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PUBLIC WORKS COMMITTEE 2016/03/07 PacketPUBLIC WORKS COMMITTEE MEETING MONDAY, MARCH 7, 2016 – 5:00 P.M. CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM AGENDA I. ROLL CALL/CALL TO ORDER Cathy Waldeck, Chairman Stanford Tack Michelle Moreno Timothy Newman II. APPROVAL OF THE FEBRUARY 16, 2016 PUBLIC WORKS COMMITTEE MEETING MINUTES III. WINWOOD SANITARY SEWER PROJECT: REVIEW AND APPROVE SSA OR RECAPTURE FUNDING APPROACH – MICHAEL THOMAS, MIKE STRONG, BOB ELLS IV. REVIEW AND APPROVE CITY HALL PARKING LOT ENTRANCE/EXIT OPTIONS – BOB ELLS V. OTHER ITEMS  REVIEW COM-ED’S STREET LIGHT L.E.D. CONVERSION PROJECT – DAN MARTIN (ENCLOSURES)  UPDATE ON THE LEAD WATER SERVICE ISSUE – DAN MARTIN (VERBAL REPORT)  REGENCY ROAD SANITARY SEWER UPDATE – MIKE STRONG (VERBAL REPORT)  TENTATIVE 2016 PUBLIC WORKS COMMITTEE MEETING DATES VI. OPPORTUNITY FOR PUBLIC COMMENT VII. NEXT MEETING – MAY 16, 2016, 5:00 P.M., CITY HALL – COUNCIL CHAMBERS CONFERENCE ROOM VIII. ADJOURNMENT PUBLIC WORKS COMMITTEE MEETING TUESDAY, FEBRUARY 16, 2016 – 5:00 P.M. CITY HALL – COUNCIL CHAMBER’S CONFERENCE ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Cathy Waldeck called the meeting to order at 5:00 p.m. Alderman Stanford Tack and Timothy Newman were present. Not in Attendance: Alderman Michelle Moreno Staff in attendance included Michael Thomas, Director of Public Works; Bob Kiely, City Manager; Dan Martin, Superintendent of Public Works; Brian Joyce, Engineering Supervisor; Mike Strong, Assistant to the City Manager; Jim Lockefeer, Intern; Eileen Specht, Management Analyst; and Becky Pocasangre, Administrative Assistant. Also in attendance was Mark Lawton, Reporter with the Pioneer Press. II. APPROVAL OF THE JANUARY 27, 2016 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Newman moved to approve the January 27, 2016 Public Works Committee meeting minutes. Chairman Waldeck seconded the motion, which carried unanimously. III. REVIEW AND APPROVAL OF A DRAFT STORMWATER POLICY Director Thomas stated that staff will bring the Draft Stormwater Policy to City Council at their March 7th meeting for review and approval. Chairman Waldeck recapped the recommendation to add a link to the Stormwater Policy on the City’s website once the policy is approved by City Council. Alderman Newman restated that it would be a good idea to provide the packet to new residents, as well as realtors in the area. Chairman Waldeck added that staff should also put something in the Dialogue regarding the new policy to help notify residents of the new policy. Alderman Newman asked if there is a link on the website specifically for new residents listing helpful information. City Manager Kiely replied that there is a link for residents but not specifically for new residents. Alderman Newman stated that a link on the website specifically for new residents would be useful. Chairman Waldeck moved to approve the policy and recommend its approval to the City Council. Alderman Newman seconded the motion. The motion passed unanimously. Public Works Committee Meeting – February 16, 2016 Page 2 of 5 IV. REVIEW OF GAS LIGHT REPLACEMENT AND MAINTENANCE POLICY Director Thomas stated that staff is asking for the Committee’s approval on an updated Gas Light Replacement and Maintenance Policy. Director Thomas noted that the policy was updated in 2008. Director Thomas noted that in early 2000 to 2008 there was a significant amount of activity regarding the gas lights which prompted staff to create a policy on gas light replacement and maintenance. Director Thomas stated that currently the City’s policy is to repair and replace gas lights in a historical area, but not replace gas lights in a non- historical area, that were taken down from a hit and run or from an uninsured motorist. If the City cannot find the person responsible for damaging the gas light in a non-historical area, the City will remove the light and have the gas company cap the light. Jim Lockefeer provided the Committee with a PowerPoint presentation outlining the background/history of gas lights, the current removal practices, and the current maintenance practices. He noted that there are 431 street lights powered by natural gas. Of the 431 lights, 152 are within the City’s historical districts. Mr. Lockefeer added that the first gas light was installed in 1902. The gas lights burn continuously, day and night, 24 hours a day, 365 days a year. The light diminishes when the globe becomes dirty (the plastic globes turn yellow). Maintenance of gas lights are listed as an elective service in Public Works’ Core & Elective list of services. In 2003 the gas lights were experimentally turned off in two areas. The City asked the community for its input on those two areas. 25 of the 27 responses favored funding the gas lights. In 2004 all 438 gas lights were shut off and alternatives were presented. The three alternatives presented were an “Adopt a Light” program, a varied “Adopt a Light” program, and an “Adopt a Light and Convert It” program. In 2005 an Ad Hoc Street Lighting Committee was formed. An electrical engineer was hired to study the feasibility of converting 260 gas lights to electric lights utilizing LED light bulbs. A demonstration of the LED lights was set up in Triangle Park. Residents favored the gas lights over the LED lights. Mr. Lockefeer stated that gas lights are removed and capped when a light is electrified or removed, and capped when a construction project forces the removal of the light. Six out of the eleven removals took place since 2006, due to hit and run accidents. The other five were due to construction projects or being replaced with electric lights. Director Thomas stated that staff is looking for guidance from the Committee on what the removal policy should be. Chairman Waldeck asked if one by one the gas lights in non-historical areas would disappear, if there is no plan to replace them with electric lights. She asked if there are areas where it would be helpful to have lights for safety purposes. Director Thomas replied that if the Committee would like the policy to continue by not replacing gas lights in non-historical areas, then the lights will disappear one by one. Alderman Newman stated that his neighborhood has lost three gas lights and overall his opinion is that the City would become too dark if it City doesn’t replace some of the lights. Director Thomas replied that the challenge is that there are areas in Lake Forest that are dark and have very limited or no lighting. Public Works Committee Meeting – February 16, 2016 Page 3 of 5 Chairman Waldeck stated that the “Adopt a Light” program is not a good idea, unless there are groups of neighbors in the area that would agree to pay for the cost. Director Thomas stated that staff is looking for confirmation of the current practice to slowly remove all gas lights from non-historical areas. He asked if staff should be replacing gas light if the City cannot find the party responsible for hitting and knocking down the light. He noted for example a light hit by an uninsured motorist on Green Bay and Old Elm. Because the light is on Green Bay Road, the City repaired the light at a cost of $1,800 which was paid for using a Streets Section material account. If a light was hit on Everett Road by the same driver, the City would have the gas company remove it. Alderman Newman stated that he believes $1,000 a year is not a significant amount. Director Thomas asked the Committee if they feel that the City should be reducing the number of gas lights throughout the City overtime. Alderman Newman asked if natural gas will cost more in the future. City Manager Kiely asked what the City’s plans would be if American Gas Lights Co. (the sole vendor that supplies the City with its gas light parts and materials) goes out of business or if gas prices triple. Director Thomas stated that he believes the LED technology is there with a similar look and low voltage wires. City Manager Kiely added that the gas lights do not serve a public safety purpose since they put off so little light; he said they are simply there for aesthetics. Alderman Newman stated that residents like the character of no sidewalks even if it’s a safety issue. City Manager Kiely stated that other communities use different styles of gas lights. He suggested having GeWalt Hamilton (the City’s Engineering firm) to look at the cost of converting a gas light to LED technology. Alderman Newman commented that the lights at the end of the new driveway at Woodlands Academy are too bright. Dan Martin, Superintendent of Public Works stated that the LED lights could be dimmed but that the Woodlands Academy wanted the brighter lights. City Manager Kiely stated that a 25 watt LED bulb is available that offers the same amount of light as a gas light Alderman Newman stated that there must be both a safety and aesthetic compromise to the issue. Mr. Lockefeer began reviewing the maintenance costs of the City’s gas lights. He stated that the average labor cost including relighting, replacing, copper line install, painting, replacing glass chimneys, replacing metal yokes, and replacing globes is $24,536.55 annually, not including polishing. The average material cost including mantels, copper lines, regulars, paint, globes glass chimney’s, and metal yokes is $12,881 annually, not including plastic globe polish. The average gas cost is $62,300 annually which is down $10,000 since the current price of gas is low. The total operating cost is approximately $99,717 annually. He added that the globes are currently yellow and are in need of replacement. He added that technology has improved so these estimates have changed. Chairman Waldeck stated that the bigger issue is not replacing the gas lights but whether the City should keep them for the long term. Director Thomas proposed that GeWalt Hamilton update the study and cost analyst. In the meantime, staff will replace gas lights if they get knocked down regardless of their location and whether or not the City can have the cost paid Public Works Committee Meeting – February 16, 2016 Page 4 of 5 for by the motorist responsible. He stated that maintenance of the lights would, stay the same. He noted that staff could also put globe replacement in the CIP. Alderman Newman asked when the glass globes were converted to plastic. Mr. Lockefeer replied that he is not sure when the change took place. Alderman Newman asked if there is a lot of vandalism to the gas globes. Superintendent Martin stated that there is not. Alderman Newman added that he believes the glass looks better. Mr. Lockefeer stated that the glass globes are $40 more each than the plastic globes. Alderman Tack asked if staff could set up a demo of lights to include an existing light without a new globe, one with a new glass globe, one with a new plastic globe, and one with new LED technology. Superintendent Martin stated that staff can provide and will probably use Triangle Park for the demonstration. The demonstration will be done sometime in the spring / summer of this year. Chairman Waldeck added that it would be nice to get more light from the gas lights to help with safety. V. REVIEW AND APPROVAL OF F.Y. 2017 STREET IMS PROPOSAL Brian Joyce, Engineering Supervisor reviewed the proposal from Infrastructure Management Services (IMS) to perform a pavement management study for the City. He noted that staff will be asking for approval from City Council for funding at their March 7th meeting. Mr. Joyce proceeded to describe the analysis performed and the timeline in which results would be provided to the City. Director Thomas stated that the goal is to have this summer’s resurfacing, patching, and concrete streets completed before IMS does their analysis. Therefore the report presented to City Council at their November budget meeting would be the most up-to-date. Chairman Waldeck moved to recommend approval of the F.Y. 2017 Street IMS Proposal to City Council. Alderman Newman seconded the motion. VI. UPDATE ON WEST SIDE TRAIN STATION UNDERPASS Director Thomas stated that the design to do an underpass at the west side train station is complete. He noted that the estimates are very high. He noted that the City had a separate engineering firm review the design to see if any significant savings could be made by modifying the design. The engineering Hansen did just that and came back with very little potential savings. As a result, staff met with both METRA and Hansen Associates to discuss the idea of installing a bridge instead of an underpass. This idea could potentially reduce the estimate cost by $3- $4 million dollars. He noted that HDR provided the initial design of the underpass and with additional design services provided, is asking staff for additional money. Staff is in negotiations with HDR regarding the extra $190,000 for the new drawings that were completed. Chair Waldeck stated that there should be something in the contract authorizing overages. Director Thomas stated that the grant language allows the expense to be covered by 80%. Director Thomas added that staff is meeting with IDOT tomorrow to discuss this topic further and he simply wanted to bring the Committee up to speed on Public Works Committee Meeting – February 16, 2016 Page 5 of 5 the topic. Director Thomas stated that staff will present more information at the March 7th City Council meeting. VII. NEXT MEETING –PUBLIC WORKS COMMITTEE MEETING – MONDAY, MARCH 7, 2016 – 5:00 P.M. AT CITY HALL VIII. ADJOURNMENT Chairman Waldeck moved to adjourn the meeting of the Public Works Committee at 5:55 p.m. Alderman Newman seconded the motion, which carried unanimously. Respectfully submitted, Becky Pocasangre Administrative Assistant N WAUKEGAN RDWINWOOD DR KENNICOTT DR JENSEN DR CAHILL LN AYNSLEY AVE FARLIN CT O L M S TE D D R KIRKHILL LN EMMONS CT GAGE LN 120012641262106211001 3 6 0126011111189 126810751255107011201 1 8 01102 108412251240127512721184109012711089119011341 1 1 51106 12101266105710851059125111371161135 0 112510601079130013051105127010771245134012801320975115010551088115410801101105012551300126011201100110012251350μPROPOSED SANITARY SEWER LOCATIONS (SOUTH)PROPOSED SEWERPROPOSED SEWEREXISTING SEWEREXISTING SEWER Winwood Sanitary Sewer Project Proposed Timeline (SSA vs. Recapture) Estimated Completion Date Action Item SSA Recapture Public Works Committee  Overview  Preliminary Engineering 3/7/16 3/7/16 Preliminary Engineering 4/29/16 4/29/16 Public Meeting with Residents 5/14/16 5/14/16 1st Petition Letter Received (SSA) 6/14/16 - 1st Informational meeting with Residents 6/21/16 - Official Petition Period Ends 8/21/16 2nd Informational meeting with Residents 8/28/16 - Public Works Committee  Update on Resident Interest  Proposing Ordinance/Public Hearing  Phase II, and Phase III Engineering Approval 9/6/16 9/6/16 Publication of Public Hearing Notice 9/9/16 - Certified mail to be sent to residents regarding Public Hearing 9/9/16 - City Council Meeting  Proposing Ordinance  Engineering Design (II-III) 9/19/16 9/19/16 City Council Meeting  Public Hearing Start of 60-day objection period 10/3/16 - Finalize Engineering Design and Plat of Easements 9/26/16 – 11/21/16 9/26/16 – 11/21/16 Finalize easement acquisition 12/1/16 – 1/15/17 12/1/16 – 1/15/17 End of 60-day objection period 12/4/16 - Finalize Bid Documents and Distribute 2/1/17 2/1/17 Bid Opening at 10:00 a.m. 2/15/17 2/15/17 Public Works Committee Meeting  Review Bids and finalize acquisition costs 2/20/17 2/20/17 City Council Meeting  First consideration of Establishing Ordinance 3/6/17 - City Council Meeting  Second consideration of Establishing Ordinance  Approve Bid Contract with Preferred Contractor 3/20/17 3/6/17 Tentative start date of construction April 15, 2017 April 1, 2017 Tentative Completion Date August 1, 2017 July 15, 2017 February 26, 2016 Mr. Michael Thomas City of Lake Forest 800 N. Field Drive Lake Forest, IL 60045 Re: City of Lake Forest Professional Engineering Services Proposal Dear Mr. Thomas: Thank you for requesting this proposal from Gewalt Hamilton Associates (GHA) to perform design engineering services for the proposed Winwood Lane Sanitary Sewer Extension within the City of Lake Forest. We understand the City is considering an extension of sanitary sewer into this residential area currently served by septic systems. The City has requested that GHA provide a scope of services necessary to provide engineering plans, construction documents, and permitting submittals for this projects. I. Project Understanding The location of the proposed extension is generally located on the west side of Waukegan Road between Deerpath Road and IL Rte. 176 in the City of Lake Forest. The Winwood Lane Extension would include an extension from an existing manhole on the west side of Waukegan Road just south of Gage Lane, extending south along Waukegan Road to Winwood Drive. The sewer would then extend west to the end of Winwood Drive approximately 2,000 feet to the cul-de-sac, turning north and then west in easements to be granted to the city along the existing access drive on private property, and terminate at the northeast corner of 1264 Winwood Drive. This area would also include a separate extension of the existing sanitary sewer on Kennicott Drive to the north to provide sanitary sewer to 1266, 1268, and 1270 Winwood Drive. The existing conditions topographic survey was completed concurrently with the Regency Lane project in 2015. In addition, the City authorized GHA to proceed with wetland and boundary survey work in October of 2015 in anticipation of moving forward with the project in 2016; however, the work had been suspended at the request of the City as a funding source had not yet been identified. II. Scope of Services The scope of services is based upon our knowledge of the City, our review of the information furnished to us, and our experience with similar projects. A. Preliminary Engineering 1. In consultation with City staff, GHA will utilize the previously completed topographic survey information to develop a preliminary route for the above described sanitary sewer extension. CLF Winwood Sanitary Sewer Extension Proposal February 26, 2016 Page 2 2. GHA will review the proposed route with City staff and develop a preliminary opinion of probable construction cost based on the route selected. B. Final Engineering 1. Meet with City Staff, the Public Works Committee, and residents to discuss the engineering plans presented. Our estimated budget includes up to three (3) meetings with City staff and up to three (3) additional meetings with affected residents. 2. Preparation of final engineering plans to include a title sheet, plan and profile sheets, and details for construction. 3. Preparation of project notes and contract specific directions for utility improvements, including traffic control, working conditions, material specifications, coordination with public inspection agencies, and other coordination and construction information. We will use the standard front-end documentation and project manual format utilized by the City. 4. Preparation of submittals to various agencies with permit jurisdiction necessary to begin work. It is anticipated that a sanitary sewer permit will be required from the North Shore Water Reclamation District and the IEPA, as well as IDOT for work within the Waukegan Road ROW. 5. Preparation of an engineer’s opinion of probable cost based on the completed final engineering plans and specifications. 6. Preparation of complete bid packages for distribution to contractors and the City. C. Easement Document Preparation & Coordination 1. Utilizing the boundary information previously gathered, GHA staff will create language for easement legal descriptions. 2. GHA will prepare a plat of easement for each affected property. 3. In cooperation with City staff, GHA will meet with affected property owners to review the plans and the details associated with the proposed easements. III. Project Schedule and Engineering Staff We are prepared to commence the preliminary engineering design as soon as we are given authorization to proceed. Dan Strahan, P.E., CFM will serve as the Project Manager. Additional professional and technical staff will provide support as needed. Assuming authorization to proceed is received the week of March 7, 2016, below is a conceptual schedule for completing the improvements: 1. Wetland Delineation Complete 2. Survey Work Complete 3. Preliminary Engineering April 29, 2015 4. Public Meetings/Coordination w/ Residents May-August, 2016 5. Final Engineering & Permitting Submittals September 2016 6. Project Letting January 2017 7. Construction Start Date April 1, 2017 CLF Winwood Sanitary Sewer Extension Proposal February 26, 2016 Page 3 IV. Compensation for Services For the services noted above, GHA proposes lump sum fees by phase as described below: Service Winwood Lane Extension Status of Previously Approved Services Existing Conditions, Utility, & Boundary Survey $5,500.00 Completed - 2015 Wetland Delineation $1,500.00 Authorized Oct. 2015; Complete Supplemental Boundary Survey Field Work for Easement Preparation $3,200.00 Authorized Oct. 2015; In Progress Preliminary Engineering $4,500.00 Final Engineering $14,300.00 Easement Document Preparation & Coordination $8,000.00 Reimbursable Expenses $500.00 Total Lump Sum Fee + Reimbursables $37,500.00 For any additional services beyond those outlined in Section II: Scope of Services, the Client shall pay GHA on a time and material basis in accordance with the approved Professional Services Agreement between GHA and the City of Lake Forest as indicated below. Please note that these rates represent a discount of approximately 10% off of our standard rates. If required, any reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed direct to the Client without markup. Mileage is billed at $0.50/mile. Statements of GHA charges made against a project are submitted to clients every four weeks and will detail services performed. This permits the client to review the status of the work in progress and the charges made. Staff Description Rate Principal Engineer $158.00 Senior Engineer $134.00 Senior Environmental Consultant $134.00 Professional Engineer $116.00 Professional Land Surveyor $112.00 Staff Engineer $106.00 GIS Professional $112.00 Environmental Consultant $106.00 Senior Technician $106.00 Engineering Technician II $92.00 Engineering Technician I $68.00 Administrative $56.00 CLF Winwood Sanitary Sewer Extension Proposal February 26, 2016 Page 4 V. General Conditions The general conditions of the contract shall be as delineated in the Professional Services Agreement between the City of Lake Forest and GHA. Should you have any questions, please feel free to contact us. If our proposal is acceptable, please sign below indicating your acceptance of this Agreement in its entirety. Sincerely, Gewalt Hamilton Associates, Inc. Daniel J. Strahan, P.E., CFM Associate/Senior Engineer ACCEPTED BY: City of Lake Forest Michael Thomas Public Works Director Date Property owner Mailing address Septic/ Sewer Year Septic Installed Karen Noonan Trustee 1111 Winwood Dr Septic 2007 (repairs) Ivo Smolic Trustee 1200 Winwood Dr Septic 1977 Constantin Loghinov 1270 Winwood Dr Septic 1966 John P Reidy Trustee 1190 Winwood Dr Septic 2005 (repairs) E Sberna S Kosakowski 1210 Winwood Dr Septic 1977 Jeffrey & Cheryl Mangasarian 1268 Winwood Dr Septic 1971 Eva Sberna 1154 Winwood Dr Septic 1964 Dana M Geldermann Trustee 1134 Winwood Dr Septic 1961-1966 Yasir Shaikh 1271 Winwood Dr Septic 1968 R Rubin R Wrenn 1266 Winwood Dr Septic 1969 Joseph Kut Trustee 1255 Winwood Dr Septic 2003 Zachary R Eleveld & Portia Chen 1137 Winwood Dr Septic 1971 Zora Duvall Trustee 1272 Winwood Dr Septic 1973 John Rowan & Annette Carroll 1251 Winwood Dr Septic 1964 Maxim Gorelik 1220 Winwood Dr Septic 1955 John B Reilly 1225 Winwood Dr Septic 1963 Leonard E & Bonnie E Saltzman 1189 Winwood Dr Septic 1994 Kourosh T Youshaei 1260 Winwood Dr Septic 2002 (repairs) Robie & Susan Briggs 1106 Winwood Dr Septic 1997 Louellen Murray Trustee 1402 N Waukegan Rd Septic 1961-1968 Eric A Cooper Trust 1240 Winwood Dr Septic Stephen & Andrea Skobel 1055 Winwood Dr Septic Tomasz Kaczmarski 1088 Winwood Dr Septic Dimitrios N & Eleni S Vassiliades 1060 Winwood Dr Septic William D & Catherine M Hart 1089 Winwood Dr Septic Thomas Reczek Trustee 1070 Winwood Dr Septic Holly A Brown 1262 Winwood Dr Septic Steve Xiaohai Wang 1264 Winwood Dr Septic Charles S & Julia P Potter Jr 1161 Winwood Dr Septic 20' RADIUS NEW CURB AREAS LANDSCAPED REMOVE ESTIMATED TOTAL COST = $10,225.00 OPTION 1 CITY HALL PARKING LOT ENTRANCE REVISIONS AREA LANDSCAPED PROPOSED AREA LANDSCAPED REMOVE 26' RADIUS NEW CURB 20' RADIUS NEW CURB STRIPE 4" YELLOW PAINT 20' RADIUS NEW CURB AREAS LANDSCAPED REMOVE ESTIMATED TOTAL COST = $33,600.00 OPTION 2 CITY HALL PARKING LOT ENTRANCE REVISIONS 25' RADIUS NEW CURB AREAS LANDSCAPED REMOVE AREAS LANDSCAPED PROPOSED AREAS LANDSCAPED PROPOSED ESTIMATED TOTAL COST = $36,000.00 OPTION 3 CITY HALL PARKING LOT ENTRANCE REVISIONS Grass MowingAreasTHE CITY OFLAKE FORESTCHARTERED 186sanautl-p^., \^-"iBT; ^(r-i»<La~~U***>a^irt*Wi!*h^LjlAiriUiiBfi.'nuttnvBS^r ."&?ioeya-"aCT \?uuupBnEis5B~itUWQUETIECTZPRWCETDNCT3HwmRccTsnwoBocrSU.CTSMIfWQQBBDR aje7AUU1EUYRD8WUECTU ABBURm15 CANTERBUWCTtSNEWPOflTCT<7 nwnuwcT18 BWUlFOflD CIIBERKSWREDR2WOOOWWDCT3WDOVERCT4 STOCKERDSECTeOBEDWAVDR6WWIONDR7 BUCKHOWWCTasraeoRGECTSBNJKIWJLCTUWWSORCT« BR18TO.CT12KTONCTUGUELOTCJ'WLSL^-..^ _ JL^ JS^MU. ro_^Vi..-.I,"A I g fJW^&^ ^wmKf ~^BU5E^|1^£EBVS^-'''\a \ ¥ I / /pWfai-la -1^ ^.am1,^ft.II--^.<a«<t-^i-UBB^f.lllS I ^..] ~ -~'*VZZ"^"'iss-»»»i--*:s-.'\-''9°i"Zl.^a!a5.3t . ^ ^ ^--~~Y".-^^-^^,.\ ' \ ". @JiEB®-ae.'A \ P^. Iy^/r^ ^:Tl^""\ i~,^.<'~^ .^ s-'il .gsff*9S .->>!'^-^V'~'-.,ffSS»5i*\. <'"':«a'^\ ^\ .^1\^'\ \ '\j\ \ \ .^'^ G! ".\ ^-«auA--aE_^ \seiinij^«(\ SEitlE^.-^!£.»3g awn&E?^uua! M^ ^ \\~»'\- '. -.W^.-A'E.';-\'.,,,ydaBC AK..i.a..^. si 1.11 ijy\ x% \."5z.\ ^ i /B L-)^"'*% j S 'I g l|ST\ \^, \--^..M\ X.i (.,^-^-^--s.-" .& e-j..^.|£ ^ i " _^» ^Bj^ja_l_j2ofliaL.consortium:^ Smart-Ready LED Street Lighting Agreement ©Commonwealth Edison Company, 2016 “Smart Ideas® Energy Efficiency program is funded by ComEd customers in compliance with Illinois law.” PROGRAM PARTICIPATION AGREEMENT The Smart-Ready LED Street Lighting Program (“the Program”) replaces existing Commonwealth Edison (“ComEd”) owned street light fixtures (mercury vapor and high pressure sodium), located in participating municipalities, with Smart-Ready LED street lights. This Smart-Ready LED Street Lighting Agreement (“Agreement”) is entered into by and between ComEd and the Village of Lake Forest (“Customer”). ComEd and the Customer are sometimes referred to herein individually as a “Party”, and collectively as the “Parties.” PROGRAM TERMS AND CONDITIONS 1. Program Effective Dates. This Agreement shall be effective upon execution by both Customer and ComEd, and shall terminate on or before May 31, 2017. 2. Customer Eligibility. Customer is an existing municipal customer of ComEd that receives a fixture included street light rate. (Note: Customer may take electric energy from a company other than ComEd as long as Customer is obtaining delivery service from ComEd.) The fixture included street light rate is set forth in Table 1, attached hereto, and which is made a part hereof. 3. Project Timeline. Following the execution of the Agreement, ComEd will work with the municipality to establish a schedule for the installation of the LED street light fixtures. 4. Customer Charges. The change from the existing fixtures to a smart ready fixture will change the cost of the Fixture-Included Lighting Delivery Service Charge as well as energy cost to operate the fixtures. The estimated fixture included costs and estimated energy cost comparison of the existing street lights to LED street lights is provided in Table 1 hereto. There is also a customer charge for the replacement of the fixtures and this charge will be offset by an Energy Efficiency credit equal to the customer replacement charge. Effectively, the customer will not incur any out of pocket costs to replace the fixtures. 5. Customer Obligations. 5.1. Customer must support ComEd, as requested, with access to the system and facilities, and municipal work permits as required to support the installation LED street light fixtures. Smart-Ready LED Street Lighting Agreement ©Commonwealth Edison Company, 2016 “Smart Ideas® Energy Efficiency program is funded by ComEd customers in compliance with Illinois law.” 5.2. Customer will be the point of contact for any resident concerns related to the installation of the LED street lights and will work with ComEd to resolve concerns raised by residents of the municipality. 6. ComEd Obligations. 6.1. ComEd will replace all existing ComEd owned Mercury Vapor (MV) and High Pressure Sodium (HPS) street lights that have an LED equivalent, subject to the current fixture included rate agreement, with new, lower wattage smart-ready LED street lights. 6.2. ComEd, through the state mandated energy efficiency programs, will provide a credit to the Customer in an amount equal to the cost to the Customer to replace the existing street light fixtures in the municipality. The cost of the replacement of the existing street light fixtures will be documented in a separate Customer Work Agreement developed for the street light fixture replacement. 7. Limitations of Liability. 7.1. Customer shall independently evaluate any advice or direction given by ComEd related to the adjustment of LED street light illumination levels. IN NO EVENT WILL ComEd, ITS CONSULTANTS, CONTRACTORS AND/OR SUBCONTRACTORS BE LIABLE FOR THE OPERATION OF CUSTOMER’S FACILITIES OR FIXTURES, OR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND IN CONNECTION WITH THIS AGREEMENT OR THE IMPLEMENTATION OF ANY FUNCTIONS OR TESTING UNDER THIS AGREEMENT. 7.2 ComEd shall indemnify, defend and save harmless the Customer and, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character, including, as allowed by law, liabilities incurred due to the joint negligence of the Village and contractors, brought because of any injuries or damages received or sustained by any person, persons, or property on account of any act or omission, neglect or misconduct of ComEd, its officers, agents and/or employees arising out of, or in performance of, any of the provisions of this Agreement, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other applicable law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the Customer Smart-Ready LED Street Lighting Agreement ©Commonwealth Edison Company, 2016 “Smart Ideas® Energy Efficiency program is funded by ComEd customers in compliance with Illinois law.” and, its officers, agents, employees, representatives and their assigns shall have the right to defense counsel of their choice. ComEd shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 8. Disclaimer: ComEd does not guarantee that certain energy savings will be achieved and does not make any warranties associated with the measures implemented under the Program. ComEd has no obligations regarding, and does not endorse or guarantee, any claims, promises, representations, or work made or performed, or equipment furnished or installed by any contractors, subcontractors, or vendors pursuant to the Program. The Customer shall be entitled to the energy cost savings realized by the Customer that result from the installation of LED street light fixtures within the Customer’s corporate limits. In consideration of the services provided by ComEd as part of the Program, the Customer agrees that ComEd is entitled to 100% of the rights and benefits associated with the measures, including without limitation PJM products and all other attributes, credits or products associated therewith under any regional initiative or federal, state or local law, program or regulation, and customer waives, and agrees not to seek, any right to the same. 9. Attorneys’ Fees. If litigation is commenced by either Party to enforce or interpret any of the provisions of this Agreement, the prevailing Party shall be entitled to recover reasonable costs and attorneys' fees at the trial, on appeal, and on any petition for review. 10. Entire Agreement/Modification. This Agreement contains the entire agreement between the Parties with respect to the subject matter hereof, and unless otherwise provided in this Agreement, no modification or waiver of any of the provisions, or any future representation, promise, or addition, shall be binding upon the parties unless made in writing and signed by both Parties. To the extent any of the terms of this Agreement are deemed to conflict with the terms of the Franchise Agreement between ComEd and Customer, the terms of the Franchise Agreement shall control while both Agreements remain in effect. 11. Disputes/Governing Law. This Agreement shall be exclusively governed by and interpreted in accordance with the laws of the State of Illinois. Any litigation between the Parties shall be prosecuted only in the state or federal courts of the State of Illinois. BY SIGNING BELOW: The Customer has read and accepts the terms and conditions of this Smart-Ready LED Street Lighting Agreement, and agrees to participate in the Smart-Ready LED Street Lighting Program. Smart-Ready LED Street Lighting Agreement ©Commonwealth Edison Company, 2016 “Smart Ideas® Energy Efficiency program is funded by ComEd customers in compliance with Illinois law.” Customer ComEd By: By: Name: Name: Date: Date: Title: Title: Smart-Ready LED Street Lighting Agreement ©Commonwealth Edison Company, 2016 “Smart Ideas® Energy Efficiency program is funded by ComEd customers in compliance with Illinois law.” Table 1 2016 Rates 30-5/8" [777mm]10-7/8" [276mm] 4-7/8"[124mm] VERD-G VERD VERDEON LED ROADWAY LUMINAIRE Streetworks SPECIFICATION FEATURES Construction Heavy-duty die-cast aluminum housing and door. Tool-less entry, hinged removable door for easy maintenance. 3G vibration rated. Optics Optics are precisely designed to shape the distribution maximizing efficiency and fixture spacing. Offered standard in 4000K (+/- 275K) CCT and 70 CRI. Optional 5700K CCT and 3000K CCT are available. Electrical 120-277V 50/60Hz, 347V 60Hz or 480V 60Hz operation. 10kV/10kA common- and differential- mode surge protection available. Thermal management transfers heat away from the LED source for optimal efficiency, light output and lumen maintenance. Operates in ambient temperatures from -40°C to 40°C. 50°C HA (high ambient) option available. Standard three-position tunnel type terminal block. LED modules are modules are IP66 rated. Mounting Two-bolt/one-bracket slipfitter with cast-in pipe stop and 2.5° leveling steps. Four-bolt/two-clamp mounting option. Fixed-in-place bird guard seals around 1-1/4” to 2” (1-5/8” to 2-3/8” O.D.) mounting arms. Optional 15” pole mount arm available with round pole adapter and mounting hardware included. Finish Housing and cast parts finished in five-stage super TGIC polyester powder coat paint, 2.5 mil nominal thickness for superior protection against fade and wear. Consult your lighting representative at Eaton for a complete selection of standard colors. Warranty Five-year warranty. TD521005EN 2016-01-13 12:36:32 The Verdeon LED roadway luminaire combines optical performance, energy efficiency, and outstanding versatility to meet the requirements of any roadway application. Advanced optical technology delivers unparalleled uniformity, scalability, and budget-beating operating costs for municipal streets and highways. UL/cUL listed for wet locations with an optional IP66 enclosure rating available. DESCRIPTION CERTIFICATION DATA UL and cUL Wet Location Listed IP66-Rated Optics 3G Vibration Rated ISO 9001 DesignLights ConsortiumTM Qualified* ENERGY DATA Electronic LED Driver 0.9 Power Factor <20% Total Harmonic Distortion 120-277V/50 and 60Hz, 347V/60Hz, 480V/60Hz -40°C Minimum Temperature Rating +40°C Ambient Temperature Rating EPA Effective Projected Area (Sq. Ft.): 0.5 SHIPPING DATA Approximate Net Weight: 20 lbs. (9.1 kgs.)SY S T EM S C ERTI F IE D*www.designlights.org 30-1/2" [774mm]9-5/8" [244mm] 4-7/8"[124mm] VERD DIMENSIONS Catalog # Type Date Project Comments Prepared by 7" [178mm] 14-13/16" [376mm] 2-3/8"[60mm] 15" Straight Arm OPTIONAL ARM 3/4" [19mm] Dia. Hole (2) 5/8" [16mm] Dia. Holes 4-7/8" [124mm] 2-7/16" [62mm] 2-5/16" [59mm] TYPE "M" ARM DRILLING Specifications and dimensions subject to change without notice. Eaton 1121 Highway 74 South Peachtree City, GA 30269 P: 770-486-4800 www.eaton.com/lighting TD521005EN 2016-01-13 12:36:32 VERD VERDEON Sample Number: VERD-A018-D-U-T2-4N7-AP Product Family 1, 2 Light Engine 3 Driver 5 VoltageDistribution VERD= Verdeon A01= 1 LED, Full Output 4 A018=1 LED, Approximately 80% Output A016=1 LED, Approximately 60% Output A02= 2 LEDs, Full Output A028= 2 LEDs, Approximately 80% Output G-A02= High Lumen, 2 LEDs, Full Output G-A028=High Lumen, 2 LEDs, Approximately 80% Output E=Non-Dimming D=Dimming (0-10V) 6 U= Universal (120-277V) 8= 480V 7, 8 9= 347V 7 T2= Type II T3=Type III T4=Type IV T5=Type V Options (Add as Sufﬁ x)ColorAccessories (Order Separately) 7030=70 CRI / 3000K CCT 9 7060=70 CRI / 5700K CCT 9 4=NEMA Twistlock Photocontrol Receptacle 4N7=NEMA 7-PIN Twistlock Photocontrol Receptacle 9 10K=10kV UL 1449 Surge Protective Device 10MSP=10kV MOV Surge Protective IP66=IP66 Rated Housing HA=50°C High Ambient Temperature MS/DIM-L08= Motion Sensor for Dimming Operation, Maximum 8' Mounting Height 10, 11, 12 MS/DIM-L20= Motion Sensor for Dimming Operation, Maximum 9' - 20' Mounting Height 10, 11, 12 MS/DIM-L40= Motion Sensor for Dimming Operation, Maximum 21' - 40' Mounting Height 10, 11, 12 DIMRF-LN=Factory Installed LumaWatt RF Dimming Control System (Mounting Height 16' and Up) 13, 14 DIMRF-LW=Factory Installed LumaWatt RF Dimming Control System (Mounting Height below 16') 13, 14 K=Level Indicator 4B=Four-bolt, Two-clamp Mounting A15=Arm Included (15" Straight Arm) 15 AP=Grey (Standard) BZ=Bronze BK=Black DP=Dark Platinum GM=Graphite Metallic WH=White OA1223= 10kV/10kA UL 1449 Surge Module Replacement OA/RA1013=Photocontrol Shorting Cap OA/RA1014=NEMA Photocontrol - 120V OA/RA1016=NEMA Photocontrol - Multi-Tap OA/RA1027=NEMA Photocontrol - 480V OA/RA1201=NEMA Photocontrol - 347V FSIR-100= Wireless Conﬁ guration Tool for Motion Sensor 16 HS-VERD= Verdeon House Side Shield NOTES: 1. Customer is responsible for engineering analysis to conﬁ rm pole and ﬁ xture compatiblity for all applications. Refer to our white paper WP513001EN for additional support information. 2. DesignLights ConsortiumTM Qualiﬁ ed. Refer to www.designlights.org Qualiﬁ ed Products List under Family Models for details. 3. Standard 4000K CCT and 70 CRI. 4. Not available in 347V or 480V. 5. Consult factory for driver surge protection values. 6. Must specify 4N7 option. 7. Not available with A01 light engine. 8. Only for use with 480V Wye systems. Per NEC, not for use with ungrounded systems, impedance grounded systems or corner grounded systems (commonly known as Three Phase Three Wire Delta, Three Phase High Leg Delta and Three Phase Corner Grounded Delta systems). 9. Extended lead times apply. Use dedicated IES ﬁ les for 3000K and 5700K when performing layouts. These ﬁ les are published on the Verdeon luminaire product page on the website. 10. Must specify dimming driver. 11. Not available with 4B option. Sensor mounted externally. Consult factory for more information. 12. The FSIR-100 accessory is required to adjust parameters. 13. LumaWatt wireless sensors are factory installed and require network components RF-EM-1, RF-GW-1 and RF-ROUT-1 in appropriate quantities. See website for LumaWatt application information. 14. LumaWatt wireless system is not available with photocontrol receptacle (not needed). 15. Round pole adapter and mounting hardware included. "M" drill pattern. 16. This tool enables adjustment of parameters including high and low modes, sensitivity, time delay, cutoff and more. Consult your lighting representative at Eaton for more information. ORDERING INFORMATION Light EngineA016A018A01 A028 A02G-A028 G-A02 Nominal Power (Watts) @ 120V 36W 51W 64W 72W 92W 103W 143W Nominal Power (Watts) @ 277V 36W 51W 64W 72W 92W 103W 143W Nominal Power (Watts) @ 347V 40W 56W N/A 79W 101 W113W154W Nominal Power (Watts) @ 480V 40W 56W N/A 79W 101 W113W154W Optics Type II Lumens 3,855 4,936 5,839 7,858 9,294 12,064 15,332 BUG RatingB1-U0-G1 B1-U0-G1 B1-U0-G1 B2-U0-G2 B2-U0-G2 B2-U0-G2 B3-U0-G3 Type III Lumens 3,775 4,833 5,7167,693 9,099 11,946 15,182 BUG RatingB1-U0-G1 B1-U0-G1 B1-U0-G1 B2-U0-G2 B2-U0-G2 B2-U0-G2 B2-U0-G2 Type IV Lumens 3,785 4,846 5,732 7,714 9,123 11,944 15,180 BUG RatingB1-U0-G2 B1-U0-G2 B1-U0-G2 B1-U0-G3 B2-U0-G3 B2-U0-G3 B2-U0-G4 Type V Lumens 3,864 4,948 5,852 7,876 9,31512,137 15,425 BUG Rating B3-U0-G2 B3-U0-G2 B3-U0-G2 B3-U0-G3 B4-U0-G3 B4-U0-G3 B4-U0-G3 NOTE: Lumen output for AP Grey ﬁ xture color, 120-277V. POWER AND LUMENS Ambient Te mperature Lumen Multiplier 0°C 1.02 10°C 1.01 25°C 1.00 40°C 0.99 50°C 0.97 LUMEN MULTIPLIER Ambient Temperature TM-21 Lumen Maintenance (50,000 hours) Theoretical L70 (Hours) A01* 25°C >88%>127,000 40°C >82%>87,000 A018, A016, A02, & A028 Ambient Temperature TM-21 Lumen Maintenance (50,000 hours) Theoretical L70 (Hours) 25°C >92%>20 0,000 40°C >90%>145,000 G-A02 & G-A028 Ambient Temperature TM-21 Lumen Maintenance (60,000 hours) Theoretical L70 (Hours) 25°C >91%>250,000 40°C >90%>200,000 * A01 Not available in 347V or 480V. LUMEN MAINTENANCE ^ 2016 PUBLIC WORKS COMMITTEE TENTATIVE MEETING SCHEDULE  April, 2016 - No Meeting  May 16, 2016 - 5:00 p.m. City Hall Upstairs Conference Room  June 20, 2016 - 5:00 p.m. City Hall Upstairs Conference Room  July 18, 2016 - 5:00 p.m. City Hall Upstairs Conference Room  August, 2016 - No Meeting  September 19, 2016 - 5:00 p.m. City Hall Upstairs Conference Room  October 17, 2016 - 5:00 p.m. City Hall Upstairs Conference Room  November, 2016 - No Meeting  December 5, 2016 - 5:00 p.m. City Hall Upstairs Conference Room