FINANCE COMMITTEE 2012/05/21 Minutes
I. Call to Order and Roll Call
Mayor Cowhey called the meeting to order at 6:30 p.m. Present: Mayor Cowhey, Aldermen Novit,
Waldeck, Moore, Schoenheider, Tack, Palmer and Adelman. Absent: Chairman Pandaleon.
Quorum present. There were approximately 16 present in the audience.
Staff present: Robert Kiely, Jr., City Manager; Diane Hall, Assistant Finance Director; Michael
Thomas, Director of Public Works; Ramesh Kanapareddy, City Surveyor and Engineer; Mary Van
Arsdale, Director of Parks and Recreation; Cathy Czerniak, Director of Community Development;
Chuck Myers, Superintendent of Parks and Recreation
II. Consideration of Minutes from the Finance Committee Meeting Held on April 16, 2012
Alderman Palmer made a motion to approve the minutes from the Finance Committee meeting
held on April 16, 2012. The motion was seconded by Alderman Novit. The motion carried
unanimously by voice vote
III. Approval of Townline Community Park Playground Project
Mr. Chuck Myers, Superintendent of Parks and Recreation stated that the equipment for the
playground at Townline Community Park was approved by the City Council at the March 19th
meeting. He stated the final approval for the surfacing options was delayed until further
evaluations could be completed regarding the 2011 drainage improvements at the Park. He
stated City staff is recommending the waiver of bids and to enter into an agreement with NuToys
Leisure Products to purchase and install a pour and play surface. He stated this surface is
currently used at Forest Park Beach, Waveland Park and Kinderhaven. He stated City staff is
requesting $87,481 to complete the project.
IV. Approval of Citywide Street Tree Inventory
Mr. Chuck Myers, Superintendent of Parks and Recreation stated City staff is requesting to waive
the bidding process and enter into an agreement with Davey Resource Group to complete the
first phase of the citywide street tree inventory. He stated the vendor would manage the project,
complete the inventory of up to 9,300 trees and train City staff. He stated a number of
contractors have been looked at. He stated Forest Park was used as a test project to evaluate
the software. He stated $20,000 was budgeted in the CIP and that $20,000 is requested from the
City Council Contingency account. Committee members discussed other possible methods of
collecting the data as well as tagging the trees.
VI. Other:
Request to Waive the Bid Process to Purchase 35 & 65 Gallon Recycling Carts
Mr. Michael Thomas, Director of Public Works stated City staff is requesting to waive the bidding
process for the purchase of the remaining recycling carts from Schaefer Systems. He stated
Schaefer Systems is the same vendor that supplied the original recycling bins. He discussed the
carts would be received in July and then distributed in September. He discussed that information
will be sent out to the residents regarding the old bins and where to place the new bins. He
stated the City has received a grant in the amount of $100,000. He discussed revenues are
increasing from the additional recycling.
Award of Lake Forest Share of the 2012 Joint Annual Sewer Lining Project
Mr. Ramesh Kanapareddy, City Engineer stated the City maintains 139 miles of sanitary sewer
lines. He stated the method used for lining the sanitary sewers is a non-excavating method. He
stated the City combined with three other municipalities to receive competitive pricing. He
The City of Lake Forest
FINANCE COMMITTEE
Proceedings of the May 21, 2012 Meeting
6:30 p.m. – City Hall Council Chambers
Finance Committee Meeting
Minutes – May 21, 2012
2
stated City staff is requesting awarding the bid to Michaels Corporation for the annual sewer
lining project.
Approval of Lake Forest Police Department Uniform Bid to Kale Uniform
Mr. Glenn Burmeister, Deputy Police Chief stated each year the Police department purchases
uniforms totaling over $20,000. He stated four bids were received. He discussed on average it
costs $2,500 to fully outfit an officer. He discussed old uniforms are properly disposed of by
removing all patches and identifying markings. He stated City staff is requesting awarding the
contract to Kale Uniforms for a period of three years.
Recommendation to Grant Tentative Plat Approval for Spiel Subdivision
Ms. Cathy Czerniak, Director of Community Development stated official action will not be
required at this time. She stated the tentative approval allows the property owner to move
forward with design to be submitted to the Plan Commission. She stated the 10 acre property will
be subdivided into six lots. She stated the largest lot will retain the current single family residence.
She stated the subdivision will improve drainage flow from surrounding properties, as well as
allowing for preservation of open space.
VII. Opportunity for the Public to Address the Finance Committee: None
VIII. Adjournment
There being no further business, Alderman Palmer moved, seconded by Alderman Novit to
adjourn the meeting at 7:20 p.m. The motion carried unanimously by voice vote.
Respectfully submitted,
Diane Hall
Assistant Finance Director