PUBLIC WORKS COMMITTEE 2016/09/19 PacketPUBLIC WORKS COMMITTEE MEETING
MONDAY, SEPTEMBER 19, 2016 – 5:00 P.M.
DICKINSON HALL – UPSTAIRS CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
Cathy Waldeck, Chairman
Stanford Tack
Michelle Moreno
Timothy Newman
II. APPROVAL OF THE JUNE 20, 2016 PUBLIC WORKS COMMITTEE MEETING MINUTES
III. UPDATE ON LEAD SERVICE LINE VERIFICATION PROCESS – DAN MARTIN & EILEEN
TIMKEN
REVIEW RESIDENT LEAD SERVICE VERIFICATION
LEAD SERVICE LINE SURVEY RESULTS FROM NEIGHBORING COMMUNITIES
REVIEW LEAD TESTING PROCESS FOR CITY BULIDINGS
REPLACEMENT POLICY ON LEAKING LEAD SERVICE LINES
IV. REPLACEMENT OF LEAD SERVICE LINES – CATHY CZERNIAK
PROPOSED WAIVER OF PERMIT FEES FOR REPLACEMENT OF LEAD SERVICE
LINES
SERVICE LINE SIZE VERSUS METER SIZE
DRAFT RESOLUTION
V. UPDATE ON WINWOOD SANITARY SEWER PROJECT – MICHAEL THOMAS & DAN
STRAHAN
REVIEW PROJECT APPROACH:
INSTALL SEWER IN 2017; PROPERTY OWNERS CONNECT TO SEWER
WHEN SEPTIC SYSTEM FAILS
UPDATE PROJECT COST ESTIMATE
ESTABLISH DATE FOR OCTOBER MEETING WITH WINWOOD RESIDENTS @ MS
VI. REVIEW COST ESTIMATE FOR FY ’18 FOURTH WARD STORM SEWER PROJECT – BOB
ELLS
VII. OPPORTUNITY FOR PUBLIC COMMENT
VIII. NEXT MEETING AT TRIANGLE PARK (ON DEERPATH ACROSS FROM LIBRARY) TO
EVALUATE GAS LIGHT OPTIONS
IX. ADJOURNMENT
PUBLIC WORKS COMMITTEE MEETING
MONDAY, JUNE 20, 2016 – 5:00 P.M.
CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Cathy Waldeck called the meeting to order at 4:55 p.m. Aldermen
Michelle Moreno and Timothy Newman were present.
Not in Attendance: Alderman Stanford Tack
Staff in attendance included Michael Thomas, Director of Public Works; Bob Kiely,
City Manager; Bob Ells, Superintendent of Engineering; Dan Martin,
Superintendent of Public Works; Cathy Czerniak, Director of Community
Development; Mike Strong, Assistant to the City Manager; Jim Lockefeer,
Management Intern; Anne Whipple; and Eileen Timken, Management Analyst.
Also in attendance was Dan Strahan, City Engineer - Gewalt Hamilton;
Jacqueline Blatchford of 1411 S. Estate Lane; Richard Freeman and Madeline
Freeman of 1421 S. Estate Lane; David Kennedy of 150 King Muir Road; and Art
Miller, Lake Forest Preservation Foundation.
II. APPROVAL OF THE MAY 16, 2016 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Moreno moved to approve the May 16, 2016 Public Works Committee
meeting minutes. Chairman Waldeck seconded the motion, which carried
unanimously.
III. ESTATE LANE PRIVATE STORM SEWER DISCUSSION
Director Czerniak explained that several property owners with properties on
Estate Lane located immediately south of Estate Lane East were invited to
discuss their concerns related to drainage and the maintenance of their private
storm sewer with the Public Works Committee. She then introduced property
owners Jacqueline Blatchford of 1411 S. Estate Lane and Richard Freeman and
Madeline Freeman of 1421 S. Estate Lane. The other property owner invited was
unable to attend the meeting but did speak with Director Czerniak prior to the
meeting.
Director Czerniak stated that the existing drain tile affecting these properties is
not functioning at its highest capability, which has resulted in excess water
flowing overland. The storm sewer providing drainage functions for these
properties is privately owned by the property owners; therefore, the City does not
have rights or responsibilities to maintain the storm sewer. She continued
explaining that it is not standard practice for the City to take on the
maintenance rights or responsibilities of private storm sewers.
Public Works Committee Meeting – June 20, 2016
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Director Czerniak noted that private storm sewers in this area of Estate Lane will
connect to the City storm sewer when the development of the Estate Lane
Planned Preservation Subdivision is completed. Connections to the City storm
sewer will result in improved drainage in the area. She explained that property
owners are welcome to request direction from the City regarding private storm
sewer maintenance, such as storm sewer lining.
Mr. Ells stated that the concerns of these property owners related to drainage
and the maintenance of their private storm sewer were raised during the
discussion of the development of the Estate Lane Planned Preservation
Subdivision. Following the City Council approval of the tentative and final plat
and the associated Special Use Permit for the Estate Lane Planned Preservation
Subdivision at the City Council meeting on May 16, 2016, City Council requested
that staff meet with these property owners to discuss their concerns.
Mr. Ells explained that staff completed a camera inspection of the private storm
sewer. The camera inspection indicated that the private storm sewer was in fair
condition. Staff also found that the private storm sewer was a strong candidate
for storm sewer lining, given that it is constructed of clay and has bell and spigot
jointing systems. Storm sewer lining would significantly improve the condition of
the storm sewer.
Property owner Richard Freeman asked Mr. Ells for an estimate of the total cost
of the private storm sewer lining. Mr. Ells explained that costs for lining, as well as,
necessary root removal and cleaning totaled an estimated $57,000. Director
Czerniak and Mr. Ells affirmed that the City is not requiring the private storm sewer
lining. Richard Freeman responded asking if property owners would be
responsible for the maintenance of the storm sewer if ownership of its respective
easements were given to the City by the property owners. Director Thomas
confirmed that the property owners would be responsible for the maintenance
of the private storm sewer.
Richard Freeman asked if subdividing properties was possible. Director Czerniak
stated that regulations regarding subdividing properties are dependent on the
zoning of the properties. In this specific case, rezoning would be necessary. She
explained that there is an opportunity for property owners to request rezoning.
Alderman Newman asked if rezoning was common. Director Czerniak stated
that rezoning is not common. Richard Freeman asked if property owners were
required by the City to clean their private storm sewer. Mr. Ells responded that
property owners are not required by the City to clean their private storm sewer.
Chairman Waldeck stated that the City has not cleaned the storm sewer
because it is privately owned. Jacqueline Blatchford asked if the private storm
sewer was connected to the sanitary sewer. Mr. Ells confirmed that the private
storm sewer was not connected to the sanitary sewer.
Chairman Waldeck asked if there were any additional questions. Alderman
Moreno asked if a storm sewer flow regulator was present. Mr. Ells responded
that there is not a storm sewer flow regulator present. Alderman Newman asked
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if there would be significant benefits to property owners if the private storm sewer
was lined. Mr. Ells responded that it was unclear whether the benefits would be
significant; however, lining the storm sewer would restore it to its original
condition.
Alderman Newman asked the property owners if they had observed excess
water overflowing from the storm sewer when there was heavy rain. Richard
Freeman responded that they had observed excess water overflowing from the
storm sewer in the past but not recently. Alderman Moreno asked if there were
changes in drainage in the area west of Estate Lane. Richard Freeman stated
that he had observed severe flooding in that area. Jacqueline Blatchford stated
that she has observed severe flooding in that area, as well. She also stated that
flooding in that area had recently improved.
Chairman Waldeck explained that property owners should contact Director
Czerniak if they are interested in moving forward with any of the options
discussed, such as requesting rezoning. Chairman Waldeck also thanked the
property owners for sharing their concerns and questions with the Public Works
Committee.
IV. WATER SERVICE DISCUSSION
Mr. Martin stated that in an effort to proactively inventory private lead water
services in the City, staff identified properties with private lead water services by
referencing water service cards. Staff then drafted a letter to property owners
notifying them that they have been identified as potentially having a private
lead water service. He also explained that property owner David Kennedy of
150 King Muir Road had been invited to discuss his concerns related to his private
lead water service with the Public Works Committee. The draft letter was
provided to the Public Works Committee with a “Frequently Asked Questions”
document, which is intended to supplement the letter. Mr. Martin stated that
staff was requesting the approval of the Public Works Committee to send the
letter and “Frequently Asked Questions” document to property owners identified
as having private lead water services.
Mr. Martin explained that staff designed an electronic database of water service
cards for all properties in the City. A preliminary inventory of properties with
private lead water services was then assembled by referencing all water service
cards, which indicated that lead was present. Mr. Martin stated that
approximately 300 properties have private lead water services, according to the
preliminary inventory. The letters being sent to these respective property owners
request that the property owner schedule a verification appointment with City
staff to confirm that a private lead water service is either present or absent.
Mr. Martin stated that verification appointments will allow the City to refine its
preliminary inventory. Staff will provide results to the Public Works Committee as
verification appointments are completed. It is expected that the Environmental
Protection Agency (EPA) will likely require municipalities to maintain an inventory
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of properties with private lead water services. By verifying private lead water
services at this time, the City will be prepared for these potential mandates from
the EPA.
Chairman Waldeck asked if the “Frequently Asked Questions” document would
be attached to the letter and if the respective property owners of the
approximately 300 properties would receive the letter and the supplemental
“Frequently Asked Questions” document. He confirmed that both the letter and
the “Frequently Asked Questions” document would be sent to the respective
property owners of the approximately 300 properties.
Chairman Waldeck asked Alderman Moreno and Alderman Newman if they
had any additional questions. Alderman Newman stated that the letter was
straightforward and he therefore did not have any additional questions at this
time. Chariman Waldeck then invited property owner David Kennedy to share
his concerns. David Kennedy explained that he was in attendance to learn
about the City’s approach to identifying and managing private lead water
services. He noted that he wanted to ensure the safety of his water, understand
if the City was developing a program for property owners with private lead water
services, and understand if the City was subsidizing the cost of private lead water
service replacement. David Kennedy suggested that the City consider
collaborating with private contractors by bidding out the private lead water
service replacements, which would yield a cost savings to property owners due
to economies of scale. He also explained that he knew that his property has a
private lead water service. Since purchasing the property in the 1990s, he had
not been notified of lead testing for private properties by the City. He suggested
that the City offer lead testing to property owners.
Chairman Waldeck responded to David Kennedy explaining that the City is
developing a program for property owners with private lead water services that
begins with notifying property owners that they may have private lead water
services. She asked staff to respond to the question regarding subsidization of
private lead water service replacement. Mr. Martin responded that according
to City Code, water services from the water main to the residence are entirely
owned by the property owner. Chairman Waldeck asked if the City could
facilitate with costs in any way. Mr. Martin suggested that the City waive permit
fees to assist with cost reduction.
Alderman Newman asked if there were properties with private lead water
services that also had inoperable water shut off valves (B-Boxes). Director
Thomas and Mr. Martin confirmed that some properties had both private lead
water services and inoperable B-Boxes. Mr. Thomas stated that further research
is necessary to understand what options the City can provide to property
owners. He continued stating that staff will be working on drafting a list of
frequently contracted plumbers that can be provided to property owners.
Alderman Newman asked if there is a liability concern if the City were to provide
property owners with this list. City Manager Kiely explained that the list will
include a disclosure statement, which explicitly states that the City does not
Public Works Committee Meeting – June 20, 2016
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represent the plumbers. Chairman Waldeck commented that the City is not
compelling individuals to replace their private lead water services. She also
stated that the aforementioned letter is a necessary first step to inform and
educate property owners.
David Kennedy stated that a concerted effort to obtain the lowest bid for
Citywide private lead water service replacements could occur. Alderman
Moreno stated that it would be critical for this to be an organized process. She
explained that the City may be able to facilitate with this process in some way.
City Manager Kiely explained that staff will contact frequently contracted
plumbers. Staff will inquire about the potential of plumbers providing a per unit
cost for replacement. He explained that plumbers will likely not be able to
provide a universal per unit cost for replacement, as there are too many
variables that can significantly affect cost.
David Kennedy stated that the City should research the private lead water
service replacement programs of other municipalities. City Manager Kiely asked
David Kennedy to provide staff with feedback on the letter drafted for property
owners. He noted that the City is always seeking input. City Manager Kiely
asked when the letters would be sent. Mr. Martin explained that the letter would
be sent this week. Chairman Waldeck stated that the letter was very well done.
She also thanked Mr. Kennedy for sharing his concerns and questions with the
Public Works Committee.
Mr. Martin explained that staff also identified B-Box locations for all properties. It
was determined that some B-Boxes could not be located. It was also
determined that some located B-Boxes were not operable. Staff will be drafting
a letter to residents explaining the significance of a functioning B-Box and next
steps for obtaining a functioning B-Box. Chairman Waldeck stated that the
Public Works has discussed this matter previously. Alderman Newman stated that
transfer taxes were discussed as a potential funding option in the past, to
encourage property owners to invest in functioning B-Boxes. He asked if property
liens were discussed as another potential option. Mr. Martin stated that transfer
taxes were previously discussed but he was unsure about property liens.
Alderman Newman asked if property owners would be forced to repair their B-
Box if the City put a lien on their property. Director Czerniak responded
explaining that the title to the property could be clouded. Mr. Martin explained
that clouding a property title would not inhibit a property sale; however, it would
appear in a title search for the property. Alderman Newman asked if City Code
would prohibit clouding a title. Director Thomas confirmed that City Code
prohibiting title clouding does not exist. Alderman Newman stated that private
lead water services need to be included in property titles. Director Thomas
responded stating that this may already be included in property titles. Director
Czerniak explained that staff will look into this further.
Mr. Martin explained that some residents may promptly respond to the title
clouding, while others may wait to respond. Alderman Moreno asked if the City
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should use a more firm tone in the letter. Alderman Newman stated that
malfunctioning B-Boxes are a public issue shared by the entire community, the
safety of the community’s water system can be threatened. Mr. Martin
explained that a letter addressed to residents would be drafted for City Council
to review. Chairman Waldeck stated that some residents may chose not to fix
their B Boxes after receiving the letter. She also asked property owners would be
asked to respond within a specific amount of time. Mr. Martin responded that
residents would be asked to respond within a specific amount of time, such as in
the letter mailed to residents regarding service line leaks. Alderman Moreno
stated that she agreed with this approach.
Director Thomas stated that average B-Box replacement cost totals
approximately $5,000. Alderman Moreno stated that a more definite timeline
could be established after responses from residents are received. Alderman
Moreno suggested that this effort is completed in phases. Mr. Martin explained
that the initial estimates of necessary B-Box replacements totaled approximately
300. This estimate is now less than 125 necessary B-Box replacements. He noted
that voluntary compliance from residents would be ideal. Alderman Newman
asked when the letter would be sent. Director Thomas responded that letters
would be sent certified mail immediately after Public Works Committee approval
was received.
V. WINWOOD SANITARY SEWER DISCUSSION
Director Thomas explained that the preliminary project cost estimate and
timeline have been submitted to the City by Gewalt Hamilton. Preliminary
engineering cost estimates total $1.2 million, which includes preliminary
engineering, design engineering, and contingency costs. Alderman Newman
asked for an estimate of the cost per property. Chairman Waldeck explained
that the cost per property will depend on several variables. She continued
stating that a funding mechanism, such as a Special Service Area (SSA), would
be offered to property owners.
Director Thomas explained that sanitary sewer and storm sewer cross
connections have been identified on Winwood Drive. According to City Code,
sanitary sewer and storm sewer cross connections are not permitted. Property
owners will have the option to finance the sanitary sewer improvement for their
property.
Alderman Newman moved to approve GeWalt Hamilton’s design proposal and
recommend its approval to the City Council. Chairman Waldeck seconded the
motion. The motion passed unanimously.
VI. FERRY HALL BRIDGE CONDITION REPORT (MAYFLOWER ROAD)
Mr. Ells explained that the City recently received the Bridge Condition Report for
the Ferry Hall Bridge on Mayflower Road. According to the Bridge Condition
Report, deteriorating concrete under the bridge has been identified. The
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northbound lane of the bridge is most affected by the deteriorating concrete.
Following the Bridge Condition Report, Gewalt Hamilton and a consultant
specializing in bridge engineering were contracted to further study the
deteriorating concrete of the Ferry Hall Bridge. According to their analysis, the
Ferry Hall Bridge is not susceptible to collapsing at this time. The first approach to
the bridge is the only section of the bridge where concrete is deteriorating. Mr.
Ells continued explaining that the Ferry Hall Bridge was initially constructed in the
1930s. Then, the Ferry Hall Bridge was reconstructed in the 1970s. A section of
the bridge deck was later replaced in 1995; however, this replacement did not
include the south deck approach, which is the area currently experiencing
structural complications.
Chairman Waldeck explained that the results of the Bridge Condition Report
were particularly concerning to her, especially because the report stated that
some vehicles should not use the Ferry Hall Bridge. She asked staff to explain the
steps which the City should take immediately to alert motorists and pedestrians
of bridge’s compromised structural integrity. Mr. Ells responded explaining that
vehicles up to 15 tons in weight are currently permitted on the bridge. He
continued explaining that this weight limit should be lowered to 5 tons, until the
bridge repair is completed. Passenger cars, pick-up trucks, and small delivery
trucks will not be affected by the proposed weight rating reduction. Garbage
trucks, ambulances, and large trucks will exceed the 5 ton weight limit; therefore,
these vehicles will not be permitted to use the bridge.
Mr. Ells explained that while a weight rating reduction for the bridge is an option,
another option is to entirely close the bridge. Equipment necessary for
completely closing the bridge can be rather expensive, though. Furthermore,
enforcement of the bridge closure could be challenging. Another option is to
only close the southbound lane of the bridge. He noted that these options will
inconvenience some. Alderman Newman asked for clarification regarding the
exact location of the Ferry Hall Bridge. Chairman Waldeck responded that the
bridge is located on Mayflower Road between Spring Lane and Rosemary Road.
Mr. Ells stated that another next step could be a feasibility study of the bridge.
He noted that it is important that the entire bridge is studied. Chairman Newman
stated that it would be least intrusive to close one lane of the bridge, while the
feasibility study is being completed.
Art Miller asked if it would be problematic if multiple vehicles were on the bridge
concurrently. Mr. Ells explained that the issue is having a vehicle of certain
tonnage drive on a specific part of the bridge. Art Miller stated that a lane
closure may increase traffic on Sheridan Road near Lake Forest College. Mr. Ells
responded that staff will be setting up traffic counting equipment. This
equipment will be able to determine the size and length of vehicles. Alderman
Waldeck stated that a lane closure may cause many inconveniences.
Alderman Newman asked when the Chicago & Northwestern Railway overpass
near the entrance and exit ramps from Skokie Highway to Deerpath was last
repaired. Director Thomas responded that a repair to that overpass was last
completed in 2014. He also stated that it is the responsibility of the Union Pacific
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Railroad to complete any repairs. Alderman Newman requested a timeline for
the bridge repair. Mr. Ells responded explaining that repairs would not be
completed for a minimum of a year, as a feasibility study would take 4 to 5
months and design engineering would take an additional 4 to 5 months. He
noted that the State of Illinois oversees the Bridge Inspection Program. Art Miller
asked if it would be possible to install a maximum height bar. Alderman
Newman responded stating that some vehicles that would exceed the weight
restriction may be below the maximum height bar. Art Miller stated that property
owners would not appreciate unsightly structures being installed as part of the
bridge or lane closure. Alderman Moreno stated that she was concerned that
the deteriorating concrete was indicative of a more serious issue.
Alderman Newman asked if installing signage regarding a weight rating
reduction would be sufficient. Director Thomas stated that staff does not have
confidence in leaving the bridge open. Staff recommends that traffic is
modified to one-way only. Alderman Newman stated that resident input should
be obtained. Chairman Waldeck stated that resident input is critical. Art Miller
stated that communication with residents is critical, as well. He also stated that
the Lake Forest Preservation Foundation will assist the City in any way, if needed.
VII. OTHER ITEMS
South Beach Access Road Bluff Movement Update
Mr. Ells explained that a geophysical engineering consultant was hired by
the City to study the South Beach Access Road bluff movement. The entire
bluff is not collapsing; rather, it is experiencing a shallow slide. Slides to the
north are being studied, as well. The City has requested a proposal from the
consultant for a feasibility study. Staff installed tarps to mitigate the impact
of stormwater on the bluff movement. The bluff movement was partially
caused by the exceptionally wet spring. Furthermore, the South Beach
Access Road is located on a major ridge line. The bluff slopes are very
steep, as well. Mr. Ells explained that a solution is needed that will lessen the
severity of the slope. In the short term, barricades and cones have been
placed on the South Beach Access Road. Art Miller stated said that speed
reduction signage should be added, as well.
Review of City Hall Parking Lot Striping Plan Using Double Lines
Chairman Waldeck explained that it was requested that the Public Works
Committee review the potential of using double lines when striping the City
Hall parking lot. It was found that 17 parking spaces would be lost if double
lines were used when striping. Alderman Newman stated that it is not
advisable to pursue double striping given the number of parking spaces that
would be lost.
East Side Train Station Update
Mike Strong explained that there has been significant progress made in
regards to the brick cleaning at the East Side Train Station. It is expected that
the brick cleaning will be completed in several weeks. Staff has learned
Public Works Committee Meeting – June 20, 2016
Page 9 of 9
about the structural limitations of the station. Specifically, there are several
issues with the interior structure, which may require more investment than
initially anticipated. It may not be possible to complete all of the design work
initially proposed, as design work can be rather costly. A final discussion
regarding interior estimates will be necessary. More accurate cost estimates
will be ready for the Public Works Committee shortly. Alderman Moreno
asked if the Lake Forest Garden Club could assist with the renovations.
Director Thomas responded stating that their assistance would be
appreciated and assistance from the Lake Forest Preservation Foundation
would also be especially helpful.
VIII. OPPORTUNITY FOR PUBLIC COMMENT
IX. NEXT MEETING – SPECIAL PUBLIC WORKS COMMITTEE MEETING – WEDNESDAY, JULY
20, 2016 – 6:00 P.M. AT MUNICIPAL SERVICES
X. ADJOURNMENT
Chairman Waldeck moved to adjourn the meeting of the Public Works
Committee at 6:10 p.m. Alderman Moreno seconded the motion, which carried
unanimously.
Respectfully submitted,
Eileen Timken
Management Analyst
Private Lead Service Line Verification Updates
Mailed Letters
Total Letters Mailed: 310
Initial Mailing Date: Thursday, June 23, 2016
Appointment Scheduling
Appointments Start Date: Monday, June 27, 2016
Total Completed Appointments: 110
Total Upcoming Appointments: 0
Resident Away Indefinitely: 3
Response Rate: 35%
Completed Appointment Information
Properties With Lead Svc. Line(s)*: 82 (about 75% of 106)
Properties Without Lead Svc. Line(s)*: 25 (about 25% of 106)
*As verified by a completed appointment.
Data is as of Close of Business on Monday, September 19, 2016.
Private Lead Service Line Survey
General Information
•Northwest Municipal Conference disseminated survey on June 27, 2016
•Approximately 46% of municipal members (21 of 45), responded to the survey
•Of the 21 respondents, 71% (16 of 21) indicated that private lead service lines are present in their respective municipality
Estimate of Private Lead Service Lines Number of Municipalities Municipality
Under 500 6 37.5% Barrington, Grayslake, Lake Forest, Libertyville,
Palatine, Wheeling
500 – 1,000 2 12.5% Deerfield, Glencoe
1,000 – 5,000 3 19% Glenview, Morton Grove, Winnetka
5,000 – 10,000 1 6% Evanston,
Unknown 4 25% Kenilworth, Park Ridge, Prospect Heights, Wilmette
Services Provided by Municipality to Residents
•Lake Forest is in align with the majority of the communities, as it provides informational resources to residents and identif ies lead services lines for residents at their request
•14% (3 of 21) of municipalities responded that they have funded private lead service line replacements in their respective municipality
•The 3 municipalities have funded the replacement of the portion of the lead service from the water main to the Buffalo Box (B-Box)or meter pit only
•The municipalities financed the replacements themselves and did not receive County, State, or Federal funding
Private Lead Service Line Survey
Yes No Unknown No Response
General Information
Private lead service lines present 71% 24% 5% -
Services Provided by Municipality to Residents
List of plumbers provided 28.5% 43% 28.5% -
Private lead service lines replacement informational
resources provided 62% 24% - 14%
Municipality identifies private lead service lines at
request of residents 48% 33% - 19%
Municipality has funded private lead service line
replacement 14% 81% 5% -
Interest in Pursuing Cost Efficient Replacement Options
Municipality would consider requesting per unit pricing
for private lead service line replacement 38% 38% - 24%
Municipality would consider joint municipal bidding for
private lead service lines replacement 42.5% 24% 5% 28.5%
Private Lead Water Service Lines SurveyJuly 2016Municipality1. Are there currently private lead service lines in your municipality?2a. How many addresses in your municipality are estimated to have lead water service lines?2b. Does your municipality inspect water services to determine whether they are lead at the request of residents?2c. Does your municipality make available a list of plumbers that frequently work in the local area to assist and encourage residents to have water services privately inspected to determine whether the service is a lead pipe? 3. Has your municipality previously fully funded or partially funded private lead water service line replacements?4. Is your municipality considering fully funding or partially funding private lead water service line replacements? 5a. Lead service line replacements were or will be:5b. The source of the public funds was or is:5c. If lead service line replacements were or are fully funded or partially funded by the municipality, the funding supports: 5d. Please provide further details below: 6. Has or will your municipality provide residents with information and resources regarding private lead service line replacement? 6a. If you responded ‘Yes’ to Question No. 6, please attach the information sheets or brochures or provide a link to the information on your municipalities website. 7. Would your municipality consider approaching licensed plumbers to request per unit pricing for private lead service line replacements? 8. Would your municipality consider jointly bidding with other municipalities for competitive pricing for private lead service line replacements? 9. What material(s) are permitted to be used for private service lines in your municipality?General CommentsBarrington Yes.Approximately – 300 to 400.Yes. Yes. No. No.Yes.www.barrington-il.gov No. Unknown. Copper.Deerfield Yes. 600 estimated. Yes. No. No. Yes. Other.We replace lead services lines if we are repairing a service line leak on our side.Yes. Yes. Yes. Copper.Evanston Yes. 9,000 Yes. No. Yes. Yes.Partially publicly funded.Completely funded by municipality.Only the portion of the lead service line extending from the water main tothe B-Box or meter pit.If the property owner wants to replace the lead service line, they must replace the portion from the meter to the shut off valve in the parkway and then the City will replace the portion from the main to the shut off valve at no cost to the property owner. Yes. Yes. Yes. Copper.Glencoe Yes.600 Lead, 100 Lead & Copper.No. Yes. No. No.Yes.http://www.villageofglencoe.org/departments/public_works/waterinfo.aspxYes. Yes. Copper.Resident responsible for service line from water main to water meter. The Village does waive the permit fee for water service line replacement. Glenview Yes.Approximately 4,000.No. No. No. No.No. Yes. Yes. CopperGrayslake Yes. 300-400 No. No. Yes.Partially publicly funded.Completely funded by municipality.The portion of the lead service line extending from the B-Box or meter pitto the water meterYes. See attached. Copper, Iron. N/A.Hoffman EstatesNo.No. No.Yes.The Village is currently reviewing informational materials for residents.No. No. Copper, Iron.The Village may consider joint-bidding opportunities, and working with residents to address private service lines in the future, but we are currently not participating in those practices. Kenilworth Yes.Unknown. We are currently reviewing old permit files in an attempt to obtain a rough estimate.No. Yes. Yes. No.Partially publicly funded.Only the portion of the lead service line extending from the water main tothe B-Box or meter pit.Yes. Yes. Yes. Copper.Resident demand for line replacement has not been very strong - not nearly as much as expected. We have also considered lowering permit fees for replacements as an additional incentive.Lake Forest Yes.Approximately 300.Yes. No. No. No.Yes. See attached. Yes. Yes. Copper.Libertyville Yes.Approximately 350.Yes. Yes. No. No.We do waive connection fees up to 1-inch.Yes. See attached. Yes. Yes Copper.We do replace lead water services encountered during our annual replacement programs with Type “K” copper between the main and B-box.Lincolnshire No. Yes.1
Private Lead Water Service Lines SurveyJuly 2016Municipality1. Are there currently private lead service lines in your municipality?2a. How many addresses in your municipality are estimated to have lead water service lines?2b. Does your municipality inspect water services to determine whether they are lead at the request of residents?2c. Does your municipality make available a list of plumbers that frequently work in the local area to assist and encourage residents to have water services privately inspected to determine whether the service is a lead pipe? 3. Has your municipality previously fully funded or partially funded private lead water service line replacements?4. Is your municipality considering fully funding or partially funding private lead water service line replacements? 5a. Lead service line replacements were or will be:5b. The source of the public funds was or is:5c. If lead service line replacements were or are fully funded or partially funded by the municipality, the funding supports: 5d. Please provide further details below: 6. Has or will your municipality provide residents with information and resources regarding private lead service line replacement? 6a. If you responded ‘Yes’ to Question No. 6, please attach the information sheets or brochures or provide a link to the information on your municipalities website. 7. Would your municipality consider approaching licensed plumbers to request per unit pricing for private lead service line replacements? 8. Would your municipality consider jointly bidding with other municipalities for competitive pricing for private lead service line replacements? 9. What material(s) are permitted to be used for private service lines in your municipality?General CommentsMorton Grove Yes. 4,000 Yes. No. No. No.Yes. No. Copper.In the future all lead lines should be removed. The challenge is funding for removal and the fact that most communities control the service to the B-box with the resident responsible from the B-box to the meter. Palatine Yes.Identified approximately 217.Yes. No. No. No.No.No, not at this time.Yes. Copper, Iron.We are in the process of completing a water meter conversionproject in Palatine. Part of the scope was obtaining data on the water service type toeach property.Park Ridge Yes. 40% best guess. Yes. No. No. No.No. No. No. Copper.Prospect HeightsUnknown. No. Yes. No. No.No. No. No. Copper.Rolling MeadowsNo.No. No.Copper up to 2" - Ductile Iron 3" and larger.Schaumburg No.No. No.Streamwood No.No. No.No. No. No. Copper.Wheeling Yes.127 - Approximately.No. No. No. No.Yes.The information sheet and methods of distribution are currently being developed.No. Yes. Copper.Wilmette Yes.Information not available.No. Yes. Yes. Yes.Fully publicly funded.Completely funded by municipality.Only the portion of the lead service line extending from the water main tothe B-Box or meter pit.Yes. Yes. Yes. Copper.Winnetka Yes. 1,761 Yes. No. No. No.Yes.Issued information note on website for resources to check water and actions that can be taken to reduce risk of lead in water, but do not list specific contractors.No. No. Copper.2
Lead Testing in City Buildings
Testing
•Testing was completed on September 7, 2016 – September 9, 2016
•96 tests were completed
•Tests were submitted on September 12, 2016
Results
•Results are expected to be received on September 26, 2016
•Results will be posted on the City’s website
•If tested water exceeds the Illinois Environmental Protection Agency
threshold of 15 parts per billion, the water fountain will be taken out of
service until repairs are made
Lead Testing in City Buildings
Building Number of Fixtures Tested
City Buildings
City Hall 4
Bennett Hall 2
Chicago Northwestern Train Station (East and West) and Telegraph Train Depot 4
CROYA 3
Gorton Community Center 12
Public Safety Building 9
Recreation Center 10
Senior Center 2
Sterling Hall 2
Water Plant 2
Volwiler Hall 4
Lake Forest Lake Bluff Historic Center 2
City Parks and Other Facilities
Deerpath Golf Course (Club House and Garage) 4
Deerpath Park 5
ELAWA Farms 9
Everett Park 4
Market Square 2
Northcroft Ridge 1
South Park 4
Triangle Park 1
Waveland Park 3
West Park 1
Forest Park and Forest Park Facilities
North Beach House 3
South Beach House 1
Boat Ramp 1
Lakefront Facilities (501-701 Lake Road) 6
Total 96
Leaking Lead Service Lines Replacement Policy
•Leaking service lines are required by City Code to be repaired
•There have been two (2) occurrences in which the leaking service line
was lead
•In both occurrences, only the portion from the Buffalo Box (B-Box) to the
water main was replaced by the property owners
•Modifying City Code to require property owners to replace the entire
lead service line with a copper service line would facilitate efforts to
eradicate lead service lines
Leaking Lead Service Lines Replacement Policy
Proposed Language
§ 51.075 REPAIRS; LEAKS.
(A) Property owners will be held liable for the maintenance of and repairs to all plumbing and private service lines leading from any city water main to their property, including such parts of any service lines lying within a city street, alley, easement or across other private property. Known leakage or loss of water from any service line will not be permitted and failure of the property owner or user to make immediate repairs upon the discovery of such leakage shall be cause for the city to restrict or shut off water service until the necessary repair or replacement is made, under § 51.031 of this chapter; all plumbing must be kept in proper condition in such manner as to prevent any unnecessary wastage of water. Repairs to lead service lines will not be permitted; lead service lines must be entirely replaced with copper service lines from the point of connection to the water main to the point of connection to the water meter, or the foundation of the building when a meter pit is present.
(B) No discount will be allowed for water wasted through leakage; except that, where a leakage occurs on a service line where the meter is in a pit at the street and the owner is unaware of such leakage and an excessive water bill is created by such circumstance, beyond the knowledge or control of the owner or user, the owner or user may, within 90 days from the receipt by him or her of any water bill from the city, make application in writing stating the conditions causing the excessive water bill and stating that the source of the leakage has been repaired, and the Council, in its discretion, may allow a reduction in said water bill in accordance with the rules and regulations established by the city.
(Prior Code, § 44-58)
1
THE CITY OF LAKE FOREST
RESOLUTION NO. ____________
A RESOLUTION TO FACILITATE THE REPLACEMENT OF LEAD WATER SERVICE LINES
WHEREAS, The City of Lake Forest (the “City”) is a home rule special charter
municipality established and existing in accordance with the Constitution of the State of Illinois
of 1970; and
WHEREAS, the City has a long tradition of establishing processes and programs that
protect and promote the health, life safety and general well-being of residents and visitors; and
WHEREAS, the City’s Water Plant and the water quality are regularly monitored and
consistently meet all IEPA standards; and
WHEREAS, in addition to regular monitoring of water quality, the City has a corrosion
control program through which lead pipes are coated to reduce the likelihood of exposure to
lead; and
WHEREAS, out of an abundance of caution, the City recently reviewed property files
and identified approximately 300 homes within the city limits which may have lead water service
lines; and
WHEREAS, letters were recently mailed to owners of the identified properties along with
information to help owners make informed decisions about lead water service lines; and
WHEREAS, the City desires to facilitate the process of replacing lead service lines in
cases where property owners choose to do so by providing information, a streamlined process
and by waiving standard permit fees;
WHEREAS, the City Council has determined that it is in the best interest of the City and
its residents to implement a program to support and encourage the replacement of lead water
service lines;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
2
SECTION ONE: RECITALS. The foregoing recitals are incorporated in, and made a
part of, this Resolution by this reference as findings of the City Council of The City of Lake
Forest.
SECTION TWO: DIRECTION TO CITY STAFF. The staff is directed to develop a lead
water service replacement program generally in conformance with the following:
a. A replacement water service line that is the same size as the existing service line shall
be permitted as long as the calculations, based on the number of fixtures, demonstrate
that the service is adequate. (Some homes that currently have a ¾ inch service could
require an upgrade to a 1” service per the State of Illinois Plumbing Code.)
b. If an upgrade in the size of a water service is required to meet the minimum standard in
the State Plumbing Code, the City will not require an upgrade in the meter size.
c. If the owner chooses to upgrade the size of the water service, in a situation where it is
not mandated by the State Plumbing Code, the water meter must be upgraded to be
consistent with the size of the new line.
d. Tap fees (even if the size of the service is upgraded), inspection fees and street opening
permit will be waived. (Based on current fees, the fee waiver per household would
range from $600 to $1,400 depending on the size of the service line.)
e. The cost of a new water meter will be the obligation of the property owner.
SECTION THREE: EFFECTIVE DATE. This Resolution shall be in full force and effect
upon the passage and approval.
PASSED THIS _______DAY OF _______________, 2016.
AYES:
NAYS:
ABSENT:
APPROVED THIS _____ DAY OF ______________, 2016.
_______________________
Mayor
ATTEST:
______________________
City Clerk
WINWOOD DRIVE PROPOSED SANITARY SEWER
SEPTIC DATA APPOINTMENTS SUMMARY
Septic Connection
to Storm Sewer:
Down Spout Connection
to Storm Sewer:
Sump Pump Connection
to Storm Sewer:
Area Drain Connection
to Storm Sewer:
Connection Confirmed: 7 3 7 4
Unable to Verify
Connection: 9 3 3 4
Approximate Total
Connections: 7-16 3-6 7-10 4-8
Tentative Special Service Area (SSA) No. 41 Schedule
July 20, 2016 1st Informational Meeting with Winwood Residents
September 26, 2016 Finalize Engineering and Plat of Easements for Project
Early October 2016 2nd Informational Meeting with Winwood Residents. Majority of Winwood Residents favor SSA with 20-
year amortization Period
October 1, 2016 – Early
2017
Finalize Easement Acquisition
November 1, 2016 Notice to be sent to Newspaper regarding Public Hearing
November 7, 2016 First reading of an Ordinance proposing the establishment of the SSA
November 7, 2016 Certified Mail to be sent to Residents regarding the Public Hearing
November 21, 2016 Public Hearing held at the City Council Meeting. Second reading of an Ordinance proposing the
establishment of the SSA. Start of 60-day objection period
December 5, 2016 Public Works Committee to review Construction Engineering contract. City Council to conduct First
reading of an Ordinance establishing the SSA.
January 17, 2017 First consideration of an ordinance establishing the SSA.
January 21, 2017 End of 60-day objection period in which 51% of electors and 51% of owners of record of land can
prevent establishment of SSA by notarized petition.
February 6, 2017 Award of Construction Engineering contract. City Council to conduct Second reading of an
Ordinance establishing the SSA. SSA established
February 23, 2017 Finalize Bid Documents and Distribute
March 16, 2017 Bid Opening at 10:00 a.m.
March 20, 2017 Public Works Committee to review Bids and finalize costs. City Council to award contract to
preferred contractor.
April 17, 2017 Tentative start date of construction
August 15, 2017 Tentative Completion Date
CITY OF LAKE FOREST
WEST FORK DRIVE AND HACKBERRY LANE DRAINAGE IMPROVEMENTS
FTEM PAY FTEM UNn-
TOTAL
QTY
UNFT
PRICE
TOTAL
PRICE
1 MOBILIZATION L SUM 1
2 TRAFFIC CONTROL & PROTECTION L SUM 1
3 PRE-CONSTRUCTION VIDEO TAPE L SUM 1
4 TREE REMOVAL EACH 12
5 BUSH REMOVAL EACH 12
6 EARTH EXCAVATION CUYD 25
7 TRENCH BACKFILL CUYD 4.100
8 LANDSCAPE RESTORATION (4" TOPSOIL, SEEDING AND BLANKET) SQ YD 3,960
9 HOT-WIXASPHALTBASECOURSE.IO" SQ YD 845
10 BITUMINOUS MATERIALS (PRIME COAT) POUND 6,319
11 LEVELING BINDER (MACHINE METHOD), N50 TON 594
12 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 74
13 HOT-M[XASPHALTSURFACECOURSE.MIX"C",N50 TON 810
14 HOT-MIX ASPHALT DRIVEWAY, REPLACE SO YD 1.364
15 PROTECTIVE COAT SQYD 985
16 P.C.C. DR[VEWAY, REPLACE SQYD 43
17 BRICK DRIVEWAY, REPLACE SQ YD 148
18 HOT-MIX ASPHALT SURFACE REMOVAL, LONGmjDINAL, 2 1/2" SQ YD 9.358
19 COMBINATION CURB AND GUTTER REMOVAL FOOT 5.356
20 CLASS D PATCHES, TYPE 111, 10 INCH SQ YD 938
21 AREA REFLECTIVE CRACK CONTROL TREATMENT, SY A SQ YD 9,358
22 COMBINATION CONCRETE CURB AND GUTTER FOOT 5.356
23 THERMOPLASTIC PAVEMENT MARKING - LINE 24- FOOT 15
24 CATCH BASIN/INLETTO BE ADJUSTED EACH 12
25 MANHQLE TO BE ADJUSTED EACH 23
26 STORM SEWERS, RCP, CLASS IV. 12" FOOT 470
27 STORM SEWERS, RCP, CLASS IV, 18" FOOT 381
28 STORM SEWERS, RCP, CLASS IV, 24" FOOT 62
29 STORM SEWERS, RCP, CLASS IV, 30" FOOT 1.383
30 STORM SEWERS, RCP, CLASS IV, 36" FOOT 60
31 STORM SEWERS, RCP, CLASS HE-tV, 34" X 53" FOOT 649
32 MANHOLES, TYPE A, 4' DIAMETER, TfPE 1 FRAME, CLOSED LID EACH 6
33 MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 7
34 lt4ANHOLES, TfPE A, 5' DIAMETER. TYPE 2 FRAME AND GRATE EACH 2
35 MANHOLES, "TYPE A, 6-DIAMETER, T/PE 1 FRAME. CLOSED LID EACH 2
36 MANHOLES, TYPE A, 6-DIAMETER, TYPE 2 FRAME AND GRATE EACH 1,
37 MANHOLES, TYPE A, 8' DIAMETER, TYPE 1 FRAME. CLOSED LID EACH 5l
38 MANHOLES, TKPE A, 8' DIAMETER, T/PE 2 FRAME AND GRATE EACH 11
39 CATCH BASINS, TYPE A, 4'-DIAMETER, T<PE 1 FRAME, BEEHIVE GRATE EACH 101
40 CATCH BASINS, TYPE A, 4'-DIAMETER, T(T'E 2 FRAME AND GRATE EACH 101
41 CATCH BASINS, TYPE A, 4'-DIAMFTT:R, I ARRF FRAME AND BEEHIVE GRATE EACH 11
42 CATCH BASINS, TYPE A, 5'-DIAMETER. TVPE 1 FRAME, BEEHIVE GRATE EACH 4l
43 CATCH BASINS, T/PE A, S'-DIAMETER, LARGE FRAME. BEEHIVE GRATE EACH 11
44 CATCH BASINS. TYPE A, 5--DIAMETER, Tr'PE 2 FRAME AND GRATE EACH 2|
45 CATCH BASINS, TYPE A, 6'-DIAME7ER, TYPE 1 FRAME. BEEHIVE GRATE EACH 11
46 INLETS.TlTE A, TYPE 2 FRAME AND GRATE EACH 121
47 JUNCTION CHAMBER L SUM ll
48 WATER MAIN, DUCTILE IRON, 8" FOOT 2581
49 WATER SERVICE, COPPER, 1.5" FOOT 27\
50 VALVE VAULT, 5'DIAMETER (VALVE, VAULT, TEE AND PRESSURE CONNECTION) EACH 1|
$8,000.00
$4,000.00
$250.00
$750.00
$250.00
$10.00
$20.00
$6.00
(50.00
$0.25
$100.00
$15.00
$95.00
$40.00
$1.00
$80.00
$70.00
$2.50
$8.00
$55.00
$1.50
$21.00
$20.00
$300.00
$300.00
$100.00
$150.00
$200.00
$250.00
$300.00
$400.00
$2,500.00
$4,000.00
$4,000.00
$6,000.00
$6,000.00
$9.000.00
¥9,000.00
$2.500.00
$2,500.00
$2,500.00
$4,000.00
$4,000.00
$4,000.00
$6,000.00
$1,000.00
$75,000.00
$90.00
$60.00
$8,000.00
$8,000.00
$4,000.00
$250.00
$9,000.00
$3.000.00
$250.00
$82.000.00
$23,760.00
$42,250.00
$1,579.75
$59,400.00
$1,110.00
$76,950.00
$54,560.00
$985.00
$2,580.00
$10.360.00
$23.395.00
$42,848.00
$51,590.00
$14.037.00
$112,476.00
$300.00
$3.600.00
$6,900.00
$47.000.00
$57,150.00
$12.400.00
¥345.750.00
$18,000.00
$259,600.00
$15,000.00
$28,000.00
$8.000.00
$12,000.00
$6,000.00
$45,000.00
$9,000.00
$25,000.00
$25,000.00
.$2.500.00
$16,000.00
$4,000.00
$8,000.00
$6.000.00
$12,000.00
$75,000.00
$23,220.00
$1,620.00
$8,000.00
CONSTRUCTION SUB-TOTAL
CONSTRUCTION CONTIGENCY
CONSTRUCTION TOTAL
CONSTRUCTION OBSERVATION
CONSTRUCTION PHASE TOTAL
12%
7.5%
$ 1,704,421
$ 204.530
$ 1.908,951
$ 15,340
$ 1,924.281
l:\C(yslal Lake\LKFTC\151130-Wast Fork and Hackberry\40.DesignWVork\Cost Estimate\Lake Forest Pra-Final Quantities Summary
9/13/2016 1:54 PM Page 1 of 1
RANCH ROAD ONLY
TOTAL UNIT TOTALITEMPAY ITEM UNIT QTY PRICE PRICE
1 MOBILIZATION L SUM 1 $1,000.00 $1,000.002TRAFFIC CONTROL & PROTECTION L SUM 1 $500.00 $500.004TREE REMOVAL EACH 2 $750.00 $1,500.005BUSH REMOVAL EACH 2 $250.00 $500.006EARTH EXCAVATION CU YD 15 $10.00 $150.007TRENCH BACKFILL CU YD 750 $20.00 $15,000.008LANDSCAPE RESTORATION (4" TOPSOIL, SEEDING AND BLANKET)SQ YD 660 $6.00 $3,960.009HOT-MIX ASPHALT BASE COURSE, 10"SQ YD 401 $50.00 $20,050.0010BITUMINOUS MATERIALS (PRIME COAT)POUND 658 $0.25 $164.5011LEVELING BINDER (MACHINE METHOD), N50 TON 62 $100.00 $6,200.0013HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N50 TON 85 $95.00 $8,075.0014HOT-MIX ASPHALT DRIVEWAY, REPLACE SQ YD 143 $40.00 $5,720.0015PROTECTIVE COAT SQ YD 43 $1.00 $43.0016P.C.C. DRIVEWAY, REPLACE SQ YD 43 $60.00 $2,580.0018HOT-MIX ASPHALT SURFACE REMOVAL, LONGITUDINAL, 2 1/2"SQ YD 974 $2.50 $2,435.0020CLASS D PATCHES, TYPE III, 10 INCH SQ YD 98 $55.00 $5,390.0021AREA REFLECTIVE CRACK CONTROL TREATMENT, SY A SQ YD 974 $1.50 $1,461.0025MANHOLE TO BE ADJUSTED EACH 3 $300.00 $900.0026STORM SEWERS, RCP, CLASS IV, 12"FOOT 198 $100.00 $19,800.0027STORM SEWERS, RCP, CLASS IV, 18"FOOT 365 $150.00 $54,750.0032MANHOLES, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 5 $2,500.00 $12,500.0039CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, BEEHIVE GRATE EACH 9 $2,500.00 $22,500.00
CONSTRUCTION SUB-TOTAL 185,179$
CONSTRUCTION CONTIGENCY 12%22,221$
CONSTRUCTION TOTAL 207,400$
CONSTRUCTION OBSERVATION 7.5%1,667$
CONSTRUCTION PHASE TOTAL 209,067$
CITY OF LAKE FORESTWEST FORK DRIVE AND HACKBERRY LANE DRAINAGE IMPROVEMENTS
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