PARKS & RECREATION BOARD 2016/04/19 MinutesThe City of Lake Forest
Parks and Recreation Board
Meeting Minutes
April 19, 2016
I. Call to Order
The Parks and Recreation Board Meeting was called to order by Chairman Charlie Kohlmeyer at
6:30p.m. The following were present:
Board Members: Mr. Charlie Kohlmeyer
Mr. Skoo Walker
Ms. Shannon Maguire
Mr. Steve Reimer
Mr. Scott Herman
Ms. Sondra Douglass
Staff: Ms. Sally Swarthout, Director of Parks and Recreation
Mr. Joe Mobile, Superintendent of Recreation
Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery
Mr. Anthony Anaszewicz, Program Manager
Ms. Dani Spann, Administrative Assistant
II. Approval of Minutes
The meeting minutes of the March 15, 2016 Park & Recreation Board meeting were presented.
Chairman Kohlmeyer moved for approval of the March 15, 2016 minutes and the motion was
seconded. The Board meeting minutes of the March 15, 2016 meeting were then unanimously
approved.
III. Opportunities for the Public to Address the Board on Items not listed on the Agenda
No Public Comment
IV. Approval of Contract- Bus Service
Program Manager Anthony Anaszewicz presented the contract to the Board to acquire bussing
services for the summer camps. About 275 kids are in the current four camps. A bid opening was
held on March 11th and the two companies that attended were Olson Transportation and First
Student. Staff reviewed the bid packets and Olson transportation had the best price point with
offering recreation services. Anthony is requesting and recommending to award the three year term
to Olson Transportation and also recommending an option for extending for an additional two
years, totaling five years with Olson Transportation. A relationship has been built with Olson
Transportation since 2008 and they understand our needs and expectations.
Board member Maguire asked if the enrollment numbers of camps goes up how that will affect the
cost of the bussing services. The reply was the cost will adjust to the number of enrollments in camp
programs.
Chairman Kohlmeyer motioned to approve the Bus Service Contract. The motion was seconded
and unanimously approved.
V. Comments By Director
Director Swarthout gave an update on the Athletic Field Usage Policy that went to City Council. The
recommendations and amendments to the policy were presented to City Council and after a healthy
discussion it was approved unanimously. The Council requested we come back next year to assess
the policy for any issues or changes that might need to be addressed.
Director Swarthout announced Board member Sondra Douglass will be terming off the board and
offered a thank you for her dedication.
Director Swarthout reminded the community and Board of the following upcoming events.
Upcoming events:
• Smelt-O-Rama- April 23rd from sunset to 10pm at the Lake Forest Park Beach
• Kinderhaven Annual Giving Tree Gathering- April 23rd from 7:00pm-10:00pm at Elawa
Farm
• LFDA Preschool Recital- April 24th at 11:30am and 1:00pm at Gorton Community Center
• Boards & Commissions Dinner- April 29th at 6:00pm at Lake Forest Club
• Kinderhaven Art Show- May 1st from 2:00pm-4:00pm at CROYA
• Annual Dance Recital- May 13th-15th at the Lake Forest High School
Director Swarthout announced Superintendent Chuck Myers will give a brief update on the Golf
Course Clubhouse improvements. The course has been open for about 3 weeks with about 175
people until last weekend and on Saturday/Sunday we had roughly 401 people. It was a very
successful weekend. Slides were presented with photos showing several of the updates. The course
is looking very good and there is extensive remodeling being done to the Clubhouse. The Pro Shop
will be getting new carpet in addition to the wood flooring throughout the Clubhouse. A huge
addition is the service bar with shelving behind it. Additional televisions will be added. There will be
a Cape Cod feel once it is completed. Natural burns were completed on the North end. The parking
lot will be seal coated and restriped with some reorienting of the lot. There will be a new landscape
plan around the clubhouse and parking lot.
Additional signage was mentioned as a marketing opportunity for the Golf Course. In reply, signage
was used in the past and it wasn’t a huge success. An entrance sign is being discussed. A grand
opening hasn’t been scheduled yet, however, once everything is finalized something will be
planned.
VI. Comments By Board Members
No comments.
VII. Adjournment
The meeting was adjourned at 7:02p.m.
Respectfully Submitted
Dani Spann
Administrative Assistant