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PARKS & RECREATION BOARD 2014/06/17 MinutesThe City of Lake Forest Parks and Recreation Board Meeting Minutes June 17, 2014 I. Call to Order The Parks and Recreation Board Meeting was called to order by Chairman Steve Hill at 6:30p.m. The following were present: Board Members: Ms. Sondra Douglass Mr. Steve Hill, Chairman Mr. Charlie Kohlmeyer Mr. Curt Volkmann Mr. Skoo Walker Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation Mr. Michael Thomas, Director of Public Works Mr. Bob Ells, Superintendent of Engineering Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery Mr. Jeff Wait, Superintendent of Special Facilities Ms. Tricia Schwall, Administrative Assistant Special Guests: Mr. Mike Adelman, Alderman Mr. Rick Walrath, General Manager, Deerpath Golf Course Mr. Ron Hirasawa, Deerpath Golf Advisory Committee Member Mr. Tim Newman, Deerpath Golf Advisory Committee Member II. Opportunities for the Public to Address the Board on Items not listed on the Agenda There were no comments. III. Rt. 41 IDOT – Deerpath Golf Course Basin Project Update Mr. Bob Ells, Superintendent of Engineering and Ms. Mary Van Arsdale, Director of Parks and Recreation gave an update on the Rt. 41 IDOT – Deerpath Golf Course Basin Project. They shared the background for the project and the design option that is being proposed by Lohmann Golf Designs. Several discussions followed regarding the retention ponds, the deep well, the layout of holes 17 and 18 around the retention pond the timing of the project, and the benefits to the City. Director Van Arsdale asked the group to send any comments or suggestions to her and there would be a follow up meeting with Lohmann Golf Designs and this group to hear more of why some of the decisions were made as they were. IV. Advisory Authorization to Negotiate a Contract with Recreation Software Vendor Director Van Arsdale gave the board a brief history of the need to replace the current Recreation Software. She shared the different phases that Plante Moran has completed and the final phase of the process. V. Approval of Everett Tot Lot Playground Project Superintendent Myers gave the group a brief overview of the Everett Park Tot Lot Playground. This included a summary of the purchase of the equipment through HGACBuy and the fiscal impact to the budget. Requested Action: Award of contract to NuToys not to exceed $100,000 for the purchase of playground equipment, surfacing and concrete installation. A motion was made by Board Member Kohlmeyer to award the contract to NuToys not to exceed $100,000 for the purchase of playground equipment, surfacing and concrete installation. The motion was seconded by Board Member Volkmann. The motion passed. VI. Director’s Report Director Van Arsdale gave a department update. A. Thank you for the good work at the Capital Visioning Workshop B. The Foundation’s annual fundraiser at the golf course went very well C. Festival & Fireworks – July 4th i. 10,000 Maniacs & Big Head Todd and the Monsters will perform D. Summer camps are under way II. Comments by Board Members No comments. VII. Adjournment Board Member Volkmann moved to adjourn the meeting. Board Member Kohlmeyer seconded. The meeting was adjourned at 8:32 p.m. Respectfully Submitted Tricia Schwall Administrative Assistant