PUBLIC WORKS COMMITTEE 2013/05/20 Minutes
PUBLIC WORKS COMMITTEE
MONDAY, MAY 20, 2013 – 6:30 P.M.
CITY HALL – 220 E. DEERPATH
COUNCIL CHAMBERS
MEETING MINUTES
I. CALL TO ORDER/ROLL CALL: Chairman Kent Novit called the meeting to
order at 6:40 P.M. Aldermen Waldeck and Moore were present.
City staff in attendance included Michael Thomas, Director of Public
Works; Robert Ells, Superintendent of Engineering; Dan Martin,
Superintendent of Public Works; Robert Kiely, City Manager; Elizabeth
Holleb, Director of Finance; Mary Van Arsdale, Director of Parks &
Recreation; Cathy Czerniak, Director of Community Development; and
Donna Dunn, Assistant to the Director of Public Works.
City Attorney Vic Filippini and members of the City Council arrived during
the last ten minutes of the Public Works Committee Meeting in
preparation for the City Council Meeting scheduled at 7:30 p.m.
II. APPROVAL OF THE APRIL 15, 2013 PUBLIC WORKS COMMITTEE MEETING
MINUTES: Alderman Waldeck moved to approve the minutes of the
April 15, 2013 meeting as written. Alderman Moore seconded the motion,
which carried unanimously.
III. ADA TRANSITION PLAN: Mary Van Arsdale, Director of Parks & Recreation,
presented the ADA Transition Plan to the Public Works Committee.
Director Van Arsdale explained that the ADA Audit was a mandate by the
US Department of Justice. Staff reviewed the results of the audit and
found that 60% of the items were related to doors, bathroom fixtures, and
slopes/paths. City staff evaluated each item and provided a rating for
each (0 means the item is in conjunction with a future project or 1 means
the item is a priority to be funded by the levy). Items with a rating of 0 will
not be addressed immediately, but will instead be part of a larger scale
project because these items require more extensive work in order to
remedy.
Staff prioritized the 0-rated items by building and separated them by fiscal
year in order to create a 5-year plan. The required funding for the 5-year
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Meeting Minutes from May 20, 2013
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plan is $247,880 (approximately $50,000 per year). Director Van Arsdale
explained the City’s participation in the NSSRA and how funds are levied
through NSSRA to address items on the ADA audit.
Staff was requesting direction from City Council as to how to move
forward with the ADA Audit. Alderman Waldeck requested that the
Committee review the entire audit prior to discussing the item at the
Council level. The Committee is concerned about overtly and publicly
declining to comply with the law for those instances where the City knows
it is in violation of. Director Van Arsdale explained that items not currently
slated for completion would be made a priority and completed sooner
should there be an ADA violation or a need that arises. Additionally, the
proposed plan shows a good faith effort on behalf of the City.
City Attorney Vic Filippini discussed the City’s obligation for complying with
ADA. When looking at existing facilities, he noted that the law looks at the
feasibility of the request and the engineering required to complete the
request. If the items can be completed in a cost effective manner, they
should be reviewed to insure that the City is meeting the requirements of
the law.
No action was required, but this item will be revisited at the Public Works
Committee meeting in September, 2013.
IV. RAINFALL SUMMARY REPORT: Michael Thomas, Director of Public Works,
reviewed the rainfall summary report from the April 18, 2013 storm. This
information will be provided to Baxter & Woodman for the Stormwater
Management Study. Director Thomas noted that there has been
considerable improvement in the flooding issues since the 2010 report.
V. CONWAY & SAUNDERS ROAD INTERSECTION IMPROVEMENT FUNDING
OPTIONS: Robert Ells, Superintendent of Engineering, reviewed the
intersection improvement project at Conway and Saunders Roads, which
will involve widening and pavement resurfacing. Staff would like to
complete this work as part of the annual paving project and recommends
that the project be funded through an equal share from the annual street
overlay budget, the annual street patching budget, and the BMW
discretionary fund (approximately $12,600 from each fund).
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The Committee unanimously approved the improvement to this
intersection and use of the proposed funding sources.
VI. CONWAY ROAD OVERLAY PROJECT TIMELINE OPTIONS: Robert Ells,
Superintendent of Engineering, noted that Conway Road was scheduled
for overlay in FY15, and asked the Committee if there was interest in
moving it up for the BMW tournament or keep it in the normal timeline.
The Committee recommended that the project be completed in its
normal timeline. Patching on Conway Road will be done this summer via
in-house crews prior to the BMW golf tournament.
VII. COMMUNITY ENGAGEMENT FORUM (SANITATION): Michael Thomas,
Director of Public Works, reported that there will be a Community
Engagement Meeting on June 20, 2013 at Gorton Community Center to
discuss Sanitation services. Chairman Novit will lead the meeting with
Director Thomas.
VIII. OPPORTUNITY FOR PUBLIC COMMENT: None
IX. NEXT MEETING – JUNE 17, 2013
X. ADJOURNMENT: Alderman Waldeck moved to adjourn the meeting of the
Public Works Committee at 7:35 p.m. Chairman Moore seconded the
motion, which carried unanimously.
Respectfully submitted,
Donna Dunn
Assistant to the Director of Public Works