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CITY COUNCIL 2021/10/04 MinutesThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Monday, October 4, 2021 City Council Meeting - City Council Chambers REMOTE ACCESS MEETING CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:30pm, and the Deputy City Clerk Joyce Reda called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber. Absent: none CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon made the following statement as required by the Open Meetings Act. In accordance with state statute, Mayor Pandaleon has made a determination that it was not practical or prudent to schedule an in-person City Council meeting because of the COVID-19 pandemic, which is why this October 4, 2021 City Council meeting is being held remotely. COMMENTS BY CITY MANAGER 1. Ward Meetings City Manager, Jason Wicha presented a brief update regarding the schedule for the upcoming virtual Ward Meetings, and provided information on where to watch the meetings. Additionally, he displayed a Ward map, and explained where residents could find which Ward they reside in. The City Council asked clarifying questions regarding new property owners within the City. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Members of the public can provide public comment by calling into the following number during the meeting: 847-810-3643 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE 1. Four-Year Agreement with IDOT for Snow Plowing and Salting of Route 43 and Route 60 - Alderman Jim Preschlack Alderman Preschlack provided an update to the City Council regarding the updated agreement with IDOT for the snow plowing of Route 43 and Route 60. He provided detailed background regarding the pilot program Proceedings of the Monday, October 4, 2021 Regular City Council Meeting that took place over the last two years, where the City conducted the snow plowing, and salting, of Route 43 and Route 60, receiving a flat fee from the State to administer the work. He introduced Director of Public Works, Michael Thomas, who provided information regarding the updated agreement which included the budgeted amount to the City and the length of the agreement. Additionally, Mr. Thomas presented an in-depth analysis of the cost of the various services, from December through February of the snow season. MARKETING COMMITTEE 1. Update on Marketing Committee Initiatives - Alderman Jennifer Karras Alderman Karras provided a detailed update to the City Council regarding various marketing initiatives including the Pop-up Shop, Lake Forest Love blog, the Dialogue, Community Coalition, Community Market, and the Communications internship program. The City Council complimented the work of the Marketing Committee and Communications Department for creating and continuing the many initiatives. Additionally, the City Council asked clarifying questions regarding the data collected via social media and the E-News Communications Manager, Dana Olson, provided additional background explaining the Strategic Plan for City Communications. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of September 20, 2021, City Council Meeting Minutes 2. Approval of the Check Register for the Period of August 28 to September 24, 2021 3. Consideration of Two Requests to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in The City of Lake Forest. (Approval by Motion) 4. Approval of the Third Amendment to the Kemper Sports Management Agreement and the costs associated with the changes 5. Approval of the Purchase of a New Automated Vehicle Entry Gate System for South Beach Access in the Amount of $41,043 6. Approval to Renew an Agreement for Citizen Request Management System (SeeClickFix) Licensing, Software Maintenance, and Additional Licensing for a Total of $33,706 7. Authorize the City Manager to Enter into a Four-Year Agreement with the Illinois Department of Transportation for the Plowing and Salting of Route 43 (Rte. 176-Rte. 22) and Route 60 (Rte. 41-Field Drive) for the Winters of ‘21/’22 through 24’/’25 8. Award of Bid for the Replacement of Two CSO Pick-Up Trucks for the Police Department to Miles Chevrolet in the Amount of $59,962 Proceedings of the Monday, October 4, 2021 Regular City Council Meeting 9. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion. Alderman Rummel made a motion to approve the nine (9) Omnibus items as presented, seconded by Alderman Morris. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES OLD BUSINESS NEW BUSINESS 1. Consideration of an Ordinance Approving a Purchase and Donation Agreement with Hart Lake Forest, LLC and the Ragdale Foundation Regarding Property Generally Located at 1272 N. Green Bay Road, Lake Forest, Illinois (First Reading, and if Desired by the City Council, Final Approval) Mayor Pandaleon made a statement thanking the Hart/Lansing family, which made the transfer of the two acres of land possible. Additionally, he recognized the Ragdale Foundation, who worked in conjunction with the Hart/Lansing family, to continue to revitalize the property. Director of Community Development, Catherine Czerniak, provided a detailed presentation regarding the Purchase and Donation Agreement regarding property located at 1272 N. Green Bay Road. Ms. Czerniak highlighted the key elements of the Purchase Agreement including the parcel donation, the transfer of land to Ragdale, the easement, the right of first refusal, new amendments to the operating agreement, and the “donut hole parcel”. She further explained the cost of acquiring the property, stating that the Ragdale Foundations lead donor, and the Hart/Lansing family donation. COUNCIL ACTION: Approving a Purchase and Donation Agreement with Hart Lake Forest, LLC and the Ragdale Foundation Regarding Property Generally Located at 1272 N. Green Bay Road, Lake Forest, Illinois (First Reading, and if Desired by the City Council, Final Approval) Alderman Morris made a motion to approve a purchase and donation agreement with Hart Lake Forest, LLC and the Ragdale Foundation regarding property generally located at 1272 N. Green Bay Road, Lake Forest, Illinois, seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Proceedings of the Monday, October 4, 2021 Regular City Council Meeting ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Morris made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:30 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.