Loading...
PUBLIC WORKS COMMITTEE 2019/06/11 PacketPUBLIC WORKS COMMITTEE MEETING TUESDAY, JUNE 11, 2019 – 6:30 P.M. MUNICIPAL SERVICES TRAINING ROOM AGENDA ROLL CALL/CALL TO ORDER Raymond Buschmann, Chairman Michelle Moreno Melanie Rummel ACTION ITEMS I.APPROVAL OF THE APRIL 4, 2019 PUBLIC WORKS COMMITTEE MEETING MINUTES II.UPDATE OF THE WATER PLANT PROJECT AND REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL FOR A REQUEST TO USE THE REMAINING PROJECT CONTINGENCY DOLLARS – DAN MARTIN & BRIAN HACKMAN, P.E. STRAND ASSOCIATES III.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE CITY BUILDINGS’ JANITORIAL SERVICES CONTRACT – DAN MARTIN IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL DESIGN SERVICES AGREEMENTS FOR BOTH THE ROSEMARY AND RINGWOOD RAVINE PROJECTS – JIM LOCKEFEER V.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PHASE I DESIGN SERVICES FOR THE WAUKEGAN & WESTLEIGH ROAD INTERSECTION IMPROVEMENT PROJECT – BOB ELLS INFORMATIONAL ITEMS I.WEST FORK CULVERT ISSUE / LETTERS SENT – DAN MARTIN II.NEW CONTRACTOR FOR WAUKEGAN ROAD ASPHALT SIDEWALK–MICHAEL THOMAS III.EXTENSION OF LANDFILL TIPPING FEE AGREEMENT – MICHAEL THOMAS IV.“MEET THE FLEET” – FRIDAY, JUNE 14, 2019 – JIM LOCKEFEER V.SALT PRICES – MICHAEL THOMAS VI.N. WESTERN AVENUE AREA STORM SEWER PROJECT – MICHAEL THOMAS PUBLIC COMMENT NEXT MEETING – TBD ADJOURNMENT ACTION ITEMS APPROVAL OF THE APRIL 4, 2019 PUBLIC WORKS COMMITTEE MEETING MINUTES 1 PUBLIC WORKS COMMITTEE MEETING THURSDAY, APRIL 4, 2019 – 6:30 P.M. MUNICIPAL SERVICES TRAINING ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Raymond Buschmann called the meeting to order at 6:30 P.M. Aldermen Melanie Rummel and Michelle Moreno were in attendance. Staff in attendance included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering and Chuck Myers, Superintendent of Parks & Forestry. Also in attendance was First Ward Alderman, Prue Beidler. II. APPROVAL OF THE MARCH 12, 2019 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Rummel moved to approve the March 12, 2019 Public Works Committee meeting minutes subject to the typo identified by Chairman Buschmann. Alderman Moreno seconded the motion, which carried unanimously. III. DISCUSSION ON THE FY ’20 DEERPATH STREETSCAPE DESIGN PROCESS – CHUCK MYERS Superintendent Myers explained that in FY19, City Landscape Architectural Consultant, Craig Bergmann Landscape Design, completed a conceptual plan for Deerpath Road Streetscape. The plan was completed with Bergmann working closely with City staff and the Civic Beautification Committee. As part of FY20 CIP budgeted funds, $150,000 was allocated for a full design of the Deerpath Streetscape Project. Superintendent Myers and Alderman Beidler provided the Committee with an overview of the project and the past discussions about the need for the project. Superintendent Myers explained that once design is completed the City can proceed in funding the project through its own means and/or the City can apply for a federal grant. Superintendent Myers reviewed the below chart: 2 Superintendent Myers reviewed the Illinois Transportation Enhancement Program (ITEP). He explained that ITEP provides funding for community-based projects that expand travel options and enhance the transportation experience by improving the cultural, historic, aesthetic, and environmental aspects of our transportation infrastructure. He explained that ITEP is on a two-year cycle with the next call for proposals due December 6, 2019. Awards will be announced in May, 2020. Superintendent Myers explained that if the City proceeds in submitting and obtaining an ITEP grant, significant time will be added to the project due to the grant’s IDOT requirements in design development and approval. He explained that if the grant is awarded, significant cost savings estimated at $736,000 would be realized. Superintendent Myers reviewed the below conceptual project schedule if the City was to proceed in submitting and obtaining an ITEP grant. Superintendent Myers explained that City staff is seeking the Committees direction in how the City should proceed in funding the project. The Committee, City staff, and Alderman Beidler discussed the project, project funding, project timing, project engineering, and submitting an ITEP grant project proposal. There was consensus amongst the Committee that staff should proceed in conducting an RFP process to identify a landscaping and engineering firm to complete phase I engineering in preparation to submit a project proposal through ITEP. IV. REVIEW & RECOMMEND APPROVAL TO CITY COUNCIL THE CITY ENGINEER SERVICES AGREEMENT – BOB ELLS Superintendent Ells explained that the City’s current agreement with Gewalt Hamilton to provide City engineering services will be ending on April 30, 2019. As part of the process to form a new agreement, City staff conducted and completed a Request for Qualifications (RFQ) process. As part of the RFQ process, two engineering firms, Bleck Engineering and Gewalt Hamilton, submitted proposals reviewing their firms. Both of the firms were also interviewed by a selection committee comprised of City staff. Following the interviews, the 3 selection committee recommended selecting Gewalt Hamilton to fulfill the next City Engineering services contract. Superintendent Ells explained that Gewalt Hamilton has provided Engineering services for the City over the past six years. Gewalt has been very successful in providing those services. Superintendent Ells reviewed Gewalt Hamilton’s hourly rates and key personnel exhibit that was included in the Committee packet. He explained that the City budgets an estimated annual amount of $43,000 for City engineering services. The Committee and City staff had discussions on the services provided by the City Engineer, past experiences with Gewalt Hamilton, Gewalt Hamilton’s experience with other municipalities, and the proposed contract length and terms. Alderman Rummel motioned to recommend approval to City Council the City Engineer Services Agreement. Alderman Moreno seconded the motion, which carried unanimously. V. REVIEW & RECOMMEND APPROVAL TO CITY COUNCIL THE AWARD OF THE 2019 SANITARY SEWER INFLOW/INFILTRATION TESTING PROJECT TO RJN GROUP IN THE TOTAL NOT-TO-EXCEED AMOUNT OF $70,323 – BOB ELLS Superintendent Ells reviewed the City’s annual smoke testing program. He explained that the City has had portions of the sanitary sewer system become overwhelmed with storm water and cause backups into residents’ properties. The focus of this project will be to test portions of the City’s sanitary sewer system to look for instances of inflow and/or infiltration. If testing shows inflow from private property into the City’s sanitary sewer, the City will require residents to disconnect the illegal connection. If infiltration is shown, the City will line such sanitary sewers and make any necessary repairs. He explained that program bids were received on April 12, 2018 and that a total of two firms submitted bids for the project. RJN group submitted the low bid. RJN Group has agreed to utilize the 2018 pricing for the 2019 program. Superintendent Ells reviewed the below smoke testing funding chart: 4 Superintendent Ells explained that the following areas will be smoked tested in the late summer / early fall: Within the Old Elm / Forest Hill storm sewer and water main project area, Westminster from Green Bay Road to Oakwood Avenue, and a small area near the Spruce & Sheridan sanitary sewer lift station. The Committee and City staff discussed the smoke testing process that included following up on the necessary public and private repairs. The Committee and City staff discussed the potential grant opportunities to help fund public repairs. Alderman Moreno motioned to recommend approval to City Council the award of the 2019 sanitary sewer inflow/infiltration testing project to RJN Group in the total not-to-exceed amount of $70,323. Alderman Rummel seconded the motion, which carried unanimously. VI. REVIEW & RECOMMEND APPROVAL TO CITY COUNCIL THE FY ’20 SEWER LINING AGREEMENT – BOB ELLS Superintendent Ells reviewed the City’s annual sewer lining program. He explained that the City participates in the Municipal Partnership Initiative’s (MPI) joint bid to obtain sewer lining pricing from firms. As a result of the bid process in 2018 under MPI , with Mundlein and Highland Park, a contract was executed with Hoerr Construction. The contract allows for three years of lining; this is the second of the three years. He explained that the 2019 contract unit prices will increase 1.8% over last year. He explained that Hoerr Construction has worked in Lake Forest on previous lining contracts with satisfactory results. He reviewed the below sewer lining funding chart: The Committee and staff had discussions about the lining process, its effectiveness, and where lining has been completed in the past. Alderman Moreno motioned to recommend approval to City Council the FY ’20 sewer lining agreement. Alderman Rummel seconded the motion, which carried unanimously. VII. REVIEW & RECOMMEND APPROVAL TO CITY COUNCIL THE DES PLAINES RIVER WATERSHED-BASED PLAN – BOB ELLS Superintendent Ells explained that the Des Plaines River Watershed Workgroup (DRWW) is a voluntary, dues paying organization with a mission to bring together 5 a diverse coalition of stakeholders to work together to improve water quality in the Des Plaines River and its tributaries in a cost effective manner to meet Illinois EPA requirements. He explained that the City of Lake Forest does participate in and is a member of the workgroup. He explained that Lake County Stormwater Management Commission took the lead to develop a watershed based plan for the DPR planning area. The purpose of their effort was to develop a plan to reduce the impacts of water pollution and flood damage, restore watershed lakes, streams, and wetlands to a healthy condition, and provide opportunities for watershed stakeholders to have a significant role in the process. Superintendent Ells explained that the workgroup is seeking each participating municipality’s public approval of the plan through a standard resolution shared with the member municipalities. The Committee and City staff had discussions about staff’s involvement in developing the plan, its impact, and the area of Lake Forest that is located within the watershed. The Committee and City staff discussed the City’s required IEPA NPDES documentation. The Committee and City staff discussed deicing programs and stormwater management. Alderman Rummel motioned to recommend approval to City Council the Des Plaines River Watershed-Based Plan. Alderman Moreno seconded the motion, which carried unanimously. VIII. REVIEW & RECOMMEND APPROVAL TO CITY COUNCIL THE LOW BIDDER FOR THE FY ‘20 OLD ELM & TIMBER STORM SEWER AND FOREST HILL WATERMAIN PROJECT – BOB ELLS Director Thomas reviewed FY 20 Old Elm & Timber storm sewer and Forest Hill watermain project. He explained that In November,, 2014, Baxter & Woodman performed a comprehensive storm water drainage study for The City of Lake Forest. The report identified thirteen locations to address needed storm sewer improvements. He explained that the highest priority project was constructed during the summer of 2017. The next project, Old Elm & Timber, identified that the existing storm sewer needs to be enlarged to meet the minimum requirements of the Lake County Watershed Development Ordinance in order to handle a 10- year storm event. The modeling for this study area showed the existing sewer having a capacity for a 5-year event. By enlarging the storm sewer along Old Elm, the depth of flooding on Forest Hill Road west of Timber Lane will be reduced. 6 Additionally, Director Thomas explained, Forest Hill had multiple water main breaks over the past five years. Staff planned to replace Forest Hill’s water main and, thus the project has been listed in the annual capital project plan. It has been staff’s intention to combine these two projects to minimize the disruption to surrounding residents and to maximize efficiencies by having one contractor install both pipes at the same time. Director Thomas explained that if approved the project would commence on or about June 10th and be completed by the end of August. If approved by City Council, a letter will be sent to the residents within the project limits notifying them of what the project entails, what they can expect, and who to contact if they have any questions or concerns. The City’s website, under “Construction Updates”, will also provide weekly details on the construction schedule. Director Thomas reviewed the following bids that were received by the City: BIDDER BID AMOUNT Copenhaver Construction $1,497,187 Bolder Contractors $1,548,140 A Lamp Concrete Contractors, Inc. $1,564,376 DiMeo Contractors $1,644,739 Acqua Contractors $1,800,000 Campanella & Sons, Inc. $2,091,376 Joel Kennedy Constructing Corp $2,093,330 Berger Excavating Contractors, Inc. $2,134,100 Director Thomas explained that the storm sewer portion of the project came in over budget at $351,889. According to Director Thomas, the project was over budget due to the construction estimate being formed at a time without having a final design. He explained City reserves has to be used to cover the budget overage. Use of the reserves would need to be approved by City Council. Director Thomas explained that the low bidder, Copenhaver Construction, submitted references per the bid documents. References were checked with unfavorable results, primarily focusing on the contractor beginning the job but not returning to complete it until very late in the contract period and sometimes past the contractual end date. References also noted that staff spent a significant amount of time overseeing the construction to ensure items were being installed per the specifications. 7 Director Thomas explained that staff is recommending the contract be awarded to the lowest responsive and responsible bidder, Bolder Contractors. Bolder Contractors references were found to be favorable by the City’s engineering staff. Bolder Contractors has completed many projects this size and larger with many of the surrounding municipalities. Each of the municipalities found Bolder Contractors to be reliable, completed the projects on time, and without constant oversight by engineering staff. Director Thomas explained that like all other underground or large capital projects, staff is requesting a 10% contingency be approved for any unforeseen circumstance that may arise during construction. If the contingency is not needed, the funds will return to the capital fund. He explained that the project has been appropriately budgeted. The Committee and staff discussed project timing, the project area, and construction road closures and the detour route. Alderman Rummel motioned to recommend approval to City Council the award a bid for the lowest responsive and responsible bidder for the Old Elm storm sewer and Forest Hill water main project, to Bolder Contractors in the amount of $1,548,140. In addition, a 10% contingency is requested for any unforeseen construction issues that may arise during the project. Alderman Moreno seconded the motion, which carried unanimously. IX. REVIEW OF THE UPDATED FY ’20 STREET RESURFACING LIST – BOB ELLS Superintendent Ells reviewed the below updated list of streets that will be resurfaced as part of the FY20 program. He explained that the list had been updated as a result of the City staff decision to allocate additional funds to the City’s street patching program. He explained this decision was because of the reports from many residents and staff of large potholes Citywide. These potholes formed due to the past snow season’s extreme winter weather The Committee and City staff discussed the appropriate traffic control signage for the project. 8 X. DISCUSSION ON THE POSSIBLE PATH ON THE NORTH SIDE OF ROUTE 60 – BOB ELLS Superintendent Ells reviewed the discussions and efforts to date concerning the possible path on the north side of Rte. 60. He explained that the project would provide safe bicycle and pedestrian access along Illinois Route 60, while serving as a direct extension of the Middlefork Savanna Trail and a vital link to the Conway Business Park. He explained that the City submitted a grant application for the 2017 ITEP call for projects but did not receive an award. Superintendent Ells reviewed the below estimated project totals with the project: The Committee and City staff discussed the project scope and funding. XI. PUBLIC COMMENT There was no public comment. XII. NEXT MEETING – TUESDAY, MAY 14 – 6:30 P.M. XIII. ADJOURNMENT Alderman Rummel moved to adjourn the meeting of the Public Works Committee at 9:33 P.M. Chairman Buschmann seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst UPDATE OF THE WATER PLANT PROJECT AND REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL FOR A REQUEST TO USE THE REMAINING PROJECT CONTINGENCY DOLLARS 2017 WTP Improvements Project @ Completion Brian L. Hackman, P.E., P.H., BCEE Project Manager, Strand Associates, Inc.® June 11, 2019 Public Works Committee Meeting Objective for Tonight’s Meeting Description Objective Review of 2017 WTP Improvements Project No Action Recommended Public Works Committee Action Asking for Committee’s Recommendation to City Council for use of remaining FY2020 Contingency Fund Intake Lake Michigan 14 mgd Water Treatment Plant and High Lift Pumps Distribution System 1,500,000 gallon Elevated Tank Central Lake County JAWA Interconnection (Not In Place) Lake Bluff Interconnections (Emergency Only) Highland Park Interconnections 2 x 1,500,000 gallon Groundlevel Tanks and 4 mgd Pump Station Overview of the Lake Forest Water System Basic WTP Schematic Membrane System Retrofit and Replacement Membrane System Connected Appurtenances Strand Integrator Project Components and Locations Membrane System Replacement - 14.0 mgd Production Facility - GE-Zenon Membrane Filtration Equipment - Chemicals For Clean-In-Place Process - 40% Sodium Bisulfite - 50% Citric Acid - 50% Sulfuric Acid - 25% Caustic Soda SCADA System Upgrades - 4 Touchscreen SCADA HMI Panels In Plant - New SCADA Computers/Screens For Control 4th Floor Air Conditioning and Relocation - Existing Space Contains Treatment Chemicals - Installing 4 th Floor Air Conditioning - Future Workshop/Kitchen/Meeting Area Chemical Storage and Feed System Relocation - Existing Filter Area (Unused/Workshop) - Storage and Feed For the Following Chemicals - 50% Ferric Sulfate - 15% Sodium Hypochlorite - Polyphosphate Corrosion Inhibitor - 23% HydrofluorosilicicAcid - Areas Need Safety Showers and Eye Washers ??Backwash Tank Modifications?? - TBD Construction Progress Pictures Construction Progress Pictures Construction Progress Pictures Construction Progress Pictures Before After Construction Progress Pictures Construction Progress Pictures Construction Progress Pictures Project Budget Overview CC Awarded 2017 Spent to Date FY20 To Spend Total Remaining JJ Henderson $8,818,000.00 ($8,818,000.00) ($35,850.69) Strand $570,000.00 ($570,000.00) ($14,970.00) Contingency $441,000.00 ($219,719.26) $221,280.74 Totals $9,829,000.00 ($9,607,719.26) ($50,820.69) $170,460.05 Recommendation For Use of Contingency Funds FY20 Remaining Contingency $170,460.05 GE/Suez ($64,000.00)For Contract 2-2015 Warranty Services (Post-Construction) By Suez Strand ($16,750.00)Assistance to City Membrane System Long Term Performance Test Demonstrations (2) and review of monthly operational data. Asphalt Driveway ($65,000.00) To replace an asphalt driveway that has seen significant deterioration due to weather and construction over the last 15 years. If not completed with the current city contract it will be added to CIP for FY21. Concrete Wall ($32,000.00) 2018 Repairs to a Breakwall Cave-in along the shoreline. Cost prohibited completing the entire project properly. The concrete work will be completed using this years award of bid concrete contract. Total Remaining ($7,289.95)The Operating Budget will be used to cover the $7300.00 Overage for the Concrete project. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE CITY BUILDINGS’ JANITORIAL SERVICES CONTRACT Award of Proposal to Multisystem Management Company for a Janitorial Services Contract Included in the FY 2020 – 2022 Operating Budgets for the sum of $617,142. STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561) PURPOSE AND ACTION REQUESTED: The Public Works committee and City staff are requesting approval of the recommendation to award a proposal to the lowest and responsible respondent, Multisystem Management Company, for the janitorial services contract included in the FY 2020 – 2022 operating budgets. BACKGROUND/DISCUSSION: In 2016, the City entered into a three year janitorial services contract with Aplus Building Services. The current three year (FY 2017 – FY 2019) contract for janitorial services ends June of 2019. The janitorial services contract encompasses general janitorial building cleaning tasks at 13 buildings throughout The City of Lake Forest covering all of the core facilities. The agreement includes varying schedules ranging from once a week at the Water Plant to seven days a week at the Public Safety Building. Building janitorial services are provided during the evening hours at all buildings. The contract outlines all of the building cleaning tasks and the frequency rate each task is required to be completed (daily, weekly, monthly, etc.). The contract also contains twice a year floor cleaning at each of the 13 buildings. In May of 2019, City staff initiated a Request for Proposal (RFP) process to obtain proposals for a new, three year janitorial services contract. On May 4, 2019, an invitation to submit proposals was published in the Lake County News Sun and on the City’s website. The invitation explained that firms seeking to submit a proposal would first have to attend a mandatory pre-proposal meeting/tour of all the 13 City buildings included in the janitorial service contract. On May 10, 2019, six janitorial firms attended the mandatory pre-proposal tour. All six firms in attendance at the tour were given the janitorial services contract RFP package. This package included the contract general conditions, detailed building information for all of the 13 City buildings, and all the required RFP submittal forms. Firms were required to submit the required proposal documentation by May 24, 2019. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 6/11/19 Reviewed & Recommended City Council Approval BUDGET/FISCAL IMPACT: On May 24, 2019, City staff received the following six proposals from each of the firms that attended the mandatory pre-proposal meeting/tour: 2 Has City staff obtained competitive pricing for proposed goods/services? Yes Per the RFP process, on May 31, 2019, The City staffs interview team selected three firms; Eco Clean Maintenance, Aplus Building System, and Multisystem Management Company, to be interviewed. Following the interviews, the interview team recommended entering into a contract with Multisystem Management Company due to following reasons: • Their organization structure and their management style in managing the City buildings and their building crews. Multisystem identified a sole supervisor that will be tasked with monitoring each of the 13 City buildings. The supervisor will be ensuring that each buildings required daily, weekly, monthly, quarterly, and biannual tasks are completed at the appropriate frequency and to the City’s satisfaction. • Their approach in meeting with City staff on a regular monthly basis to check in on building cleaning satisfaction. • Their overall total cost for the three year janitorial services agreement. As part of the RFP process firms were required to submit detailed, monthly minimum crew manpower hours for each of the 13 buildings. These detailed breakouts also included monthly costs associated with the recorded man power. Staff’s review of these hours and costs were found to be appropriately allocated demonstrating that Multisystem had a very good understanding in meeting the City’s contract needs. • Their floor cleaning pricing of a yearly rate of $29,830 for a twice a year floor cleaning. Staff estimated that $30,000 was an adequate price to meet the City’s needs for a twice a year floor cleaning. • Their references came back very positive. They have municipal contracts with the Glenbrook High School plus the Villages of Carol Stream, W. Elgin, and Bartlett. The Company Name Dollar Amount Proposal Three Year Janitorial Services Dollar Amount Proposal Twice a Year Floor Cleaning X 3 Years Total Dollar Amount Proposal Eco Clean Maintenance $516,060 $21,390 $537,450 Aplus Building System $569,224 $42,600 $611,824 Multisystem Management Company $527,652 $89,490 $617,142 Emeric Facility Services $745,149 $72,384 $817,533 Signature Cleaning, Inc. $1,006,635 $129,852 $1,136,487 The Heiser Group $1,524,224 $240,018 $1,764,242 3 Carol Stream Police Chief stated “Multisystem is the best cleaning company they have had in 21 years!” Eco Clean Maintenance was not recommended as the lowest and responsible respondent due to the extremely low costs associated with their twice a year floor cleaning and their detailed, monthly minimum crew manpower hours for each of the 13 buildings. Eco Clean identified their yearly rate of $7,130 for a twice a year floor cleaning for both carpeted and hard surfaces estimated at 125,000 SF. During the interview this pricing was called into question. Eco Clean explained that they were willing to take a loss on floor cleaning if awarded the City’s contract. The interview team strongly believed that in taking such a significant yearly loss, Eco Clean would be unsuccessful in meeting the City’s janitorial needs. Eco Clean also failed to demonstrate any monthly building crew employee adjustments on a monthly basis. Staff expected qualified firms to allocate additional manpower during the winter months at the core facilities used by the public. This is largely due to the impact of sidewalk and roadway salt on the regular building floor tasks. Eco Clean did not record any monthly adjustments. Aplus Building System was also not recommended as the lowest and responsible respondent. This was due to their past contract performance. Staff agreed that Aplus did not adequately meet the needs of the individual janitorial service building tasks as well as the twice a year floor cleaning. Specifically, the Public Safety Building and Recreation Center had multiple issues with missed cleanings. Therefore, City staff and the Public Works Committee recommend Multisystem Management Company as the lowest and responsible respondent. Below is an estimated summary of Project budget: FY2020 - 2022 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Operating Budget Multiple Accounts $617,142 Y An additional $75,000 has been allocated to the janitorial services contract budget in an effort to improve the service level of the more public facing core facilities. COUNCIL ACTION: Award of proposal to Multisystem Management Company for a janitorial services contract included in the FY 2020 – 2022 operating budgets for the sum of $617,142. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL DESIGN SERVICES AGREEMENTS FOR BOTH THE ROSEMARY AND RINGWOOD RAVINE PROJECTS SUBJECT: Approval of a Contract with Bleck Engineering Company, Inc. to Provide Engineering Design Services for the Ringwood Road Ravine Project in an Amount not to Exceed $44,500. PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542) PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff is requesting approval of a contract with Bleck Engineering Company, Inc. to provide professional engineering design services for the Ringwood Road Ravine Project in an amount not to exceed $44,500. BACKGROUND/DISCUSSION: During the spring of 2018, City Water & Sewer Section staff identified a failure of a stone retaining wall on the north side of Ringwood Road, east of Sheridan Road. The retaining wall supports a stormwater culvert that conveys stormwater through the Walden ravine. On April 4, 2019, Bleck Engineering inspected the headwall and the stormwater culvert at the request of the City. Bleck Engineering’s preliminary findings confirmed that multiple portions of the stone retaining wall has collapsed and that another section of the wall has developed a vertical crack. A portion of the failed wall has also collapsed into the box culvert. The failures have also resulted in a portion of the adjacent ravine slope sliding. Repairs are needed to re-build the crushed end of the box culvert, the failed retaining wall, and to correct the ravine slide that has occurred on the slope. This infrastructure has been confirmed to be all City owned. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 6/11/19 Reviewed & Recommended City Council Approval BUDGET/FISCAL IMPACT: On September 4, 2018 City Council approved the City Manager to enter into a professional agreement with Bleck Engineering Company, Inc. and Hey and Associates Inc. for professional public ravine engineering services. The firms were selected via a public Request for Proposal (RFP) process. The City initiated the process in an effort to improve efficiency and provide consistency on City ravine projects. As part of the RFP process the selected firms submitted their associated team’s hourly rates. There are two budgeted ravine projects that City will need professional design services for in FY20; the Rosemary Road Ravine Project and the Ringwood Road Ravine Project. It is recommended that each firm is selected to complete one project design. Bleck Engineering has been selected to complete the Ringwood Road Ravine Project due to their prior experience in conducting a preliminary review of the project in April of 2018. Has City staff obtained competitive pricing for proposed goods/services? Yes DRAFT 2 Company Name Dollar Amount Bid Bleck Engineering Company, Inc. $44,500 Below is an estimated summary of Project budget: FY2020 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Headwall/Culvert/Ravine Capital Ringwood Ravine Headwall Washout $45,000 $44,500 Y COUNCIL ACTION: Approval of a contract with Bleck Engineering Company, Inc. to provide engineering design services for the Ringwood Road Ravine Project in an amount not to exceed $44,500. DRAFT Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 1 of 9 June 6, 2019 Mr. Michael Thomas City of Lake Forest 800 N. Field Drive Lake Forest, IL 60045 Re: Walden Ravine Culvert and Stone Walls at Ringwood Road Professional Engineering Services Proposal Dear Mr. Thomas: At your request we inspected the Walden Ravine culvert and stone walls at Ringwood Road which is approximately 1,200 feet east of Sheridan Road. There are two stone walls flanking the northern end of a brick box culvert. It appears that the walls were at one time connected to the headwall of the box culvert as a means of directing flow to the pipe, to provide protection of the toe of the ravine, and provide earth retention to reduce the ravine slope above the top of walls. RINGWOOD ROAD Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 2 of 9 The eastern portion of the west wall has collapsed into the box culvert. The failure of the wall resulted in a ravine to slide to occur above it. This wall provides earth retention for Ringwood Road. Several vertical cracks have developed in sections of the remainder of this wall. The long-term stability if the wall needs to be addressed. The wall to the north of the box culvert collapsed to the east as shown in the following photo. This wall failure is less significant than the previous one as the ravine slope to the east of the wall is less than that of Ringwood Road. Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 3 of 9 The box culvert is roughly 5’ wide x 5’ high and appears to have been built by hand out of brick with a concrete liner. There is a weir plate with a trash rack at the north end of the culvert that is blocked with debris. The stream of the ravine now flows around the east end of the weir plate. Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 4 of 9 Based on our site visits our understanding of the scope of the design services to repair the ravine for the long-term includes the following: a. remove the downed trees, debris and remnants of stone retaining walls b. repair or replace the retaining wall west of the box culvert c. re-build the crushed end of the 5’ x 5’ box culvert d. replace the weir plate / trash rack at the end of the box culvert e. provide rock riffles and or step pools upstream of the box culvert to slow the water down in the ravine and reduce the debris buildup at the box culvert f. re-establish ravine toe protect where the retaining wall collapsed north of the box culvert g. repair the ravine slope above the retaining wall west of box culvert, below Ringwood Road h. re-establish planting in the ravine for long term stabilization After the construction of the repairs, it is important to remember that annual maintenance should be done to prevent debris from building up in front of the culvert. Bleck Engineering recently completed a topographic survey of the project area. We are pleased to provide you with a proposal for civil engineering design services for the Ravine Repair. SERVICES: 1. STUDY & REPORT a. Consult with OWNER to define and clarify Owner’s requirements for the Project and available data. b. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of the Project designed or specified by ENGINEER, including but not limited to mitigating measures identified in the environmental assessment. c. Identify and evaluate alternate solutions available to OWNER and, after consultation with OWNER, recommend to OWNER those solutions which in Engineer’s judgment meet Owner’s requirements for the Project. d. Prepare a report (the “Report’) which will, as appropriate, contain schematic layouts, sketches and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and those alternate solutions available to OWNER which ENGINEER recommends. This Report will be accompanied by Engineer’s opinion of Total Project Costs for each solution which is so recommended for the Project with each component separately itemized, including the following, which will be separately itemized: opinion of probable Construction Cost, allowances for contingencies and for the estimated total costs of design, professional, and related services provided by ENGINEER and, on the basis of information furnished by OWNER, allowances for other items and services included within the definition of Total Project Costs. Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 5 of 9 e. Engineer’s services under the Study and Report Phase will be considered complete on the date when the final copies of the revised Report have been delivered to OWNER. 2. PRELIMINARY ENGINEERING a. After acceptance by OWNER of the Professional Service Agreement, and upon written authorization from OWNER, ENGINEER shall: 1) On the basis of the above acceptance, selection, and authorization, prepare Preliminary Design Phase documents consisting of final design criteria, preliminary drawings, outline specifications and written descriptions of the Project. 2) Advise OWNER if additional reports, data, information, or services are necessary and assist OWNER in obtaining such reports, data, information, or services. 3) Based on the information contained in the Preliminary Design Phase documents, submit an engineer’s opinion of probable Construction Cost. 4) Perform or provide the following additional Preliminary Design Phase tasks or deliverables: 1. Complete preliminary engineering for site grading and site improvements 5) Attend meetings with Owner and design team to review project details, coordination, scope, and schedule. 6) Furnish the Preliminary Design Phase documents to and review them with OWNER. 7) Submit to OWNER 4 final copies of the Preliminary Design Phase documents and engineer’s opinion of probable Construction Cost. b. Engineer’s services under the Preliminary Design Phase will be considered complete on the date when final copies of the Preliminary Design Phase documents have been delivered to OWNER. 3. FINAL ENGINEERING a. After acceptance by OWNER of the Preliminary Design Phase documents and engineer’s opinion of probable Construction Cost as determined in the Preliminary Design Phase, but subject to any OWNER-directed modifications or changes in the scope, extent, character, or design requirements of or for the Project, and upon written authorization from OWNER, ENGINEER shall: 1) On the basis of the above acceptance, direction, and authorization, prepare final Drawings indicating the scope, extent, and character of the Work to be performed and furnished by Contractor. Specifications will be prepared, where appropriate. 2) Provide technical criteria, written descriptions, and design data for Owner’s use in filing applications for permits from or approvals of governmental authorities having jurisdiction to review or approve the final design of the Project and assist OWNER in consultations with appropriate authorities. 3) Advise OWNER of any adjustments to the opinion of probable Construction Cost. Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 6 of 9 4) Perform or provide the following additional Final Design Phase tasks or deliverables: 1. Final Engineering Drawings consisting of i. Title Sheet ii. General Notes iii. Existing Conditions iv. Site Demolition Plan v. Soil Erosion and Sediment Control Plan vi. Site Grading Plan vii. Site Utilities Design viii. Typical Sections ix. Site Details 2. Project Specifications and Bid Documents 5) Attend meetings with Owner and / or design team to review project design and details. 6) Prepare and furnish Bidding Documents for review and approval by OWNER, its legal counsel, and other advisors, as appropriate, and assist OWNER in the preparation of other related documents. 7) Submit 4 final copies of the Bidding Documents and a revised opinion of probable Construction Cost to OWNER after authorization to proceed with this phase. b. In the event that the Work designed or specified by ENGINEER is to be performed or furnished under more than one prime contract, or if Engineer’s services are to be separately sequenced with the work of one or more prime Contractors (such as in the case of fast-tracking), OWNER and ENGINEER shall, prior to commencement of the Final Design Phase, develop a schedule for performance of Engineer’s services during the Final Design, Bidding or Negotiating, Construction, and Post-Construction Phases in order to sequence and coordinate properly such services as are applicable to the work under such separate prime contracts. This schedule is to be prepared and included in or become an amendment to Exhibit A whether or not the work under such contracts is to proceed concurrently. c. Engineer’s services under the Final Design Phase will be considered complete on the date when the submittals have been delivered to OWNER. 4. WETLAND DELINEATION, REPORT, AND PERMIT a. Complete a wetland delineation. We will submit a jurisdictional determination to the appropriate agencies to identify who has jurisdiction. b. We will prepare and submit a permit application to the Corps of Engineers which will include application forms and reports associated with the design including wetland delineation, alternatives evaluations, mitigation, and proposed plans. Prepare public notice language to support and help expedite the agency processes. We have not included any potential agency permit fees in this proposal. c. Post application period coordination. We will respond to agency inquiries for additional information and application clarifications along with responding to agency and public notice questions. FEES: Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 7 of 9 1. STUDY AND REPORT $ 5,775 2. PRELIMINARY ENGINEERING $11,550 3. FINAL ENGINEERING $21,175 4. WETLAND PERMIT $ 6,000 TOTAL $44,500 EXCLUSIONS: 1. Soil Borings / Geotech Report The amount quoted in this proposal covers only the work expressly indicated. Any additional work or other work, preformed at the Clients request will be invoiced in accordance with the fee policies of Bleck Engineering Company. Invoiced amounts are due, net payment 30 days. Finance charges at a rate of 1.5% per month, (18% per annum), are added to the unpaid balance. Reimbursable expenses shall be reimbursed at cost plus 10% administration charge. Such expenses shall include, but are not necessarily limited to travel, reproduction, shipping/delivery, consultants and subcontractor fees, equipment and supply costs related to the execution of the project. Consultant and client agree that the general terms of the agreement for consulting services as shown on the attached exhibit A shall be part of the agreement. CONSULTANT: CLIENT: BLECK ENGINEERING COMPANY CITY OF LAKE FOREST By: By: Michael G. Bleck, PE, Vice Pres. Date: June 6, 2019 Date: Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 8 of 9 Exhibit A General Terms of Agreement for Consulting Services 1. Client hereby agrees to retain Consultant to perform professional land surveying and engineering services as described herein. This agreement applies only to the specific project identified herein. 2. General Responsibility: Consultant agrees that he shall act as an independent contractor and shall perform the services provided in this Agreement in accordance with the general standards of care of Consultant’s profession. 3. Consultant agrees to perform the services set forth herein (services). 4. Client agrees to compensate Consultant for its services according to the schedule of payments as set forth in Services and Fees. 5. Insurance: For any services provided under this agreement, Consultant shall procure and maintain in effect insurance coverage in the amount not less than set forth below. a. Workers’ Compensation and Employers’ Liability: Comply with the laws of the State of Illinois. b. General Liability: Comprehensive Liability Insurance for personal and bodily injury, including death and property damage in the amount of $2,000,000 combined single limit each occurrence and in aggregate. c. Professional Liability Insurance: Consultant shall provide Professional Liability Insurance in the amount of $1,000,000. d. Certificates: Consultant shall provide certificates of insurance upon request evidencing coverage required above. Each certificate shall provide that coverage afforded shall not be cancelled nor ordered reduced by the Consultant except with at least thirty (30) days prior written notice to the Client. Should this occur, Consultant shall procure and furnish for Client prior to such effective date new certificates conforming to the above coverage requirement. Consultant shall not have the right to receive any payment under the Agreement until such certificates are received by Client. 6. Indemnification and Hold Harmless: Client agrees to indemnify and hold Consultant, his employees, and agents harmless of, from, and against any claims, costs, expenses (including attorney’s fees), judgments, penalties, liabilities or losses which may be sustained by or secured against Consultant, his employees’ acts, and agents, arising from the negligent acts, errors, or omissions of the Client, his agents arising out of or connected with the performance of the Agreement. 7. Termination: Client may terminate the Agreement with Consultant upon written notice if Consultant breaches his obligations under the Agreement or for any other clause. Client shall compensate Consultant for performance services through the period of notice. 8. Attorney Fees: Should suit be filed to enforce or for the breach of the term of this Agreement, the prevailing party shall be entitled to the award of reasonable attorney’s fees. 9. Governing Law: This Agreement shall be governed by the Laws of the State of Illinois. 10. Severability: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall remain in full force and effect and are binding on the Consultant and Client. 11. Bleck Engineering reserves the right to adjust the prices quoted if not accepted within 30 days. Bleck Engineering Company, Inc 1375 North Western Avenue Lake Forest, IL 60045 T 847.295.5200 F 847.295.7081 W bleckeng.com Page 9 of 9 January, 2019  FEE SCHEDULE FOR CONSULTANT AND SUPPORT SERVICES    A schedule of the hourly rates currently in effect for employees follows: Employee Classification Hourly Rate Principal / Senior Engineer $180.00 Project Manager Level 2 $150.00 Project Manager Level 1 $140.00 Certified Wetland Specialist $140.00 Professional Land Surveyor $115.00 Project Engineer Level 3 $105.00 Project Engineer Level 2 $100.00 Project Engineer Level 1 $95.00 Land Surveyor $100.00 Survey Crew – 3 man $210.00 Survey Crew – 2 man $160.00 Survey Crew - 1 man $130.00 Construction Engineer $85.00 CAD Operator Level 3 $105.00 CAD Operator Level 2 $100.00 CAD Operator Level 1 $95.00 Clerical $65.00 Engineering Intern $55.00 Reimbursable Expenses Copies (8 ½” x 11”) $0.15/page Reproducible copies large format b/w $1.00/sq. ft. Reproducible copies large format color $1.50/ sq. ft. Large format scanning $0.50/ sq. ft. Reproducible copies outside services Cost x 5% Shipping Cost x 5% Outside Professional Services Cost x 5% SUBJECT: Approval of a Contract with Hey and Associates, Inc. to Provide Engineering Design Services for the Rosemary Road Ravine Project in an Amount not to Exceed $77,750 PRESENTED BY: Jim Lockefeer, Public Works Management Analyst (810-3542) PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff is requesting approval of a contract with Hey and Associates, Inc. to provide professional engineering design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750. BACKGROUND/DISCUSSION: During the summer of 2018, City Water & Sewer Section staff identified a sinkhole adjacent to the Rosemary Road ravine bridge. The ravine bridge on Rosemary Road is located just east of Thorne Lane. In further reviewing the area, portions of the wall of the brick culvert that crosses under the Rosemary Road bridge have collapsed. The brick culvert is an older piece of infrastructure. The material that is holding the masonry together is most likely weakening. Due to a failure of the wall, the ravine slope above the adjacent storm water culvert has settled causing the sinkhole to form. The ravine slope and the storm water culvert are in need of repair in order to protect the structural integrity of Rosemary Road. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 6/11/19 Reviewed & Recommended City Council Approval BUDGET/FISCAL IMPACT: On September 4, 2018 City Council approved the City Manager to enter into a professional agreement with Bleck Engineering Company, Inc. and Hey and Associates Inc. for professional public ravine engineering services. The firms were selected via a public Request for Proposal (RFP) process. The City initiated the process in an effort to improve efficiency and provide consistency on City ravine projects. As part of the RFP process the selected firms submitted their associated team’s hourly rates. There are two budgeted ravine projects that City will need professional design services for in FY20; the Rosemary Road Ravine Project and the Ringwood Road Ravine Project. It is recommended that each firm is selected to complete one project design. Hey and Associates Inc. has been selected to complete the Rosemary Road Ravine Project due to Bleck Engineering Company, Inc. prior experience in conducting a preliminary review of the Ringwood Road Ravine Project in April of 2018. Has City staff obtained competitive pricing for proposed goods/services? Yes Company Name Dollar Amount Bid Hey and Associates Inc. $77,750 DRAFT 2 Below is an estimated summary of Project budget: FY2020 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Headwall/Culvert/Ravine Capital Rosemary Ravine Headwall Failure $50,000 $77,750 Y COUNCIL ACTION: Approval of a c ontract with Hey and Associates, Inc. to provide engineering design services for the Rosemary Road Ravine Project in an amount not to exceed $77,750. DRAFT Hey and Associates, Inc. Engineering, Ecology and Landscape Architecture 26575 W. COMMERCE DRIVE, SUITE 601 MILWAUKEE, WISCONSIN VOLO, ILLINOIS 60073 CHICAGO, ILLINOIS PHONE (847) 740-0888 FAX (847) 740-2888 June 7, 2019 Mr. Jim Lockefeer Public Works Management Analyst The City of Lake Forest 800 N. Field Drive Lake Forest, Illinois 60045 Project No.: 18-0351 A Re: Rosemary Ravine Repairs – Design and Permitting Services City of Lake Forest, Lake County, Illinois Dear Mr. Lockefeer: This proposal is for services requested under the overall Professional Ravine Engineering Services contract between the City of Lake Forest (City) and Hey and Associates, Inc. (Hey). All standard terms and conditions shall be as defined in that agreement, dated September 14, 2018. This request for work involves the Rosemary Ravine project. The project will include repairs to the existing masonry roadway culvert, upstream and downstream gabion walls, sanitary sewer repairs (if required), roadway drainage improvements to provide 100-year capacity without overflowing down ravine slopes, headwall repairs, culvert outlet scour protection, and project access restoration. All work on the ravine bed or side-slopes not associated with infrastructure improvements is excluded from this proposal. We have already performed initial survey tasks and coordination and offer the following scope of services to provide engineering design and permitting services for the proposed project. TASK 1. WETLAND FIELD INVESTIGATION AND DELINEATION REPORT We will complete a field investigation of the project areas for wetland and/or Waters of the United States (WOUS), and perform a routine wetland delineation applying the general procedures detailed in the 1987 U.S. Army Corps of Engineers’ (USACE) wetland delineation manual and the 2010 Regional Supplement-Midwest Region. We will identify and flag the wetland boundaries for surveying. We will review the survey for consistency with our field notes. The report will include an aerial photograph showing the surveyed wetland boundaries, required USACE dataforms for sample points, observed vegetative species lists, representative color photos, and other necessary data. We will provide a pdf of the final report to you for your use. We will complete this task for a lump sum fee of $2,500. City of Lake Forest 18-0351 A June 7, 2019 Page 2 TASK 2. REQUEST FOR JURISDICTIONAL DETERMINATION/BOUNDARY CONCURRENCE We will prepare and submit correspondence requesting jurisdictional determination/boundary verification as required by the Watershed Development Ordinance (WDO) and attend one (1) field meeting with the USACE. The USACE does not require a review fee. Should this task be required, we will complete it for a lump sum fee of $750. TASK 3. ADDITIONAL LAND SURVEYING SERVICES Our team will provide the following land surveying services to supplement the survey work already completed for the project: 1. One additional day of field survey to collect additional information 2. Finalize base survey for design, including final stamped version for records and base AutoCAD file for use on plans 3. Preparation of Plat of Easement exhibits for temporary and permanent maintenance easements 4. Perform design-level JULIE utility coordination We will complete this work on a time and materials basis for a fee not to exceed $7,000. TASK 4. PRELIMINARY ENGINEERING We will prepare preliminary engineering plans to an approximate level of completion of 30%. As part of this task we will perform a detailed field reconnaissance of the site to assist in developing preliminary design recommendations. We will evaluate proposed repairs. As part of this task we will also provide recommendations on multiple repair options, such as pipe lining or replacement and repairs to gabion walls, full replacement, or alternative options. We will also prepare an engineer’s estimate of probable cost (EOPC) for the proposed repairs for uses in planning. This task includes one (1) meeting with City staff to review and discuss project details. We will also provide a memorandum with the preliminary documents outlining key design information, permit constraints, and other pertinent project information. This task also includes preliminary design calculations such as rock stabilization sizing and culvert capacity calculations. Roadway drainage improvements and sanitary sewer modifications or repairs are excluded from this task. We will complete this task for a lump sum fee of $7,500. TASK 5. CONSTRUCTION DOCUMENTS Following concurrence on the design approach and extents with the City, we will prepare construction documents for the project. The construction documents will generally follow Illinois Department of Transportation standards and City contract formatting. At a minimum, the plans will contain the following sheets: City of Lake Forest 18-0351 A June 7, 2019 Page 3 1. Cover Sheet with Location Map 2. Project Notes and Specifications (Including a Summary of Quantities) 3. Existing Conditions 4. Site Preparation and Removals Plan 5. Grading and Drainage Plan 6. Utility Plan 7. Soil Erosion and Sediment Control Plan (Including Restoration) 8. Project Details The plans will be prepared such that they can be bid to prospective bidders and include all information anticipated to be necessary for permitting. Construction documents will also include project specifications and updated EOPCs. We will provide documents for review at approximately the 75 and 95 percent completion stages. This task includes two (2) meetings with the City to review the documents at each submittal phase. We will incorporate City comments for preparation of the 95 percent and final bid documents. We assume “front-end” contract documents will be provided to us for final review and formatting or prepared by the City. Structural and geotechnical engineering are included as separate allowances as outlined below, as the extents of this work are not specifically known at this time. Roadway drainage improvements and sanitary sewer modifications or repairs are excluded from this task. We will complete this task for a lump sum fee of $18,500. TASK 6. STRUCTURAL ENGINEERING It is likely that some structural engineering tasks will be required as part of the project. At this time we anticipate this work may include, but is not necessarily limited to: 1. Site inspection of concrete headwalls and steel sheetpile to determine condition and any recommended repair needs, including a memorandum of findings 2. Structural design support, including stamped calculations and details, of gabion or other wall design as necessary 3. Assistance with design and specifications for pipe lining/repairs, if determined to be required/best approach 4. Design of any concrete wall repairs/remediation, including specifications (this item excludes full wall replacement or major redesign and includes only crack and surface repairs as determined to be necessary. More major design efforts will be by separate proposal) 5. Assistance with cost estimates for structural items 6. Attendance at up to two (2) project meetings We will complete this work on a time and materials basis for a fee not to exceed $15,000. City of Lake Forest 18-0351 A June 7, 2019 Page 4 TASK 7. GEOTECHNICAL ENGINEERING If it is determined to be necessary during initial design phases, we will coordinate collection of geotechnical borings to assist with slope and wall designs. We will solicit up to three (3) cost proposals and relay these to the City for review and approval. We recommend budgeting approximately $5,000 for this work. TASK 8. ROADWAY DRAINAGE DESIGN If requested by the City, we will perform hydrologic and hydraulic calculations to determine flow rates and existing capacity of the roadway drainages system. We will prepare revised design to accommodate 100-year capacity without overflow of the roadway to the ravine slopes. This may include new or improved inlets, additional storm sewer, or improvements to existing storm sewer system. We will include any improvements, including EOPCs and specifications in the documents as described above. This task assumes that this work will not be prepared as a separate set of construction or permit documents. We will complete this work for a lump sum fee of $5,000. TASK 9. SANITARY SEWER IMPROVEMENTS If requested by the City and identified during preliminary tasks, we will prepare provide design services to make necessary sanitary sewer improvements. This may include manhole improvements or replacement, pipe replacement or lining, or other identified improvements. Work will be confined to the portion of sewer located in the downstream culvert embankment and immediately downstream. We will include any improvements, including EOPCs and specifications in the documents as described above. This task assumes that this work will not be prepared as a separate set of construction or permit documents. We will complete this work on a time and materials basis for a fee not to exceed $5,000. TASK 10. PERMITTING It is likely that the proposed stabilization measures will require permitting including: 1. USACE Regional Permitting under Section 404 2. Lake County/ City of Lake Forest Watershed Development Permit 3. LCSMC soil erosion and sediment control review as required by the USACE Task 10a. Watershed Development Permit The project will require a Watershed Development Permit. We assume that as a City project, the LCSMC will be the permit issuing authority for this project. We will confirm this prior to submittal, but permit requirements will be the same in either case. We will prepare a brief memorandum report documenting the projects for WDO requirements including soil erosion and sediment City of Lake Forest 18-0351 A June 7, 2019 Page 5 control, flood-prone area construction, in-stream work, and rock sizing. We will also prepare a Watershed Development Permit application form and submit these documents along with the plans to the City and LCSMC. Based upon past experience documentation of a Base Flood Elevation (BFE) or compensatory storage will not be required for the project, as the floodplain is contained within the ravine and impacts will not occur. This scope excludes these items. We will complete this task for a lump sum fee of $2,500, including one (1) round of response to comments. Task 10b. USACE Regional Permit At this time, we believe that a Regional Permit will be required for impacts to wetlands or WOUS. We will prepare and submit a Regional Permit application likely including Regional Permit numbers 5, 7, and 9 to the USACE. The wetland permit applications will include the following: 1. USACE’s Joint Application Form signed by the City as applicant, 2. Project narrative including purpose and need coordinated with the City, 3. Wetland Delineation Report (Task 1), 4. 11 x 17 wetland impact exhibit, 5. 11 x 17 preliminary engineering plans, 6. Correspondence regarding federally listed threatened/endangered species, 7. Correspondence from the Illinois Department of Natural Resources (IDNR) regarding biological resources, 8. Documentation from the IDNR regarding cultural resources, 9. 3-Year Management and Monitoring Plan for native vegetation areas (if necessary), and 10. We will coordinate the SESC plan submittal to LCSMC. We will complete this task for a lump sum fee of $4,500, including two (2) rounds of response to comments. We assume all permit fees will be paid directly by the City. Any permits not specifically listed are excluded from this scope of work. TASK 11. PROJECT MEETINGS, B ID, AND CONSTRUCTION PHASE SERVICES If requested, we will provide support services during the bid and construction phases of the project. We understand that the City will largely perform bid and construction management tasks. Services may include attendance at a pre-bid meeting, answering questions during bidding, assistance with review of bids, field visits during construction for observation that work is being completed in conformance with the contract documents, review and approval of contractor submittals, and participation in a punch-list walk-through. We assume that the Contractor bears all responsibility for project means and methods, job site safety, and compliance with the construction documents. This item also includes any project meetings not specifically noted above. We will complete this work on a time and materials basis. Based on our current anticipation of the nature of the work, we recommend budgeting approximately $2,500 for these services. We can discuss the role the City City of Lake Forest 18-0351 A June 7, 2019 Page 6 would like us to play in these project phases following preliminary design and provide a more refined cost estimate at that time. FEES TASK FEE 1. Wetland Field Investigation and Delineation Report $2,500 LS 2. Request for Jurisdictional Determination/Boundary Concurrence $750 LS 3. Additional Land Surveying Services $7,000 T&M 4. Preliminary Engineering $7,500 LS 5. Construction Documents $18,500 LS 6. Structural Engineering $15,000 T&M 7. Geotechnical Engineering $7,000 T&M 8. Roadway Drainage Design $5,000 LS 9. Sanitary Sewer Improvements $5,000 T&M 10. Permitting 10a. Watershed Development Permit $2,500 LS 10b. USACE Regional Permit $4,500 LS 11. Project Meetings, Bid, and Construction Phase Services $2,500 T&M TOTAL $77,750 If this agreement is acceptable, please sign below and return this proposal to our office. Upon receipt, we will sign and return a fully executed copy for your records. Should you have any questions, please contact the project manager, Dave Kraft at our Volo office. Hey and Associates, Inc. City of Lake Forest Attest Attest Date Date Please return this proposal in the return envelope provided. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PHASE I DESIGN SERVICES FOR THE WAUKEGAN & WESTLEIGH ROAD INTERSECTION IMPROVEMENT PROJECT (Design Proposal will be placed in drop box Tuesday afternoon) INFORMATIONAL ITEMS WEST FORK CULVERT ISSUE / LETTERS SENT 800 N FIELD DRIVE * LAKE FOREST, ILLINOIS 60045 * TEL 847.234.2600 * WWW.CITYOFLAKEFOREST.COM June 7, 2019 «Name» «Address__» «Street» Lake Forest, IL 60045 RE: West Fork Culverts Adjacent to Tollway At the recent request of a fellow neighbor and due to stormwater ponding in backyards, The City of Lake Forest has completed a review of the storm sewer culverts located along the west side of West Fork Drive and east of the Tollway (located behind the properties adjacent to the tollway on the west side of West Fork Drive). City staff would like to share the findings of this review. There are approximately eight storm sewer culverts located along the west end of the properties on the west side of West Fork Drive and east of the Tollway. As you may be aware, these culverts were installed in 1988 as part of an Agreement initiated by the 29 West Work neighbors to construct a berm between the Tollway and western edge of the West Fork Drive backyard properties for screening purposes. As part of the Agreement between the neighbors, construction contracting firm, and The City of Lake Forest, the neighbors agreed to pay an equal share to construct a berm in order to create buffer to the Tollway. The property owners also agreed to pay equal shares to install the required stormwater culverts along the berm in order to continue to allow the natural conveyance of stormwater from the berm west towards the Tollway. In paragraph 16 of the Agreement, the neighbors agreed to be responsible for maintaining the berm and also hold the City harmless from any and all damages and claims that may arise from such maintenance. As part of the City’s review, many of the berm culverts were observed as currently being substantially impeded or blocked. At this time, the City is not requesting or requiring any culvert maintenance to be completed, however, you and/or your fellow neighbors may be interested in having the necessary work completed to clear the culverts of any debris or obstructions to better improve the flow of stormwater along the western edge (the back yard side) of your properties. Enclosed you will find a map that outlines all the properties who participated in and executed the 1988 Agreement. Also enclosed is a copy of the 1988 Agreement for reference. According to City records, 19 of the 29 properties have changed ownership since 1988. While the document was recorded with Lake County, we understand that this may be new information for you. If you have any questions about the information shared in this letter or if you are interested in meeting to further discuss the Agreement and the culverts, please contact Jim Lockefeer, Public Works Management Analyst, at 847-810- 3542 or via email at Lockefej@cityoflakeforest.com. Sincerely, Daniel H. Martin Superintendent of Public Works Cc: Raymond P. Buschmann, Fourth Ward Alderman Michelle Moreno, Fourth Ward Alderman Jason Wicha, City Manager Michael Thomas, Director of Public Works Ever�-U-R.d ... North P1rk ---o---, Bannef Day C.,,,p • v" v" ..._o<:-.._'I:) f'l �o :, 0.13� 1 inch equals 667 feet R I' / • North Pa'* Nature Preserve .. Florsheim Nature Preserve .. Old Mill Nature Preserve W a 0v,,\in� Green Ot _. W Fnr,.,, l?d <:)' WWilso<" I I W Trilli� 2695924 This Contract entered into this 31st day of May, 1988, by and among the undersigned owners of residences on the west side of West Fork Drive on the parcels o£ property described in Exhibit C hereto, (the "Owners"), Lenzini Excavating Company, of Prairie View, Illinois (the "Contractor") and the City of Lake Forest, Illinois (the "City") Witnesseth, that the Owners and the Contractor, for the consideration hereinafter named, agree as follows: 1. Scope of the Work. The Contractor shall furnish all of the materials and perEorm all of the work necessary for the construction of an earthen berm as described on Exhibit A hereto (the "Project"), such Project to be constructed on the premises described on Exhibit B hereto and which materials and work and the plans pertaining thereto to be prepared by Joe Harding and Troy Miller shall be satisfactory to the Represen- tatives hereinafter designated and to the City of Lake Forest, Illinois (the "City"). 2. Time of Completion. The work to be performed under this Contract shall be commenced by Contractor as soon as pos- sible after the execution of this Contract and shall be completed as to the items described in paragraphs (a) through (d) of Exhibit A hereto by a date not later than two and one-half (2-i) years after this Contract is signed and to be completed as to the items described in paragraphs (e) and (f) of Exhibit A hereto not later than three (3) years after the date of this Contract is signed. 3. Contract Sum. The Owners shall pay the Contractor for the performance of the Contract the sum o£ One Hundred Ten Thousand Dollars ($110,000); provided, however, (i) if more or less than eight culverts for drainage are required, as determined by the City or the Representatives, and approved in writing by the Representatives, the Contract sum shall be increased or decreased, as the case may be, by $2,000 per culvert and (ii) if the Representatives and the City Engineer shall, after research and consideration, determine that the topsoil referred in subparagraph (e) of paragraph 4 hereof shall be deleted from the Project, the Contract sum shall be reduced by $20,000. 4. Progress Payments. The Owners, acting through their representatives, as hereinafter designated (the "Repcesen- tatives") shall make payments on account of the Contract as follows: (a) $23,000 upon the completion of the tree removal by Hendrickson the Care of Trees; ~^-s \^sVrowav^'ULia^'?<la<Sd<^)lay^ Oav\<yG- LOY\^(>wv^ . ! 'YUl'-T KjesA-FM'K.'pnu<" ; -6. ^e. ^ow\-'i~W^is (oO&lL? ^ (b) $8,000 upon completion o£ the engineering by Joe Harding and Troy Miller; (c) $15,300 upon completion of the stone road off of Everett Road; (d) $14,400 upon completion of the installation of eight 24" culverts 100' long with flared ends; (e) $20,000 upon the covering of the berm with 3 inches of topsoil; (f) $26,000 upon the completion of hydro-seeding by ILT Landscaping and McGinty Bros; and (g) $3,300 upon the final approval of the berm by the Representatives as provided for in paragraph 5. Accompanying each request for payment, the Contractor shall present to the Representatives, at the address listed below: (a) a list showing the quantity and price of materials incorporated in the work and materials suitably supplied at the site thereof during the previous month, and other information reasonably requested by said Representatives; and (b) a receipted statement trom each subcontractor set- ting forth the charges made by said subcontractor for work per- formed under the Contract during the previous month and an appropriate lien waiver by such subcontractor. 5. Final Payment. The Contractor shall give written notice to the Representatives, that the work is completed and shall submit evidence satisfactory to the Representatives, in the form of receipted bills for all materials furnished, waiver of liens from subcontractors not previously furnished, and in such other form as may be required by said Representatives that all payrolls, material bills and other indebtedness connected with the work have been paid. The Owners and said Representatives shall have the right and opportunity to make a final inspection of said work and materials within ten days after receipt of notice of completion of the work, and evidence of payment of all potential lienholders, and upon acceptance thereof by the Representatives, payment shall be made of the remaining balance due the Contractor. Such acceptance shall not be unreasonably withheld and in the event the Representatives refuse to accept, the Representatives shall within said ten day period notify the Contractor in writing of such refusal and shall specify the -2-2695924 reasons therefor. The Contractor shall -within the next ten d. appropriate steps to remedy any deficiencies set forth--as reasons for refusal and upon completion thereof-shalf-be entitled to prompt payment of any remaining balance due him".' controversy or dispute arising under this Contract"-shall "be .to_the.clty Engineer of the City of Lake Forest,~or to an-,ind^pendent_thlrd party acceptable to'the City Engineer7who the same, and whose decision or'award shall"be and binding^ upon both the parties hereto, -except'"as* the same may ^ be modified by the decFsion of a court"of" . 6'.. Indemnity Clause and Insurance. The Contractor hold the Owners^ harmless from any and all^damaqes"and _that- may arise by reason of any negligence" or-ac'tion "on .pa_rt °f the c°"t''actor, his agents or'employees'or" subcon^-' tract°SSL-in.the.perf°rman<::e of. this Contract", Tnclud'ing', bu?UMt 'd. t0'-any damage to the fence of the Illinois Toll Hi. Authority adjoining the premises of the Ownei~s;"and Tn'caseT actlon is brought therefor against the Owners -or any-~of' 'itja S?ent£L.-or _,emPl°yees, including the Representatives^" the shall assume full responsibility for-"the""defense ^hereo£'-and__up°n his .failure to "do so-on^proper notice""^ omers' actin9 through the Representatives reserves' the'"r'iQht'"t'o such action and to "charge all costs thereof ~tL"~the c°"tract°r- ..The Contractor will take all "precautions'" the public against injury, and" when ?er signals out at night and at'such other times and-pYaces~aS safety may require. The Contractor shall-provide~ce?tl^ of insurance acceptable to the Representatives"with respect_to_ any Pr°.Perty damage or personal injury"occurrina as'"a of any negligence or action on the part" o~£ the'Cont'rlc^r' agents, employees or subcontractors in connect ion"wit'h"t:he construction of the Project. 7. Performance and Payment Bond. Simultaneously with hls dellYery-°f the executed Contract, the Contractor"'mustJ'de^i^ ver to ^ the Representatives an executed Bond of a acceptable^to_the Representatives, in the amount of"One per ?ent.Jlo()%) 0£ the amount of this Contract as-securi'tv'"fo? performance of this Contract and for the'payment"of all-pe5s°"s,pel'f°rmi"? labor °r furnishing materiaTs' ^''"conne^ ^°n^hfrewit_h-. If the amount of this Contract" is~'inc'reased°as S^^edfinuJar.agraph-Lhereof' .the RepresentativesT~'ac^g ^.OLthe_owners'. sha11 execute an addendum" to' "this" Con't3racSt' t?.pr°y"e-f°r ,such incl-eased Contract amount~and~the*Con?r'ac^^ .lncrease his Payment and performance bond by the'amount"of increase -3-2695924 8 Licenses and Permits The Contractor shall give to the proper authorities all notices, as required by law, relative to the work in his charge; obtain all official permits, licenses, temporary enclosures, obstructions or excavations in public streets, etc., and also pay such proper and legal fees to public officers and others as may be necessary to the due and faithful performance of the work and which may arise incidental to the fulfilling of these specifications. All materials used, and work performed, must conform to the laws of the State of Illinois and ordinances of the City of Lake Forest. 9- Compliance with Laws. The Contractor shall comply with all building and sanitary laws and all state, county, and municipal laws, rules, ordinances, and regulations. 10. Deposit Account. The Representatives shall be authorized to open and close checking or savings accounts, in banks or similar financial institutions insured by the Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance Corporation, in their names or in the name of a nominee and to deposit cash in and withdraw cash from such accounts for the purpose of making payments to the Contractor as provided in paragraphs 4 or 5 hereof or for the purpose of paying funds to the_Owners as provided in this paragraph 10. Any"such withdrawal shall require the signatures of at least two of the Representa- tives Interest income, if any, on funds deposited in any checking or savings account, remaining amounts received from the Owners which are not necessary to pay for the Project and any other funds received by the Representatives for the purpose of constructing the Project will be apportioned equally ~ among the Owners and returned upon the finaf"completion 'of the Project. Each of the Owners will be advised, annually of the interest income, if any, earned on such deposited funds and attributed to such Owner and each Owner agrees to include such income on the federal and state income tax returns, if any, of such Owner. The Owners agree that $4,000 will be deposited with the Representatives by the Owners of each residential dwelling no later than May 23, 1988, for the purpose of constructinq the Project. (1), (2), (3) and (4) 3-; Indemnification of Representatives. The Represen- tatives shall be indemnified by the Owners as to any action, suit <?'L?5?.ceed?'"g. ?y reason °f the fact that he or she was a Repre- sentative to the extent the Representatives were not acting with gross negligence or wilful or wanton disregard of this Agreement. -4- 2695924= 12. Warranties or Guaranties. Neither the Contractor nor the Representatives shall be deemed to have made a warranty or guaranty to the Owners that the Project will satisfy, in whole or in part, the abatement of noise on the premises of the Owners. The Contractor does warrant that it will for a period of two years following final payment repair any damage to the berm resulting from any voids caused by the fill not being placed compactly in the berm. 13. Designation of Representatives. The following designated persons: Bob Reaumond, Terry Bellei, Art Nelson, James Kaufmann, Roderick Miller, Dave Williams and Ted Roth shall and are hereby authorized to act on behalf of the Owners with respect to all matters pertaining to the construction of the Project on behalf of the Owners and the financing thereof. 14. This Agreement shall run with the land and shall be binding on any future Owners, their successors and assigns. 15. Any notices or documents to be supplied to the Representatives shall be mailed, postage prepaid, or delivered to the following address: James Kaufmann 1404 West Fork Drive Lake Forest, Illinois 60045 16. The Owners understand that a portion of the Project will be constructed on land owned by the City. To the extent that the Owners desire that portion of the Project to be landscaped and maintained in any way, the said Owners will be responsible for any such landscaping and/or maintenance and will hold the City harmless from any and all damages and claims that may arise by reason o£ the said maintenance and/or landscaping by the Owners on that portion of the Project located on City property. -5-2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written CONTRACTOR: LENZINI EXCAVATING COMPANY '-7 /.' ^BX^^^^U. ^^^.^-.^ ~7 T >,-<-\\T;<- \-' .Tk'Z.\-(\\ CITY OF LAKE FOREST By_ OWNERS: n .< ' . .... . Jr"-~**'~ltM'^^5f*'" ^7.-.iO.ts- .f-i^~T> ._ f'i.-'.'.i west Fork Drive Lake Forest, Illinois 60045 '?<WS\<LS. -\ 0\Z^&«^ Y^MST^V^.1T^ OWNERS: ATTEST: :- :^/M%S?eiF'3? .'V.t'^'^^.^: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: -t CM 0~> u-> en U3 C\J </.> sy. ...-J Lj ".: .. GJ Q.:. 1.} 1.£'. *-. J en <N< CM a- 01 f.1 -l::y '3 <:'..*) (;,,'» J tS t.---~, ..-,'> \A"; West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-2695924: In ^ Witness Whereof, the parties hereto have executed the day and year first" above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^?'7^/^/^. ^<1 .y ^t^-L CITY OF LAKE FOREST By- .. ^r^&^ - .;:.;; '^.M^-yy:''- '.>y^:%%^ "'..>^^'r'.'^ y ..?." - OWN ^^4^ I l~1^0 West Fork Drive Lake Forest, Illinois 60045 .^.^ <^--s^ \^^^^ OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS West Fork Drive Lake Forest, Illinois 60045 OWNERS West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-1 2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^A<('/ ^Lt-21^ -^'/.2-7^-a^^K ^ West Fork Drive Lake Forest, Illinois 60045 ^\WK\e.*- VesVe/ ^J\<-\~>o\S CITY OE. 1AKE FOREST OWNERS: By_ ATTEST: ?w. .^g&Sifc-i^ ^.GlW£l^fe. !^'..^ !:MS&""'.'?." ' . .?;>':if'd?'y '. )'^" -"..' ,. -?.^^' .-^ /^T'.'' ''"'. "-' ;'^^."aSSi'' ~'.f':.::rf'St""'"'f'.-T'ASy '... l-"^ .'ftl West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -'-i 2695924 in^ Witness Whereof the parties hereto have this Contract the day and year first"above"written. CONTRACTOR: LENZINI EXCAVATING COMPANY By'5^^^^6» '" /_^L_ ^_ '^* "T" 'y CITY OF LAKE FOREST By_ ATTEST: .^'^ ^. M^'^'..V wf:!--::it-K. /ri; .'.1' "..^.Kf :! > S W.'' j'".*%; OWNERS: U^l CWl,tL ^y^^&^_£^^ /33b West Fork Drive Lake Forest, Illinois /fi0045 <^(!^W^-Ono<^<. OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake .Forest, Illinois 60045 -6-^ 2695924: In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^^?''^/{A-^ ,^o^^^,_ CITY OF^LAKE r-UREST By_ ATTEST: :^cib^ cr@^^ '^ :-^s:v" '-". :'^''''}':-':,''yff^!^ ."'.'// :;:i -'..';?..%%>'' .' j ' )- .'^'si.!' OWNERS: 00. & ^- -<-'^? }\ji]Lyi- West Fork Drive,356 Lake Forest, Illinois 60045 .^\^.f -^SteAY^ ^ASa<\ OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive -6- Lake Forest, Illinois 60045 2695924 ^ In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By-%^X CITY OF LAKE FOREST By QJ^^.Q^SSLA OWNERS: ^^t-^JLa ^ SL- ^-^^ /Si>S Wes^ Fork Drive Lake Forest, Illinois 60045 ' 'VVwwvs -V ^iS.'w.^a.^ycVc^ OWNERS: ATTEST: "Cl^CiefkSS,: i r;' ysj&. '~'^{' V^^K'.'' Ui'^/ vu'Si" y^' West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS; West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 2695924 -6-II In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY BX^%^<^/I^»U J^yt<^o,^_ ^ E FOREST ATTEST: Cit^ 'CleSd-y: <«;.^ ^..A . ' .^V^-'.Sf'"..,'. '"'wKiK::".' .,'"ii''^)".:/' .'i.i?'t t,.:^3:'f': S'f .'"'i.<''!'>^:y '.'; 'k',''.;ff' I 1'"' '."~.I'-'f OWNERS: y (/-^-^L k^i^<^ ,4^',,^, ^ /S'Sl- West Fork Drive Lake Forest, Illinois 60045 Osy-vcA ow& 'S.\\^oa\\ N\OT-ns^> OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 ^ OWNERS ^^c ^.tf'i West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake For.est, Illino.is 60045 -6-^ 2695924 .f^ WJ>.tnes.s. where0^ the parties hereto have executedthe day and year first" above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By7^^//' L:. ^.. /" . )EI "" FOREST ATTEST: <aesL(^ Clt<^lei^,. .'^'- . '^r.V,-..'^tf't- ..^.i*» ti^-a. \s-^^^^ It 44 West Fork Drive^Lake Forest, Illinois 60045 ^CkOv A ^-\<cA\^ \^il\ l d. nQ£ OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS ..;.;.-:^''.' ';i'IJ'tl-.l;1 -''^:';'i! ':r "' I.-'' ".< 1- West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive -6- Lake Forest, Illinois 60045 2695924 13 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By^^^a-/;».Y^u, ^---^2^, ^«^. , / West Pbrk Drive Lake Forest, Illinois 60045 ^\<A^>a.<A <L\c.s.<\o'r \_\'<^^a'c\ CE FOREST OWNERS: ATTEST: .<^^^^ '.uyrs ;"i %%1;ri^{K^" ', .''.;.:. y's'^sy^:i^,. /' !MS^'S i'f'l"'1' : West Foyk Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake.Forest, Illinois 60045 -6-2695924 .In. wltness Whereof the parties hereto have executed Contract the day and year first" above written. CONTRACTOR: LENZINI EXCAVATING COMPANY y'2^E^-.ruC '^y-f^i, E FOREST ATTEST: ij-'^-i^'..'-.:^ /...i^\^&^ ..Cleric. .'.'',' -^ff-^v -;'- ^''^'^'ff/^M OWNERS: vS^^V,/^. <s?A^»-A, li^^A TvQ - ~K~JL-C^ M-4. ,326 West Fork Drive Lake Forest, Illinois 60045 ''"Xerc < u^ a.-rA \^io<\na- ^'Q.< ^f V OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Pork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- ^2695924 In Witness Whereof the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By^^i^/^.^--,^--^/'^'-st^^ E FOREST :. ..^^l^g .:: ;f^.^'^ .". .,^w^.^^~: . -',11 .'..I"'*''1" ':.-f!.'/'' '^ :/ ,\^,^^ / O west Fork Drive Lake Forest, Illinois 60045 ,^iwV^ <wA. -S«.<x(\ %0'fn% OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- ^2695924 In^ Witness Whereof, the parties hereto have executed Contract the day and year first" above written. CONTRACTOR: LEN2INI EXCAVATING COMPANY BY?^£-/C.^L J^l_^ ^y :E FOREST U^A. ATTEST: '.'/'S'.^l.' ~ ^^'f.Vl.s"': /.'..yA% ..^t'"^'?"' ;;' .y^.'':,'i',':fyy:!'f':::,>,...-, -'.^^'.ihW\ %;-./.' '^'ys^^ OWNERS; ,^s^^^^ V^x t^<^ . /ct^LC/^/p^\ T ^ y y -& West Fork Drive Lake Forest, Illinois 60045 %oto c>.^& ~S"'o\\<. '^.e.oAiTOn&nA- OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- 11 2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY 'tS^.^t-t^-.^^JfL^ _/J^ -y-f -f E fOREST ^Q^MJL ATTEST: ^^^^ ^.(}U^Cle^;^.^^."'' OWNERS: b \l^?Z^ West Fork Drive Lake Forest, Illinois 60045 >o>y<^\v "So ^ SXWM^Y OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: ^^ .,;:^y:u'--*'' ^ West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake-Forest, Illinois 60045 -6-^2695924 .I^wltne3.s. whereof' .t"e .parties hereto have executedContract the day and year first'above" written. CONTRACTOR: LENZINI EXCAVATING COMPANY BJZ^.^./L ^: .;; ;E FOREST ATTEST: AVjl^-^U^^^sC-. l^Ni,^6^^^' / fV .'- ..suifi'.'.Y'f'-^aj1 ",;3 . :t'%^i^%-^!;./tf'';''. ./.:'&'.'>v.^ ./'/ ^.'-^itPf^^'..'S^' .'?i:..'^i';..<''l'''*^ /. [ERS ^f, /ZZ^ !^L-<^<-S West Fork Driv Lake Forest, Illinois 60045 . ~'5w<\<% ^-^a.'o^Ot '^io.Ae.^ OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-1'i 2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written CONTRACTOR: LENZINI EXCAVATING COMPANY B^'>"^C^Z^ ^;^^ E FOREST ATTEST: / ;3^.C16S^. i'i'^-i'. ' . ^^''y- 'SK-W^'.":. '^Mfli'^' £;'v':^ .'".V ^ . " ;M'''!'m^&.^ ,;..;."''^.,';.,i.;"!l/fti:"y('"''SMM' OWNERS: Fk, &a®2-<^-- (LaA^ ^ n.'i&J", 134+ "5. West Fork Drive Lake Forest, Illinois 60045 ''£-<<. &.<\c-c. T Qsyo\ S6e,\\ ,\ OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-^2695924: . wltness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By '~W^oA^ ^^ ^: OWNERS /' l^zfe //7D Lake Forest, Illinois 60045 West Fork Drive IE FOREST lA^U ATTEST: 'j'sv-.^^^'y"".JNOT:^ OWNER A- _// '7<9 West Fork Drive Lake Forest, Illinois 60045 "XwoVfvj^ &yA <?^&nL^^£b>.c' OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- ^2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^-^.ru ^3^,^ E FOREST ATTEST: ,..^'.^^'. V'''&;'"> r-^s.'^?.^.>''^vK.>^^ ;.eit!?\^lert6.4;;;'- , . 'i^X^'.WM^:iiS^V' '*S-..,.i,;''i?i^ri'>-'-.:^''i y:.;>" " /.!s71i[':i i[w '.KV'"/!{K£' -r . /.;1' -f: ft.l"i}ll OWNERS: -.I^ACM^^ (F- L.\4^i^ Lai/_£7 West Fork Drive Lake Forest, Illinois 60045 \_OW5 c\n&. (SuS&.<\ 'P<\'&.-)i'roc^. OWNERS: West Pork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- ^2695924 In^ Witness Whereof, the parties hereto have executed Contract the day and year first"above written. CONTRACTOR: LENZINI EXCAVATING COMPANY OWN cs^u 0 West Fork Drive Lake Forest, Illinois 60045 CITY OF By_ E FOREST ATTEST: ^JL ' ^ ,.svr.'.....-^:-^-^^M^'iw ^.^,.-<:v'i^-'-^p- OWNERS: }W^MJL H^^^USL^^O^ West Fork Drive^-10 Lake Forest, Illinois 60045 ^OiV^<K\ o^Si. ^\6^<\oAe.n^ \_QC OWNERS: &c,o West Pork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-2695924 X3 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^i/'y^'.fa^^./.Sy^eye,^^^^*LT< :E FOREST /UU. ATTEST: Sl, ^- ;Clt^"Cle0(,l M^i"'Mite .y "''.,.'.. .,a;'v::',.K'i;',^<'//^^ ,,; :^< -^}' .''.ti.^T' .f .'ft'.ri ."^- .y^y %., '....';..< / '^r^'y'...".w OWN ^A'w^l^ <^^<?- T<i ./^!^//7 ~^-/ C ^t-ft-.^^-^ J '-'7. West Fork Drive Lake Forest, Illinois 60045 ~5\ns\ «>y,A \_^^^ Co^r^or OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Pork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 ~"2i 2695924: In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY BV-?^/^/;..^.^ '^ y E FOREST ^.^JJUL ATTEST: ,eS^. ^ r;:Ctt^\Cler '»<".'..tfc' ^ -- ; :ff'^!"'.'s^ . ^.:*"^f': "'":M'.^sS UN-"C Ofc' OWNER ^^ ^^^ft^L^ // West Fork Dl'ive//^ Lake Forest, Illinois 60045 O^Ve.'y <\.n& 'cAA'n ^e.f<\o.<v) OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forestr Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- 2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ATTEST: .s^s>,''eitUClerkt" ' < < ^ '...'"Y' ~ff OWNERS: ^^^ /{/ ^ By^^ ^.^ ^Oo^^. LlUff^iy? fO'^test Fork Drive^Lake Forest, Illinois 60045 ^anoVA. o».<v^ C<»<c>\^/\ C\a.-<V> OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake.Forest, Illinois 60045 .6- c/^ 2695924: In^ Witness Whereof, the parties hereto have executed Contract the day and year first" above wriAten. CONTRACTOR: LENZINI EXCAVATING COMPANY B2^%a^L^L', ^^^,'; CITY OF IA8E FOREST By UM QL^JLJ ATTEST: "';'. ''.. I. .' .; >%w?^-^^,.^8£ .;. .WSB '.-<". ;. . ..< £"..-^<r:...?.:;,..;f:' .Wt rM-r:W .^^^ .we /ake Forest, West Fork Drive Illinois 60045 OWNERS: ^J-^^/ ^\. (s^LQA- I 0 fc^ West Fork Drive Lake Forest, Illinois 60045 \^&^\<ve- cS,t>&- ^;T\^ ^)&^'0 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 "~^2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By ~>ns^^^^^ ^^^p l_oi^West Fork Drive Lake Forest, Illinois 60045 OWNERS: ATTEST: ^,.^^- CitA,CleSsk - .':<X.>!fe:'-s^-':--: .-"".. - '.LW '»:./'y "^"..:',';.:. ^'^. f'.7,SV'.;.",; j;i;.a. , ^ (^^/^^,. ^ ^. /4^c^ ^ West Fork Drive101^- Lake Forest, Illinois 60045 %v\\ QTA '^>&!i\c^ \\^Se-L OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6-2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY By^%^-£?^^ ^S-^- FOREST ATTEST: ^e^^^ ^g^Cli? '^sls<:^& .l.f,.'!''.!""/' ;..;.. ; lr;l"l ,"-'-f..-'^'' .. . ' " ...' ;"^ f^'^:':;^', "..'.^.WA-.'^w / ^ '. .?. ^ -;<!;.l,i f'i'i^^' IM ?0 o?-^sz«-?^c, West Fork Drive Lake Forest, Illinois 60045 ^\&^ o<\&. ^\s<\^e- <=>(?o?i\Y OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive -6- Lake .Forest, Illinois 60045 269592-1 ^ . In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ByZZ^g c^.-'.SXi-^-i- E FOREST ATTEST: -^ West Fork Drive / ;"'; ''-. \';^ B:^yk .'^>.S-^^.'y-^w .?i'-- '::£?, -..f-^ S^S"t;'*'' r' -'. »;.; ;,y.i"^i:-?:. i?'-^:^iSSM"' :'^ *yi; las'^.^sw Lake Forest, Illinois 60045 ^^.b-^L^t^ c^p^y\crVTsUL. 0^-^-cra^x^^ OWNERS: AcH /6cu^rY>ui^jf^ i^d^pff^-i ./^L^kt-'ijU^L L^^^p^o^fO^-- ^/D. <^.\c^w&. c\.r>& Y-<s\\:e. West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake .Forest, Illinois 60045 -6- 5<)2695.924 In Witness Whereof, the parties hereto have executed Contract the day and year first*above written CONTRACTOR: LENZINI EXCAVATING COMPANY Bx2^^1^ ^^1 ^- :E FOREST KcOtNt ATTEST: . . .'Ssf' -3!K";.tSiT^,^2^^ ^w^a^^,^ l:'i" * ""-.^ ^-XS^'";.:'^ .'SN^'3B<p'»r ,; ,w' ^^'i' i?^'^!':y'sst'i^' W^M^SSy ''.'.Qfs^S1' .*.^^-: OWNERS: /!ieM/St>C. <uo (3teiPX /. . ^/eC,i.i/i F'lies-r- ^Ane/^t-f. 77?vsr NO. 7-3CO ^v.^ewesr West Fork Drive Lake Forest, Illinois 60045 , <?^W& O?N&. C^-<N)\ sS\c^W OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 -6- 3\ 2695924 In Witness Whereof, the parties hereto have executed this Contract the day and year first above written. CONTRACTOR: LENZINI EXCAVATING COMPANY /^eJL.^^ .-S?SS-^.l ATTEST: ^''<y\.:'f~. . . ,''\..,Cltix^CleA^.^^- :^''%11.^-'T''^" ."..;' .'.,.."" ..f: .' .^ffi ..<?£".^ ^y^i^sf-"E' ;i**'" rK'Sf'.^'ii''iV"'-vtf ':f.'SS¥ OWNERS 'UA 0 ft- .'i k-7-t^-^ ~J /<^ West Fork Drive Lake Forest, Illinois 60045 ^ /' ^ /2--1 ^ West Fork Drive Lake Forest, Illinois 60045 )&Wvs Qm&iL 'v'&.^aN Q_- ^SQi.vW' OWNERS: ^\ West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 18-J^2695924 .In, wltness Whereof, the parties hereto have executed Contract the day and year first' above written. CONTRACTOR: LENZINI EXCAVATING COMPANY ^yyy^-ffl^^. -^-^. ^ :E FOREST OWNERS: ^^e^e.Lp /?5'y West Fork Drive Lake Forest, Illinois 60045 CsfA ^<a\3^D\<- <=\0^-\et\\')a<-c^ OWNERS: \ West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake Forest, Illinois 60045 OWNERS: West Fork Drive Lake.Forest, Illinois 60045 -6-2695924: 33 EXHIBIT C L its 44 to 72 in Percy Wilson's Fairway Estates, being a Subdivision of part of the East half of Section 12 and the Northeast quarter of Section 13, Township 43 North, Range 11, East of the Third Principal Meridian in Lake County, Illinois, according to the Plat thereof recorded in the Office o£ Recorder of Deeds of Lake County, Illinois, on March 25, 1957 as Document Number 944632 in Book 34 of Plats, page 5, and as corrected by a Certificate of Correc- tion dated August 13, 1959 and recorded August 14, 1959 as Document Number 1041204, in Lake County, Illinois 2695924: FOOTNOTES (1) As^ to the residence at 1570 West Fork Drive, it is ^?^f!i???<? ^e^wee" . the owners thereof and--the Repre^ sentatives.that such payments shall be $2,000 on $1,000 on 6/15/88 and $1,"000 on 7/15/88. '-""~ ~" -'--/""' (2) As^ to the residence at 1090 West Fork Drive, it is understood_.between the owners thereof and "the "Represent tatiyes that such payment is subject to-approval of'ra"loan for the payment of such deposit. (3) AS to the residence at 1364 West Pork Drive, it is under- stood between the Owners thereof and the RepYesentatTves that such payment shall not be payable by such'Owners'until She-earller.°f (i) °ne year froi"'_t-he date'hereof'or~-(ii)"'thedate that their residence is sold by them. ^?^t^s^nd^ng the. P.rovisi°"s of the third paragraph of Section 10 above, it is expressly understood betw-een--lfennis Pam^ Bailey and the Representatives that such $4-,"doo .s.???:1 Jl^L be Payable by them until the earlier -of" (i')"one year ^ from the date hereof or (ii) the date that "their residence at 1314 South West Fork Dri've is sold by Them ~/'~" -N°twithstanding. the Provisions of paragraph 3 above, it ^-e^^]:^, u.nderst°?d . betweeI?-Dennis ancl Fam Bailey'and the Representatives that no additional payments--shall "be made by such Owners with regard to additional cuiverts. In addition, it is expressly understood between Dennis Pam Bailey and the Representatives that any amounts"to be returned to the Owners upon final completion of the Project shall be returned to Dennis and Pam Bailey". ^ ^ 2695924 EXHIBIT A Description of Berm Specifications and completion periods: (a) at least ten (10) feet above the level of the road- way of the Illinois Toll Highway Authority directly west of the premises within one and one-half (1-i') years of the date of this Contract; (b) no more then twenty (20) feet and no less than eighteen (18) feet above the level of the roadway of the Illinois Toll Highway Authority directly west of the premises within two and one-half (2-i-) years of the date of this Contract; (c) at least five (5) feet from the fence of the Illinois Toll Highway Authority, at least eighty- five (85) feet wide at the base, a slope ratio of approximately 2 to 1 and not less than 1.9 to 1 minimum with a flat plateau at the top of the berm at least four (4) feet wide; (d) composed of not more than thirty (30) per cent non- clean fill items such as cement, asphalt or aggre- gate and no toxic waste material, with such'fill placed compactly and so as to avoid future voids; (e) the top and sides of the berm to have a minimum cap-depth of three (3) feet of clean clay fill or black dirt fill, as determined by the Representa- tives; (f) hydrostatic seeding of the berm at the conclusion of construction; provided, however, if construction is completed later than September 30 in any year such hydrostatic seeding shall be completed" no later than April 30 of the following year; and (g) the stone road off of Everett Road shall be removed no later than the conclusion of construction. ^2695924 EXHIBIT B ^/?~< Sfs/f /*,3&o ; Y \^~;^'"'^"'« wej . n .-^'^T: , , Proposed West Fork Drive Bera '^^/^ ^ Ol-fl m/i-i. <> 2695924 37 95924 EXHIBIT C Lots 44 to 72 in Percy Wilson's Fairway Estates, being a Subdivision of part of the East half of Section 12 and the Northeast quarter of Section 13, Township 43 North, Range 11, East of the Third Principal Meridian in Lake County, Illinois, according to the Plat thereof recorded in the Office of Recorder of Deeds of Lake County, Illinois, on March 25, 1957 as Document Number 944632 in Book 34 of Plats, page 5, and as corrected by a Certificate of Correc- tion dated August 13, 1959 and recorded August 14, 1959 as Document Number 1041204, in Lake County, Illinois. The berm adjacent to lots 65 to 72 will be constructed on property owned by the City of Lake Forest. NEW CONTRACTOR FOR WAUKEGAN ROAD ASPHALT SIDEWALK (Verbal Update) EXTENSION OF LANDFILL TIPPING AGREEMENT • Current 5-Year Agreement with Advanced Disposal approved by City Council on April 17, 2017 • Agreement start date: June 18, 2017 • Proposed extension: 5 additional years with an annual increase of 3% or C.P.I., whichever is higher “MEET THE FLEET” – FRIDAY, JUNE 14, 2019 Free Family Event Friday, June 14, 11:30 A.M.—2:00 P.M. The City of Lake Forest Municipal Services Building 800 N. Field Drive, Lake Forest, IL 60045 Both kids and adults can climb aboard and explore a variety of trucks, vehicles and construction equipment. Examples of City vehicles and equipment on site will include: * Snow Plow Trucks * Recycle & Refuse Trucks * Backhoe * Street Sweeper * Vactor Truck * Come see The City of Lake Forest’s Public Works equipment and meet the Public Works employees that make our community run! Please contact Jim Lockefeer at 847.810.3542 with any questions SALT PRICES VILLAGE OF ARLINGTON HEIGHTS Bid Tabulation Sheet SODIUM CHLORIDE (ROAD SALT) The following bids were publicly opened May 9, 2019, at 11:00 A.M., in the Village of Arlington Heights Municipal Building, 33 S. Arlington Heights Road, Arlington Heights, Illinois 60005. BIDDER ADDENDUM #1 UNIT PRICE 1,000 TONS TOTAL BID 1,000 TONS Alternate #1 Price Per Ton 12/7/19 -2/4/20 Alternate #2 Price Per Ton (pick up) Morton Salt Chicago, IL Yes $101.09 $101,090.00 $102.09 $101.00 Cargill North Olmsted, OH Yes $79.56 $79,560.00 $79.56 $79.56 Compass Minerals Overland Park, KS Yes $94.07 $94,070.00 $94.07 $90.00 Detroit Salt Detroit, MI Yes $78.45 $78,450.00 $78.45 $78.00 Midwest Salt West Chicago, IL Yes $93.00 $93,000.00 $93.00 $83.00 Conserv FS Woodstock, IL Yes $98.00 $98,000.00 $98.00 $87.00 * The City of Lake Forest purchase price for FY19/20 salt is $64.88 per ton through the Lake County Bid. On March 18, 2019 City Council approved the purchase 3,600 tons. N. WESTERN AVENUE AREA STORM SEWER PROJECT City of Lake Forest, Illinois Stormwater.Drainage Study• 130114 2.2 Burr Oak Study Area Existing Conditions The Burr Oak Study Area is located in northeastern Lake Forest in the Lake Michigan watershed . The east portion of the Study Area is comprised of multi-family housing with stores and offices, while the west portion is comprised of single-family residences. It ls roughly bounded by Western Avenue on the east, Green Bay Road on the west, Alden Lane on the north, and Laurel Avenue on the south. This area is shown in Figure 2 below and Exhibit 8.1 . FIGURE2 Burr Qak Study Area {� IAITE-_t;.t?OODIIAN i Existing storm sewers ranging from 4 to 24 inches in diameter drain the Study Area to a 36-inch diameter outlet pipe. The existing system in this Study Area has capacity for the 5-year storm event. The outlet carries stonnwater across Western Avenue, through the Lake Forest High School property, and ultimately to the ravine system. The modeling for this Study Area shows significant flooding on Burr Oak Road south of Thomas Place and in the parking lot behind one of the multi­ family housing buildings along Western Avenue (10-tyear flood inundation depths of 0.6-foot and 0.5-foot, respectively). This modeling correlates well with the conditions observed by City staff and resident reports related to the May 13, 2010 storm event, which shows the closure of Burr Oak Road and several reports of flooding in the area. FIGURE3 Bun: oak Road -Lookin.r south from Thomas Place 2.3 Burr Oak Study Area Proposed Conditions The proposed improvements consist of increasing the diameter of storm sewers to accommodate the peak flow of runoff from the critical duration 10-year storm event. More specifically, the proposed improvements include: •Increasing the size of the storm sewers along Burr Oak Road, Thomas Place, and Western Avenue from 15-21-inch diameter pipes to 36-48-inch diameter pipes; and City of Lake Forest, Illinois Stormwater Drainage Study• 130114 IAITE OODMAN •Increasing the diameter of the storm sewers between McKinley Road and Willow Street from 36-inch diameter pipes to 54-inch diameter pipes. The proposed improvements, which are shown on Exhibit B.2, would reduce the depth of flooding on Burr Oak Road south of Thomas Place and in the parking lot behind one of the multi-family housing buildings along Western Avenue as much as 0.6-foot for the critical duration 10-year storm event The peak flow rate at the downstream limits of the�roposed improvements wou.ld increase from 79 cfs to 103 cfs; however, the existing storm sewer system downstream of the improvements has sufficient capacity for this increase. The estimated cost of these improvements, including design and construction engineering, is $740,000 for the improvements west of Western Avenue and $880,000 for the improvements east of Western Avenue. A detailed calculation of the estimated cost of these improvements is located in Appendices 1.1 and 1.2. As a Certified Community under the Lake County Watershed Development Ordinance, the City should be able to authorize the proposed improvements for this Study Area without permits from any other agency. City ofLake Forest, Illinois Stormwater Drainage Study• 130114 - B3»t--rfc.-»L.t-41.*..J»,A,s»:A^-^A£CIT»'OFLAKE FORESTILLINOISBurr OakStudy AreaLake MichiganWatershedExisting ConditionsStudy AreasLegendExisting Problem AreaStorm PipeCatch BasinDischarge PointInletManholeexhibit B.1CM = 300 feetDODMAN