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PUBLIC WORKS COMMITTEE 2013/07/15 Minutes PUBLIC WORKS COMMITTEE MONDAY, JULY 15, 2013 – 5:15 P.M. CITY HALL – 220 E. DEERPATH COUNCIL CHAMBERS CONFERENCE ROOM MEETING MINUTES I. CALL TO ORDER/ROLL CALL: Chairman Kent Novit called the meeting to order at 5:15 P.M. Alderman Waldeck was present. City staff in attendance included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Robert Ells, Superintendent of Engineering; Jeff Howell, Fire Chief; Dave DeMarco, Fleet Supervisor; Chris Garrison, Deputy Fire Chief; Donna Dunn, Assistant to the Director of Public Works; Elizabeth Holleb; Director of Finance. II. APPROVAL OF THE MAY 20, 2013 PUBLIC WORKS COMMITTEE MEETING MINUTES: Alderman Waldeck moved to approve the minutes of the May 20, 2013 meeting as written. Chairman Novit seconded the motion, which carried unanimously. III. REPLACEMENT OF EXISTING FIRE ENGINES #215 AND #216: Director of Public Works Michael Thomas discussed the scheduled replacement of two existing fire engines with the Committee. He noted that the engines have been scheduled for replacement for several years. The units are a liability to the City because of increased downtime and the cost to make repairs. Mr. Thomas added that the shared services study is still underway and that it may include joint purchasing options for the communities involved in the study. Staff is also investigating leasing options and the purchase of demo units. At the November Budget Meeting, staff will have a recommendation regarding the capital purchase. Fire Chief Jeff Howell added that they have tried to extend the life of these engines, but there are other pieces of equipment that will also need to be considered for replacement in upcoming years. Additionally, after the equipment exceeds a specified number of years, which these engines have, a complete recertification is required. This has not yet been completed because the engines were due for replacement. The estimated cost for a fire engine is approximately $500,000 and the trade-in value for each engine is approximately $20,000 - $25,000. Public Works Committee Meeting Minutes from July 15, 2013 Page 2 of 3 Finance Director Elizabeth Holleb stated that the equipment was designated to be paid for through bonds. The Finance Committee will be discussing this more thoroughly at their meeting later this evening. Staff was directed to research all the options, costs, pros and cons of each option, and present their findings with a recommendation at the November Budget Meeting. No action was required. IV. UPDATE ON BAXTER & WOODMAN STORM WATER STUDY: Superintendent of Engineering Robert Ells provided an update on the Storm Water Study. All of the administrative work, the Citywide analysis, and most of the field work has been completed. Staff met with Baxter & Woodman to review the data of the rain events (some which resulted in flooding) and were able to identify eleven areas in the City that will undergo a more in-depth analysis. Baxter & Woodman will provide options for fixing trouble areas and the costs associated with each option. Mr. Ells provided the Committee with a list of the top ten problem areas based on history and the analysis provided by Baxter & Woodman. Committee members asked if there were as many reported home floodings this year as in years past. Mr. Ells reported that less were reported this year. The final report will be presented in October, 2013. No action was required. V. UPDATE ON SUMMER WATER PUMPAGE: Superintendent of Public Works Dan Martin distributed a graph correlating the amount of rainfall with water pumpage for 2012 and 2013. Mr. Martin noted that the City is in a better position this year in terms of pumpage than in 2012. Mr. Martin explained the issue with algae in the lake that was drawn into the intakes at the plant. Algae limits the amount of water that can be filtered and pumped. Two of the interconnects with Lake Bluff have been opened in order to help fill the booster station and the elevated tank each night. He added that the plant was designed in 2000, constructed in 2002, and that since this time, the number of irrigation systems have significantly increased, but the capacity of the plant has not. This is why the odd/even watering restrictions are important. Public Works Committee Meeting Minutes from July 15, 2013 Page 3 of 3 No action was required. VI. FUTURE MEETINGS & DRAFT AGENDA TOPICS: Director of Public Works Michael Thomas reviewed the meeting schedule and agenda topics with the Committee. He noted that review of the IMS study (Pavement Management Study) may be added to the September, 2013 agenda. VII. OPPORTUNITY FOR PUBLIC COMMENT: None VIII. NEXT MEETING – SEPTEMBER 25, 2013 IX. ADJOURNMENT: Alderman Waldeck moved to adjourn the meeting of the Public Works Committee at 6:30 p.m. Chairman Novit seconded the motion, which carried unanimously. Respectfully submitted, Donna Dunn Assistant to the Director of Public Works