PARKS & RECREATION BOARD 2014/06/17 MinutesThe City of Lake Forest
Parks and Recreation Board
Meeting Minutes
June 17, 2014
I. Call to Order
The Parks and Recreation Board Meeting was called to order by Chairman Steve Hill at 6:30p.m. The
following were present:
Board Members: Ms. Sondra Douglass
Mr. Steve Hill, Chairman
Mr. Charlie Kohlmeyer
Mr. Curt Volkmann
Mr. Skoo Walker
Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation
Mr. Michael Thomas, Director of Public Works
Mr. Bob Ells, Superintendent of Engineering
Mr. Chuck Myers, Superintendent of Parks, Forestry & Cemetery
Mr. Jeff Wait, Superintendent of Special Facilities
Ms. Tricia Schwall, Administrative Assistant
Special Guests: Mr. Mike Adelman, Alderman
Mr. Rick Walrath, General Manager, Deerpath Golf Course
Mr. Ron Hirasawa, Deerpath Golf Advisory Committee Member
Mr. Tim Newman, Deerpath Golf Advisory Committee Member
II. Opportunities for the Public to Address the Board on Items not listed on the Agenda
There were no comments.
III. Rt. 41 IDOT – Deerpath Golf Course Basin Project Update
Mr. Bob Ells, Superintendent of Engineering and Ms. Mary Van Arsdale, Director of Parks and
Recreation gave an update on the Rt. 41 IDOT – Deerpath Golf Course Basin Project. They shared
the background for the project and the design option that is being proposed by Lohmann Golf
Designs. Several discussions followed regarding the retention ponds, the deep well, the layout of
holes 17 and 18 around the retention pond the timing of the project, and the benefits to the City.
Director Van Arsdale asked the group to send any comments or suggestions to her and there would
be a follow up meeting with Lohmann Golf Designs and this group to hear more of why some of the
decisions were made as they were.
IV. Advisory Authorization to Negotiate a Contract with Recreation Software Vendor
Director Van Arsdale gave the board a brief history of the need to replace the current Recreation
Software. She shared the different phases that Plante Moran has completed and the final phase of
the process.
V. Approval of Everett Tot Lot Playground Project
Superintendent Myers gave the group a brief overview of the Everett Park Tot Lot Playground. This
included a summary of the purchase of the equipment through HGACBuy and the fiscal impact to
the budget.
Requested Action: Award of contract to NuToys not to exceed $100,000 for the purchase of
playground equipment, surfacing and concrete installation.
A motion was made by Board Member Kohlmeyer to award the contract to NuToys not to exceed
$100,000 for the purchase of playground equipment, surfacing and concrete installation. The
motion was seconded by Board Member Volkmann. The motion passed.
VI. Director’s Report
Director Van Arsdale gave a department update.
A. Thank you for the good work at the Capital Visioning Workshop
B. The Foundation’s annual fundraiser at the golf course went very well
C. Festival & Fireworks – July 4th
i. 10,000 Maniacs & Big Head Todd and the Monsters will perform
D. Summer camps are under way
II. Comments by Board Members
No comments.
VII. Adjournment
Board Member Volkmann moved to adjourn the meeting. Board Member Kohlmeyer seconded.
The meeting was adjourned at 8:32 p.m.
Respectfully Submitted
Tricia Schwall
Administrative Assistant