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PARKS & RECREATION BOARD 2015/05/19 Minutes The City of Lake Forest Parks and Recreation Board Meeting Minutes May 19, 2015 I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Charlie Kohlmeyer at 6:30p.m. The following were present: Board Members: Mr. David Brush Mr. Charlie Kohlmeyer Ms. Shannon Maguire Mr. Steve Reimer Mr. Colton England, Student Member Staff: Ms. Sally Swarthout, Director of Parks and Recreation Mr. Joe Mobile, Interim Superintendent of Recreation Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery Ms. Teri Laurila, Office Manager Ms. Sandy Ragsdale, Program Supervisor - Dance Ms. Tricia Schwall, Administrative Assistant Ms. Bridget Hardy, Intern, Parks & Forestry II. Welcome to New Board Members The board welcomes new board member Shannon Maguire and student board member Colton England. III. Approval of Minutes The meeting minutes of the April 21, 2015 Park & Recreation Board meeting were presented. Board Member Reimer moved for approval of the minutes and Board Member Brush seconded. The Board meeting minutes of the April 21, 2015 meeting were then unanimously approved. IV. Opportunities for the Public to Address the Board on Items not listed on the Agenda No Public Comment. V. City Sustainability Plan Superintendent Chuck Meyers gave a brief overview of the City’s Sustainability Plan and introduced Bridget Hardy. Ms. Hardy explained the sustainability plan and why the City needs to have a plan. She explained that the plan is part of the City’s Strategic Plan. She then gave the board some examples of some devices that can be used by residents and business to help with the plan. She mentioned that there is a Sustainability Survey for the City of Lake Forest residents that will be used to gain insight into the opinions of the residents on local environmental issues. A short conversation followed regarding the survey. VI. City-Wide Projects Update Superintendent Myers shared with the board the current city-wide projects that the City is involved with. This includes the accelerated removal of ash trees, woodland restoration and landscaping improvements at South Park, the beach boat ramp replacement, East Train Station parking lot, McClory Bike Path and the Forest Park demonstration project. Board Member Reimer asked Mr. Myers when the official transition date that the Forest Park Project Board would turn the park over to the City for maintenance. Mr. Myers responded there is not an official date at this time. VII. Vermont Systems-RecTrac Software Installation Teri Laurila gave update of the Parks & Recreation Software Replacement Project. She shared the process that was used to select the current vendor, Vermont Systems and the benefits that the Rec Center would receive through this change from the current system. She stated that the next steps would be to verify current household information and update the customer data prior to adding it to the new system. The soft live date, for dance registration, will begin June 23rd and the fall registration will start on July 29th. Board Member Maguire asked how the information would be sent to the residents and if it would be on the website. Ms. Laurila responded yes it would be on the website and the residents would be notified through ConstantContact email. Ms. Maguire then asked if Lake Bluff would be using this and Ms. Laurila responded no. Ms. Maguire asked if golf would be using the system and Ms. Laurila responded no. VIII. Alternate Representative to NSSRA Board of Directors Director Swarthout asked the board to approve the appointment of Joe Mobile as an alternate representative to NSSRA Board of Directors. She also mentioned that Mr. Mobile is currently the liaison between the City and NSSRA. Requested Action: Approval to name Joe Mobile as an alternate representative to the NSSRA Board of Directors. A motion was made by Board Member Brush to approve Joe Mobile as the alternate representative to the NSSRA Board of Directors. The motion was seconded by Board Member Reimer. The motion passed. IX. Dance Spotlight Sandy Ragsdale shared the history and the accomplishments of the Lake Forest Academy. She also shared the registration and revenue over the past 5 years. She then introduced Ms. Valerie Gonzalez as the new Program Supervisor of Dance. Board Member Brush expressed his gratitude for Ms. Ragsdale’s work over the years. X. Comments by Director Director Swarthout gave a department update. A. The roof replacement at the Rec Center is going well however has had some difficulties due to the gas lines on the roof, but it is still on schedule B. She also wanted to thank the Lake Bluff fitness center for opening their doors to Lake Forest fitness center members during this time. C. Adult slow-pitch softball leagues are starting D. First Friday in June is the Fred Jackson’s Golf Outing E. Forest Park’s grand opening is scheduled for June 14, 2015 at 3:00 p.m. F. Summer Camps begin June 15th and they are still taking registration G. Concerts in the Square begin June 18th in Market Square H. Fourth of July is being held at Deerpath Park and the opening act is Six String Crossing followed by Wynonna Judd. Director Swarthout followed by a special thank you to retiring Program Supervisor of Dance, Ms. Sandy Ragsdale. XI. Comments by Board Members No comments. XII. Adjournment Board Member Brush moved to adjourn the meeting. Board Member Reimer seconded. The meeting was adjourned at 7:38 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant