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PARKS & RECREATION BOARD 2013/12/17 MinutesThe City of Lake Forest Parks and Recreation Board Committee of the Whole Meeting Minutes December 17, 2013 I. Call to Order The Parks and Recreation Board Committee of the Whole Meeting was called to order by Chairman Volkmann at 6:30p.m. The following were present: Board Members: Mr. Dan Jasica Mr. Charlie Kohlmeyer Mr. Curt Volkmann, Chairman Mr. Skoo Walker Staff: Ms. Mary Van Arsdale, Director of Parks and Recreation Ms. Sally Swarthout, Superintendent of Recreation Ms. Tricia Schwall, Administrative Assistant Special Guests: Ms. Anne Whipple, President, Whipple Communications Consultants Mr. Victor Filippini, Partner, Holland & Knight II. Successful Meeting Protocols Ms. Anne Whipple of Whipple Communications Consultants gave a presentation on communication during board meetings. She explained the Robert’s Rule of Order, how to work with motions during a meeting, listening skills and the components of successful meetings. III. Open Meetings Act and Freedom of Information Training Mr. Victor Filippini of Holland & Knight, Attorneys at Law presented an overview of the Open Meetings Act and the Freedom of Information Act to ensure that Park Board members were current in legal requirements for these two public acts. IV. 2014 Spotlights Discussion Director Van Arsdale gave an overview of the spotlights that have occurred during the past 2 years of board meetings. She asked for some input from the board members as to what they would like to see in the future. The board members responded with several different ideas including Lakefront, Squash/Racquetball, Martial Arts Program and Community Events. There was a discussion that followed regarding a quarterly program and metrics report to the board and Director Van Arsdale indicated that she would develop such a report with the start of the new fiscal year. V. Capital Improvement Plan-Recap of City Council Finance Committee Meeting of December 12, 2013 Director Van Arsdale gave an overview of the Finance Committee meeting regarding the Capital Improvement Plan for the City. She indicated that City Council and those in attendance learned more on the background on each project, how projects were prioritized and what priorities the City Council desired. She also said that her take away from the meeting was that staff needed to keep more detailed documentation and justifications of their projects. Park Board members that attended shared their feedback on the meeting and the implications to park capital projects. VI. Director’s Report 1. Invitation to the Capital Visioning Workshop – Saturday, February 1st i. Park Board & Friends of Parks & Recreation Foundation 2. NSSRF – Northern Suburban Special Recreation Foundation is having their 2013 Holiday Appeal 3. Staff attended the “housewarming” of Borris the Bobcats new home at WDC VII. Comments by Board Members None. VIII. Adjournment Board Member Kohlmeyer moved to adjourn the meeting. Board Member Jasica seconded. The meeting was adjourned at 8:37 p.m. Respectfully Submitted, Tricia Schwall Administrative Assistant