PUBLIC WORKS COMMITTEE 2020/04/28 PacketPUBLIC WORKS COMMITTEE MEETING
TUESDAY, APRIL 28, 2020 – 2:00 P.M.
REMOTE ACCESS MEETING
AGENDA
Please be advised that all of the Public Works Committee members will be remotely attending
this Public Works Committee meeting by electronic means, in compliance with Governor’s
Executive Order 2020-07, issued on March 16, 2020, that suspended certain Open Meetings Act
provisions relating to in-person attendance by members of a public body. Specifically, the
Governor’s Order: (1) suspends the requirement in Section 2.01 that “members of a public body
must be physically present;” and (2) suspends the limitations in Section 7 on when remote
participation is allowed. This Executive Order is effective the duration of the Gubernatorial
Disaster proclamation.
The City will be providing members of the public with various opportunities to watch or
participate in this meeting. For example, members of the public can participate remotely in the
meeting by following the public audience link https://zoom.us/j/95228492639. The City of Lake
Forest will update the website and social media after the meeting with information about the
meeting.
ROLL CALL/CALL TO ORDER
Raymond Buschmann, Chairman
Michelle Moreno
Melanie Rummel
DISCUSSION ITEMS
I. COVID-19 DEPARTMENT IMPACTS – MICHAEL THOMAS
ACTION ITEMS
II.APPROVAL OF THE FEBRUARY 19, 2020 PUBLIC WORKS COMMITTEE MEETING
MINUTES
III.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 CONCRETE CURB AND SIDEWALK REPLACEMENT
PROJECT BID – BOB ELLS
IV.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 CRACK SEALING PROJECT BID – BOB ELLS
V.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 JOINT SEWER LINING PROJECT BID – BOB ELLS
VI.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FOREST PARK BLUFF
BLUFF MONITORING & PRE-DESIGN SERVICES PROPOSAL – MICHAEL THOMAS
VII.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE QUARTA PARKING
LOT RESURFACING PROJECT BID – BOB ELLS
VIII.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE CONWAY FARMS
DRIVE AND SHERIDAN ROAD DRAINAGE IMPROVEMENTS BIDS – BOB ELLS
IX. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ILLINOIS ROAD AND
STONEGATE LANE CURB IMPROVEMENTS AND THE MAYFLOWER RAVINE CROSSING
IMPROVEMENTS BIDS – BOB ELLS
X. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE 2020 I&I REPAIRS BID
– BOB ELLS
XI. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ROUTE 60 BIKE PATH
DESIGN PROPOSAL – BOB ELLS
XII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE BRIDGE INSPECTIONS
& ANALYSES PROPOSAL – BOB ELLS
XIII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE 2020 CONCRETE - MS
& COMPOST CENTER PROJECT BID – BOB ELLS
PUBLIC COMMENT
NEXT MEETING – MAY 19
RECOGNITION OF ALDERMAN MORENO’S FINAL PUBLIC WORKS COMMITTEE MEETING
ADJOURNMENT
DISCUSSION ITEM:
COVID-19 DEPARTMENT
IMPACTS
COVID-19 DEPARTMENT IMPACTS
ACTION ITEM:
APPROVAL OF THE
FEBRUARY 19, 2020
PUBLIC WORKS
COMMITTEE MEETING
MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
WEDNESDAY, FEBRUARY 19, 2020 – 6:30 P.M.
MUNICIPAL SERVICES TRAINING ROOM
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the meeting to order at 6:30 P.M.
Aldermen Michelle Moreno and Melanie Rummel were present.
Staff in attendance included Michael Thomas, Director of Public Works; Dan
Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering;
Jason Wicha, City Manager; Elizabeth Holleb, Director of Finance; Pete Siebert,
Fire Chief; Bernard Pondexter, Engineering Assistant and Jim Lockefeer,
Management Analyst.
Also in attendance was Ara Goshgarian, Third Ward Alderman.
INFORMATION ITEMS
I. UPDATE ON THE BURR OAK STORM SEWER DESIGN – MICHAEL THOMAS
Director Thomas reviewed a presentation on the topic. He reviewed the process
that City staff and the design engineering team went through to arrive at the
latest project design iteration. He explained that it took a total of nine design
iterations to arrive at the most current design. He reviewed the past design
iterations and their associated challenges. He reviewed the current design,
which featured a stormwater detention vault known as StormTrap. He explained
that the vault would be installed under North Western Ave from the south
commercial alley, south to the curb approximately 600 feet north of Franklin
Place. He explained that the latest proposed design is over budget, however, no
construction activities will occur east of the railroad track. He explained that the
current design with StormTrap eliminates the need to install a new storm sewer
under the railroad tracks and in the ravine. If construction were to occur in either
of these areas, the City would need to obtain the appropriate permits, prior to
construction, which could take upward of 18 months. Director Thomas provided
an overview on the proposed StormTrap detention vault and shared both a
product video and a local Northbrook Park Stormtrap project video. Director
Thomas discussed including the North Western Ave Streetscape Phase II project
as a possible addition to the storm sewer project. He explained that the
proposed detention vault construction is occurring adjacent to the proposed
second phase of the North Western Ave streetscape project. He explained that
the second phase of the project included the narrowing North Western Ave at
the curb near Franklin Place. He explained that this was proposed to improve
and calm traffic and increase parkway green space. He explained that phase II
was not originally completed due to limited project funds at the time phase I was
constructed. Director Thomas reviewed the project budget and the current
design concept’s estimated costs. He reviewed specific project components
and their associated estimated costs. He reviewed potential project component
2
scope reductions that could be considered to reduce the project’s overall cost.
Director Thomas reviewed a potential project schedule.
The Committee and City staff discussed the City’s legal right to install a detention
vault under North Western Ave, construction detours as the storm sewer and
detention vault are being installed, storm event protection, water quality,
required maintenance to the StormTrap vault, and StormTrap product
specifications and projects.
The Committee and City staff discussed the timing associated with developing
the initial project budget. City Manager Wicha explained that the project scope
will be further evaluated by City staff. He explained that the scope may remain
as is and that another CIP project may need to be deferred in order to fund the
project’s potential budget overage.
The Committee and City staff discussed StormTrap alternatives and other
vendors who may offer similar products.
DISCUSSION ITEMS
I. PROJECT CONTINGENCY & CHANGE ORDER APPROVAL AUTHORITY – ELIZABETH
HOLLEB & MICHAEL THOMAS
Director Thomas reviewed a presentation on the topic. He explained that the
topic stems from a Public Works Committee contingency discussion that
occurred approximately a year ago. He explained that at that time, he was
bringing the NBAR bluff failure project bids to the Committee for review. He
explained that he at first recommended no contingency. Through Committee
discussions, a 10% was recommended and ultimately approved. Director Thomas
thanked the Committee for their decision as all the contingency funds were
needed.
He explained that in October of 2019 a Purchasing Directive Revisions
Committee was established. The Committee was comprised of City staff
charged with reviewing and revising all sections of the purchasing policy. He
explained that Public Works was directed to review contingency and change
order policies and practices. Director Thomas reviewed current Public Work’s
contingency and change order practices. He explained that staff generally
applies a 10% contingency to total project budgets. He explained that if
contingency is not utilized, Public Works staff often recommends using savings for
other CIP projects. Director Thomas reviewed Public Works current change order
practices. He explained that any change order less than $20,000, above and
beyond any approved contingency funds are approved by the City Manager.
He explained that any change order more than $20,000, above and beyond any
approved contingency funds are approved by City Council.
The Committee and City staff discussed the more recent Finance Committee
purchasing policy revisions and unused project contingency funds.
3
Director Thomas reviewed a three-year history of Public Works project
contingency budgets. Director Holleb reviewed a survey of nearby community
contingency and change order practices. She explained that the City’s current
practices are very similar to other communities.
The Committee and City staff discussed the bidding process and working with
project contractors.
Director Holleb explained that the entire purchasing policy will be brought
before the Finance Committee at their April 20, 2020 meeting with all of the
Purchasing Directive Committee’s recommendations.
The Committee recommended and approved moving the “REVIEW AND
RECOMMEND APPROVAL TO CITY COUNCIL FIRE DEPARTMENT’S LOCKER ROOM
PROJECT BID” as their next agenda item for review.
ACTION ITEMS
I. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL FIRE DEPARTMENT’S
LOCKER ROOM PROJECT BID – DAN MARTIN
Superintendent Martin reviewed a presentation on the topic. He explained that
a draft City Council write-up was also included in the Committee’s meeting
packet. He provided the Committee with project background information. He
explained that the topic was previously brought to the Committee and City
Council this past summer to seek approval for the design team to finalize the
project’s drawings and specifications. Superintendent Martin reviewed the
existing floor plan and the project design floor plan.
The Committee and City staff reviewed the designed floor plan and the process
staff went through to arrive at the design.
Superintendent Martin reviewed the bid process and the below bids received.
The Committee and City staff discussed the range of the bids received.
4
Superintendent Martin explained that City staff recommends awarding the
contract in the amount of $342,100 with a 10% or $34,210 contingency to Reef
Contractors and $25,000 to FGM Architects for project management for the Fire
Department Locker Room Renovation. He reviewed the below budget tables.
The Committee and City staff discussed the project contingency, project
construction timing, and in-house construction opportunities.
Alderman Rummel moved to recommend approval to City Council of the Fire
Department’s Locker Room Project bid in the amount of $342,100 with a 10% or
$34,210 contingency to Reef Contractors and $25,000 to FGM Architects for
project management for the Fire Department Locker Room Renovation.
Alderman Moreno seconded the motion, which carried unanimously.
The Committee recommended and approved moving the “REVIEW AND
RECOMMEND APPROVAL TO CITY COUNCIL THE WATER PLANT GENERATOR
RADIATOR REPAIR BID” as their next agenda item for review.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE WATER PLANT
GENERATOR RADIATOR REPAIR BID – DAN MARTIN
Superintendent Martin reviewed a presentation on the topic. He explained that
a draft City Council write-up was also included in the Committee’s meeting
packet. He provided the Committee with background information and reviewed
current pictures of the radiator. Superintendent Martin reviewed the bid process
and the below bids received.
The Committee and City staff discussed and reviewed the firms who had
attended the pre-bid meeting.
5
Alderman Moreno moved to recommend approval to City Council of the Water
Plant generator radiator repair bid in the amount of $38,985.00 with a 10% or
$3,898 contingency to Midwest Power Industry. Alderman Rummel seconded the
motion, which carried unanimously.
III. APPROVAL OF THE DECEMBER 10, 2019 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Rummel moved to approve the December 10, 2019 Public Works
Committee meeting minutes subject to the corrections to the minutes she shared
with Jim Lockefeer. Alderman Moreno seconded the motion, which carried
unanimously.
PUBLIC COMMENT
There was no additional public comment.
Chairman Buschmann requested an update in regards to the IDOT Pump Station
Project at Deerpath and Ahwahnee. Director Thomas explained that City staff
and the City’s Attorney’s Office held a recent conference call with IDOT in
regards to the property rights of the construction of the pump station at their
recommended property location. City Manager Wicha explained that an
update from the City Attorney and Director Thomas would be provided at the
next City Council meeting.
Alderman Rummel requested an update in regards to the East Skokie Drainage
Ditch Project. Superintendent Ells explained that there have been no new
updates since the last public meeting. He explained that the East Skokie
Drainage District is still working with individual property owners in obtaining
easements.
NEXT MEETING – MARCH 19, 2020
There was Committee consensus that they next Public Works Committee would
occur on March 19, 2020.
ADJOURNMENT
Alderman Moreno moved to adjourn the meeting of the Public Works
Committee at 8:28 P.M. Alderman Rummel seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst
ACTION ITEM:
REVIEW AND
RECOMMEND APPROVAL
TO CITY COUNCIL THE
MUNICIPAL
PARTNERSHIP INITIATIVE
(MPI) 2020 CONCRETE
CURB AND SIDEWALK
REPLACEMENT
PROJECT BID
MPI 2020 CONCRETE CURB & SIDEWALK REPLACEMENT PROJECT
•FY21 project budget -$90,000
•Project joint bid with local communities via the Municipal Partnership Initiative (MPI)
•Joint bid in 2019 with Lake Bluff, Highland Park, Glencoe, Lincolnwood, and Winnetka
•Low bid firm -Schroeder and Schroeder, Inc.
•2019 unit prices did not increase for 2020
•Work to tentatively begin in June, completed in August
•Staff recommends awarding the MPI 2020 Concrete Curb and Sidewalk Replacement Project
with Schroeder and Schroeder, Inc. for a Not-to-Exceed Amount of $90,000
Award the Lake Forest portion of the Municipal Partnership Initiative (MPI) 2020
Concrete Curb and Sidewalk Replacement Project with Schroeder and Schroeder, Inc.
for a Not-to-Exceed Amount of $90,000.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends approval of a one-year extension
of the 2019 Concrete Curb and Sidewalk Replacement Project with Schroeder and
Schroeder, Inc. for the 2020 MPI Joint Curb and Sidewalk Replacement Project.
BACKGROUND/DISCUSSION:
This project is the City’s annual Sidewalk Replacement program that replaces
hazardous and deteriorated sections of sidewalk, curb, and gutter.
Based on the City Sidewalk Survey and requests for replacement of concrete sidewalk
and curb from residents and businesses, the City’s Engineering staff prioritizes the
locations for replacement based on the severity of their condition on an annual basis.
City staff have previously briefed the City Council on Municipal Partnership Initiative
(MPI), a program that takes advantage of economies of scale by securing low bid
prices among neighboring municipalities who bid similar projects each year. In 2019,
the City joined forces with Lake Bluff, Highland Park, Glencoe, Lincolnwood, and
Winnetka to have a joint bid for the 2019 Concrete Curb and Sidewalk Replacement
Project.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: If approved, this will be the 1st of 2 option years on this
contract. The 2020 contract unit prices will not increase over last year for the 2019
contract per the terms of the 2019 contract. The other communities that were part of
this joint bid in 2019 are interested in renewing for 2020 but have not committed to it at
this time.
If awarded, work on this project is expected to begin in June and be completed by the
end of August. Property owners living near the vicinity of the construction work will be
notified in advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of Project budget:
2
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $90,000 $90,000 Y
COUNCIL ACTION: Award the Lake Forest portion of the Municipal Partnership Initiative
(MPI) 2020 Concrete Curb and Sidewalk Replacement Project with Schroeder and
Schroeder, Inc. for a Not-to-Exceed Amount of $90,000.
ACTION ITEM:
REVIEW AND
RECOMMEND APPROVAL
TO CITY COUNCIL THE
MUNICIPAL
PARTNERSHIP INITIATIVE
(MPI) 2020 CRACK
SEALING PROJECT BID
MPI 2020 CRACK SEALING PROJECT
•FY21 project budget -$40,000
•Project joint bid with local communities via the Municipal Partnership Initiative (MPI)
•Joint bid in 2019 with Wheeling, Bannockburn, Palatine and Lincolnshire
•Low bid firm -Patriot Pavement Maintenance, Inc .
•2019 unit prices increased by 1.2% for 2020
•Work to tentatively begin after May 11, completed in one week
•Staff recommends awarding the MPI 2020 Crack Sealing Project with Patriot Pavement
Maintenance, Inc. for a not-to-exceed amount of $40,000
Award the Lake Forest portion of the Municipal Partnership Initiative (MPI) 2020 Crack
Sealing Project with Patriot Pavement Maintenance, Inc. for a Not-to-Exceed Amount of
$40,000.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends approval of a one-year extension
of the 2019 Crack Sealing Project with Patriot Pavement Maintenance, Inc. for the 2020
MPI Joint Crack Sealing Project
BACKGROUND/DISCUSSION:
Cracks in pavements allow moisture to penetrate the surface causing premature
pavement material failure. To minimize the water infiltrating the pavement base, crack
sealing with a hot sealant is required. Crack sealing is a practical and cost effective
measure and is an essential part of a good pavement maintenance program.
City staff have previously briefed the City Council on MPI, a program that takes
advantage of economies of scale, for securing low bid prices, among neighboring
municipalities who bid similar projects each year. In 2019, the City joined forces with the
Villages of Wheeling, Bannockburn, Palatine and Lincolnshire to have a joint bid for the
2019 Crack Sealing Project. Based on the positive performance feedback from the
communities the group has elected to exercise the first option year of the contract for
2020. The City plans to do approximately 50,000 feet of crack sealing on public streets in
2020.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: If approved, this will be the 1st of 3 option years on this
contract. The 2020 contract unit prices will increase 1.2% over last year for the 2020
contract per the terms of the 2019 contract.
If awarded, work on this project is expected to start on or after May 1st and be
completed in one week’s time. Upon award of the bid, the City will meet with the
contractor to develop a schedule for the execution of work. Engineering staff will
provide daily oversight and inspections of the crack sealing. The City’s website, under
“Construction Updates”, will also provide details of the work schedule.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of Project budget:
2
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $40,000 $40,000 Y
COUNCIL ACTION: Award the Lake Forest portion of the Municipal Partnership Initiative
(MPI) 2020 Crack Sealing Project with Patriot Pavement Maintenance, Inc. for a Not-to-
Exceed Amount of $40,000.
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
MUNICIPAL
PARTNERSHIP INITIATIVE (MPI)
2020 JOINT SEWER LINING
PROJECT BID
MPI 2020 JOINT SEWER LINING PROJECT
•FY21 project budget -$260,000
•Storm sewer -$160,000
•Sanitary sewer -$100,000
•Project joint bid with local communities via the Municipal Partnership Initiative (MPI)
•Joint bid in 2017 with Mundelein and Highland Park
•Low bid firm -Hoerr Construction
•2019 unit prices increased by 1.8% for 2020
•Work to tentatively begin May 18, completed July 30
•Staff recommends awarding the MPI 2020 Joint Sewer Lining Project with Hoerr
Construction for a not-to-exceed amount of $260,000
Award the Lake Forest portion of the Municipal Partnership Initiative (MPI) 2020 Joint
Sewer Lining Project with Hoerr Construction for a not-to-exceed amount of $260,000.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends approval of a one-year extension
of the 2017 Joint Sewer Lining Project with Hoerr Construction for the 2020 MPI Joint
Sewer Lining Project.
BACKGROUND/DISCUSSION: The City maintains approximately 139 miles of mainline
sanitary sewer and 219 miles of storm sewer throughout the City. The pipe material that
was predominantly used in the past to construct the sewers was a clay material. The
clay pipes are most susceptible to deterioration from natural elements and root
intrusions resulting in broken pipes and leaking joints. With a deteriorated pipe, the
functionality of the pipe to carry the flows is compromised thereby creating surcharges
and/or backups.
This reconstruction technique is done without the expensive and disruptive excavation
process. The process provides for the insertion of a special liner inside the pipe, creating
a new smooth-surfaced, long-lasting pipe within the old sewer.
This project was competitively bid in 2017 under the Municipal Partnering Initiative (MPI)
with Mundelein and Highland Park. The contract allowed for three option years if
recommended by the Municipal Partners.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: If approved, this will be the 3rd and final option year on this
contract. The 2020 contract unit prices will increase 1.8% over last year for the 2019
contract per the terms of the 2017 contract.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2021 Funding
Source Account Number Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund (Storm) 311-3703-467.67-25 $160,000 $160,000 Y
Water and Sewer
(Sanitary) 508-6103-467.67-46 $100,000 $100,000 Y
2
All three communities are recommending extending their portion of the contract to
Hoerr Construction at their respective Council/Board meetings in the next few weeks.
They have worked in Lake Forest on previous contracts with satisfactory results.
COUNCIL ACTION: Award the Lake Forest portion of the Municipal Partnership Initiative
(MPI) 2020 Joint Sewer Lining Project with Hoerr Construction for a not-to-exceed
amount of $260,000.
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
FOREST PARK BLUFF
BLUFF MONITORING & PRE-
DESIGN SERVICES PROPOSAL
FOREST PARK BLUFF: MONITORING & PRE-DESIGN SERVICES
•FY21 project budget -$60,000
•5 proposals received
•Staff compromised RFP Committee reviewed, scored, and ranked all proposals
•Terracon did not meet nor clearly provide the required deliverables as outlined in the
RFP’s scope of work
•Hey & Associates had the strongest overall proposal
•Experienced staff team
•Partnership with KSingh & Associates
•Staff recommends approval of Forest Park Bluff’s Pre-Design Services and a Three-
Year Bluff Monitoring Agreement with Hey & Associates in the amount of $72,735
FIRM PRE-DESIGN
SERVICES
YEAR 1
MONITORING
YEAR 2
MONITORING
YEAR 3
MONITORING
PROPOSAL
TOTAL
Terracon $32,500 $12,450 $4,950 $8,950 $58,850
Hey & Assoc.$38,040 $11,565 $11,565 $11,565 $72,735
AECOM $38,400 $12,200 $12,505 $12,818 $75,923
GEI $62,000 $11,000 $11,000 $11,000 $95,000
Bleck $37,500 $23,500 $23,500 $23,500 $108,000
SUBJECT: Approval of Forest Park Bluff’s Pre-Design Services and a Three-Year Bluff
Monitoring Agreement with Hey & Associates in the Amount of $72,735
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: Staff is recommending City Council approve an
agreement with Hey & Associates to provide bluff pre-design services and three years
of bluff monitoring at Forest Park. This work would begin in early May to ensure future
bluff repair options are vetted and cost estimates created, in time for the development
of the five-year capital plan, due October 15th of this year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/28/2020
Finance Committee 11/12/2019 Included in Five-Year Capital Plan
BACKGROUND/DISCUSSION: With bluff stabilizations completed on both the north and
south ends of Forest Park, staff and contractual engineers have been monitoring the
middle portion of the park. Inclinometers have been installed and annual readings
have been recorded for the past three years in three separate locations. The
inclinometers determine bluff movement over a defined period of time. The ongoing
data review over the past three years has revealed two areas of concern that have
already had a few shallow slides just below the parks’ table land. The first area is just
above the north pavilion and the second is slightly south of the Spring Lane entrance of
the Ring Road.
On March 6, 2020, City staff initiated a request for proposal process (RFP hereafter) to
identify and recommend a firm to continue the important bluff monitoring efforts and
develop engineered pre-design options for the two areas of concern. These pre-design
options will be vetted by the City Engineer, City staff, and City Council’s sub-
committee(s) as part of the City’s annual capital budgeting process. More specifically,
the RFP called for geotechnical assessments, survey monitoring of the movement areas,
bluff condition observations, slope stability review, slope condition evaluation, and a
feasibility study that will identify restoration concepts with accompanying cost
estimates.
BUDGET/FISCAL IMPACT: Proposals for the bluff monitoring and pre-design services were
received on March 26, 2020 and reviewed by a committee of City staff. A total of five
firms submitted proposals for the project.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a cost summary of the proposals received:
Firm Pre-Design
Services
Year 1
Monitoring
Year 2
Monitoring
Year 3
Monitoring
Total
Cost
Terracon $32,500 $12,450 $4,950 $8,950 $58,850
Hey & Assoc. $38,040 $11,565 $11,565 $11,565 $72,735
AECOM $38,400 $12,200 $12,505 $12,818 $75,923
GEI $62,000 $11,000 $11,000 $11,000 $95,000
Bleck $37,500 $23,500 $23,500 $23,500 $108,000
Similar to all RFP’s submitted for services, City staff formed an internal RFP review
committee to score and rank each firm’s qualifications, approaches, and costs.
The RFP review committee was in agreement that the low-cost proposal from Terracon
did not meet nor clearly provide the required deliverables as outlined in the RFP’s scope
of work. Terracon’s proposal was difficult to understand, provided lump sum ranges,
and did not define the number of readings taken from the bluff monitor inclinometers.
Hey & Associates has a multi-disciplinary staff of engineers, scientists, landscape
architects and support staff that collaborate to design creative solutions, and
implement projects that are grounded in the fundamental principles of water resources,
environmental science, and sustainability. They recently acted as the project manager
and engineer for Lake County Forest Preserves’ McCormick Ravine Remediation. This
included a redesign of a previous ravine stabilization project designed by the Army
Corps. Hey & Associate’s proposal included a partnership with KSingh & Associates, Inc.
to provide a more detailed analysis of the bluff. With more than 35 years of experience
in environmental and geotechnical engineering, KSingh’s lead engineer has prepared,
managed, and reviewed numerous projects relative to environmental, geotechnical,
hydraulic, and hydrogeological investigations. KSingh & Associates is well versed in
foundation design, geotechnical investigations, and slope stability. It is for these
reasons that staff is recommending the City enter into an agreement with Hey &
Associates for these services.
Below is a summary of analysis budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund $60,000 $49,605 Y
FY2022 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund $15,000 $11,565 Y
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund $15,000 $11,565 Y
COUNCIL ACTION: Approval of Forest Park Bluff’s Pre-Design Services and a Three-Year
Bluff Monitoring Agreement with Hey & Associates in the Amount of $72,735
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
QUARTA PARKING
LOT RESURFACING PROJECT BID
QUARTA PARKING LOT RESURFACING PROJECT
•FY21 project budget -$180,000
•8 bids received
*Bid total represents LF & School District 67 total bid amount
•Staff recommends awarding the Quarta
Parking Lot Project to Maneval Construction
in the amount of $148,148.68 to include
authorization for a 10% contingency for a
total of $162,963.54
FIRM LF BID TOTAL BID TOTAL*
Maneval Construction $148,148 $272,217
Chicagoland Paving $146,534 $280,000
Accu-Paving Co. $158,579 $298,547
Schroeder Asphalt Inc.$160,643 $307,523
A Lamp Concrete Contractors, Inc.$167,420 $313,662
Peter Baker & Son Co. $176,041 $333,769
Brothers Asphalt Paving, Inc.$180,744 $362,776
Abbey Paving and Sealcoating Co., Inc.$199,225 $378,814
Award of the Lake Forest’s Share of the Joint Paving Project for the City’s Quarta Parking
Lot and District 67 Schools to Maneval Construction in the amount of $148,148.68 to
include authorization for a 10% contingency for a total of $162,963.54.
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff requests awarding the Lake Forest share of the
joint Quarta Parking Lot and District 67 Schools Paving Project to Maneval Construction
Co.
BACKGROUND/DISCUSSION: The Quarta Lot offers 102 parking spaces in the central
business district in downtown Lake Forest (Bank Lane & Wisconsin Ave.). Its proximity to
the many businesses and offices as well as the eastside train station keeps this lot at 100
% capacity on most days. That amount of traffic causes quite a bit of wear on the
pavement over time. The Quarta Lot was last paved over thirty years ago (1987) and is
now in need of repaving. This project includes milling off the existing asphalt surface,
removal and replacement of deteriorated sections of sidewalk and curb, drainage
structure adjustments, repaving, and restriping.
In previous years the City has teamed up with School District 67 to jointly bid similar
projects, thereby taking advantage of economies of scale for securing low bid prices.
This year the City once again joined forces with District 67 to jointly bid the Quarta Lot &
District 67 Schools paving projects.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: The project was bid in late February with the bids opened on
March 5, 2020. A total of eight (8) bids for the joint project were received. The bid
prices consist of bid quantities that are to be completed by both the City and School
District 67 as part of their respective paving projects.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Maneval Construction $272,217.29
Chicagoland Paving $280,000.00
Accu-Paving Co. $298,547.50
Schroeder Asphalt Inc. $307,523.96
A Lamp Concrete Contractors, Inc. $313,662.96
Peter Baker & Son Co. $333,769.20
2
Brothers Asphalt Paving, Inc. $362,776.90
Abbey Paving and Sealcoating
Co., Inc.
$378,814.28
The breakdown of the bids specific to Lake Forest bid items are summarized below:
Company Name Lake Forest’s Bid Portion
Maneval Construction $148,148.68
Chicagoland Paving $146,534.30
Accu-Paving Co. $158,579.79
Schroeder Asphalt Inc. $160,643.05
A Lamp Concrete Contractors, Inc. $167,420.50
Peter Baker & Son Co. $176,041.91
Brothers Asphalt Paving, Inc. $180,744.26
Abbey Paving and Sealcoating
Co., Inc. $199,225.05
Maneval Construction, has experience working in Lake Forest and has consistently
executed projects of this nature in a satisfactory manner.
If awarded, work on this project is expected to begin in early June and be substantially
completed in early July. Upon award of the contract, the Lake Forest Engineering
Section will meet with the contractor to get a tentative schedule for each of the
project locations.
The Quarta Lot will remain closed during construction. Motorists that park at the Quarta
Lot will be notified in advance of the start of construction via signage at the entrances.
The City website, under Construction Updates, will also provide the details of the
construction schedule and alternate parking locations.
Below is an estimated summary of Project budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $180,000 $162,963.54 Y
COUNCIL ACTION: Award of the Lake Forest’s Share of the Joint Paving Project for the
City’s Quarta Parking Lot and District 67 Schools to Maneval Construction in the amount
of $148,148.68 to include authorization for a 10% contingency for a total of $162,963.54.
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
CONWAY FARMS
DRIVE AND SHERIDAN ROAD
DRAINAGE IMPROVEMENTS BIDS
CONWAY FARMS DR & SHERIDAN RD DRAINAGE IMPROVEMENTS
FY21 Conway Farms Improvement $ 30,000
FY21 Non-Ravine Culvert & Ditch Improvement $ 75,000
Combined total FY20 & FY21 project budgets $105,000
•Staff recommends awarding the Conway Farms Drive and Sheridan Road Drainage Improvements to Holiday Sewer and Water
Contractors, Inc. for a not-to-exceed amount of $83,493.30 (includes 10% contingency)
FIRM BID TOTAL
Holiday Sewer and Water Construction, Inc $75,903
Canyon Contracting Inc $94,075
DK Contractors $97,948
Maneval Construction $99,416
EarthWerks Land Improvement & Development $148,322
Alliance Contractors Inc $156,405
Conway Farms Cost -$37,952 Sheridan Road -$37,951
Award of the Bid for the Conway Farms Drive and Sheridan Road Drainage
Improvements to Holiday Sewer and Water Construction, Inc. for a Not-to-Exceed
Amount of $83,493.30.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the Conway Farms
Drive and Sheridan Road Drainage Improvements to Holiday Sewer and Water
Construction, Inc.
BACKGROUND/DISCUSSION: This project is to solve a chronic drainage problem on
Conway Farms Drive at the entrance to the Conway Farms Golf Course maintenance
yard. Storm water remains on the pavement at this location well after rain events which
leads to icing in the winter and causes damage to the pavement. The City has tried
multiple times to regrade the asphalt pavement at that location to get the water to
drain properly into the storm drains that are down the road from this location. It has
been determined that it is necessary to install new storm drains directly at the location
of the ponding water to get it off the surface of the pavement.
On a very tight curve on the north end of Sheridan Road near the address of 230
Sheridan Road, the storm sewer on the west side of the pavement has collapsed which
causes that portion of Sheridan Road to frequently flood. The City needs to remove
and replace the damaged portions of the storm sewer to prevent future flooding and
dangerous icing at this location.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: Bids for the Conway Farms Drive and Sheridan Road Drainage
Improvements were received and opened on March 26, 2020. A total of six firms
submitted bids for this project. Holiday Sewer and Water Construction Inc. is the lowest
bidder for the full bid proposal for the work on Conway Farms Drive and on Sheridan
Road.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the bids received for this contract:
Company Name Dollar Amount Bid
Holiday Sewer and Water Construction, Inc $75,903.00
Canyon Contracting Inc $94,075.00
DK Contractors $97,948.00
2
Maneval Construction $99,416.40
EarthWerks Land Improvement & Development
Corp
$148,322.00
Alliance Contractors Inc $156,405.00
Holiday Sewer and Water Construction has worked in Lake Forest with satisfactory
results.
If awarded, work on this project is expected to begin in June and to be completed by
the middle of August. Property owners living near the vicinity of the construction work
will be notified in advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Staff is recommending City Council approve the low bid contractor as well as 10%
contingency. This contingency will only be used if necessary. If the full contingency is
used, the Conway Farms Drive Drainage Improvements portion of the project would be
$11,762.00 over budget. This overage will be covered using the $17,036 from the
Quarta Lot savings.
Below is an estimated summary of Project budget for the Conway Farms Drive and
Sheridan Road Improvements:
The Sheridan Road Drainage Improvements project will be funded from the F.Y. ’21
Non-Ravine Culvert & Ditch Improvements capital account. Funding for Conway Farms
Drainage Improvements will be from the specific F.Y. ‘21 Conway Farms Drainage
Improvement capital account.
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $30,000 $41,761.50 Y
Capital Fund $75,000 $41,731.80 Y
COUNCIL ACTION: Award of Bid for the Conway Farms Drive portion of the Conway
Farms Drive and Sheridan Road Drainage Improvements to Holiday Sewer and Water
Contractors, Inc. for a Not-to-Exceed amount of $83,493.30.
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
ILLINOIS ROAD AND
STONEGATE LANE CURB
IMPROVEMENTS AND THE
MAYFLOWER RAVINE CROSSING
IMPROVEMENTS BIDS
ILLINOIS RD & STONEGATE LN CURB IMPROVEMENTS AND MAYFLOWER RAVINE CROSSING IMPROVEMENTS
FY20 Bridge Misc. Repairs $ 44,500
FY21 Non-Ravine Culvert & Ditch Improvement $ 75,000
Combined total FY20 & FY21 project budgets $119,500
•Staff recommends awarding the Illinois Road and Stonegate Lane Curb and the Mayflower Ravine Crossing Improvements to Alliance
Contractors Inc in the amount of $52,596.50 (includes 10% contingency)
FIRM BID TOTAL
Alliance Contractors Inc $47,815
Illinois Rd & Stonegate FY21 Cost -$27,300 Mayflower Ravine Crossing FY20 Cost -$20,515
Award of Bid for the Illinois Road and Stonegate Lane Curb Improvements and the
Mayflower Ravine Crossing Improvements, to Alliance Contractors, Inc. in the Amount
of $47,815.00, to include a 10% contingency for a total of $52,596.50.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the Illinois Road and
Stonegate Lane Curb Improvements and the Mayflower Ravine Crossing Improvements
bid to Alliance Contractors, Inc.
BACKGROUND/DISCUSSION: At the northwest corner of the intersection of Illinois Road
and Stonegate Lane there is no curb and the edge of the pavement and the
landscaped area next to the edge of pavement are in a constant need of repair. By
installing curb and a storm water collection system, the City can protect this area from
further damage and potential flooding.
On Illinois Road east of Mayflower Road, there is a low point in the pavement where the
road crosses over a ravine. The roadway currently has no curb and when it rains, a
large volume of rain water runs to this point and causes severe erosion of the parkway.
By installing a curb and improving the storm sewer system at this location, the City can
prevent future erosion and damage to the ravine.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: Bids for Illinois Road and Stonegate Lane Curb Improvements
and Mayflower Ravine Crossing Improvements were opened on March 12, 2020. Only
one firm submitted a bid.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the bids received for this contract:
Company Name Dollar Amount Bid
Alliance Contractors Inc $47,815.00
Alliance Contractors Inc has worked in Lake Forest on previous contracts with
satisfactory results. The as-bid price for the Illinois Road and Stonegate Lane Curb
Improvements portion of this bid is approximately $1,200 less than the estimated cost for
that portion.
2
If awarded, work on this project is expected to begin in June and be completed by the
end of July. Property owners living near the vicinity of the construction work will be
notified in advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Below is an estimated summary of the Project Budget:
The Illinois Road and Stonegate Lane Curb Improvement project will be funded from
the F.Y. ’21 Non-Ravine Culvert & Ditch Improvements capital account. Funding for the
Mayflower Ravine Crossing project will be funded from the F.Y. ‘20 Bridge Maintenance
and Miscellaneous Repairs capital account.
Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
F.Y. ’21 Capital Fund $75,000 $30,030 Y
F.Y. ’20 Capital Fund $44,500 $22,567 Y
COUNCIL ACTION: Award of Bid for the Illinois Road and Stonegate Lane Curb
Improvements and the Mayflower Ravine Crossing Improvements to Alliance
Contractors Inc in the Amount of $47,815.00, to include a 10% contingency for a total of
$52,596.50
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
2020 I&I REPAIRS BID
2020 I&I REPAIRS
•FY21 project budget -$800,000
•5 bids received
•Staff recommends awarding the FY21 Inflow & Infiltration Repairs Project to Redina
Construction Co. for a not-to-exceed amount of $800,000
FIRM BID TOTAL
Redina Construction Co.$807,744
Front Range Environmental LLC $848,820
Visu-Sewer $939,202
National Power Rodding Corp $956,919
RMS Utility Services $1,022,550
Award of Bid for the FY ’21 Inflow and Infiltration Repairs to Redina Construction Co. for a
Not-to-Exceed Amount of $800,000.
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the 2020 Inflow and
Infiltration Repairs project to Redina Construction Co.
BACKGROUND/DISCUSSION: In order to reduce surcharges and backups in the City’s
sanitary sewer mains, the City has had sections of its sanitary sewer system smoke and
dye tested to look for the sources of storm water leaking into the sanitary mains.
Through this testing many locations have been discovered that need to be repaired.
By performing the public repairs included in this project, the City will significantly reduce
the amount of storm water leaking into our sanitary sewer system and thereby reduce
the potential for sanitary sewer backups into resident’s homes.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital plan
BUDGET/FISCAL IMPACT: Bids for the 2020 Inflow and Infiltration Repairs were received
and opened on March 26, 2020. A total of five firms submitted bids for the project.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the bids received:
Company Name Dollar Amount Bid
Redina Construction Co. $807,744.00
Front Range Environmental LLC $848,820.00
Visu-Sewer $939,202.00
National Power Rodding Corp $956,919.50
RMS Utility Services $1,022,550.00
If awarded, work on this project is expected to begin in May and be completed by the
beginning of September. Property owners living near the vicinity of the construction
work will be notified in advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Staff is recommending City Council approve the low bid contractor. Some of the work
included in this bid is also included in the City’s annual resurfacing program (e.g.
2
manhole replacements) and will therefore be completed under that project. That will,
in the end, keep the base amount of the I&I repair project under the $800,000
budgeted amount.
Below is an estimated summary of the Project Budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Water and Sewer Fund $800,000 $800,000 Y
COUNCIL ACTION: Award of Bid for the FY ’21 Inflow and Infiltration Repairs project to
Redina Construction Co. for a Not-to-Exceed amount of $800,000.
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
ROUTE 60 BIKE PATH
DESIGN PROPOSAL
ROUTE 60 BIKE PATH DESIGN PROPOSAL
•FY 21 project budget -$50,000
•Working with Com. Dev. to ensure design adheres to parameters set forth in the recent Route 60 Master Plan
•2 proposals received
•Staff recommends awarding the Illinois Route 60 Bike Path Phase I Design Project to Bleck Engineering in the total
not-to-exceed amount of $48,000
FIRM PROPOSAL TOTAL
Bleck Engineering $48,000
Gewalt Hamilton Assoc. Inc.$83,023
Approval of the Illinois Route 60 Bike Path Phase I Design Project to Bleck Engineering in
the Total Not-to-Exceed Amount of $48,000
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the Illinois Route 60 Bike
Path Phase I Design Project to Bleck Engineering.
BACKGROUND/DISCUSSION: The City is seeking to extend the existing bike path network
in Lake Forest so that it will connect to other bike paths west of the City. In order to do
this the City will have to place a path through the right-of-way of Route 60 and on a
few private properties along the right-of-way.
The City has already started developing concept designs for the bike path and has
started discussions with IDOT and the private property owners whose property the path
will cross. Staff and the recommended engineer will be working with the Community
Development Department to ensure the design and its location adheres to parameters
set forth in the recent Route 60 Master Plan.
The City has applied in the past for grant funding to complete the engineering and
construction but has not been successful. Staff believes that once the Phase I design is
completed and approved by IDOT the project will be competitive for grant funding.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital plan
BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP)
from professional engineering firms to produce phase I design plans for IDOT’s approval.
Nine (9) firms acquired the RFP package and two (2) firms submitted proposals that
were reviewed by a committee of staff members.
Bleck Engineering has recently designed trails/bike paths for Northwestern Lake Forest
Hospital Campus Multi-Purpose Trails and the Laurel Avenue Bike Trail Maintenance
project for the City.
If awarded, fieldwork on this project is expected to begin in May and be completed by
the end of September.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Bleck Engineering $48,000
Gewalt Hamilton Assoc. Inc. $83,023
Below is an estimated summary of Project budget:
Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
FY2021 Capital Fund $50,000 $48,000 Y
COUNCIL ACTION: Approval of the Illinois Route 60 Bike Path Phase I Design Project to
Bleck Engineering in the Total Not-to-Exceed Amount of $48,000
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
BRIDGE INSPECTIONS
& ANALYSES PROPOSAL
BRIDGE INSPECTIONS & ANALYSES PROPOSAL
•FY21 project budget -$200,000
•In depth study of 25 bridges (14 veh. / 11 ped.)
•Detailed inspections
•Non-destructive testing
•Material sampling
•Laboratory testing
•Final report due Sept. for 5-yr. Capital Plan
•Staff recommends awarding the 2020 Bridge Inspection Services to Wiss, Janney, Elstner
Associates, Inc. (WJE, Inc.) in the total not-to-exceed amount of $199,440
FIRM PROPOSAL TOTAL
WJE, Inc.$199,440
Approval of the 2020 Bridge Inspection Services to Wiss, Janney, Elstner Associates, Inc.
(WJE, Inc.) in the total not-to-exceed amount of $199,440
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the 2020 Bridge
Inspection Services to WJE, Inc.
BACKGROUND/DISCUSSION: The purpose is to select an engineering firm to perform an
in-depth study of all bridges owned by the City of Lake Forest. This includes
approximately 25 bridges: 14 vehicular and 11 pedestrian. This study will include
detailed inspections, non-destructive testing, material sampling, and laboratory testing,
as necessary. The data will then be used to identify and prioritize repairs that may be
required at each bridge.
Summary reports will be produced which will include recommendations for
maintenance or repairs to each bridge along with a cost estimate for those repairs.
Estimates of repair and/or replacement costs will be used to develop capital budgets
for future planning.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital plan
BUDGET/FISCAL IMPACT: The RFP package was available in early March with the
proposals submitted on March 26, 2020. A total of eleven firms acquired the RFP
package and one proposal was submitted that was reviewed by a committee of staff
members.
WJE, Inc. is a well-respected consultant in conducting bridge inspections for necessary
repairs and has done this work for a number of municipalities in the Chicago area
including The City of Lake Forest.
If awarded, fieldwork on this project is expected to begin on May 1 and be completed
by the end of July.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
WJE, Inc. $199,440.00
Below is an estimated summary of Project budget:
Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
FY2021 Capital Fund $200,000 $199,440 Y
COUNCIL ACTION: Approval of the 2020 Bridge Inspection Services to Wiss, Janney,
Elstner Associates, Inc. (WJE, Inc.) in the total not-to-exceed amount of $199,440
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE
2020 CONCRETE - MS
& COMPOST CENTER PROJECT BID
2020 CONCRETE -MS & COMPOST CENTER PROJECT
•FY21 project budget -$100,000
•7 bids received
•Staff recommends awarding the 2020 Concrete -MS
& Compost Center Project to A-Lamp Concrete
Contractors, Inc for a not-to-exceed amount of
$103,773 (includes 10% contingency)
FIRM BID TOTAL
A-Lamp Concrete Contractors, Inc.$94,338
Schroeder & Schroeder Inc.$98,504
Swederski Concrete Construction Inc $98,766
Landmark Contractors, Inc $102,804
Alliance Contractors Inc.$103,804
D’Land Construction, LLC $127,600
MAG Construction Co.$152,774
Unit #194 -2010 Unit # 442 -2001
MS
Compost Center
Award of Bid for the FY ’21 Concrete Flatwork Project to A Lamp Concrete Contractors,
Inc. for a Not-to-Exceed Amount of $103,773
STAFF CONTACT: Robert W. Ells, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the 2020 Concrete
Flatwork Project to A-Lamp Concrete Contractors, Inc.
BACKGROUND/DISCUSSION: This project is to place concrete pavement at two specific
locations at both the Municipal Services Building and at the Lake Forest Compost
Center. These areas are currently gravel or dirt surfaces. City-owned equipment that is
currently being stored on these surfaces is suffering from significant corrosion and
deterioration caused by being on these limestone surfaces. The purpose of placing
concrete on these two locations is to help prevent the further deterioration of the City-
owned equipment. Installing concrete over these two surfaces will ultimately save the
City on repairs and early replacement of this equipment.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee April 28, 2020
Finance Committee November 12, 2019 Included with Capital Plan
BUDGET/FISCAL IMPACT: Bids for the 2020 Concrete Flatwork Project were received and
opened on March 12, 2020. A total of seven firms submitted bids for the project.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the bids received:
Company Name Dollar Amount Bid
A-Lamp Concrete Contractors, Inc. $94,338.50
Schroeder & Schroeder Inc. $98,504.00
Swederski Concrete Construction Inc $98,766.00
Landmark Contractors, Inc $102,804.00
Alliance Contractors Inc. $103,804.00
D’Land Construction, LLC $127,600.00
MAG Construction Co. $152,774.52
A-Lamp Concrete Contractors has worked in Lake Forest on previous contracts with
satisfactory results.
If awarded, work on this project is expected to begin in June and to be completed by
the middle of July. The public should not be affected by this work because all work is to
2
be completed on City-owned property that the public does not have access to include
an area in the back of the Compost Center near the large green shed.
The City’s Engineering staff will provide oversight through daily inspections.
Staff is recommending City Council approve the low bid contractor as well as 10%
contingency. This contingency will only be used if necessary for either location. If the
full contingency is used, the project would be $3,773 over budget. This overage will be
covered from savings in other FY ‘21 capital improvement projects. Below is an
estimated summary of Project budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund $100,000 $103,773 Y
COUNCIL ACTION: Award of Bid for the FY ’21 Concrete Flatwork Project to A-Lamp
Concrete Contractors, Inc for a Not-to-Exceed Amount of $103,773.
PUBLIC COMMENT
NEXT MEETING – MAY 19
RECOGNITION OF ALDERMAN
MORENO’S FINAL PUBLIC
WORKS COMMITTEE MEETING
ADJOURNMENT