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PUBLIC WORKS COMMITTEE 2017/12/13 MinutesPUBLIC WORKS COMMITTEE MEETING DECEMBER 13, 2017, 6:30 P.M. MUNICIPAL SERVICES BUILDING – TRAINING ROOM I. ROLL CALL/CALL TO ORDER Stanford Tack called the meeting to order at 6:30 P.M. Aldermen Michelle Moreno and Melanie Rummel were in attendance. Staff in attendance included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Robert Kiely, City Manager; Mike Strong, Assistant to the City Manager; Dave Demarco, Fleet Maintenance Supervisor and Jim Lockefeer, Management Analyst. Also in attendance was Jim Dudek, ComEd External Affairs Manager; Bill Weaver, Vice President & Senior Principal Engineer of AECOM and Resident of 945 Beverly Place, Sam Phelps. II. APPROVAL OF THE NOVEMBER 21, 2017 PUBLIC WORKS COMMITTEE MEETING MINUTES Chairman Tack asked if any committee members had any changes to the meeting minutes. Alderman Rummel explained that she had some minor corrections that she would like to be made to the minutes that were mostly typos. Alderman Tack motioned to approve the November 21, 2017 meeting minutes, including Alderman Rummel’s corrections. Alderman Rummel seconded the motion, which carried unanimously. III. APPROVAL OF A LETTER AND RESOLUTION REGARDING CUSTOMER-OWNED ELECTRICAL FACILITIES ON BEVERLY Assistant to the City Manager Mike Strong reviewed the City’s effort in working with ComEd on the Beverly customer-owned utility issue. He explained that since the November 21, 2017 Public Works Committee Meeting, City staff has had conversations with contractors who perform private customer-owned electrical facilities work. Assistant to the City Manager Mike Strong explained these conversations led City staff to believe that there may be cost savings if residents were to take on the work of burying these lines individually versus the previously discussed idea of neighborhood coming together and paying for the work to be completed through ComEd. He explained that City staff has also developed two documents that would help to document the known issue as it currently exists and also share information on the issue with affected homeowners. He explained that the first document is a letter that would be sent to affected homeowners that outlines the issue. Additionally, a list of contractors who are experienced with working on customer-owned electric facilities would also be enclosed with the letter. He explained that if the Committee was in support of the letter it would be finalized. He explained that a resolution would also be developed for the January 16, 2018 City Council Meeting. The resolution would essentially document the known situation as it currently exists at the affected properties in Lake Forest, it would outline the City’s limitations in affecting the situation, and it would support the neighbors in their efforts seeking relief for their situation. Mike Strong explained that External Affairs Manager, Jim Dudek is in attendance tonight on the behalf of ComEd. He explained that he has been informed by Mr. Dudek that ComEd may be working internally to provide benefits and a potential solution to residents who own customer-owned electrical facilities. He explained that with this news, ComEd has requested that the Committee table their discussion on the proposed resolution. Chairman Tack pointed out a typo in the letter and explained that the letter outlines the issue as it currently exists now. Chairman Tack explained that he would not have any concerns in sending the letter out to residents. Alderman Rummel requested that Jim Dudek provide his own comments prior to the Committee continuing its discussion. Jim Dudek explained that ComEd is actively having internal discussions on the issue of customer-owned facilities. He explained that this type of service arrangement has been around for about 100 years. He explained that ComEd is regulated by the Illinois Commerce Commission (ICC). As part of their regulation, any ComEd proposals for change needs to be approved by the ICC. The issue at hand is the 150 foot rule. ComEd provides homeowners with the first 150 feet of overhead cable that is necessary to service a home. After that, the standard ends and it is considered non-standard. This non-standard situation exists at some properties in Lake Forest. If a policy change on this standard was to take place for ComEd the change would have to first be agreed upon internally by ComEd leadership. Then that change would have to be proposed to and vetted by the ICC. He explained that a challenge in proposing a change to a standard that only affects a small amount of ComEd customers is that typically the changes can be costly. These cost are then distributed and absorbed through all of the ComEd rate base. He explained that in Lake Forest, most of ComEd’s work with City staff has been concentrated on Beverly Lane. He explained that plans have now been expanded to include other affected areas beyond Lake Forest. Jim Dudek explained that with these developments ComEd is requesting that the City table the resolution and allow ComEd 60 days to develop a formal response to the City. Chairman Tack inquired if the request to table the resolution was due to the possibility that if the City proceeded with the resolution it would provide notice to the ICC. Jim Dudek explained that in the past, it has always been more effective for ComEd to bring their own developed plans on an issue to the ICC rather than the ICC receiving notice from a municipality. Chairman Tack inquired if this issue was going to be addressed at a more regional approach versus just the known issue on Beverly in Lake Forest. Jim Dudek explained that as a utility, ComEd’s approach is that is what is done for one customer should be done for all. Alderman Rummel inquired about the ComEd territory. Jim Dudek explained that ComEd services four million customers and extends to the west border of Illinois, the northern Illinois Wisconsin State line, east to Lake Michigan and south to the Kankakee and Sterling Illinois. Alderman Rummel suggested that ComEd should consider limiting the applicability of their 150 foot rule to commercial properties instead of homeowners. Jim Dudek explained that he would take those comments back to ComEd. Sam Phelps, resident of 945 Beverly Place, explained that the Beverly neighbors look at the situation as a public safety issue. He explained that there is no way for a resident to maintain a high voltage line. He explained that if a customer- owned high voltage line goes down, residents do not know how to handle the issue. He explained that he did believe it was a City issue and that the City should respond to the issue in support of the neighbors as a public safety issue. Alderman Rummel explained that she agreed that it was a public safety issue. Mr. Phelps explained that this issue has existed for 60 years and that the facilities have been unmaintained for that time period. He explained that he worries of branches and vegetation interfering with the lines. Alderman Rummel explained that if Mr. Dudek believed the most effective way to resolve the issue is to allow more time for ComEd to develop a proposal to the ICC, she would respect Mr. Dudek’s proposal. Mr. Phelps explained that he also did not believe his property should be classified as customer-owned. He explained that he did not personally purchase or wouldn’t be able to sell those facilities that are deemed customer- owned. He explained that this was an issue that homeowners inherited. He explained that there is also nothing to stop residents from petitioning the ICC. Alderman Rummel explained that she believed resident Paul Hamann has already petitioned the ICC and thought his hearing was today. Jim Dudek explained that Mr. Hamann did speak at the ICC’s opening meeting today. Alderman Rummel inquired if ComEd has had individual meetings with Beverly residents. Jim Dudek explained that ComEd did analyze resident Mr. Pridmore’s property. Alderman Rummel explained that she would like to discuss the letter and the list of contractors that would be enclosed in the letter. Assistant to the City Manager Mike Strong proposed that the letter be edited to include closing remarks that explains ComEd is examining the issue internally and will be reporting back to the Public Works Committee in 60 days. Jim Dudek explained that ComEd’s preference would be to wait to send out any ComEd updates until facts have been developed and solidified. Alderman Rummel explained that at this point she would like to get notice sent to the affected residents that includes the list of contractors. She explained the letter should be edited to say the Committee is encouraged that there may be a global solution to the issue and that the City will continue to work with ComEd on the issue. Alderman Moreno explained that at this point she would like to leave any ComEd update out of the letter until they return with official updates to the Committee. Jim Dudek explained that ComEd does still maintain the switching point for the incoming power at the affected properties. If there is an issue with the power residents should contact ComEd. They will analyze the issue to see where on the facilities the issue is occurring. If there is an issue with the customer-owned portion, ComEd staff can turn off the power so that any issues with customer- owned facilities are de-energized until the issue is resolved. Chairman Tack explained that comment on the resolution should also be removed from the letter. He explained that it should be established in the letter the ComEd and homeowner responsibilities as they currently exist and as regulated by the ICC. He explained that it is important to be clear that the City does not own any of these facilities. The City is not responsible or does not maintain any of the facilities. Alderman Rummel inquired when this topic would come back to the Committee. Director Thomas explained it would be brought back to the Committee in February. Alderman Rummel thanked Mr. Dudek for his time and his efforts on working to resolve the public safety issue. Chairman Tack motioned to direct City staff to rewrite the letter to include the edits that were discussed by the Committee and that the drafted letter be shared with the Committee prior to being sent out. Alderman Moreno seconded the motion, which carried unanimously. IV. ITEMS RELATED TO THE EAST SIDE TRAIN STATION RENOVATION PROJECT AUTHORIZATION OF ADDITIONAL EXPENSES RELATED TO THE EAST SIDE TRAIN STATION I.T.E.P. GRANT PROJECT A. AUTHORIZATION OF ADDITIONAL EXPENSES RELATED TO THE EAST SIDE TRAIN STATION I.T.E.P. GRANT PROJECT Assistant to the City Manager Mike Strong explained that the renovations to the restrooms have been completed. He explained that during the course of the project there were many unforeseen circumstances. The subfloor had to be demolished and replaced, floor height adjustments had to be completed, and while the project was being designed, an original floor tile was discovered which resulted in a change in design to factor in replica original floor tile. As a result of these circumstances, IDOT had to authorize an additional 37 project days. As an ITEP project, the project funds were administered by IDOT. As a result of the 37 additional days the City was required to hire an engineer who was IDOT certified in completing IDOT paperwork. The City sought the services of the engineering firm, GeWalt Hamilton to complete the IDOT paperwork. Assistant to the City Manager Strong then reviewed the total cost of the project and explained the ITEP grant contribution, Metra’s contribution and the City’s contribution. He explained that the project was over the project estimate by $4,600 due to the requirement for IDOT certified paperwork. He explained that there is approximately $38,000 available in the CIP budget for this project that would be utilized in covering the $4,600. Alderman Moreno explained that the $4,600 shortfall was a very small percentage of the project total. She explained that the project was a huge success despite all the unforeseen circumstances that arose. Alderman Rummel inquired about GeWalt Hamilton’s role in the project. Assistant to the City Manager Strong explained that they are the project construction engineering firm that is IDOT certified. Chairman Tack motioned to approve the expenditure of the additional expenses related to the east side train station project. Alderman Rummel seconded the motion, which carried unanimously. B. AUTHORIZATION OF A DEMONSTRATION PROJECT AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND THE LAKE FOREST FOUNDATION FOR HISTORIC PRESERVATION Assistant to the City Manager Mike Strong explained that the Lake Forest Foundation for Historic Preservation was engaged last year to help the City fund interior work for the train station. He explained that the Preservation Foundation has since raised $100,000 to support the interior work at the station. The scope of the interior work includes demolishing and opening up the area where the current existing restrooms are located, new tile flooring, refinishing of the original wainscoting, refinishing the lobby benches, and replacing light fixtures. He explained that this evening, City staff is looking to formalize the private public partnership between the City and the Historic Preservation Foundation. He explained that an agreement and a resolution has been drafted. He explained that if the agreement and resolution was approved this evening it would be on the December 18, 2017 City Council meeting agenda. He explained that timing for this agreement and resolution to be approved is important because the foundation has also received grant funding. This grant funding has a deadline when the work needs to be completed by. He explained that the agreement outlines City and Foundation responsibilities. It also outlines the process for which construction bids received by the foundation will be reviewed. The City will have an obligation to review the bids and the construction work. Alderman Moreno inquired about who would be responsible if a situation arose between a contractor not producing quality work. Assistant to the City Manager Mike Strong explained that per the agreement there is language that will protect the City from this sort of instance. The agreement that is made between the City and the construction contractor will have language that will ensure the contractor is responsible for producing work that is up to City standards and code. He noted that section nine of the agreement outlines the completion and acceptance of work. Alderman Moreno inquired about when the project is expected to be completed. Assistant to the City Manager Mike Strong explained that work is estimated to be completed in March or April. Alderman Moreno requested that the grand reopening of the train station is noted after work has been completed. She explained that she would like to commemorate the Foundation as part of this process. Chairman Tack motioned to authorize a demonstration project agreement between The City of Lake Forest and the Lake Forest Foundation for Historic Preservation. Alderman Rummel seconded the motion, which carried unanimously. V. NORTH BEACH ACCESS ROAD DESIGN UPDATE Bill Weaver provided the Committee with an introduction to himself and his engineering firm AECOM. He explained that he has worked with The City of Lake Forest off and on stemming back to the mid-1980s. He explained that he most recently worked on the design for the South Beach Access Road project. He explained that he began working on the North Beach Access Road design prior to the July 12, 2017 flooding. That flooding caused severe erosion to the point it was recommended that a portion of the road be closed. He explained that one of the challenges in designing this project is to ensure that the project will be permitted in timely manner. He explained that the key permitting agency is the Army Corps of Engineers and the Illinois EPA (IEPA hereafter). IEPA involvement will extend the permitting process by a number of months. He explained that a concept needs to be developed that the permitting agencies will view as a relatively minor situation. He explained that the ravine is somewhat urbanized and has been for a number of years. The permitting agencies that review the project design are not engineers; they are botanists. The permitting review is environmentally focused. He explained that he met with the Army Corps on numerous occasions, educating them on the fact that this is not a completely natural setting and that ravine slope stability is a very major concern. He explained that he believed that the Army Corp is in the position to classify this as a regional permit. This permit is a much simpler permit that takes less time for the Army Corps to review and approve. He explained that the Army Corp does realize that this is an emergency situation and that there is a public component as access to the beach is threatened. He explained that the official project application to the Army Corps of Engineers, IDNR and IEPA will be submitted next week. Bill Weaver then reviewed project design maps and diagrams with the Committee. He explained that the ravine slopes are very steep and unstable. He explained that there is an issue with an old headwall within the ravine. The headwall needs to be reconstructed. He explained that a junction chamber and a utility manhole have become exposed. He explained that there is also a steel wall that failed in the ravine. Gabion baskets have also fell into the ravine. He also explained that a private landslide occurred on the north ravine slope. He explained that the ravine also has some dead trees and non-native vegetation that should also be removed. The ravine would then be replanted with native long rooted native plant material with input from Cliff Miller. Alderman Rummel inquired about the northern ravine neighbor. Director Thomas explained that Bleck Engineering has been working with that neighbor. He explained that Bill Weaver and Bleck Engineering will be working together to ensure the neighbor is properly conveying their stormwater to the ravine. Alderman Moreno explained that communicating the reasons why this ravine is being designed the way it is will be very important. City Manager Kiely explained that the design being proposed by Mr. Weaver and AECOM is not wrong and it is a design that others need to consider in their efforts to stabilize their ravine slopes. Bill Weaver explained that finding the balance between the natural aspect of the ravine and the necessary engineering of the ravine is a challenge. He explained that for this project specifically the ravine needs to be engineered in a way that will channel very fast moving stormwater so that it will not cause erosion to the ravine slope. This will be accomplished by channeling water through an underground pipe. Alderman Moreno explained that the “whys” of the project needed to be communicated in a way to manage resident expectations. Alderman Rummel explained that many residents have the expectation that ravines are restored to their natural state. She explained that this ravine is going to be designed in a different way and that will need to be effectively communicated to residents to manage expectations. Bill Weaver explained that the design does include environmental features. He explained where these features can be implemented, they will be implemented. Director Thomas explained that the ravine pipe will be deep and covered. He explained that it will still look very much like a ravine and it will feature long rooted native plants recommended by Cliff Miller. Bill Weaver explained that there currently is an exposed pipe in the ravine and that pipe has been that way for a long time. That pipe is going to be reconstructed and buried so that it is no longer visible. Bill Weaver then reviewed a profile looking at the bottom of the stream from Lake Road to its bottom at Lake Michigan. He explained that the stream will be enhanced and further stabilized with rock and cobble. Alderman Rummel inquired about the stone that will be used and if more naturally looking stone would be utilized. Bill Weaver explained that there are many different types of stone that can be purchased and utilized for the project. He explained that he would examine different stone options and provide what those costs would be. Alderman Moreno inquired if the private north ravine slope was at risk and if it could potentially slide. Bill Weaver explained that there will always be that risk however, that slope has been that steep for a long time and its clay is very stiff. Alderman Moreno explained that even though it is not the City’s responsibility it impacts the City owned portion of the ravine. Bill Weaver explained that he will be working with that property owner’s engineering consultant. Alderman Moreno explained that coordination with that property owner is very important. Alderman Rummel inquired if the Lake County Stormwater Management Commission had any involvement with the project design. Bill Weaver explained that at this point the agency with the largest involvement is the Army Corps of Engineers. Bill Weaver explained that the hope is the project will be classified under a regional permit. He explained that if it does not fall under the regional permit the permitting process will take significantly longer than four months. He explained that he is continuing to push for the regional permit based on the emergency road situation. He has explained to the Army Corp that if another major storm hits, the road could potentially be lost. He explained that the Army Corp of Engineer’s review team understands this and has been out to the project site. Alderman Rummel explained that she really would like the project to be attractive. She explained that the ravine is a key aspect to the community and is very visible to people who drive the North Beach Access Road. She explained that she wants to ensure that what is being designed and constructed is attractive. Chairman Tack explained that the ravine has been unattractive for a long time and that this project will make the ravine look more attractive than its current state. Bill Weaver explained that he will look into incorporating more natural looking stones and develop what those costs would be. Alderman Moreno inquired about the idea of bringing in sunlight to allow the vegetation to grow. She explained that she believes people like how currently, in the summer months, the fully grown vegetation creates a darker atmosphere. She explained that changing the visual experience of driving down to the beach should be considered. Bill Weaver explained that the current general sentiment agree that it is good to get rid of the non-native, invasive vegetation on ravine slopes. He explained that it is important to make sure the ravine is replanted in a thoughtful way using native long rooted plant material. Alderman Rummel inquired about involving the Forest Park Board and the Garden Clubs in the replanting process. Director Thomas explained that Bill Weaver will be working with Cliff Miller as he did on the South Beach Access Road. Cliff Miller also served on the Forest Park Project Board. Chairman Tack explained that the critical aspect of the entire project is sound structural engineering. He explained the replanting is also very important but the most important piece of this project is ensuring the project is engineered to stabilize the road and the ravine slopes. He explained that he would not like other groups to question the engineering who do not have an engineering background. Chairman Tack explained that there is also a time element to this project. He explained that if the project doesn’t keep moving at a solid pace, the North Beach Access Road might not be able to be utilized this summer and the constant threat of completely losing the road remains. Director Thomas explained that the approach right now is to have the project completed as soon as possible to have the road open during the summer. He explained that after heavy rainstorms Bill Weaver will be checking the ravine slope and the road for stabilization. If the road is not stable, the road will have to be closed. City staff would really like to have the project completed by Memorial Day Weekend. Chairman Tack explained that who would be fine with having additional groups weigh in on the replanting after the design is finalized. Alderman Rummel explained that she was not very concerned about the project being completed by Memorial Day Weekend. She explained that she believed residents would understand the situation. The Committee thanked Bill Weaver for his presentation. VI. REVIEW AND APPROVAL OF UPDATES TO THE SIDEWALK & BIKE PATH INSPECTION AND REPAIR ADMINISTRATIVE DIRECTIVE 1-4 Superintendent of Public Works Dan Marin explained that this item was a follow up to a past Committee discussion and recommendation on including sidewalk extensions in the City’s sidewalk repair program. He presented the Committee with a red lined addition to the existing City policy that updates the policy to include sidewalk extensions as part of the repair directive. Alderman Rummel asked when the directive change would go into effective. Superintendent Martin explained that engineering staff is already aware of the directive and have implemented it. He explained that the directive would not be officially finalized and updated until the end of the fiscal year, May 1, 2018. Alderman Moreno requested that the word “insure” be changed to “ensure”. Chairman Tack motioned to approve the updates to the sidewalk and bike path inspection and repair administrative directive 1-4. Alderman Rummel seconded the motion, which carried unanimously. VII. REVIEW AND APPROVAL TO AUTHORIZE THE PUBLIC WORKS AND FINANCE COMMITTEE CHAIRMEN TO APPROVE EXPENSES OF $20,000 OR GREATER AS THEY RELATE TO THE LOBBY AND RECORDS AREA IMPROVEMENTS OF THE PUBLIC SAFETY BUILDING Superintendent Dan Martin explained that if approved tonight this item would then move to the December 18, 2017 City Council meeting agenda for City Council approval. He explained that since Public Safety dispatching services were relocated to Glenview in 2015, City staff has been planning the rehabilitation of the first floor lobby and records areas of the Public Safety Building. He explained that this includes correcting ADA issues in the publically accessible first floor bathroom, front lobby counter, and front entrance doors, adding ballistic protection to the walls separating records and the lobby and reclaiming the former dispatch area as usable office space by combining it with the records workspace. He explained that the ADA improvements are required to be made as a result of a complaint received from the office of the Attorney General. Alderman Rummel explained that if a person is in an emergency situation they can use the Police Station vestibule as a safe place to contact dispatch. Superintendent Martin explained that if a person is under duress they can use the Public Safety Building to contact Police dispatch. Dispatch then has the capability to unlock the lobby door to allow that person to stay there safely, locking the door behind them. Alderman Rummel asked if ballistic protection would be constructed in this area. Superintendent Martin explained that it would not be constructed in this area but in the area where City Police staff is separated from the Lobby. Superintendent Martin proceeded to review a presentation slide that featured a diagram of the existing station and compared it to a diagram of the planned station improvements. He explained that City Council did award a contract to FGM architects in April of 2017 to provide City staff with consulting services for this project and FGM created the diagrams. Alderman Rummel inquired about extending the ballistic class to the vestibule area. Superintendent Martin explained that he would obtain what that pricing would be. He explained that he believed the cost would be very expensive. Alderman Rummel suggested just pricing out the door glass instead of the entire room and walls. Superintendent Martin explained that FGM has provided the City with building plans, drawings, and estimates. He explained that the total city project budget is $253,000. The total project estimate, if contracted out, is $439,000. He explained that from the start of the project process, City staff new that the funds available would not meet the total project cost. He explained that at that time, City staff considered phasing the project similarly to the projects that occurred at the Golf Course. It was determined that trying to phase in the improvements at the Public Safety Building would not be an effective way to complete everything. This is due to the small, busy area that most of the improvements are occurring in. He explained that it was then determined that this project could be completed with in-house staff supplemented with subcontractor work. He explained that none of the proposed work is structural and that City Building Maintenance staff is very capable of completing most of the work. He explained that by working with FGM to incorporate in-house staff, City staff is very confident that all the improvements can be made for the $253,000 budget. Superintendent Martin explained that the reason this is before the Committee tonight is to request that the Finance Committee and Public Works Committee Chairs to be authorized to approve purchases over $20,000 directly. He explained that this authority will help to streamline the construction process. Director Thomas explained that if approved, the two Committee Chairs would be brought multiple quotes for any construction related items or work that are over $20,000. Included with the multiple quotes would be staff’s recommendation as to which quote is recommended to proceed with. Chairman Tack and Chairman Morris would then have to approve the quote prior to City staff making the purchase. Superintendent Martin explained that he estimates that there will be approximately six of these requests. Alderman Moreno explained that she was ok with this process provided that the project budgeted amount is not exceeded. Superintendent Martin explained that an agreement to enter into a professional services contract with FGM would also be included on the next City Council meeting agenda for $32,000. He also explained that a 10% project contingency is also requested. Chairman Tack motioned to approve the recommendation to authorize the Public Works and Finance Committee Chairmen to approve expenses of $20,000 or greater as they relate to the lobby and records area improvements of the Public Safety Building. Alderman Rummel seconded the motion, which carried unanimously. Chairman Tack motioned to approve the recommendation to approve a 10% project contingency. Alderman Moreno seconded the motion, which carried unanimously. Chairman Tack motioned to approve the recommendation the engagement of FGM architects for project engineering consultant for $32,000. Alderman Rummel seconded the motion, which carried unanimously. VIII. REVIEW AND APPROVAL OF THE DRAFT FY ’19 CAPITAL EQUIPMENT REPLACEMENT PROGRAM Director Thomas explained at the November 13, 2017 budget meeting the capital improvement plan was presented to the Finance Committee. This included proposed F.Y. ’19 capital equipment as well. He explained that the budget for Capital Fund for FY19 is $450,000; $150,000 for Parks & Recreation, $35,000 for Water Fund, and $50,000 for Golf Fund. He explained that the Water and Golf Fund amounts do change on a yearly basis; Capital and Parks & Recreation Funds do not. He said that City staff very consciously purchases quality equipment that is built to last a long time. The City’s Fleet Maintenance Section is tasked with maintaining City capital equipment. Director Thomas explained and reviewed the list of proposed capital equipment for FY19. He explained that if the Committee approves the items this evening, he will begin to bring the equipment purchases to City Council for City Council approval throughout the months of January, February and March simply to get the equipment ordered. He explained that ordering capital equipment typically takes many months. He explained that also included in tonight’s packet are all of the equipment replacement forms that are analyzed by himself and the Fleet Maintenance Supervisor. He explained that the ten year replacement schedule is also included. The schedule is an estimate on future City capital equipment expenses. Alderman Rummel stated that the capital equipment analysis was very thorough. Chairman Tack motioned to approve the draft FY19 capital equipment replacement program. Alderman Moreno seconded the motion, which carried unanimously. IX. NEXT MEETING – TBD The Committee decided the next meeting would occur 6:30pm on January 10, 2018. Director Thomas explained that he would notify the Committee of the meeting location. X. ADJOURNMENT Chairman Tack moved to adjourn the meeting of the Public Works Committee at 9:34 P.M. Alderman Moreno seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst