - Existing Developments General 755 159.02
Legal Ad Publication (as required)General 85 159.02
Plan Commission:
Minor Subdivisions-Tentative Approval 2,3 or 4 lots General 2,184 156.026(a)(3)
payable at time of application
Minor Subdivisions-Final Approval General 250+35/lot plus 156.026(a)(3)
engineering and recording fees 156.026(a)(3)
Major Subdivisions-Tentative Approval 5 or more lots General 3,822+35 for each 156.026(a)(3)
General lot over 5 156.026(a)(3)
Major Subdivisions-Final approval paid prior to recording of plat General 400+35/ 156.026(a)(3)
General plus 5/lot 156.026(a)(3)
General over 10; + engineering 156.026(a)(3)
and recording fees 156.026(a)(3)
Planned Preservation Subd Special Use Permit plus minor/major General 2,500 156.026(a)(3)
subdivision fee
Zoning Change General 3,328 156.026(a)(3)
Filing fee for all other developments General 788 156.026(a)(3)
Code Amendment General 3,328 156.026(a)(3)
Extension of Tentative Subdivision Plat Approval General 150 156.026(a)(3)
Administrative Property Line shift General 250 156.026(a)(3)
Special Use Permit General 1,035 156.026(a)(3)
Special Use Permit - Restaurant within 150' of Residential General 600 500 -16.67%-200 156.026(a)(3)
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PROPOSED
FY2023 ($)
Escrow Deposit - 3rd Party Review (Refundable)General 0 5000 0
Permits:
Building Permits repair and maintenance under $6,000 General 40 150.145
Building Permits - $100,000 or less General 1.5% of total construction 50 min 150.145
Building Permits - over $100,000
$100,001 - $200,000 General 2% of total construction 150.145
$200,001 - $500,000 General 4,000 + 1% of total cc in excess of 200,000 150.145
$500,001 and above General 7,000 + .5% of total cc in excess of 500,000 150.145
Solar installation/Geo Thermal/Wind/Electric Charging Stations General .05% of construction cost 150.145
Underground storage tank removal General
single family and duplex 150 per tank 150.145
All other properties General 250 per tank 150.145
Permit Extensions - After Final Expiration General
150 administration fee plus 20% of the
original 150.145
permit fee - 6 month extension 150.145
Sign General 1.5% construction cost 50 min 150.145
Administration Demolition Approval - Life Safety/Nuisance General 500 150.145
Driveway Permits:
Driveway Resurfacing Permit (not required for sealcoating)General 50 150.145
Driveway Bond General 250 150.485
Satellite dish permit General 1.5% of cost, 50 min 150.145
Plumbing /Electric/HVAC:
Irrigation Systems General 2.00 per head 60 min 150.145
Plumbing - base charge General 60+5.50/fix. 150.145
Sanitary Sewer General 50 min + 1.00/ft over 50 ft 150.145
Storm Sewer General 50 min + 1.00/ft over 50 ft 150.145
Electrical General 100, plus 1 per unit beyond 100 total units 150.145
Electrical Service General 75 150.145
Electric - motors General 75 + .50 per horsepower 150.145
HVAC
Residential - New or replacement
1 or 2 units General 52 150.145
Each additional unit General 45 150.145
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PROPOSED
FY2023 ($)
Duct work General 52 150.145
Commercial New General 52 per 1,500 sq ft of floor area 150.145
Commercial - replacement of existing units General same as residential 150.145
Purchase of Parking
Space per Zoning Code General to be set by City Council at the time 150.145
of approval based on market costs 150.145
Elevators:
Elevator Inspection Fee General Variable 150.145
Elevator Permits - New elevators General 65 150.145
Licenses - Annual:
Health -Restaurant (20 or Less)General 250 113.03(d)(1)
Health - Restaurant (21-99)General 350 113.03(d)(2)
Health - Restaurant (100 + Seats)General 600 113.03(d)(3)
Health - Itinerant Restaurant General 250 113.03(d)(4)
Health - Food Store General 100 113.21(d)
Health - Limited Food Store (selling candy)General 50 113.21(d)
Health - Mobile Food/Beverage Vendor General 100 113.21
Food Vendor (delivery)General 150/Veh. 113.21(d)
Milk Vendor (delivery)General 100/Veh. 113.21(d)
Ice Vending Machine per machine General 110 95.061
Food Vending Machine per machine General 55 113.21(d)
Candy Vending Machine per machine General 55 113.21(d)
Pop/Soft drink Vending Machine per machine General 55 113.21(d)
Milk Vending Machine per machine General 55 113.21(d)
Tobacco vending machine per machine General 50 135.136
Amusement Machine per machine General 110 110.104
HVAC Contractor General 60 150.145
Electrical Contractor General 60 150.145
Juke Box General 25 110.083
Pool Table General 25 112.095(b)(1)
Tree and Vegetation Removal:
Application Review Fee General 40 99
Removal of Heritage Tree General 40 per tree 99
Removal of tree 10" DBH or larger within the streetscape preservation General 40 per tree 99
area, the front yard or the corner side yard 99
Removal of trees or vegetation from a Conservation Easement General 35 per 1 1/2 acre site 99
Removal of trees from a Tree Preservation or No Disturbance area General 40 per tree 99
DRAFT - 12/6/21 City Council 8 of 20 72
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Removal of trees or shrubs from any ravine or bluff General 40 per 1 1/2 acre site 99
Removal of trees or shrubs from a public right of way General 40 per 1 1/2 acre site 99
or other public property 99
Ash tree removals, dead or hazardous trees (application fee only)General No Fee 99
Bonds: Refundable Upon Timely/Satisfactory Completion
Permit Renewal - for projects with estimated construction General 20% of permit fee 0 150.145
costs of $200,000 or less refundable upon completion
of project within one year
Permit Renewal - for projects with estimated construction General 22% of permit fee 0 150.145
costs of more than $200,000 refundable upon completion
of project within 18 months
Street Opening Bond General 500 98.058
Public Sanitary/Storm Sewer or Water Main Bond/R.O.W. (each)General 500
New Curb Cut and Temporary Curb Crossing General 500
Fire Protection Fees:
Life Safety Plan Review Fee - New Constr/Addition General 500 min or .05 sf includes all floors 150.145
Life Safety Plan Review Fee - Remodel/Alteration General 60 min or .05 sf includes all areas 150.145
Fire Suppression Systems (Plan review and 2 inspections)
Single Family/Duplex Residential
New General 120 or .05 per sf whichever is greater 150.145
Addition/Alteration General 60 or .05 per sf for scope of work area 150.145
whichever is greater 150.145
Hot work General 100 150.145
Commercial/Multi Family
New General 500 or .05 per s.f. whichever is greater 150.145
Addition/Alteration General
250 or .05 s.f. for scope of work area
whichever is greater 150.145
Specialized Suppression (FM 200, clean agent)General
150 per system ( in addition to above fees
for the overall system) 150.145
Stand pipe riser General 100 150.145
Hood and Duct Extinguishing System - New General 300 per system 150.145
Hood and Duct Extinguishing System - Alteration General 100 per system 150.145
Fire Alarms
Single Family/Duplex Residential General 75 or .05 per s.f. whichever is greater 150.145
Commercial/Multi Family - New General 500 or .05 per s.f. whichever is greater
DRAFT - 12/6/21 City Council 9 of 20 73
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Commercial/Multi Family - Addition/Alteration General 75 or .05 per s.f. whichever is greater 150.145
Inspections/Tests
Annual & New Underground Flush test Water
75 + cost per gallon of water at current rate
as approved by the City Council based on
pipe size 150.145
Annual & New Fire Pump Test Water
175 + cost per gallon of water at current
rate as approved by the City Council based
on pump size 150.145
150.145
Small Wireless Facilities:
Application for Collocation - Installation of facility General 650
Application for Collocation - Installation of multiple facilities General 350 per facility
Application for installation of new utility pole or support structure General 1,000
Annual recurring rate for collocations on a City utility pole
located in the right-of-way. (* Or the City's actual, direct, and
reasonable costs related to the wireless provider's use of space
on the City utility pole)General 200
Other:
Alternative Letter of Credit Review General 100 per review 150.145
Conditional Certificate of Occupancy - Landscape only due to season General 300 per unit 150.145
(single family and duplex)
Conditional Certificate of Occupancy (single family and duplex)General 550 150.145
Conditional Certificate of Occupancy (multi-family and commercial)General
25 per square foot, whichever is greater, to
a maximum of 2,000 150.145
Estate Sale - Non-Resident operator General 50
Special Event Fees:
Application Fee General 50 10.13
Application Fee - Late Fee General 50% of fee per 30 days 10.13
Escrow Deposit - Special Events General 500 10.13
Police Officer hourly rate General 90 93 3.33%180 10.13
Firefighter/Paramedic hourly rate General 89 91 2.25%50 10.13
Police and Fire Vehicle General 110 10.13
Public Works hourly rate General 70 72 2.86%60 10.13
Parks hourly rate Parks/Rec.70 72 2.86%60 10.13
DRAFT - 12/6/21 City Council 10 of 20 74
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Special Event Inspection General 100 94.5
Tent Permit General 100 or .05 per sq ft 94.5
A-Frame Barricades General 5 98.011
Barricades 1 - 10 General 40 98.011
Parking Cones General 1 98.011
Bleacher keep in park General 50 10.13
Bleacher move to another location General 195 10.13
Litter Barrels 1 - 6 General 14 10.13
Picnic Tables 1 - 6 General 32 10.13
Grills General 195 10.13
Inflatable amusement inspection General 100 94.5
Carnival rides General 200 94.5
Filming Class A - Application General 150
Filming Class B - Application General 100
Filming Class C - Application General 50
Filming Class A - Permit General 475
Filming Class B - Permit General 375
Filming Class C - Permit General 125
Filming Class A - Deposit (Refundable)General 1000
Filming Class B - Deposit (Refundable)General 500
Water Utility Fees/Charges:
Water Sales/1,000 Gallons
Effective with Water Bills mailed on or after May 1, 2022
Lake Forest Residential - to 10,000 Gallons per Quarter Water 4.50 51.061(a)
Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter Water 6.20 51.061(a)
Lake Forest Residential - over 60,000 Gallons per Quarter Water 6.80 51.061(a)
Lake Forest All Other Users Water 6.45 51.061(a)
Del Mar Woods Water 8.90 51.061(a)
Other Non resident users Water 8.90 51.061(a)
Sewer Charge/1,000 Gallons (winter usage)Water 1.16 51.061(a)
Customer Charge - Water (Inside)
5/8" to 1.5" meter Water 50/quarter 51.061(b)
2" to 4" meter Water 195/quarter 51.061(b)
6" and above meter Water 875/quarter 51.061(b)
Benefit Access Program Discount - must renew annually Water N\A
Customer Charge - Water (Outside)
Finance
DRAFT - 12/6/21 City Council 11 of 20 75
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5/8" to 1.5" meter Water 70/quarter 51.062(b)
2" to 4" meter Water 225/quarter 51.062(b)
6" and above meter Water 950/quarter 51.062(b)
Customer Charge - Sewer
5/8" to 1.5" meter Water 5/quarter 52.15€(1)
2" to 4" meter Water 20/quarter 52.15€(1)
6" and above meter Water 100/quarter 52.15€(1)
Beach Parking Fee:
Beach Parking
Temporary (Resident)General 85 73.45
Temporary (Non-Resident)General 910 73.45
Parking Permits:
Resident-Full Year Parking 313 73.27(c)(7)
Resident-Monthly Parking 30/Month 73.27(c)(7)
Resident - Unlimited Parking 1,000 73.27(c)(7)
Employer Purchased-Full Yr. Parking 180 73.27(c)(7)
Employer Purchased-Monthly Parking 20/Month 73.27(c)(7)
Non-Resident-Full Year Parking 700 73.27(c)(7)
Non-Resident - Monthly Parking 60/Monthly 73.27(c)(7)
Daily Parking Fee-Telegraph Parking 3 73.27(c)(7)
Daily Parking Fee-All Other Parking 3 73.27(c)(7)
Licenses:
Car and Lt Truck General 85 74.179(b)
Heavy Truck (8,000+ lbs.)General 110 74.179(b)
Motorcycles General 45 74.179(b)
Senior Citizen 65 and over General no discount N/A
Transfers General 5 74.184 & 185
Penalties General 50% 74.179(b)
Dog License General 10 91.032
Cat License General 10 91.032
Auto Dealer License General 50+20/Veh 74.183
Disabled vehicle sticker (Benefit Access Program)General 45 N/A
Real Estate Transfer Tax Cap Imp 4.00 per 1,000 39.155(b)
Non-sufficient funds Fee General 25 10.99
DRAFT - 12/6/21 City Council 12 of 20 76
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Credit Card Service Fees:
Daily Parking General .25 per transaction 73.27(c)(7)
Development Related Fees General 2.95% (Minimum 1.95)N/A
Cemetery Related Fees Cemetery 2.95% (Minimum 1.95)N/A
Public Safety Pension Fee:
Residential Utility Accounts General 20 per Quarter N/A
All Other Utility Accounts (exclude irrigation only services)General 70 per Quarter N/A
Golf Course Fees/Charges:
Seasonal Fees-Resident: effective January 1, 2022
Class A -Adult Single DPG 1,485 1,500 1.01%1,000 97.051
Class B -Adult Combo DPG 2,550 2,800 9.80%300 97.051
Class D -Junior DPG 700 97.051
Class F - Senior Citizen DPG 885 1,000 12.99%1,000 97.051
Seasonal Fees (Non-Resident) effective January 1, 2022
Class A -Adult Single DPG 1,900 2,000 5.26%100 97.051
Class B -Adult Combo DPG 2,550 2,800 9.80%300 97.051
Class D -Junior DPG 700 97.051
Class F - Senior Citizen DPG 1,150 1,200 4.35%1,150 97.051
Daily Fees-Resident: effective January 1, 2022
Weekday-9 DPG 37 97.051
Weekday-18 DPG 50 97.051
Weekend 9 DPG 42 97.051
Weekend -18 DPG 63 97.051
Electric Golf Carts: effective January 1, 2022
9 Holes Single Rider DPG 15 97.052
18 Holes Single Rider DPG 20 97.052
Range Balls
Small Bucket DPG 7 8 14.29%820 97.051
Medium Bucket DPG 10 97.051
Large Bucket DPG 17 18 5.88%-2,916 97.051
Pull cart
Parks and Recreation
DRAFT - 12/6/21 City Council 13 of 20 77
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9 holes DPG 6 97.051
18 hoes DPG 8 97.051
USGA Handicap Fees - Members DPG 40 45 12.50%800 97.051
Permanent Tee Time - Weekend DPG 300 400 33.33%1,000 97.051
Lockers
18 inch DPG 145 97.051
12 inch DPG 125 97.051
Park Fees
Park Picnic Permits
0 - 149 People Parks/Rec 100 N/A
150 or more People Parks/Rec 150 N/A
Picnic Tables Parks/Rec 25 per table
Grills Parks/Rec 85 per grill
Cemetery Fees:
Issuance of Deeds Cemetery .50 per deed 93.45
Boating and Beach Fees - effective February 1, 2022
Watercraft Ramp/Sailboat Permits-Recreation
Watercraft Ramp (R)Parks/Rec 517 533 3.09%848 97.066
Watercraft Ramp 2nd boat/ half season Parks/Rec 259 267 3.09%144 97.066
Watercraft Ramp (R) (Sen.) Parks/Rec 413 425 2.91%264 97.066
Watercraft Ramp (R) (Sen) 2nd boat/ half season Parks/Rec 208 214 2.88%6 97.066
Watercraft Ramp (NR) Parks/Rec 1,034 1,065 3.00%186 97.066
Year round compound storage Resident Parks/Rec 2,291 2,340 2.14%343 97.066
Year round compound storage Resident senior Parks/Rec 1,832 1,887 3.00%275 97.066
Year round compound storage non-resident Parks/Rec 3,437 3,540 3.00%0 97.066
Seasonal compound storage Resident Parks/Rec 1,551 1,598 3.03%0 97.066
Seasonal compound storage Resident Senior Parks/Rec 1,241 1,278 2.98%0 97.066
Seasonal compound storage Non-resident Parks/Rec 2,324 2,394 3.01%0 97.066
Year round watercraft rack storage resident Parks/Rec 626 645 3.04%114 97.066
Year round watercraft rack storage resident senior Parks/Rec 502 517 2.99%30 97.066
Year round watercraft rack storage non-resident Parks/Rec 751 774 3.06%0 97.066
Seasonal watercraft rack storage resident Parks/Rec 366 377 3.01%330 97.066
Seasonal watercraft rack storage resident senior Parks/Rec 292 301 3.08%90 97.066
Seasonal watercraft rack storage non-resident Parks/Rec 439 452 2.96%39 97.066
DRAFT - 12/6/21 City Council 14 of 20 78
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Year round watercraft sand storage resident Parks/Rec 775 798 2.97%23 97.066
Year round watercraft sand storage resident senior Parks/Rec 620 639 3.06%0 97.066
Year round watercraft sand storage non-resident Parks/Rec 1,162 1,197 3.01%0 97.066
Seasonal watercraft sand storage resident Parks/Rec 475 489 2.95%0 97.066
Seasonal watercraft sand storage resident senior Parks/Rec 380 391 2.89%11 97.066
Seasonal watercraft sand storage non-resident Parks/Rec 713 734 2.95%0 97.066
South Beach Parking Permit (R)Parks/Rec 151 156 3.31%445 97.066
South Beach Parking Permit (R) (Sen.)Parks/Rec 119 123 3.36%232 97.066
South Beach Parking Permit (NR)Parks/Rec 910 97.066
South Beach Parking Permit Employee/Retiree Parks/Rec 100 97.066
Daily Boat Launch resident Parks/Rec 65 97.066
Daily Boat Launch nonresident Parks/Rec 80 97.066
Resident Guest Daily Parking Pass, limit 5 per season Parks/Rec 15 97.066
Nanny Parking Pass Parks/Rec 85 97.066
Senior Caregiver Parking Pass Parks/Rec 85 97.066
Non resident beach fee, weekends and holidays Parks/Rec 25 97.069
Fitness Center Fees - effective May 1, 2022
Individual resident rate Parks/Rec 456 468 2.63%720 N/A
Individual resident rate - 1 months Parks/Rec 46 47 2.17%5 N/A
Individual non-resident rate Parks/Rec 564 588 4.26%24 N/A
Individual non-resident rate - 1 months Parks/Rec 57 59 3.51%0 N/A
Couple resident rate Parks/Rec 792 816 3.03%504 N/A
Couple resident rate - 1 month Parks/Rec 79 82 3.80%6 N/A
Couple non-resident rate Parks/Rec 948 984 3.80%0 N/A
Couple non-resident rate - 1 months Parks/Rec 95 99 4.21%0 N/A
Family resident rate Parks/Rec 1,044 1,080 3.45%540 N/A
Family resident rate - 1 months Parks/Rec 104 108 3.85%8 N/A
Family non-resident rate Parks/Rec 1,248 1,296 3.85%0 N/A
Family non-resident rate - 1 months Parks/Rec 125 130 4.00%0 N/A
Senior resident rate Parks/Rec 348 360 3.45%396 N/A
Senior resident rate - 1 months Parks/Rec 35 36 2.86%3 N/A
Senior non-resident rate Parks/Rec 420 432 2.86%12 N/A
Senior non-resident rate - 1 months Parks/Rec 42 44 4.76%0 N/A
Senior couple resident rate Parks/Rec 576 588 2.08%192 N/A
Senior couple resident rate - 1 months Parks/Rec 58 59 1.72%2 N/A
Senior couple non-resident rate Parks/Rec 696 720 3.45%0 N/A
Senior couple non-resident rate - 1 months Parks/Rec 70 72 2.86%0 N/A
Student resident rate Parks/Rec 348 360 3.45%120 N/A
Student resident rate - 1 month Parks/Rec 35 36 2.86%5 N/A
DRAFT - 12/6/21 City Council 15 of 20 79
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FY2023 ($)
Student non-resident rate Parks/Rec 420 432 2.86%0 N/A
Student non-resident rate - 1 month Parks/Rec 42 44 4.76%0 N/A
Matinee resident rate Parks/Rec 252 264 4.76%372 N/A
Matinee resident rate - 1 month Parks/Rec 26 26 0.00%0 N/A
Matinee non-resident rate Parks/Rec 300 312 4.00%12 N/A
Matinee non-resident rate - 1 month Parks/Rec 30 32 6.67%0 N/A
All-inclusive - member - effective December 6, 2012 Parks/Rec 348 360 3.45%300 N/A
All-inclusive - non-member - effective December 6, 2012 Parks/Rec 768 792 3.13%0 N/A
General Fees & Charges:
Birth certificates (January 1, 2010)General 10 first/4 additional 5.36
Death certificates (January 1, 2013)General 14 first/6 additional 5.36
On-line data entry fee by city staff ( January 1, 2010)General 10 N/A
Solicitor/Peddler Permit Original Application General 55 117.01(b)
Solicitor/Peddler Permit Renewal General 40 117.40
Electric Car General 1 per Hour N/A
Licenses:
Raffle License General 40 110.150
Tobacco License General 500 135.138(f)
Landscape License (March 1 to Feb 28)General 100 110.217
Penalties - Landscape License Applications after June 1 General 25 110.217
Auctioneers License General 5 Daily & 1.00 per employee 110.026
Factories and Slaughterhouses General 500 110.047
Mobile Auto Service General 50 per unit 110.200
Athletic Contests General 50 per day 112.0029B)
Bowling Alley General 10 per lane per year 112.025
Circuses General 100 per day circus conducted 112.041
Circuses - Side Show General 50 per day circus conducted 112.042
Motion Pictures - Establishment capacity 500 or more persons General .50 per seat 112.075
Public Dances General 500 112.112
Theatrical Performances - less than 500 persons General 100 112.126
Theatrical Performances - more than 500 persons General 150 112.126
Theatrical Performance not covered by 112.126 General 25 per day 112.127
Junk Yard or Junk Shop General 75 114.22
Junk Dealer collected by vehicle General 20 per vehicle 114.23
Pawnbroker General 100 116.03
OCM
DRAFT - 12/6/21 City Council 16 of 20 80
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Expressmen and Draymen General 25 118.156
Alcoholic and Beverages:
Class A-1 General 2,700 111.036
Class A-2 General 1,500 111.036
Class A-3 General 275 111.036
Class A-4 General 0 111.036
Class B-1 General 2,500 111.036
Class C-1 General 2,600 111.036
Class C-2 General 3,000 111.036
Class C-3 General 0 111.036
Class C-4 General 0 111.036
Class D-1 General 2,500 111.036
Class E-1 General 3,000 111.036
Class F-1 General 0 111.036
Class F-2 General
100 for each 24 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-3 General
75 for each 24 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-4 General
500 per vendor for the duration of the
sporting event 111.036
Class F-5 General 1,100 111.036
Class F-6 General 600 111.036
Class G-1 General 200 111.036
Class G-2 General 600 111.036
Class H-1 General 0 111.036
Class H-2 General 0 111.036
Class I-1 General None 111.036
Class I-2 General 0 111.036
Class I-3 General 100 111.036
Class J General 500 111.036
Class K General 40/each 7 day license period 111.036
Annual Renewal General
150 renewal existing or change in owners or
officers 111.036
Application Fee General 300 new license 111.043
Application for Change in Owners or Officers General 100 111.043
Liquor License Penalty Fee General 25 111.036
DRAFT - 12/6/21 City Council 17 of 20 81
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Impact Fees:
Library Library see ordinance 150.023
Fire and Emergency Services General see ordinance 150.023
Park Site PPL see ordinance 150.023
Park Development PPL see ordinance 150.023
Police General see ordinance 150.023
Public Works General see ordinance 150.023
School District 67 (information only)pay School see ordinance 150.023
High School District 115 (information only)pay School see ordinance 150.023
Fines & Penalties:
Overtime Parking - Lot (base fee - 1st Offense)General 15/25/35 73.99
Improper Parking - Lot (base fee - 1st Offense)General 15/25/35 73.99
Parking in Prohibited Area- Lot (base fee - 1st Offense)General 15/25/35 73.99
Overtime Parking - Other (base fee - 1st Offense)General 15/25/35 73.99
Improper Parking - Other (base fee - 1st Offense)General 15/25/35 73.99
Parking in Prohibited Area- Other General 15/25/35 73.99
Parking at Boat Ramp (base fee - 1st Offense)General 100/150/200 73.46
No Vehicle License (base fee - 1st Offense)General 75/100/125 74.179
No parking east of Sheridan Road (base fee - 1st Offense)General 125/150/175 73.99
No Animal License (base fee - 1st Offense)General 15/25/35 91.032
Dog-At-Large (base fee - 1st Offense)General 15/25/35 91.050
Code Violations General variable Variable
Motor Code Violations General variable Variable
Dog Barking (base fee - 1st Offense)General 15/25/35 91.004
Dog Impound General 15 91.014
Leaf Burning General 100 94.2
Handicapped Parking General 250 73.21
Dog Public Nuisance General 100/500/750 91.053
Burglar Alarm Fees General 0/50/100/250 110.125
Vehicle Immobilization fee General 100 73.50
E-911 Surcharge E911 Fund 0.65 39.181
Copies of Accident Reports General 5 71.032
FOIA copy fees >50 pages General .15 per page 33.3
Transient Merchant License General 100.00 117.20(f)
Police
DRAFT - 12/6/21 City Council 18 of 20 82
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General Fees & Charges:
Ambulance-Resident ALS transport General 1,000.00 94.51
Ambulance-Resident ALS2 transport General 1,100.00 94.52
Ambulance-Resident BLS transport General 900.00 94.53
Ambulance-Non Resident ALS transport General 1,400.00 94.54
Ambulance- Non Resident ALS2 transport General 1,500.00 94.55
Ambulance-Non Resident BLS transport General 1,300.00 94.56
Ambulance - Mileage General 11.00 per mile 94.58
Fireworks Permit General 200 94.5
Open Burn Permit General 75 94.5
Bonfire Permit General 100 94.5
Fire Watch General Overtime hourly Rate 94.5
Annual Fire Pump Test General/Water 10 Admin Fee + Water Usage 94.5
Annual Inspections - 4th re-inspection General 100 94.5
Annual Inspections - 5th re-inspection General 200 94.5
Annual Inspections - 6th re-inspection General 400 94.5
Fire Alarm Fees General 0/50/100/250 110.125
Hazardous Substance Incident
Level I Hazardous Substance Incident General
250 per day during hazard substance
incident occurs or removal activities 41.01
Level II Hazardous Substance incident General
500 per day during hazard substance
incident occurs or removal activities 41.01
Level III Hazardous Substance incident General
1,000 per day during hazard substance
incident occurs or removal activities 41.01
Miscellaneous Materials Cost - Level I incident General 50 41.01
Miscellaneous Materials Cost - Level II incident General 100 41.01
Miscellaneous Materials Cost - Level III incident General 500 41.01
Reimbursable Costs General 100% of cost incurred 41.01
Membership Dues:
Residents of Lake Forest, Lake Bluff and unincorporated
Lake Forest and Lake Bluff Senior Resources 35 per person 97.087
55 per family 97.087
Senior Resources
Fire
DRAFT - 12/6/21 City Council 19 of 20 83
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Outside of Lake Forest and Lake Bluff Senior Resources 45 per person 97.087
75 per family 97.087
Circuit Breaker participants Lake Forest and Lake Bluff Senior Resources 10 per person 97.087
residents only 15 per family 97.087
Car and Bus rides Senior Resources 3/fee each direction 97.087
6 round trip 97.087
Taxi subsidy- Lake Forest and Lake Bluff residents Senior Resources 16 coupons/month 97.087
living within the Lake Forest High School District for a value of 3/each
DRAFT - 12/6/21 City Council 20 of 20 84
THE CITY OF LAKE FOREST
ORDINANCE NO. 2021 -
AN ORDINANCE ADOPTING NEW FEES
RELATED TO DEVELOPMENT ACTIVITY
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, the City Council, on an annual basis reviews fees and charges
related to development activity and having done so, hereby determines that it is
appropriate to establish a new fee to facilitate reimbursement to the City when third party
fees are incurred related to the review of proposed developments; and
WHEREAS, the City Council has determined that it is in the best interest of the
City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS AS FOLLOWS:
SECTION ONE. Recitals. The foregoing recitals are incorporated as
the findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO. Approval of New Fees Related to Development Activity.
The City Council hereby approves the fee as set forth:
Escrow Deposit for Petitions Filed for Plan Commission Review - $5,000.00
and directs that said fee shall be incorporated into the Supplemental Fee Schedule for the
City of Lake Forest and reviewed and adjusted on an annual basis as part of the
Supplemental Fee Schedule as determined to be necessary by the City Council.
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SECTION THREE: Effective Date of the New Fees Related to Development
Activity. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2022,
consistent with the date of the Supplemental Fee Schedule for FY 2023 as adopted by the
City Council.
SECTION FOUR: Effective Date. This ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this day of , 2021
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this day of , 2021
Mayor
ATTEST:
City Clerk
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Supplemental Memos
Regarding Proposed
Fee Adjustments
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Page 1 of 2 October 25, 2021
MEMORANDUM
TO: Diane Hall, Assistant Director of Finance
FROM: Catherine J. Czerniak, Director of Community Development
DATE: October 25, 2021
SUBJECT: Recommended Fee Adjustments for Fiscal Year 2023
No significant changes are proposed for development related fees. Development related
fees have remained constant for the last several years. No new fees are proposed. A new
escrow deposit is proposed for Plan Commission petitions as detailed below.
Recommended Additions to Fee Schedule
Escrow Deposit for Plan Commission Petitions
The City Code requires that petitioners reimburse the City for third party expenses
incurred for example; costs incurred related to the review of plans by the City’s
consulting engineer, recording of documents with Lake County, and in some cases, legal
expenses. To facilitate timely collection of these fees and to reduce administrative work
associated with collection after the expense is incurred, a deposit is recommended as a
requirement for filing a petition for Plan Commission review. The deposit will be held in
escrow, the petitioner will be notified of any charges drawn from the escrow account and
any amount remaining after the review process is completed will be fully refunded. If
during the review process the escrow is depleted, the petitioner will be required to replace
the funds.
Electric Charging Station.
Last year, the City Council approved reduced fees for solar, wind and geo thermal
installations. Reduced fees are now recommended for the installation of electric vehicle
charging station consistent with fees for other sustainable installations.
Fee Increases
Variance from Allowable Square Footage (Building Scale Ordinance)
A two percent increase in this fee is proposed recognizing that variance requests from the
allowable square footage require considerable staff time to research, conduct site visits,
talk with neighbors and prepare staff reports and recommendations. This increase will
apply to petitions for square footage variances presented to both the Building Review
Board and the Historic Preservation Commission.
Revisions to Previously Approved Plans
A two percent increase in this fee is proposed. Revisions to plans previously reviewed
and approved by the Board or Commission require review of the earlier plans, re-
notification to interested parties and review of the proposed changes in the context of the
larger project. This increase will apply to petitions under the purview of both the
Building Review Board and the Historic Preservation Commission.
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Page 2 of 2 October 25, 2021
Variance from Zoning Code – Setback Requirements
A five percent increase in this fee is proposed. Given the built out nature of the
community, requests for variances to allow additions and alterations to encroach into the
required setbacks from the property line are frequent. Today, requests for zoning
variances are scrutinized more in depth than in past years including importantly, the
potential for impacts on stormwater drainage.
Fee Decrease
Special Use Permit – Restaurants
Restaurants within 150’ of a residential zoning district must be reviewed and approved
through a Special Use Permit process. Restaurants that are not located near residential
districts are approved administratively subject to the performance standards detailed in
the Code. In keeping with the City’s desire to encourage restauranteurs to locate in Lake
Forest, a fee reduction of 17 percent is recommended for restaurants that require a
Special Use Permit. The public review process will not change, the fee will simply be
reduced.
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MEMORANDUM
THE CITY OF LAKE FOREST
OFFICE OF THE CITY MANAGER
Page 1
TO: Diane Hall, Assistant Finance Director
CC: Jason C. Wicha, City Manager
Elizabeth Holleb, Finance Director
FROM: Mike Strong, Assistant City Manager
DATE: October 22, 2021
SUBJECT: Proposed Fee Adjustments for FY2023
Purpose and Action Requested
The purpose of this memorandum is to present a request to amend certain fees administered
through the Office of the City Manager and Community Development Department for FY2023.
City staff is seeking City Council approval of fee adjustments proposed in this memorandum
for personnel hourly rates related to special event fees and support.
Background
The City of Lake Forest processes and issues several different types of permits and licenses
through the Office of the City Manager. These include, among others, special event permits,
filming permits, birth/death certificates, liquor licenses, raffle licenses, etc. City staff regularly
reviews these processes and their associated fees in an effort to ensure they remain compliant
with both local and statutory regulations, consistent with internal administrative directives and
policies, align with the City’s costs to provide services and promote customer-friendly business
practices.
During FY2022, the administration and oversight of these programs transitioned to the
Community Development Department to take advantage of staffing efficiencies and the City’s
enterprise resource program, BS&A, to facilitate the permit process related to these requests.
As in previous years, City staff have reviewed each of these processes along with their
associated applications, and evaluated rates and fees to ensure that charges are in line with the
costs to provide each service. Proposed fee changes for FY2023 relate solely to special event
fees.
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Page 2
Special Event Fees
From time-to-time, community organizations seek to utilize City-owned property or request
special city services (e.g. equipment rentals/delivery) and City employees (e.g. general event
support, security, or emergency medical services) to support their event. Pursuant to the City
Code (§10.13), fees for these City services may be imposed in connection with recovering costs
related to the personnel time associated with this support.
Rates for City employees are set based on an average total compensation (includes salaries and
benefits) for employees in the workgroup. Traditionally, the City has adjusted these rates to
reflect changes in union contracts and special contractual rates for special time worked or
overtime. Rates proposed for FY2023 reflect approved changes to salaries and benefits as
outlined in the City’s official Pay Plan and bargaining unit contract, if applicable. Accordingly,
City staff is requesting to adjust rates to reflect these contract amounts, as follows:
Personnel Classification
Current
Rate
Proposed
Rate % Change
Projected
Revenue
Police Officer Hourly Rate $90.00 $93.00 3.33% $180.00
Firefighter/Paramedic Hourly Rate $89.00 $91.00 2.25% $50.00
Public Works Hourly Rate $70.00 $72.00 2.86% $60.00
Parks Hourly Rate $70.00 $72.00 2.86% $60.00
Please do not hesitate to contact me directly if you have questions concerning these proposed
fee changes for FY2023.
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MEMORANDOM
To: Diane Hall, Assistant Finance Director
From: Patrick O’Donoghue, Golf Course General Manager
Chuck Myers, Superintendent of Parks, Forestry and Special Facilities
Date: October 25, 2021
Subject: Deerpath Golf Course FY2023 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City staff and KemperSports staff are bringing
forward the Deerpath Golf Course fees for fiscal year FY2023. The Park and Recreation
Board has approved the fee schedule on October 19, 2021 and request that the
proposed FY2023 Deerpath Golf Course fee structure be forwarded to City Council for
approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf
Course for FY2023. We analyzed several factors including utilization and surrounding
facilities fees while putting together the fees schedule. KemperSports and City Staff are
recommending the following:
Membership Fees: Increase Annual Pass fee average of 7% per classification
which provides an increased revenue for memberships while taking into
consideration inflation, and wage increases.
Greens Fees: Increase the “ceiling” rate for weekday and weekend fees. Allow
the dynamic pricing model to set prices based off of the utilization of the course.
This will allow the green fee prices to fluctuate and take advantage of times of
increased demand. Golf rates will be adjusted during the season based on
marketplace demands.
Other Fees: Range bucket pricing increases $1.00 on large and small baskets as
driving range business continues to grow.
BUDGET/FISCAL IMPACT: We are projecting that with people likely returning to work in
FY2023, a drop in rounds played. These price increases will help by increasing revenue
and the per player average round price in FY2023. Projected revenue impact on fees
collected will be an increase of $3,554 from FY2022 projections.
City Staff and KemperSports are requesting the approval of the proposed FY2023
Deerpath Golf Course fee structure.
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M E M O R A N D O M
To: Diane Hall, Assistant Finance Director
From: Joe Mobile, Superintendent of Recreation
Date: October 21, 2021
Subject: Lake Forest Recreation Department FY 23 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board and City Staff are bringing
forward the Lake Forest Recreation Department fee changes, including Fitness Center fees and
Lakefront fees for fiscal year 2023. The Park and Recreation Board has approved the fee
schedule on October 19, 2021 and request that the proposed FY2023 fee structure be
forwarded to City Council for approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for the fitness center and
Lakefront fee changes for FY2023.
Fitness Center Fee Changes:
Staff have analyzed several factors including membership trends, and surrounding facilities fees
while putting together the fees schedule. The Fitness Center’s memberships fluctuate
considerably throughout the year. As a result, staff takes a conservative approach for revenue
growth by assuming membership levels will remain the same throughout the year based on
membership totals in September. City Staff are recommending the following:
Fitness Center Fees: Staff are recommending to Increase all membership fees by an adjusted
3% for FY23 to cover increases to expenses to manage the Fitness Center . The 3% increase was
taken over FY22 fees and then adjusted to be divisible by 12 months so that our registration
software system can use the automatic monthly billing for all annual memberships. This
adjustment to the increase will provide a consistent amount to be drawn each month providing
our members a smooth and understandable transaction.
Lakefront Fee Changes:
Staff have analyzed several factors including usage trends and surrounding community’s
lakefront fees while putting together the fees schedule. Staff are recommending an increase to
most fees allowing us to remain competitive with other lakefronts. The fee increases are based
on actual usage as of September.
Lakefront Fees: Staff is recommending to increase the Lakefront permit fees by 3% for FY2023
with a few exceptions; nanny/caregiver parking pass ($85), resident guest daily pass ($15), non-
resident beach access fee ($25) and non-resident daily boat launch fee ($65). The 3% increase
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was taken over FY22 approved fees. Due to the closures over the past several years’ staff have
either refunded fees or not raised fees during that time and now that we are fully operational
again staff feel a 3% increase is necessary to help cover increases in expenses to operate the
facility.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $3,221 over FY22
budgeted fees with the 3% increase to the Fitness Center fees. Also, staff anticipate an increase
of $3,380 over FY22 budgeted fees for the Lakefront Permit fees. The revenue increases are
based upon actual usage from September 2021 and will fluctuate with FY23 usage.
RECOMMENDED CITY COUNCIL ACTION: The Parks and Recreation Board and City Staff are
bringing forward the Lake Forest Recreation Department fee changes, including Fitness Center
fees and Lakefront permit fees for fiscal year 2023.
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November 24, 2021
Mayor Pandaleon
The City of Lake Forest
220 E. Deerpath Rd.
Lake Forest, IL 60045
Dear Mayor Pandaleon,
Lake Forest College Athletics requests approval from the City Council for a bond waiver for our Lake
Forest College Athletics Cash Raffle permit. We have been holding the raffle for approximately 16 years.
This year the value of the raffle is $5,000 in cash and approximately 4,400 tickets will be sold.
Thank you for your consideration.
Sincerely,
Chris Pier
Chris Pier
Associate Athletic Director – Budget & Compliance
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TheFergusonGroup.com • 1901 Pennsylvania Ave. NW • Suite 700 • Washington, DC 20006 • 202.331.8500
Mr. Jason Wicha
City Manager
City of Lake Forest
800 North Field Drive
Lake Forest, Illinois 60045
November 15, 2021
Mr. Wicha,
On behalf of The Ferguson Group, LLC (TFG), I want to express our appreciation for the opportunity to provide
grant services to the City of Lake Forest, Illinois. We are excited to continue our partnership. This contract
renewal agreement provides the objectives and terms of TFG’s Grant Services for the City of Lake Forest in
2022.
Proposed Scope of Work
TFG will provide Tier 2 Grant Retainer Services to the City of Lake Forest. Services include:
• A dedicated grants expert
• Weekly grants updates and alerts
• Access to TFG’s library of Funding Guides and Grant Profiles
• Access to TFG’s Successful Grant Application Database
• Preparing five custom, project specific grant research and funding strategies
• Conducting an annual comprehensive grant needs assessment and strategic grant outlook
See attached Overview of Grant Services for additional details on services provided.
Terms of Agreement
Monthly Retainer
TFG will be compensated through a monthly retainer of $2,000 for services rendered during 2022,
commencing January 1, 2022 and extending through December 31, 2022. Either the City of Lake Forest or TFG
may terminate this agreement at any time by giving the other party at least thirty (30) days’ notice, in writing,
of such termination.
Additional Services
TFG’s Grant Retainer model is structured to allow for changes to be made throughout our partnership. As a
retainer client, Lake Forest can engage with TFG either on an hourly rate or through a lump sum fee for
additional services requested beyond the Tier 2 Scope of Work. Add-on services the City of Lake Forest may
request include grant writing, grant advocacy, grant editing and review, and grant training. Should Lake Forest
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Letter of Agreement – City of Lake Forest, IL 2
determine a different Tier of services is preferential, TFG will work with City staff to amend the agreement and
ensure all needs are being met. Additional fees in this regard will be based on the pricing included in the
attached TFG Grants Overview document. TFG will provide a cost proposal for all additional services that is
tailored to the City’s needs.
If the assistance of TFG’s professional advocacy staff is required, outside the scope of grant services, standard
hourly fees for such services shall apply and such services will be clearly delineated in the cost estimate for
each project.
Expenses
TFG fees include all direct labor, overhead (including general and administrative expenses), other direct costs,
subcontractor costs, fixed fees, miscellaneous incidental services, and all applicable taxes. While the TFG
Grants Team usually works electronically, if a client prefers an on-site meeting, travel time and estimated
expenses will be billed in advance.
We are grateful for the opportunity to continue our partnership with the City of Lake Forest, and we look
forward to a productive year ahead. If the terms of this letter of agreement are acceptable, please sign and
return one copy to us at your earliest convenience.
Sincerely,
W. Roger Gwinn
CEO
ACKNOWLEDGED AND AGREED TO BY:
The Ferguson Group, LLC City of Lake Forest, IL
W. Roger Gwinn, CEO Jason Wicha, City Manager
11/15/2021
Date Date
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TFG Grants
TFG Grants Overview
For over 38 years, TFG has led the way in the federal, state, and private grant space. We offer a full suite of
grant support services, providing our clients a competitive advantage in securing highly sought-after grant
dollars. We specialize in representing public and private entities who share our passion for building strong and
vibrant communities. Competitive grants and loans provide cities, counties, special districts, and other public
agencies, as well as institutions of higher learning, hospitals, and non-profit organizations, with the
opportunity to substantially enhance local resources. Since 2015, TFG has helped our clients secure nearly $1
billion in competitive federal, state, and foundation grants, loans, and funding.
TFG Grant Services for the City of Lake
Forest
TFG will provide the following services to the City of Lake Forest. Services marked with an orange checkmark
are included in the Tier 2 retainer pricing for Lake Forest. All other services described can be obtained as add-
on services at a discounted hourly rate or lump sum fee listed at the end of this document.
Dedicated Grants Expert/Team
Lake Forest has been assigned a dedicated grants expert to serve as a liaison to its staff. This expert will help
navigate the complex grant world to ensure the most efficient and effective use of staff time when pursing
grants.
Grants Alerts and Weekly Grants Updates
Lake Forest will receive customized alerts for relevant grant opportunities, as they are solicited. For high
priority grants or those with a short turnaround, TFG will attempt to notify the City of opportunities prior to
solicitation. Additionally, each Friday, Lake Forest will receive TFG’s Weekly Grants Update that provides a
recap of grant solicitations that were published that week to ensure you do not miss any funding
opportunities.
Database of Successful Grant Applications
Lake Forest will have access to TFG’s database of over 600 successful grant applications from a variety of
programs to help inspire and guide the preparation of your successful grant submissions.
Library of Grant Funding Guides and Grant Profiles
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TFG Grant Services and Pricing
Lake Forest will have access to TFG’s Library of Grant Funding Guides. Each Funding Guide provides an
overview of popular grant programs and relevant information such funding level, match requirements, eligible
applicants, and use of funds in a specific issue area. Our library includes guides covering a wide array of topics
such as:
• Law Enforcement
• Mental Health and Substance Abuse
• Habitat Conservation
• Homelessness
• Fire Departments
• Parks and Recreation
• Broadband
• Libraries and Museums
• Water and Wastewater
• Transportation
• Economic and Community
Development
• Rural Communities
• Opioid Abuse
• Coronavirus and COVID-19
• Clean Energy and Technology
• Smart Vehicles
TFG’s Grants Library also includes a robust database of grant profiles and summaries that provide the key
information you need to match a program with your needs and build a winning grant proposal. We present
the information included in the grant solicitation in an easy-to-follow manner and augment it with additional
background information on the program and the types of projects it has funded in the past.
Custom Project Specific Grant Research and Funding Strategy
TFG will directly work with Lake Forest to conduct project specific grant research on the federal, state, and
foundation levels and will create a customized funding strategy geared to support your project. We will
provide you with relevant grant information, as well as recommendations on funding opportunities to target,
that is specifically tailored to your project and your community. Our grants research will not only look at open,
available programs, but will also focus on grant programs expected to be released in the future, helping you to
stay “ahead of the game” and be prepared.
Needs Assessments and Strategic Grant Outlook
TFG will meet with Lake Forest staff to discuss ongoing projects, primary issue areas, and future needs that
may benefit from grant funding. These meetings can either be conducted virtually or, if you prefer, in-person.
Based on our team’s knowledge and experience, we will closely identify, forecast, and monitor relevant
funding opportunities that meet your specific needs. The Strategic Grant Outlook will allow staff to know what
is on the horizon and be prepared when a notice of funding availability is announced.
Grant Writing
Preparing winning grant proposals takes time, skill, and knowledge. Lake Forest has the option to access TFG’s
experienced grant writers to take the City’s grant project idea from the start of the application to submission.
From filling out federal forms to crafting a persuasive and compelling grant narrative and corresponding
budgets, TFG will ensure that the City will have submitted a complete and competitive application on time.
Grant Editing and Review
Lake Forest can access TFG experts to edit and review City written grant proposals to improve chances of
securing funding. TFG staff will expertly review your application against the funder’s requirements, suggest
content edits, and provide recommendations on how to improve your narrative before you submit.
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TFG Grant Services and Pricing
Grant Debriefs
Grant debriefs are important, especially if it turns out that your application didn’t get funded. TFG staff will
help guide you through the grant debrief process and set up consultation with the funding agency to put your
next applications in the best position to effectively compete in future solicitations.
Grants Advocacy
TFG helps secure congressional support, including support letters, and backing from strategic partners, to
bolster grant applications. Federal grants are highly competitive and, more often than not, broad support for a
project application can make the difference between a winning application and a highly ranked application
that does not make the final list of awardees.
Grants Training
Our grants training is focused on building capacity, helping position the City for success in the often-complex
grant process. TFG can train your staff on grant application processes and help improve the quality of grant
proposals. We can provide training on a one-one-basis or through larger workshops dependent on your needs.
TFG also has established partnerships with other grant training professionals that specialize in post-award
management who can be accessed to support grant management training needs.
Grant Pricing for the City of Lake Forest
TFG’s Grant Services Retainer offers Lake Forest the flexibility in the level of service you would like to receive.
The table below outlines the services TFG can provide to the City on a monthly basis. As a retainer client, the
City will have at its disposal TFG’s diverse complement of staff experts without any worry about getting
unexpected bills.
The City has agreed to Tier 2 retainer service with the option of discounted add-on services. Should Lake
Forest need a different combination of services, TFG will work with the City to amend the retainer and create
one that best fits your needs.
Tier 1
($1,000/month)
Tier 2
($2,000/month)
Tier 3
($5,000/month)
Dedicated Grants Expert/Team
Weekly Grants Update and Alerts
Library of Funding Guides and Grant Profiles Unlimited Unlimited Unlimited
Access to Successful Grant Application
Database
Custom Project Specific Grant Research and
Funding Strategy 3 projects 5 projects Unlimited
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TFG Grant Services and Pricing
Grant Writing 15% discount 15% discount 15% discount
Needs Assessment and Strategic Grant
Outlook
Grants Advocacy
Grant Editing and Review
Grants Training
Service Add-Ons
TFG believes in offering flexibility to our clients. As a retainer client, Lake Forest can engage with TFG on an
hourly rate, or lump sum fee, for additional services requested beyond the Tier 2 scope. TFG’s discounted
hourly rate is $150/hour. Add-on services the City of Lake Forest may request includes: grant writing, grant
advocacy, grant editing and review, and grant training.
Grant Writing – As Needed, Per Grant
To provide greater transparency in the cost of grant writing services, TFG has created the grant writing service
fee table below, which provides the average cost for grant writing services based on the narrative page
limitations imposed in the grant application. Grant applications vary widely with respect to complexity and
level of effort required to complete them. If you are interested in securing these services, TFG will provide you
with a tailored cost proposal that reflects the level of effort required to draft the narrative and non-narrative
elements such as forms, budgets, logic models and Benefit-Cost Analysis. Exceptions do occur based on the
complexity of the grant, but we work hard to keep costs in line with the pricing guidelines outlined below.
Workload
(low to high) Type of Grant Narrative Page
Length
Approximate
Average Cost
15% Discount
Cost
Level 1 Small, well defined request 6-10 $5,000 $4,250
Level 2 Small, full grant application 11-15 $9,500 $8,075
Level 3 Medium, full grant application 16-20 $14,500 $12,375
Level 4
Large state or national
foundation or medium federal
grant
21-25 $18,000
$15,300
Level 5 Large federal grant application 26-30 $21,000 $17,850
Last minute emergency grant writing requests are subject to a 15% markup.
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GIS CONSORTIUM SERVICE PROVIDER CONTRACT
This contract (this “Contract”) made and entered into this 1st day of January, 2022 (the
“Effective Date”), by and between the City of Lake Forest, an Illinois municipal corporation
(hereinafter referred to as the “Municipality”), and Municipal GIS Partners, Incorporated, 701 Lee
Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the “Consultant”).
WHEREAS, the Municipality is a member of the Geographic Information System
Consortium (“GISC”);
WHEREAS, the Consultant is a designated service provider for the members of GISC and
is responsible for providing the necessary professional staffing resource support services as more
fully described herein (the “Services”) in connection with the Municipality’s geographical
information system (“GIS”);
WHEREAS, the Municipality desires to engage the Consultant to provide the Services on
the terms set forth herein; and
WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois
statutes relating to professional registration applicable to individuals performing the Services
hereunder and has the necessary expertise and experience to furnish the Services upon the terms
and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter
set forth, it is hereby agreed by and between the Municipality and the Consultant that:
SECTION 1
SCOPE OF SERVICES
1.1 Statement of Work. This Contract contains the basic terms and conditions that will
govern the overall relationship between the Consultant and the Municipality. The Consultant will
provide the Services described in the statement of work attached hereto as Attachment 1
(“Statement of Work”), which shall become a part of and subject to this Contract.
1.2 Supplemental Statements of Work. Any additional services to be performed by the
Consultant may be added to this Contract after the Effective Date by the mutual agreement of the
parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of
Work which shall also be subject to the terms and conditions set forth in this Contract, substantially
in the form attached hereto as Exhibit A.
1.3 Additional Compensation. If the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Municipality, the Consultant shall give written
notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the
decision of the Municipality Manager relative to a claim submitted by the Consultant, all work
required under this Contract as determined by the Municipality Manager shall proceed without
interruption.
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1.4 Contract Governs. If there is a conflict between the terms of this Contract and the
Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such
Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained
in such Statement of Work.
SECTION 2
PERFORMANCE OF WORK
2.1 All work hereunder shall be performed under the direction of the City Manager or
their designee (hereinafter referred to as the “Municipality Manager”) in accordance with the
terms set forth in this Contract and each relevant Statement of Work.
SECTION 3
RELATIONSHIP OF PARTIES
3.1 Independent Contractor. The Consultant shall at all times be an independent
contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall
be construed to constitute a partnership, joint venture or agency relationship between the parties.
3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall
be considered to be employees of the Municipality for any reason, including but not limited to for
purposes of workers’ compensation law, Social Security, or any other applicable statute or
regulation.
3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto
has the authority to bind the other to any third party or to otherwise act in any way as the
representative of the other.
SECTION 4
PAYMENT TO THE CONSULTANT
4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with
the terms and amounts set forth in the applicable Statement of Work, provided that:
(a) The Consultant shall submit invoices in a format approved by the
Municipality.
(b) The Consultant shall maintain records showing actual time devoted to each
aspect of the Services performed and cost incurred. The Consultant shall permit the authorized
representative of the Municipality to inspect and audit all data and records of the Consultant for
work done under this Contract. The Consultant shall make these records available at reasonable
times during this Contract period, and for a year after termination of this Contract.
(c) The service rates and projected utilization set forth in the applicable
Statement of Work shall adjust each calendar year in accordance with the annual rates approved
by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work.
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(d) Payments to the Consultant shall be made pursuant to the Illinois Local
Government Prompt Payment Act (50 ILCS 505/1 et seq.).
(e) The Municipality is a tax-exempt municipality and will provide Consultant
with a copy of the Municipality’s current sales tax exemption certificate. Consultant shall not
charge the Municipality any tax incurred by the Consultant for these Services.
4.2 Service Rates. The service rates set forth in the Statement of Work and
Supplemental Statement of Work include all applicable federal, state, and local taxes of every kind
and nature applicable to the Services as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits
and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or
inventions. All claim or right to claim additional compensation by reason of the payment of any
such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by
Consultant.
SECTION 5
TERM
5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract,
the initial term of this Contract shall commence on the Effective Date and remain in effect for one
(1) year (the “Initial Term”).
5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year
periods or for any other period as mutually agreed to in writing and set forth in a Supplemental
Statement of Work executed by both parties (each, a “Renewal Term”).
SECTION 6
TERMINATION OF CONTRACT
6.1 Voluntary Termination. Notwithstanding any other provision hereof, the
Municipality may terminate this Contract during the Initial Term or any Renewal Term, with or
without cause, at any time upon ninety (90) calendar days prior written notice to the Consultant.
The Consultant may terminate this Contract or additional Statement of Work, with or without
cause, at any time upon one hundred eighty (180) calendar days prior written notice to the
Municipality.
6.2 Termination for Breach. Either party may terminate this Contract upon written
notice to the other party following a material breach of a material provision of this Contract by the
other party if the breaching party does not cure such breach within fifteen (15) days of receipt of
written notice of such breach from the non-breaching party.
6.3 Payment for Services Rendered. In the event that this Contract is terminated in
accordance with this Section 6, the Consultant shall be paid for services actually performed and
reimbursable expenses actually incurred.
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SECTION 7
CONSULTANT PERSONNEL AND SUBCONTRACTORS
7.1 Adequate Staffing. The Consultant must assign and maintain during the term of
this Contract and any renewal thereof, an adequate staff of competent employees, agents, or
subcontractors (“Consultant Personnel”) that is fully equipped, licensed as appropriate and
qualified to perform the Services as required by the Statement of Work or Supplemental Statement
of Work.
7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as
practicable prior to terminating the employment of, reassigning, or receiving notice of the
resignation of, any Consultant Personnel assigned to provide the Municipality with the Services.
The Consultant shall have no claim for damages and shall not bill the Municipality for additional
time and materials charges as the result of any portion of the Services which must be duplicated
or redone due to such termination or for any delay or extension of the time of performance as a
result of any such termination, reassigning, or resignation.
7.3 Use of Subcontractors. The Consultant’s use of any subcontractor or subcontract
to perform the Services shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Contract. All Services
performed under any subcontract shall be subject to all of the provisions of this Contract in the
same manner as if performed by employees of the Consultant. Consultant shall be fully responsible
and assumes liability for the acts and omissions of all subcontractors directly or indirectly
employed by, or working at the direction of, the Consultant in the performance of the Services.
7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice
to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall
promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for
damages for a delay or extension of the applicable Statement of Work as a result of any such
removal or replacement.
7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the
term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly,
through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to
induce or encourage any employee of the Consultant to terminate his or her employment with the
Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges
that the aforementioned restrictive covenant contained in this Section is reasonable and properly
required for the adequate protection of the Consultant’s business.
SECTION 8
ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES
8.1 Facilities, Equipment, and Records. The Municipality shall provide the Consultant
with adequate office space, furnishings, records, hardware, software and connectivity to fulfill the
objectives of the GIS program. Facilities, equipment, and records include, but are not limited to,
the following:
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(a) Office space for the Consultant’s Personnel. This space should effectively
and securely house all required GIS systems, peripherals and support tools. This space must be
available during normal business hours;
(b) Furnishings including adequate desk(s), shelving, and seating for the
Consultant’s Personnel;
(c) A telephone line and phone to originate and receive outside calls;
(d) A network connection with adequate speed and access to the Internet;
(e) Hardware, software, peripherals, and network connectivity to perform the
program objectives efficiently; and
(f) Any Municipality data or record which is necessary for carrying out the
work as outlined in the Contract, Statement of Work or Supplemental Statement of Work.
8.2 Backup and Recovery Systems. The Municipality shall be responsible for
installing, operating and monitoring the backup and recovery systems for all the Municipality’s
GIS assets that permit the Consultant to continue Services within a reasonable period of time
following a disaster or outage. The Consultant shall be responsible for installing, operating and
monitoring the backup and recovery systems for all Consultant’s assets that permit the
Municipality to continue accessing the GISC Materials and Services within a reasonable period of
time following a disaster or outage.
8.3 Right of Entry; Limited Access. Consultant’s Personnel performing Services shall
be permitted to enter upon the Municipality’s property in connection with the performance of the
Services, subject to those rules established by the Municipality. Consent to enter upon a
Municipality’s facility given by the Municipality shall not create, nor be deemed to imply, the
creation of any additional responsibilities on the part of the Municipality. Consultant’s Personnel
shall have the right to use only those facilities of the Municipality that are necessary to perform
the Services and shall have no right to access any other facilities of the Municipality.
SECTION 9
CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA
9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks,
service marks, logos, tradenames and images provided by or on behalf of the Municipality to the
Consultant for use in performing the Services and the GIS database (including files created from
the database) created by Consultant hereunder (the “Municipal Materials”) are the sole and
exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a
license to use the Municipal Materials except as needed to perform the Services hereunder.
9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to
obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain
a license for Municipality to use the Third-Party Materials as part of the Services for the purpose
specified in the applicable Statement of Work. “Third-Party Materials” shall include, but are not
limited to, computer software, script or programming code or other materials owned by third
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parties and/or any software available from third parties, that is licensed by Consultant for the
benefit of the Municipality.
9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials
and Third-Party Materials, all members of GISC and the Consultant may use or share in any
improvements or modifications incorporated into any computer software (in object code and
source code form), script or programming code used or developed by the Consultant in providing
Services hereunder (the “GISC Materials”).
(a) The Consultant herby grants the Municipality a limited, personal,
nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in
connection with the Municipality’s GIS. Upon expiration or termination of this Contract, or at
such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder,
the Municipality shall not be entitled to or granted a license in future enhancements, improvements
or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party
that the Municipality engages to maintain or update the GISC Materials in connection with the
Municipality’s GIS; provided that such third party agrees in writing to be bound by the license
restrictions set forth in this Contract.
(b) The Municipality acknowledges that the Consultant is in the business of
providing staffing resource support services and that the Consultant shall have the right to provide
services and deliverables to third parties that are the same or similar to the services that are to be
rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such
services. The Municipality hereby grants to the Consultant, a royalty-free, non-exclusive,
irrevocable license throughout the world to publish modify, transfer, translate, deliver, perform,
use and dispose of in any manner any portion of the GISC Materials.
9.4 Confidential Information. In the performance of this Contract, the Consultant may
have access to or receive certain information in the possession of the Municipality that is not
generally known to members of the public ("Confidential Information"). The Consultant
acknowledges that Confidential Information includes, but is not limited to, proprietary
information, copyrighted material, educational records, employee data, financial information,
information relating to health records, resident account information, and other information of a
personal nature. Consultant shall not use or disclose any Confidential Information without the
prior written consent of the Municipality. Consultant will use appropriate administrative, technical
and physical safeguards to prevent the improper use or disclosure of any Confidential Information
received from or on behalf of the Municipality. Upon the expiration or termination of this
Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing
destruction of) all Confidential Information furnished by the Municipality along with all copies
thereof in its possession including copies stored in any computer memory or storage medium. The
term “Confidential Information” does not include information that (a) is or becomes generally
available to the public other than as a result of a breach of this Contract by the Consultant; (b) was
in the Consultant’s or Consultant Personnel’s possession on a non-confidential basis from any
source other than the Municipality, which source, to the knowledge of the Consultant, is entitled
to disclose such information without breach of any obligation of confidentiality; (c) is
independently developed by the Consultant without the use of or reference to, in whole or in part,
any Confidential Information; (d) required to be disclosed pursuant to a court order issued by a
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court having jurisdiction thereof (subject to Section 9.5); or (e) information subject to disclosure
under FOIA (as defined below in Section 9.6). For avoidance of doubt, it is agreed that the GISC
Materials shall not be considered Confidential Information.
9.5 Dissemination of Confidential Information. Unless directed by the Municipality,
Consultant shall not disseminate any Confidential Information. If Consultant is presented with a
request for documents by any administrative agency or with a subpoena duces tecum regarding
any Confidential Information which may be in Consultant's possession as a result of Services
provided under this Contract, unless prohibited by law, Consultant shall immediately give notice
to the Municipality with the understanding that the Municipality shall have the opportunity to
contest such process by any means available to it prior to submission of any documents to a court
or other third party. Consultant shall not be obligated to withhold delivery of documents beyond
the time ordered by a court of law or administrative agency, unless the request for production or
subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall
cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding
confidentiality and dissemination of information as agreed to by Consultant under this Contract.
9.6 Freedom of Information Act Requests. Within four (4) business days after the
Municipality’s Notice to the Consultant of the Municipality’s receipt of a request made pursuant
to the Illinois Freedom of Information Act (ILCS 140/1 et seq. – herein “FOIA”), the Consultant
shall furnish all requested records in the Consultant’s possession which are in any manner related
to this Contract or the Consultant’s performance of the Services, including but not limited to any
documentation related to the Municipality and associated therewith. The Consultant shall not
apply any costs or charge any fees to the Municipality or any other person, firm or corporation for
its procurement and retrieval of such records in the Consultant’s possession which are sought to
be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall
defend, indemnify and hold harmless the Municipality including its several departments and
including its officers and employees and shall pay all of the Consultant’s Costs associated with
such FOIA request or requests including Costs arising from the Consultant’s failure or alleged
failure to timely furnish such documentation and/or arising from the Consultant’s failure or alleged
failure otherwise to comply with the FOIA, whether or not associated with the Consultant’s and/or
the Municipality’s defense of any litigation associated therewith. In addition, if the Consultant
requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more
of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection
therewith. As used herein, “in the Consultant’s possession” includes documents in the possession
of any of the Consultant’s officers, agents, employees and/or independent contractors; and “Costs”
includes but is not limited to attorneys’ fees, witness fees, filing fees and any and all other expenses
— whether incurred by the Municipality or the Consultant.
9.7 News Releases. The Consultant may not issue any news releases without prior
approval from the Municipality Manager nor will the Consultant make public proposals developed
under this Contract without prior written approval from the Municipality Manager.
9.8 Survive Termination. The provisions of Section 9.1 and 9.4 through and including
9.8 shall survive the termination of this Contract.
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SECTION 10
LIMITATION OF LIABILITY
10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE
EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES,
EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT
LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED
WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF
PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT
OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT,
CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES
OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
SECTION 11
CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE
11.1 Warranty of Services. The Consultant warrants that the Services shall be performed
in accordance with industry standards of professional practice, care, and diligence practiced by
recognized consulting firms in performing services of a similar nature in existence at the time of
the Effective Date.
11.2 Indemnification. The Consultant shall indemnify and save harmless the
Municipality and its officers, employees, and agents from and against any and all loss, liability
and damages of whatever nature, including Workmen’s Compensation claims by Consultant’s
employees, in any way resulting from or arising out of the intentional, willful and wanton,
negligent and/or gross negligent actions or omissions of the Consultant, the Consultant’s
employees and agents.
11.3 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in Attachment 2 to this Contract.
11.4 No Personal Liability No official, director, officer, agent, or employee of any party
shall be charged personally or held contractually liable by or to the other party under any term or
provision of this Contract or because of its or their execution, approval or attempted execution of
this Contract.
SECTION 12
GENERAL PROVISIONS
12.1 Equal Employment Opportunity Clause. In the event of the Consultant’s non-
compliance with the provisions of this Section 12.1 or the Illinois Human Rights Act, 775 ILCS
5/1-101, et seq., as it may be amended from time to time, and any successor thereto (the “Act”),
the Consultant may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and this Contract may be
cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or
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remedies invoked as provided by statute or regulation. During the performance of this Contract,
the Consultant agrees as follows:
(a) The Consultant will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital status, order of
protection status, national origin or ancestry, citizenship status, age, physical or mental disability
unrelated to ability, military status or an unfavorable discharge from military service; and, further,
the Consultant will examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any underutilization.
(b) That, if the Consultant hires additional employees in order to perform this
Contract or any portion of this Contract, the Consultant will determine the availability (in
accordance with 44 Ill. Admin. C. 750.5, et seq., as it may be amended from time to time, and any
successor thereto (the “Applicable Regulations”)) of minorities and women in the areas from
which the Consultant may reasonably recruit and the Consultant will hire for each job classification
for which employees are hired in a way that minorities and women are not underutilized.
(c) That, in all solicitations or advertisements for employees placed by the
Consultant or on the Consultant’s behalf, the Consultant will state that all applicants will be
afforded equal opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge
from military service.
(d) That the Consultant will send to each labor organization or representative
of workers with which the Consultant has or is bound by a collective bargaining or other agreement
or understanding, a notice advising the labor organization or representative of the Consultant’s
obligations under the Act and the Applicable Regulations. If any labor organization or
representative fails or refuses to cooperate with the Consultant in the Consultant’s efforts to
comply with the Act and the Applicable Regulations, the Consultant will promptly notify the
Illinois Department of Human Rights (the “Department”) and the Municipality and will recruit
employees from other sources when necessary to fulfill its obligations under the Contract.
(e) That the Consultant will submit reports as required by the Applicable
Regulations, furnish all relevant information as may from time to time be requested by the
Department or the Municipality, and in all respects comply with the Act and the Applicable
Regulations.
(f) That the Consultant will permit access to all relevant books, records,
accounts and work sites by personnel of the Municipality and the Department for purposes of
investigation to ascertain compliance with the Act and the Department's Rules and Regulations.
(g) That the Consultant will include verbatim or by reference the provisions of
this Section 12.1 in every subcontract awarded under which any portion of the Contract obligations
are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the
same manner as with other provisions of this Contract, the Consultant will be liable for compliance
with applicable provisions of this Section 12.1 by subcontractors; and further the Consultant will
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promptly notify the Municipality and the Department in the event any subcontractor fails or refuses
to comply with the provisions. In addition, the Consultant will not utilize any subcontractor
declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
12.2 No Collusion. The Consultant represents and certifies that the Consultant is not
barred from contracting with a unit of state or local government as a result of (i) a delinquency in
the payment of any tax administered by the Illinois Department of Revenue unless the Consultant
is contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois
Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section
33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.
12.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual
harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,
775 ILCS 5/2-105(A)(4).
12.4 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees,
and take all other action that may be necessary to ensure that the Services are provided, performed,
and completed in accordance with all required governmental permits, licenses, or other approvals
and authorizations that may be required in connection with providing, performing, and completing
the Services, and with all applicable statutes, ordinances, rules, and regulations, including without
limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any
statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited classification, including, without limitation, the
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human
Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any
federal, state, or local grant received by Municipality or Consultant with respect to this Contract
or the Services.
12.5 Assignments and Successors. This Contract and each and every portion thereof
shall be binding upon the successors and the assigns of the parties hereto; provided, however, that
no assignment, delegation or subcontracting shall be made without the prior written consent of the
Municipality.
12.6 Severability. The parties intend and agree that, if any paragraph, subparagraph,
phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect.
12.7 Third Party Beneficiary. No claim as a third party beneficiary under this Contract
by any person, firm, or corporation other than the Consultant shall be made or be valid against the
Municipality.
12.8 Waiver. No waiver of any provision of this Contract shall be deemed to or
constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided
in this Contract.
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12.9 Governing Laws. This Contract shall be interpreted according to the internal laws,
but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County,
Illinois.
12.10 Headings. The headings of the several paragraphs of this Contract are inserted only
as a matter of convenience and for reference and in no way are they intended to define, limit, or
describe the scope of intent of any provision of this Contract, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
12.11 Modification or Amendment. This Contract constitutes the entire Contract of the
parties on the subject matter hereof and may not be changed, modified, discharged, or extended
except by written amendment or Supplemental Statement of Work duly executed by the parties.
Each party agrees that no representations or warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment hereof.
12.12 Attachments and Exhibits. Attachments 1 and 2 and Exhibit A are attached hereto,
and by this reference incorporated in and made a part of this Contract. In the event of a conflict
between any Attachment or Exhibit and the text of this Contract, the text of this Contract shall
control. In the event of any conflict or inconsistency between the terms of this Contract and any
Supplemental Statement of Work, the terms of the Supplemental Statement of Work will govern
and control with respect to the term, projected utilization rates, service rates and scope of services.
12.13 Rights Cumulative. Unless expressly provided to the contrary in this Contract,
each and every one of the rights, remedies, and benefits provided by this Contract shall be
cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by
law.
12.14 Good Faith Negotiation. Before commencing any legal action, the parties agree to
enter into good faith negotiations to resolve any controversy, claim, or dispute (“Dispute”). Such
good faith negotiations shall commence promptly upon a party’s receipt of notice of any Dispute
from the other party and continue for a period of fourteen (14) days or any period of time as
mutually agreed upon.
12.15 Notices. All notices, reports and documents required under this Contract shall be in
writing (including prepaid overnight courier, electronic transmission or similar writing) and shall
be given to such party at its address or e-mail address set forth below, or at such other address or
e-mail address as such party may hereafter specify from time to time. Each such notice shall be
effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent
to an e-mail address, upon the sender’s receipt of an acknowledgment from the intended recipient
(such as by the “return receipt requested” function, as available, return e-mail or other written
acknowledgment).
If to Municipality: City of Lake Forest
Brian Joyce
800 N Field Dr
Lake Forest, IL 60045
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Attention: Brian Joyce
E-mail: joyceb@cityoflakeforest.com
If to Consultant: Municipal GIS Partners, Incorporated
Thomas A. Thomey
701 Lee Street, Suite 1020
Des Plaines, IL 60016
Attention: Thomas Thomey
E-mail: tthomey@mgpinc.com
12.16 Force Majeure. No party to this Contract shall be responsible or liable for, or
deemed in breach hereof because of, any delay in the performance of its respective obligations
under this Contract to the extent that such delay is due substantially to circumstances beyond the
party’s reasonable control and without the fault or negligence of the party experiencing such delay.
Such circumstances may include, but are not limited to, any act of God, fire or other casualty,
epidemic, quarantine, “stay home” or similar order, epidemic, quarantine, “stay home” or similar
order, strike or labor dispute, embargo, war or violence, act of terrorism, or any law, order,
proclamation, ordinance, demand, requirement, action or inaction of any national, state, provincial,
local, or other government or governmental agency (each, a “Force Majeure”). Upon the
occurrence of a Force Majeure, the party experiencing the Force Majeure shall notify the other
party in writing immediately following such Force Majeure, but in no case later than three (3)
business days after such party becomes aware of the occurrence of the Force Majeure. The written
notification shall provide a reasonably detailed explanation of the Force Majeure.
12.17 Counterpart Execution. This Contract, Statement of Work or any Supplemental
Statement of Work may be executed in several counterparts, each of which, when executed, shall
be deemed to be an original, but all of which together shall constitute one and the same instrument.
12.18 Tort Immunity Defenses. Nothing contained in the Contract is intended to
constitute, and nothing in the Contract will constitute, a waiver of the rights, defenses, and
immunities provided or available to the Municipality under the Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. or any other applicable State
law.
[REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as
of the date first above written.
ATTEST:
By: ________________________________
Name: Margaret Boyer
Its: City Clerk
CITY OF LAKE FOREST
By:_________________________________
Name: George Pandaleon
Its: Mayor
ATTEST:
By:
Name: Donna Thomey
Its: Management Support Specialist
CONSULTANT:
MUNICIPAL GIS PARTNERS,
INCORPORATED
By:
Name: Thomas A. Thomey
Its: President and General Manager
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Attachment 1
Statement of Work
to
GIS Consortium Service Provider Contract
1) General Purpose. The Consultant will perform all or part of the Municipality’s
geographic information system (GIS) management, development, operation, and maintenance. In
addition to supporting the existing GIS program, the Consultant will identify opportunities for
continued development and enhancement.
The Municipality will be sharing management, development, maintenance expertise and
staffing with other municipalities as a member of the Geographic Information System Consortium
(GISC). The benefits to the Municipality include, but are not limited to, collective bargaining for
rates and services, shared development costs, and joint purchasing and training.
The Consultant is the sole Service Provider for the GISC and is responsible for providing
the necessary GIS professional resources to support this entity. The Consultant will facilitate and
manage resource, cost, and technical innovation sharing among GISC members.
2) Service Types. The Consultant will provide two (2) service types. The intent of
this distinction is to track specific types of investment without overburdening general operation of
the GIS program. Many of these services will go unnoticed but are required to sustain the GIS
program. The Consultant will employ reasonable professional discretion when specific direction
is not provided. The two (2) services types are as follows:
A. Services related to the direct management, development, operation, and
maintenance of the GIS required to reasonably support the system.
B. Services relating to the investigation, research, and development of new
functionality and capability for the GIS Consortium and its members.
3) Services. The Consultant will provide the necessary resources to support the GIS
program. The allocation of these resources will be reasonably commensurate with the level of
expertise required to fulfill the specific task which includes, but is not limited to, the following:
A. The Site Analyst provides the daily operation, maintenance, and support of
the program for the Municipality, either physically on-site or remotely (as reasonably determined
by the Consultant after consultation with the Municipality with respect to its need). The Site
Analyst is responsible for database management and data quality, map and product development,
user training and help-desk, project identification and program documentation.
B. The Shared Analyst provides technical support to the Site Analyst and the
Municipality including trouble-shooting and project implementation. The Shared Analyst is
responsible for developing, testing, and managing the GISC shared solutions including the
standard data model and processes, centralized databases, and shared solutions.
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C. The Client Account Manager is responsible for the coordination and
operation of the program for the Municipality including leadership alignment and reporting,
planning and budgeting, resource allocation, and performance management.
D. The Manager is responsible for the overall GISC program including the
development and implementation of new shared opportunities based on the direction and
instructions of the GISC Board of Directors.
4) Projected Utilization and Service Rates. The service rates set forth below are based
on, among other things, the negotiated annual projected utilization of all GISC members. The
Consultant shall negotiate annually with the Board of Directors (the “Board”) of GISC to adjust
the annual projected utilization and service rates for the members of GISC. It is anticipated that
the Consultant will submit its proposed annual projected utilization and service rates (the
“Proposal”) to the Board for approval every year on or about July 31st. Upon the Board’s approval
of the Proposal, the annual projected utilization and service rates shall become binding on the
Municipality and incorporated into this Contract by reference, which shall automatically become
effective on January 1st and remain in effect for the remainder of such calendar year. The
approved annual projected utilization and the service rates will be promptly distributed by the
Board or the Consultant to the Municipality. Notwithstanding the foregoing, in the event the
Board, for any reason whatsoever (including the Board being disbanded) does not approve the
Proposal, the Consultant may submit its proposed annual projected utilization and service rates
directly to the Municipality by no later than October 1st, and upon written approval by the
Municipality shall become effective on January 1st. Consultant agrees that, each year, the new
aggregate annual contract value for the Municipality will not exceed the greater of (i) cost-of-
living adjustments based on the CPI1 measured as of the most recent CPI number available prior
to submitting the Proposal, or (ii) 3%. The GISC service and projected utilization rates set forth
below are effective as of the Effective Date until December 31 of such calendar year:
A. Projected Utilization
1. 1,648 hours of Site Analyst
2. 321 hours of Shared Analyst
3. 165 hours of Client Account Manager
4. 78 hours of Manager
1For purposes of this Contract, “CPI” shall mean the all items Consumer Price Index for all Urban Consumers in the Chicago-Gary-Kenosha area. In the event that publication or issuance of the Index is discontinued or suspended, the CPI shall be an index published or issued by the United States Department of Labor or any bureau or agency thereof that computes information from substantially the same statistical categories and substantially the same geographic areas as those computed in the CPI and that weights such categories in a substantially similar way to the weighting of the CPI at the Effective Date. The CPI rates, solely for reference purposes, may be accessed at http://www.bls.gov/ro5/cpichi.htm, it being understood that the Consultant makes no representation or warranty that the rates published on such website are accurate.
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B. Service Rates
1. $94.11 per hour for Site Analyst
2. $94.11 per hour for Shared Analyst
3. $111.44 per hour for Client Account Manager
4. $135.34 per hour for Manager
Total Not-to-Exceed Amount for Services (Numbers): $214,246.00.
Total Not-to-Exceed Amount for Services (Figures): Two Hundred Fourteen Thousand Two
Hundred Forty Six Dollars and No Cents.
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Attachment 2
To GIS Consortium Service Provider Contract
Insurance
Consultant’s Insurance
Consultant shall procure and maintain, for the duration of this Contract, insurance against
claims for injuries to persons or damages to property, which may arise from or in connection with
the performance of the work hereunder by the Consultant, its agents, representatives, employees
or subcontractors.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability occurrence
form CG 0001 with the Municipality named as additional insured, on a form at least as
broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026.
2. Insurance Service Office Business Auto Liability coverage form
number CA 0001, Symbol 01 “Any Auto” with the Municipality named as additional
insured, on a form at least as broad as the ISO Additional Insured Endorsement.
3. Workers’ Compensation as required by the Labor Code of the State
of Illinois and Employers’ Liability insurance (the policy shall include a 'waiver of
subrogation').
B. Minimum Limits of Insurance: Consultant shall maintain limits no less
than:
1. Commercial General Liability: $1,000,000 combined single limit
per occurrence for bodily injury, personal injury and property damage. The general
aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall
be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000.
2. Business Automobile Liability: $1,000,000 combined single limit
per accident for bodily injury and property damage.
3. Workers’ Compensation and Employers’ Liability: Workers’
Compensation coverage with statutory limits and Employers’ Liability limits of $500,000
per accident.
C. Deductibles and Self-Insured Retentions: Any deductibles or self-insured
retentions must be declared to and approved by the Municipality. At the option of the
Municipality, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured
retentions as it respects the Municipality, its officials, agents, employees and volunteers; or (2) the
Consultant shall procure a bond guaranteeing payment of losses and related investigation, claim
administration and defense expenses.
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D. Other Insurance Provisions: The policies are to contain, or be endorsed to
contain, the following provisions:
1. General Liability and Automobile Liability Coverages: The
Municipality, its officials, agents, employees and volunteers are to be covered as insureds
as respects: liability arising out of activities performed by or on behalf of the Consultant;
products and completed operations of the Consultant; premises owned, leased or used by
the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to the
Municipality, its officials, agents, employees and volunteers.
2. The Consultant’s insurance coverage shall be primary as respects
the Municipality, its officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the Municipality, its officials, agents, employees and volunteers
shall be excess of Consultant’s insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the Municipality, its officials, agents, employees and
volunteers.
4. The Consultant’s insurance shall contain a Severability of
Interests/Cross Liability clause or language stating that Consultant’s insurance shall apply
separately to each insured against whom claim is made or suit is brought, except with
respect to the limits of the insurer’s liability.
5. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not “follow form,” then the
Consultant shall be required to name the Municipality, its officials, employees, agents and
volunteers as additional insureds
6. All general liability coverages shall be provided on an occurrence
policy form. Claims-made general liability policies will not be accepted.
7. The Consultant and all subcontractors hereby agree to waive any
limitation as to the amount of contribution recoverable against them by the Municipality.
This specifically includes any limitation imposed by any state statute, regulation, or case
law including any Workers’ Compensation Act provision that applies a limitation to the
amount recoverable in contribution such as Kotecki v. Cyclops Welding. Consultant agrees
to indemnify and defend the Municipality from and against all such loss, expense, damage
or injury, including reasonable attorneys' fees, which the Municipality may sustain as a
result of personal injury claims by Consultant’s employees, except to the extent those
claims arise as a result of the Municipality’s own negligence.
E. All Coverages: Each insurance policy required by this paragraph shall be
endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or
in limits except after thirty (30) days prior written notice by certified mail, return receipt requested,
has been given to the Municipality.
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F. Acceptability of Insurers: Insurance is to be placed with insurers with a
Best’s rating of no less than A-, VII and licensed to do business in the State of Illinois.
G. Verification of Coverage: Consultant shall furnish the Municipality with
certificates of insurance naming the Municipality, its corporate authorities, officials, officers,
agents, employees, and volunteers as additional insured’s and with original endorsements,
affecting coverage required herein. The certificates and endorsements for each insurance policy
are to be signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be received and approved by the Municipality before any work
commences. The Municipality reserves the right to request full certified copies of the insurance
policies and endorsements.
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ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
STORMWATER CAPITAL IMPROVEMENT PROGRAM (DCEO-STOCIP)
INTERGOVERNMENTAL AGREEMENT
between the
LAKE COUNTY STORMWATER MANAGEMENT COMMISSION
AND THE
CITY OF LAKE FOREST
FOR THE
BURR OAK STORMWATER DETENTION/STORM SEWER PROJECT
This is an agreement by and between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION (herein
referred to as SMC), 500 West Winchester Road, Libertyville, Illinois 60048 and The City of Lake Forest, IL (herein
referred to as Local Sponsor), 800 NORTH FIELD DRIVE, LAKE FOREST, IL 60045.
ARTICLE I
AWARD AND SMC/LOCAL SPONSOR – SPECIFIC PROJECT INFORMATION
1.1 Purpose. The DCEO-STOCIP Program primary role is to assist in implementing regional stormwater infrastructure
projects to resolve multi-jurisdictional drainage and flooding-related problems discovered through interactions of
SMC personnel with the public, local governments, and other project partners. Projects will be consistent with the
program requirements set forth by DCEO and the SMC DCEO-STOCIP Policies and Procedures and this document.
The intent of DCEO-STOCIP is to resolve major flooding problems through the allocation of capital infrastructure
funding across Lake County’s four major watersheds: the Fox River, Des Plaines River, North Branch Chica go River,
and Lake Michigan. Over the life of the program the funding distribution will take into account the equalized
assessed valuation (EAV) of the property within each major watershed; while utilizing the CMAP Principles of
Inclusive Growth, Resilience, and Prioritized Investment with regard to distribution to local government and political
jurisdictions; and give consideration of the SMC Enhanced Environmental Justice areas.
1.2 Project Description. The Burr Oak Stormwater Detention/Storm Sewer Project (PROJECT) is located in
downtown Lake Forest (refer to Exhibit 1). The PROJECT scope consists of installation of new stormsewer and an
underground detention system. Along with this will include the repair, and replacement of roadway drainage
structures as depicted on the Concept Plan (refer to Exhibit 2).
1.3 Amount of Award. Through this Agreement, SMC agrees to reimburse eligible project expenses in an amount
not to exceed $2,750,000.00 from the Illinois Department of Commerce and Economic Opportunity (DCEO) Grant
for implementation of the PROJECT.
1.4 Required Project Expense Match. A Project Expense Match (PEM) of $314,036.00 will be paid from the Local
Sponsor to support SMC administrative and engineering services. The PEM amount is based on the award
amount, and the calculated PEM is based on the SMC-approved DCEO-STOCIP POLICIES AND PROCEDURES. The
PEM shall be paid to SMC by November 30, 2022.
1.5 Project Management and Responsibilities for Project. Program management and assigned responsibilities for
all PROJECT phases is detailed in the Scope of Work Tasks set forth on Attachment A and incorporated herein. The
Local Sponsor is the Project Manager for the PROJECT.
1.6 Project Budget and Expense Responsibilities. PROJECT expense responsibilities for all Scope of Work Tasks
(Attachment A) specified in the Project Budget in accordance with DCEO Capital Budget Line Item Categories as
set forth in Attachment B and incorporated herein.
1.7 Project Schedule. The Project Schedule associated with all Scope of Work Tasks (Attachment A) is specified on
Attachment C and incorporated herein.
ARTICLE II
PURPOSE FOR GRANT/FLOOD MITIGATION BENEFITS
2.0 Purpose for Grant and Flood Mitigation Benefits. The Burr Oak Stormwater Detention/Storm Sewer Project
was originally identified as a high priority project by The City of Lake Forest in 2013 following the completion of a
City-wide stormwater drainage analysis. Analysis and modeling revealed the project area’s existing storm sewer
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system as a two-year design capacity. Out of six stormwater projects identified in the study update, the Burr Oak
Project ranked highest in properties benefitting from both a completed project and overall lowest project cost per
property. This information lead the Lake Forest City Council to identify the project as its overall highest priority
storm sewer project. The completed project will benefit over 340 residential properties and individual condominium
dwelling units that experience a mix of basement flooding, building lobby flooding, yard flooding, garage flooding,
and parking lot flooding. The project will also benefit ten businesses along N Western who have experienced
disruptions in regular day-to-day operations due to flooding. Lastly, the project will benefit six total roadways that
experience street flooding including N Western Ave, which is considered a major roadway in Lake Forest.
Implementation of this PROJECT would provide flood mitigation benefits for the properties, businesses, and
roadways as shown in the damage analysis table below.
ARTICLE III
SMC TERMS AND CONDITIONS
3.1 Regulatory Compliance. The PROJECT shall comply with the Watershed Development Ordinance (WDO), and all
regulations, laws, and statutes. All necessary permits shall be secured prior to the implementation of the PROJECT.
Work within public road rights-of-way shall not be performed without appropriate permits or authorization from
the jurisdictional Road Authority.
3.2 National Flood Insurance Program (NFIP). Local Sponsor shall be a member and in good standing with the NFIP
and comply with SMC policies
3.3 Landowner Agreements. The Local Sponsor shall enter into appropriate legally binding arrangements to ensure
that the land rights necessary for operation and maintenance procedures are possible in perpetuity for the PROJECT.
All easements must be obtained prior to the start of construction. Deed or plat restrictions necessary to construct
and maintain the PROJECT shall be provided; cost may not be included in the PROJECT Budget (Attachment B),
although the value of the PROJECT land rights may be added to the overall PROJECT cost. PROJECTS must be located
on real property in which the Local Sponsor have interest evidenced by valid title or easement, extending in
perpetuity. DCEO-STOCIP funding shall not pay for any easements or deed or plat restrictions, necessary to
implement the PROJECT on property that is benefiting from the PROJECT.
3.4 Operation and Maintenance Plan. The Project Manager, as specified in Paragraph 1.5, shall develop an
Operation and Maintenance Plan (O & M Plan) for the PROJECT implemented under this Agreement to ensure its
long-term viability. The O & M Plan shall include annual inspections and appropriate maintenance activities and
shall be provided along with the project final report as described in Paragraph 3.7 below. The O & M Plan shall
identify the financial resources necessary for the implementation of the O & M Plan. Local Sponsor shall have the
responsibility for maintenance of the PROJECT in perpetuity. O & M costs incurred that are not included in DCEO-
10 or occur after the terms specified in 6.1 are not eligible for reimbursement.
3.5 PROJECT Implementation. Only Project Expenses specified in Attachment B, after the date of this Agreement
and after DCEO approval and execution of the project Agreement can be reimbursed. Modifications to the Scope of
Work Tasks on Attachment A and Project Schedule on Attachment C must be approved in writing by SMC.
Project Name
Watershed: Fox, DP, NB ,LM Damage Type #
Affected
Frequency of
Occurrence
(Previous 10
Years)
Weight
Factor
Category
Score
Lake Forest - Burr Oak
Stormwater Detention/Storm
Sewer Project
Primary Property Damage 104 10 10 10400
LM Disruption of Business/Revenue 10 20 5 1000
Secondary Property Damage 224 20 3 13440
Primary Road Damage 1 10 30 300
Secondary Road Damage 5 20 10 1000
Nuisance Flooding 19 34 1 646
Project Damage Point Score 26786
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3.6 PROJECT Coordination. The Project Manager, as specified in Paragraph 1.5, shall provide PROJECT coordination
and progress briefings prior to the final reimbursement request. The dates and locations of these briefings will be
specified by SMC in consultation with the Local Sponsor during the course of the PROJECT. Quarterly PROJECT
Performance and Financial reports shall be created by the PROJECT manager for DCEO and copied to the Local
Sponsor and SMC, based on DCEO reporting requirements, showing the progress of PROJECT implementation and
financial summary for each Task/Phase of the PROJECT in accordance with the Project Schedule (Attachment C).
Reports shall be shared via email by the 15th of January, April, July, and October, for the preceding calendar quarter
throughout the Agreement period.
3.7 PROJECT Evaluation and Report. The Project Manager, as specified in Paragraph 1.5, shall provide a final report
consisting of the following: an introduction; PROJECT description including pre- and post-conditions, methods of
PROJECT installation; a summary of the bid quantities installed; and a PROJECT cost summary. Attachments to the
final report shall include a location map; the approved as-built plan, Operations and Maintenance Plan,
photographic documentation of pre-project, during construction and final conditions; copies of all required permits;
and invoices and/or cost documentation for all PROJECT work. Report requirements are subject to change based
on guidance from DCEO. SMC will provide the Local Sponsor with a DCEO approved template for the final report
and will provide the Local Sponsor assistance in completing the final report if needed.
3.8 PROJECT Audit. SMC may audit any PROJECT for completeness of DCEO-STOCIP funded work products or
deliverables, adherence to agreed schedules or extensions, and appropriateness of DCEO-STOCIP fund
expenditures. Incomplete work products or deliverables, delays or beyond agreed deadlines may result in forfeiture
of grant funding pursuant to the executed PROJECT agreement or a determination of ineligibility for the Local
Sponsor, its authorized agents, representatives, and assigns to apply for future grants.
ARTICLE IV
DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY (DCEO) TERMS AND CONDITIONS
This Article describes Terms and Conditions required by DCEO ("Grantor" for purposes of this Article) for
Intergovernmental Agreements between SMC and Local Sponsor.
4.1 Subawards. SMC and Local Sponsor must include the language of this ARTICLE in the award documents for any
subawards made pursuant to this Award at all tiers. All Local Sponsors are also subject to certification and
disclosure, as required by the final grant agreement from DCEO. Pursuant to Appendix II(I) to 2 CFR Part 200, SMC
shall forward all disclosures by contractors regarding this certification to Grantor.
4.2 Records Retention. SMC and Local Sponsor shall maintain for three (3) years from the date of submission of the
final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and
all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention
period is specified in 2 CFR 200.333 or 44 Ill. Admin. Code §§ 7000.430(a) and (b). If any litigation, claim or audit is
started before the expiration of the retention period, the records must be retained until all litigation, claims or audit
exceptions involving the records have been resolved and final action taken.
4.3 Accessibility of Records. SMC and Local Sponsor, in compliance with 2 CFR 200.336 and 44 Ill. Admin. Code
7000.430(e), shall make books, records, related papers, supporting documentation and personnel relevant to this
Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General,
any Executive Inspector General, the Grantor’s Inspector General, federal authorities, any person identified in 2 CFR
200.336, and any other person as may be authorized by Grantor (including auditors), by the state of Illinois or by
federal statute. SMC and Local Sponsor shall cooperate fully in any such audit or inquiry.
4.4 Failure to Maintain Books and Records. Failure to maintain books, records and supporting documentation, as
described in this ARTICLE, shall establish a presumption in favor of the State for the recovery of any funds paid by
the State under this Agreement for which adequate books, records and supporting documentation are not available
to support disbursement.
4.5 Local Sponsors/Delegation. SMC may not subcontract nor sub-grant any portion of this Agreement nor delegate
any duties hereunder without Prior Approval of Grantor. The requirement for Prior Approval is satisfied if the
subcontractor or Local Sponsor has been identified in the Uniform Grant Application to the Grantor, such as, without
limitation, a PROJECT Description, and Grantor has approved.
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4.6 Application of Terms. SMC shall advise any Local Sponsor of funds awarded through this Agreement of the
requirements imposed on them by federal and state laws and regulations, and the provisions of the final grant
Agreement from DCEO. In all agreements between SMC and its Local Sponsor, SMC requires that all Local Sponsor
adhere to the terms of the final grant Agreement from DCEO.
4.7 Access to Documentation. The Award will be monitored for compliance in accordance with the terms and
conditions of this Agreement, together with appropriate programmatic rules, regulations, and/or guidelines that
the Grantor promulgates or implements. The SMC and Local Sponsor must permit any agent authorized by the
Grantor, upon presentation of credentials, in accordance with all methods available by law, full access to and the
right to examine any document, papers and records either in hard copy or electronic format, of the SMC and Local
Sponsor involving transactions relating to this Award.
4.8 Cooperation with Audits and Inquiries, Confidentiality. Pursuant to Article IV, above, the SMC and Local
Sponsor is obligated to cooperate with the Grantor and other legal authorities in any audit or inquiry related to the
Award. The Grantor or any other governmental authority conducting an audit or inquiry may require the SMC and
Local Sponsor to keep confidential any audit or inquiry and to limit internal disclosure of the audit or inquiry to
those SMC and Local Sponsor personnel who are necessary to support the SMC’s and Local Sponsor(s’) response to
the audit or inquiry. This confidentiality requirement shall not limit SMC’s and Local Sponsor(s’) right to discuss an
audit or inquiry with its legal counsel. If a third party seeks to require the SMC and Local Sponsor, pursuant to any
law, regulation, or legal process, to disclose an audit or inquiry that has been deemed confidential by the Grantor
or other governmental authority, the SMC and Local Sponsor shall promptly notify the entity that is conducting the
audit or inquiry of such effort so that the entity that is conducting the audit or inquiry may seek a protective order,
take other appropriate action, or waive compliance by the SMC and Local Sponsor with the confidentiality
requirement.
4.9 Lobbying - Improper Influence. SMC and Local Sponsor certify that no Grant Funds have been paid or will be
paid by or on behalf of the SMC and Local Sponsor to any person for influencing or attempting to influence an officer
or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee
of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in
connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into
of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any
agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, SMC and Local Sponsor certifies that
it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
4.10 Federal Form LLL. If any funds, other than federally-appropriated funds, were paid or will be paid to any person
for influencing or attempting to influence any of the above persons in connection with this Agreement, the
undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance
with its instructions.
4.11 Lobbying Costs. SMC and Local Sponsor certifies that it is in compliance with the restrictions on lobbying set
forth in 2 CFR Part 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs shall be
separately identified in the Program Budget, and thereafter treated as other Unallowable Costs.
4.12 Procurement Lobbying. SMC and Local Sponsor warrants and certifies that it and, to the best of its knowledge,
its Local Sponsor have complied and will comply with Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally
prohibits SMC, Local Sponsor, contractors, and subcontractors from hiring the then-serving Governor’s family
members to lobby procurement activities of the State, or any other unit of government in Illinois including local
governments, if that procurement may result in a contract valued at over $25,000. This prohibition also applies to
hiring for that same purpose any former State employee who had procurement authority at any time during the
one-year period preceding the procurement lobbying activity.
4.13 Certification. This certification is a material representation of fact upon which reliance was placed to enter
into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file
the required certifications shall be subject to a civil penalty of not less than $10,000, and not more than $100,000,
for each such failure.
4.14 Additional Terms and Conditions. Local Sponsor agrees to abide by DCEO Terms and Conditions of this
Agreement and also agrees that it is subject to certification and disclosure set forth herein and will execute all
documents necessary for compliance with the final grant Agreement from DCEO. Local Sponsor agrees that it will
require all Contractors and Subcontractors shall abide by DCEO Terms and Conditions. Local Sponsor will obtain
from any Contractor or Subcontractor all required certification and disclosures prior to awarding any contract and
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will immediately forward such to SMC. Local Sponsor agrees that it will obtain any documents required under DCEO
Terms and Conditions and will timely forward a copy to SMC. Local Sponsor understands and agrees that their
failure to comply with the requirements of DCEO Terms and Conditions may impact reimbursement for the
PROJECT; and if Local Sponsor(s’) failure to comply with DCEO Terms and Conditions decreases available funding,
the Local Sponsor will not seek reimbursement for ineligible PROJECT costs from SMC.
ARTICLE V
PROCUREMENT GOALS
5.1 Prevailing Wage Act (820 ILCS 130/0.01 et seq.). All projects for the construction of fixed works which are
financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act
(820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the
project, the SMC and Local Sponsor shall comply with the requirements of the Prevailing Wage Act, including, but
not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the
prevailing rate of wages as applicable to the project shall be paid to all laborers, workers and mechanics
performing work under the contract and requiring all bonds of contractors to include a provision as will guarantee
the faithful performance of such prevailing wage clause as provided by contract.
5.2 Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et seq.). If an entity receives state
funds for construction related activities, the entity must employ at least 90% Illinois laborers on such projects
during periods of excessive unemployment in Illinois.
5.3 Public Act 96‐1064 ‐ Business Enterprise Program. Public Act 96‐1064 mandates that each award by grant or
loan of State funds of $250,000 or more for capital construction costs or professional services is conditioned upon
the recipient's written certification that the recipient shall comply with the business enterprise program practices
for minority‐owned businesses, female‐owned business, and businesses owned by persons with disabilities of the
Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575/0.01 et seq.) and the
equal employment practices of Section 2‐105 of the Illinois Human Rights Act (775 ILCS 5/2‐105).
5.4 Illinois Works Jobs Program Act (30 ILCS 559/Art. 20). For Awards with an estimated total project cost of
$500,000 or more, the SMC and Local Sponsor will be required to comply with the Illinois Works Apprenticeship
Initiative (30 ILCS 559/20‐20 to 20‐25) and all applicable administrative rules (see 14 Ill. Admin. Code Part 680).
The “estimated total project cost” is a good faith approximation of the costs of an entire project being paid for in
whole or in part by appropriated capital funds to construct a public work. SMC must submit a Budget Supplement
Form (available on the DCEO website) to the Grantor within ninety (90) days of the execution of a Grant Award
(Agreement). The goal of the Illinois Works Apprenticeship Initiative is that apprentices will perform either 10% of
the total labor hours worked in each prevailing wage classification or 10% of the estimated labor hours in each
prevailing wage classification, whichever is less. SMC is permitted to seek from the Grantor a waiver or reduction
of this goal in certain circumstances pursuant to 30 ILCS 559/20‐20(b). The SMC must ensure compliance for the
life of the entire project, including during the term of the Award and after the Term ends, if applicable, and will be
required to report on and certify its compliance.
ARTICLE VI
COMPENSATION
6.1 Term of IGA. Pursuant to the DCEO Grant agreement and the Terms and Conditions herein, this IGA begins on
July 1, 2021 and extends through July 1, 2023 however extensions up to one year can be requested subject to
DCEO/SMC approval. Under no circumstances, can the project completion date be extended beyond July 1, 2026.
Project expenses cannot be submitted for reimbursement from DCEO which are incurred after the grant agreement
completion date.
6.2 Availability of Grant Appropriation. Funding for the PROJECT is contingent upon execution of the funding award
by DCEO and SMC. Pursuant to the DCEO Grant agreement and the Terms and Conditions herein, DCEO funding
shall reimburse eligible PROJECT Expenses incurred by either the Local Sponsor or SMC, up to a NOT TO EXCEED
value of $2,750,000.00. PROJECT expenses that exceed $2,750,000.00 are not reimbursable and shall be paid by the
Local Sponsor.
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6.3 Completion of PROJECT Activities. The Parties shall conduct the Project Activities or provide the services as
described in the Exhibits and attachments, including Attachment A (Scope of Work Tasks) and Attachment B (Project
Expenses) and within the time period outlined in the Project Schedule (Attachment C), incorporated herein and in
accordance with all terms and conditions set forth herein and all applicable administrative rules.
6.4 PROJECT Payments. Project payments for the successful completion of PROJECT ACTIVITIES, shall be paid for
pursuant to applicable policies and statutes. The Local Sponsor shall be responsible for making payments to their
contractor and shall apply for reimbursement for eligible project expenses to the SMC.
6.5 PROJECT Payment Reimbursement. Reimbursement for project payments is subject to the PROJECT, Local
Sponsor, Contractor and Subcontractors, and SMC’s adherence to the DCEO Terms and Conditions, of Article IV of
this Agreement. Reimbursement requests follow the calendar quarterly Performance and Financial reporting
requirements above as the 15th of January, April, July, and October, throughout the Agreement period. Local
Sponsor must submit any payment request to SMC within fifteen (15) days after the end of the calendar quarter. In
all circumstances project contractual obligations shall not be executed after 12/31/2024 and all projects shall be
completed and fully paid out by 12/31/2026.
ARTICLE VII
MISCELLANEOUS
7.1 Gift Ban. SMC and Local Sponsor are prohibited from giving gifts to State employees pursuant to the State
Officials and Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09.
7.2 Exhibits and Attachments. Attachment A through C and all other exhibits and attachments hereto are
incorporated herein in their entirety.
7.3 Assignment Prohibited. Local Sponsor acknowledges that this Agreement may not be sold, assigned, or
transferred in any manner by Local Sponsor, to include an assignment of Local Sponsor’ rights to receive payment
hereunder, and that any actual or attempted sale, assignment, or transfer by Local Sponsor without the Prior
Approval of SMC in writing shall render this Agreement null, void and of no further effect.
7.4 Amendments. This Agreement may be modified or amended during its Term by mutual consent of the Parties,
expressed in writing and signed by the Parties, provided the amendments comply with the final grant agreement
with DCEO.
7.5 Severability. If any provision of the Agreement is declared invalid, its other provisions shall not be affected
thereby.
7.6 Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, shall be governed
and construed in accordance with the laws of the state of Illinois. Any claim against SMC arising out of this
Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. SMC does not waive
sovereign immunity by entering into this Agreement.
7.7 Compliance with Law. This Agreement and SMC's obligations and services hereunder are hereby made and
must be performed in compliance with all applicable federal and State laws, including, without limitation, federal
regulations, State administrative rules, including 44 Ill. Admin. Code 7000, and any and all license requirements or
professional certification provisions.
7.8 Compliance with Freedom of Information Act. SMC and Local Sponsor are subject to compliance with
requests made under the Freedom of Information Act. (5 ILCS 140/7(2)).
7.9 Headings. Article and other headings contained in this Agreement are for reference purposes only and are not
intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
7.10 Entire Agreement. SMC and Local Sponsor acknowledge that this Agreement constitutes the entire
agreement between them and that no promises, terms, or conditions not recited, incorporated or referenced
herein, including prior agreements or oral discussions, shall be binding upon either SMC or Local Sponsor.
7.11 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be
considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are
not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures
contained in a Portable Document Format (PDF) document shall be deemed original for all purposes.
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ARTICLE VIII
NOTICES
8.1 Notices. All notices required or permitted hereunder shall be in writing, and delivered either personally or by
certified or registered mail, return receipt requested, to the following addresses or sent by electronic mail (“e‐
mail”) to the following contact addresses:
If to Local Sponsor contact:
Byron Kutz, Superintendent of Engineering
The City of Lake Forest
800 North Field Drive, Lake Forest, IL 60045
847-810-3555
Email: kutzb@cityoflakeforest.com
If to SMC contact:
Michael Prusila, Planning Supervisor
Lake County Stormwater Management Commission
500 W. Winchester Road
Libertyville, IL 60048
Phone: 847-377-7713
Email: mprusila@lakecountyil.gov
Signatures. In witness whereof, the Parties hereto have caused this Agreement to be executed by their duly
authorized representatives.
LOCAL SPONSOR
Jason Wicha, City Manager Date
The City of Lake Forest
STORMWATER MANAGEMENT COMMISSION:
Kurt Woolford, Executive Director Date
Lake County Stormwater Management Commission
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Exhibit 1 – Location Map
Burr Oak Stormwater Detention/Storm Sewer Project
128
Exhibit 2
Burr Oak Stormwater Detention/Storm Sewer Project
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Attachment A
Lake Forest ‐ Burr Oak Stormwater Detention/Storm Sewer Project ‐ Scope of Work
Assigned
Responsibility
(LS, SMC, Joint)
DCEO/SMC
Attachment B
Budget #
Phase 1: Needs Analysis, Scope Development, Concept Plan and Preliminary Engineering
1. Establish need and scope Local Sponsor SMC‐4
2. Initiate early coordination with stakeholders and alignment on the project scope Local Sponsor SMC‐4
3. Create concept plan and estimate project concept cost Local Sponsor SMC‐4
4. Determine land rights needs Local Sponsor SMC‐4
5. Conduct field inventories, environmental assessments Local Sponsor DCEO‐1
6. Outline permitting with Local, State and Federal Permitting Authorities Local Sponsor DCEO‐1
7. Obtain preliminary agreement with local partners Local Sponsor SMC‐4
8. Investigate Alternative Funding Sources Local Sponsor SMC‐4
Phase 2: Design, Permitting and Land Rights
1. Project design development Local Sponsor DCEO‐1
2. Land survey and geotechnical investigation Local Sponsor DCEO‐1
3. Carry out permit process to construction start ‐ Municipal, County, Utilities, IDNR, IDOT, IEPA, USACE, FEMA Local Sponsor DCEO‐1
4. Assess property needs, negotiate with landowners, complete land rights process Local Sponsor DCEO‐2
5. Utility investigations and relocation plan Local Sponsor DCEO‐1
6. Finalize local partner agreements Local Sponsor SMC‐4
7. Finalize alternative funding sources Local Sponsor SMC‐4
8. Complete final construction plans and bids docs Local Sponsor DCEO‐1
Phase 3: Construction Contract and Bid Docs, Advertising For Bids, Construction
1. Advertise for Bid/Vendors Local Sponsor DCEO‐6
2. Conduct bid letting Local Sponsor DCEO‐6
3. Contract Award Local Sponsor DCEO‐6
4. Sureties/Bonds Setup Local Sponsor DCEO‐6
5. Conduct pre‐construction meeting Local Sponsor DCEO‐6
6. Inspections/Construction oversight Local Sponsor DCEO‐6
7. Traffic control/Utility Relocations Local Sponsor DCEO‐6
8. Construction/Contract Management Local Sponsor DCEO‐6
9. Construction Implementation Contractor
DCEO‐4,5,8,9,10,11
SMC‐2
10. Construction Contract Maintenance Period Joint DCEO‐6
11. Project Closeout Joint DCEO‐6
Phase 4: Post Construction Inspection, Maintenance, Operation and Upkeep
1. Annual Project Inspection Local Sponsor SMC‐3
2. Inspection Report Recommended Maintenance Items Local Sponsor SMC‐3
3. Implementation of Maintenance Local Sponsor SMC‐3
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Item#DCEO
Expense
Local Sponsor
Expense
DCEO‐1 Design/Engineering ‐ costs associated with creation of the project's architectural drawings; engineering studies
and/or fees; etc., including costs of plans & specs and/or printing costs if specifically identified as such within the
Scope of Work. This task includes permitting tasks and associated fees during the design process.N/A ‐
DCEO‐2 Building Land Purchase ‐ cost to purchase, either in whole or in part, a building, structural shell, condominium, land,
and/or easement including, but not limited to: the net purchase price itself; closing costs charged to the buyer on the
closing document; legal fees; etc. N/A ‐
DCEO‐3 Wiring/Electrical ‐ purchase of materials necessary for completion of the project scope such as: electrical wiring;
conduit; outlets; switches; etc. including associated labor/installation costs, as identified within the Scope of Work.
N/A ‐
DCEO‐4 Equipment/Material/Labor ‐ purchase of materials and/or purchase/lease of equipment, to use or install for the
project, such as: steel; drywall; lumber; wiring; doors; windows; roofing; rock; etc. including labor/installation costs,
as identified ‐ within the Scope of Work.$2,000,000 ‐
DCEO‐5 Paving/Concrete/Masonry ‐ purchase of materials necessary for completion of the project scope such as bituminous
pavement; concrete; rock; bricks; blocks; mortar; tuckpointing; etc. including associated labor/installation costs, as
identified within the Scope of Work.N/A ‐
DCEO‐6 Construction Management/Oversight ‐ costs associated with managing the construction activities and/or overseeing
all aspects of the construction project, either by contractor personnel or Grantee personnel, but limited to verifiable
time working on this project.N/A ‐
DCEO‐7 Mechanical System ‐ purchase of materials necessary for completion of the project cope such as: HVAC; elevators; fire
alarm, sprinkler, or ventilation systems; etc. including associated labor/installation costs, as identified within the
Scope of Work.N/A ‐
DCEO‐8 Excavation/Site Prep/Demo ‐ costs associated with demolition of existing structures on the project site and/or
preparation of the project site including excavation, etc. ahead of actual new construction/renovation activities.
$500,000 ‐
DCEO‐9 Plumbing ‐ purchase of materials necessary for completion of the project scope such as: internal or external pipes for
water, gas, and/or sewage; fixtures; etc. including associated labor/installation costs, as identified within the Scope
of Work.N/A ‐
DCEO‐10 Other Construction Expenses ‐ costs that can't be easily broken out to or covered by other individual/specific
Budgetary line items such as: landscaping; hauling; equipment rental; insurance; environmental fees; loan payments;
etc. as identified within the Scope of Work. N/A ‐
DCEO‐11 Contingency (10% Max) ‐ coverage of potential cost overruns in any of the other utilized Grant Budget line items.
$250,000 ‐
SMC‐1 Local Sponsor Project Expense Match Payment to SMC $314,036
SMC‐2 Estimated Project Implementation and Construction Cost ‐ Above Grant Award $2,307,229
SMC‐3 Estimated Post Project Annual Operation, Inspection and Maintenance TBD
SMC‐4 Estimated Pre‐Grant Project Expenses (Optional)TBD
Subtotals $2,750,000 $2,621,265
Total Project Expenses
Additional Non‐Reimbursable Project Expenditure Line Item Categories and Description
Attachment B ‐ Lake Forest ‐ Burr Oak Stormwater Detention/Storm Sewer Project Budget
$5,371,265
DCEO Capital Budget Line Item Categories and Description: The below categories will need to be completed for both State funding (DCEO Grant) and non‐State
funding (local funds; other Grants, etc.) to complete the overall project.
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PhasePre‐Grant TasksOct‐21Nov‐21Dec‐21Jan‐22Feb‐22Mar‐22Apr‐22May‐22Jun‐22Jul‐22Aug‐22Sep‐22Oct‐22Nov‐22Dec‐22Jan‐23Feb‐23Mar‐23Apr‐23May‐23Jun‐23Jul‐23Aug‐23Sep‐23Oct‐23Nov‐23Phase 1: Needs Analysis, Scope Development, Concept Plan and Preliminary Engineering1.1 Establish need and scopeX1.2Initiate early coordination with stakeholders and alignment on the project scopeX1.3 Create concept plan and estimate project concept costX1.4 Determine land rights needsX1.5 Conduct field inventories, environmental assessmentsX1.6Outline permitting with Local, State and Federal Permitting AuthoritiesX1.7 Obtain preliminary agreement with local partnersX1.8 Investigate Alternative Funding SourcesXPhase 2: Design, Permitting and Land Rights2.1 Project design developmentX2.2 Land survey and geotechnical investigationX2.3Carry out permit process to construction start ‐ Municipal, County, Utilities, IDNR, IDOT, IEPA, USACE, FEMA2.4Assess property needs, negotiate with landowners, complete land rights processX2.5 Utility investigations and relocation planX2.6 Finalize local partner agreements2.7 Finalize alternative funding sourcesX2.8 Complete final construction plans and bids docsXPhase 3: Construction Contract and Bid Docs, Advertising For Bids, Construction3.1 Advertise for Bid/VendorsX3.2 Conduct bid lettingX3.3 Contract Award3.4 Sureties/Bonds Setup3.5 Conduct pre‐construction meeting3.6 Inspections/Construction oversight3.7 Traffic control/Utility Relocations3.8 Construction/Contract Management3.9 Construction Implementation3.10 Construction Contract Maintenance Period3.11 Project CloseoutPhase 4: Post Construction Inspection, Maintenance, Operation and Upkeep4.1 Annual Project Inspection4.2Inspection Report Recommended Maintenance Items4.3 Implementation of MaintenanceKeyTasks Completed/End DateLocal SponsorSMCCombined TeamATTACHMENT C ‐ Project SCHEDULE ‐ Lake Forest ‐ Burr Oak Stormwater Detention/Storm Sewer ProjectTask132
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Amendments to Conditions of Approval as Recommended by the Zoning Board of Appeals
Amendments to Conditions of Approval
As Recommended by the Zoning Board of Appeals
The Zoning Board of Appeals unanimously recommended amendments to the
conditions of the existing Special Use Permit as reflected below. Proposed
deletions are shown in strikeout text, proposed additions are reflected in colored
text. Unmodified text remains the same as currently stated in the previously
approved ordinances. The conditions below are from Section 4 of the
approving Ordinance 01-37 as amended by Ordinance 2014 – 24.
The following conditions, with the amendments as recommended by the Zoning
Board of Appeals are incorporated into the Ordinance that is presented to the
Council for Action.
A. Compliance with the Restated and Amended Agreement. The use,
operation, and management of the Ragdale Properties shall be subject
to the Restated and Amended Agreement dated July 24, 2001.
B. Compliance with the Operating Agreement. The use, operation, and
maintenance of the Ragdale Properties shall be subject to the Operating
Agreement between the City and the Foundation, dated July 24, 2001
(insert date of Council approval of updated Operating Agreement)
C. Compliance with Laws. The use, operation, and maintenance of the
Ragdale Properties shall comply with all applicable federal, state and
local laws, ordinances, and regulations.
D. Number of Residents. Except as provided in Section 4.E.5 of this
Ordinance with respect to the Option Parcel, no No more than 21 persons
shall reside on the Ragdale Properties at any one time.
(Note, the Option Parcel, the Log Cabin, is not being transferred to City
ownership. The Log Cabin parcel will remain in the ownership of the
Hart/Lansing family. It the parcel is conveyed to the City in the future, the
Special Use Permit should be amended to incorporate that parcel into the
Ragdale Campus if determined to be appropriate.)
E. Permitted Uses on the Ragdale Properties.
1. Foundation’s Use. During the term of this Ordinance and the Restated
and Amended Agreement, the Foundation may use and occupy the
Ragdale Properties for an artists’ retreat in the same manner and for
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Amendments to Conditions of Approval as Recommended by the Zoning Board of Appeals
the same purposes as such Properties have been and continue to be
used and occupied as of the date of this Ordinance, and in
accordance with the Foundation’s Articles of Incorporation and By
Laws as in effect from time to time and subject to the terms and
conditions of this Ordinance and the Restated and Amended
Agreement.
(a) In connection with the artist’s retreat functions of the Foundation,
the Property may also be used for lectures, tours, workshops, and
other community programs, as well as for the Foundation’s office
functions. Without limiting the generality of the foregoing, it is
contemplated that the Foundation may use (i) the Ragdale Barn,
and the second floor of the Ragdale House, the Meadow Studio,
the Shearer and Composer Studios, the Hart Residence (1272 N.
Green Bay Road), and the McCutcheon Studio for residential
occupancy by artists, and (ii) the apartment adjoining the Ragdale
House for (A) residential occupancy by artists, (B) for residential
occupancy by employees of the Foundation (and their families)
whose services are required in the normal course of operating the
Ragdale Properties as an artists’ retreat, or (C) other uses authorized
by this Ordinance.
(b) In addition, the Foundation may use the downstairs first floor areas
in the Ragdale House, the Barn House, the Hart House, and the
outdoor event areas as depicted on the Use Areas, attached as
Exhibit __ to the Special Use Permit for special events, concerts,
readings, seminars, exhibits, educational tours, and fundraising
events, or permit its use by other Lake Forest civic or eleemosynary
organizations for meetings or other social gatherings, provided that
such additional uses comply with the other terms of this Ordinance
and do not interfere or conflict with the City’s use of such areas.
(c) The basement spaces in the Ragdale and Hart residences and the
Shearer Studio may be used for storage and other uses customarily
occurring in basements of single family residences. presently used
for storage and maintenance operations in the areas on the
Ragdale Properties identified in Exhibit 7 attached hereto and
made a part hereof may continue, but no expansion of such uses
shall be permitted.
2. City’s Use. During the term of this Ordinance and the Restated and
Amended Agreement, the City may occupy and use the Ragdale
Properties for such uses and purposes as the City may determine to be
in the public interest and as are compatible with the concurrent use of
the Ragdale Properties by the Foundation and in accordance with the
terms of this Ordinance and the Restated and amended Agreement.
Without limiting the generality of the foregoing, it is contemplated that
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Amendments to Conditions of Approval as Recommended by the Zoning Board of Appeals
the City may permit appropriate space in the Ragdale House of other
areas on the Ragdale Properties to be used by Boards and
Commissions of the City and by not for profit organizations (i) for
meetings; (ii) for memorials to distinguished citizens or former citizens of
the City; and (iii) for other educations, recreational, and cultural
purposes as are in keeping with the character of the Ragdale
Properties and the Foundation’s use of the Ragdale Properties. In
addition, the City may make occasional use of the Ragdale House, the
meeting rooms and patio areas of the Ragdale Barn, and other
locations on the Ragdale Properties for special events, seminars,
exhibits, and meetings of or sponsored by community groups that do
not interfere or conflict with the Foundation’s use of such areas.
3. Coordination of Uses. Scheduling of the use of the Ragdale House and
Barn between the Foundation and the City, or organizations using the
Ragdale House or the Ragdale Properties under permit or license from
the City, shall be the responsibility of the Director of the Ragdale
Foundation, in cooperation with a representative of the City. The
parties shall schedule such uses so as to minimize conflicts and
interference with the activities of the respective bodies and
organizations using the Ragdale Properties and so as to permit the
most advantageous and beneficial uses to be made of the Ragdale
Properties. Any disputes or questions arising as to scheduling or as to
the appropriateness of any proposed use of the Ragdale Properties
shall be resolved by the Ragdale Supervisors as provided in Section 11
of the Restated and Amended Agreement. City Manager or the
Manager’s designee in consultation with the Executive Director of
Ragdale.
4. Impact on Surrounding Properties. The use and operation of the
Ragdale Properties shall not adversely impact the use and enjoyment
of surrounding properties zoned in the Single Family Residential District.
In particular, the use of the Ragdale Properties shall be consistent with
the surrounding residential uses in terms of lighting, glare, noises, and
emissions of any kind. Outdoor performances or public/ticketed
events shall end no later than 9:30 p.m. including clean-up activities.
Upon notice from the City, the Foundation shall limit, modify or cease
such activities or uses on the Ragdale Properties that fail to conform to
the foregoing standards.
5. Log Cabin. The log cabin presently existing on the Option Parcel shall
not be altered, enlarged, or removed without the prior approval of the
City, and such cabin shall not be conveyed or used except as part of
the Ragdale Properties or as part of the Adjacent Property. Any
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Amendments to Conditions of Approval as Recommended by the Zoning Board of Appeals
residential use of the log cabin shall be limited to (a) Mrs. Alice Ryerson
Hayes, (b) her daughter Susan Moon, (c) the owners of the Adjacent
Property and their immediate family, (d) non-paying guests of the
owners of the Adjacent Property and their immediate family, (e) a
resident artist of the Foundation. The log cabin shall not be uses as a
rental dwelling.
F. Limitation of Uses on the Parking Parcels and the Garden Parcel.
1. Parking Parcels. The Parking Parcels shall be used by the Foundation
exclusively as a parking lot in connection with the operation of the
Ragdale Properties. During the term of this Ordinance and the
Restated and Amended Agreement, the Foundation shall keep and
maintain the asphalt parking lot on the Parking Parcels in good and
serviceable condition and free of snow, ice, and debris, and shall
make all such repairs as may be necessary to maintain the surface of
the paved areas so as to accommodate parking for the Ragdale
Properties. In addition, within one year after the effective date of this
Ordinance, the Foundation shall install maintain additional
landscaping along the perimeter of on the Parking Parcels to achieve
year round screening of the Parking Parcels from Green Bay Road and
from neighboring privately owned residential properties.
2. Garden Parcel. That portion of the City Parcel that is legally described
in Exhibit 8 attached hereto and made a part hereof (the “Garden
Parcel”) shall be used by the Foundation exclusively as a garden in
connection with the operation of the Ragdale Properties and in
conformance with the covenant contained in the Plat of the Ragdale
Subdivision, recorded with the Recorder of Deeds of Lake County on
February 26, 1986 as Document No. 2422824. During the term of this
Ordinance and the Restated and Amended Agreement, the
Foundation shall keep and maintain the garden on the Garden Parcel
in substantially the same manner as the garden has been kept and
maintained during the five year period prior to the date of this
Ordinance or, upon approval by the City of Lake Forest Historic
Preservation Commission, restoration of the Garden Parcel in keeping
with the original Shaw Garden may be permitted by the City.
G. Alterations or Additions. No All substantial alterations on or additions to
structures on the Ragdale Properties shall be subject to prior review and
approval by the City of Lake Forest Historic Preservation Commission.
permitted to any existing building or structure on the Ragdale Properties or
on any adjacent property that is acquired in the future and incorporated
into the Restated and Amended Agreement as additional property. In
addition, no substantial change in or diminution of the grounds of the
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Amendments to Conditions of Approval as Recommended by the Zoning Board of Appeals
Ragdale Properties shall be permitted without the review and approval of
the Ragdale Supervisors and the City Council of the City of Lake Forest.
H. Parking. Off street shall be provided on the Ragdale Properties, in
accordance with the resident and visitor parking areas identified on the
Ragdale Campus – Use Area Plan attached hereto as Exhibit __, for all
residents of the Ragdale Properties, as well as participants of special
projects, seminars, readings, or other programs with limited attendance,
conducted on the Ragdale Properties,. Parking for events that are open
to the public and ticketed events require offsite parking and shuttle
service to the Ragdale Campus. Use of City parking lots in the Central
Business District is permitted subject to prior approval unless otherwise
approved in writing by the City Manager or the Manager’s designee.
I. Access Easement - Lake Forest Open Lands Association. A depiction of
the access easement as reflected on the plat of subdivision shall be
incorporated as an exhibit to the Special Use Permit unless and until said
easement is vacated.
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