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PUBLIC WORKS COMMITTEE 2021/03/22 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 22, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
AGENDA
Please be advised that all of the Public Works Committee members will be remotely attending
this Public Works Committee meeting by electronic means, in compliance with Governor’s
Executive Order 2020-07, issued on March 16, 2020, that suspended certain Open Meetings Act
provisions relating to in-person attendance by members of a public body. Specifically, the
Governor’s Order: (1) suspends the requirement in Section 2.01 that “members of a public body
must be physically present;” and (2) suspends the limitations in Section 7 on when remote
participation is allowed. This Executive Order is effective the duration of the Gubernatorial
Disaster proclamation. In accordance with state statute, Chairman Buschmann has made a
determination that it was not practical or prudent to schedule an in-person Public Works
Committee meeting because of the COVID-19 pandemic, so this meeting is being held
remotely.
The City will be providing members of the public with various opportunities to watch or
participate in this meeting. For example, members of the public can participate remotely in the
meeting by following the public audience link and password:
https://us02web.zoom.us/j/86173478514?pwd=WHR5K2hoZVNWVkhITm9uTkUyUTJodz09
Webinar ID: 861 7347 8514
Passcode: 1861
ROLL CALL/CALL TO ORDER
Raymond Buschmann, Chairman
Jim Preschlack
Ted Notz
ACTION ITEMS
I. APPROVAL OF THE FEBRUARY 25, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE FOREST PARK BLUFF SLOPE STABILIZATION PROJECT – JIM LOCKEFEER
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE JOINT
2021 ANNUAL STREET RESURFACING & ASPHALT PATCHING PROGRAM BID –
BOB ELLS
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE FOREST PARK BEACH EVALUATION AND MONITORING/MAINTENANCE
PLAN – CHUCK MYERS
PUBLIC COMMENT
NEXT MEETING – APRIL 1, 2021
ADJOURNMENT
ACTION ITEM:
APPROVAL OF THE FEBRUARY
25, 2021 PUBLIC WORKS
COMMITTEE MEETING MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
THURSDAY, FEBRUARY 25, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 3:30 P.M.
Aldermen Ted Notz and Jim Preschlack were present.
Chairman Buschmann stated that in accordance with state statute, he made
the determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of
Engineering; Chuck Myers, Superintendent of Parks & Forestry; Brian Joyce,
Supervisor of Engineering and Jim Lockefeer, Management Analyst.
Director Thomas requested that agenda item II be tabled due to further time
needed by staff to review the proposals received. The Committee agreed to
table the item.
ACTION ITEMS
I. APPROVAL OF THE FEBRUARY 11, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Preschlack moved to approve the February 11, 2021 Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PHASE II DESIGN
PROPOSAL FOR THE WAUKEGAN & WESTLEIGH INTERSECTION IMPROVEMENT
PROJECT – MICHAEL THOMAS
Chairman Buschmann explained that the item was tabled at the request of staff.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE GOLF
COURSE POND RESTORATION PROJECT BID – CHUCK MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
2
The Committee and City staff discussed the bids received, reimbursement by
IDOT, ongoing maintenance costs associated with the ponds, and the aeration
of the ponds.
Alderman Preschlack moved to recommend approval to City Council the award
of bid to Wadsworth Golf Construction for restoration of Deerpath Golf Course as
associated with the IDOT Project, in the amount of $449,810 plus 10%
contingency in the amount of $45,190 for a total of $495,000. Alderman Notz
seconded the motion, which carried unanimously.
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PROPOSAL FOR A
STUDY OF THE SEMINARY RAVINE – JIM LOCKEFEER
Management Analyst Jim Lockefeer reviewed the below summary presentation
slide on the topic.
3
The Committee and City staff discussed the boundaries of the study, the
exposed City sanitary sewer infrastructure, the strategic nature of the study in
identifying different conceptual design options, and the City’s professional
services agreement with Hey & Associates for ravine engineering services.
Alderman Preschlack moved to recommend approval to City Council award of
the Seminary Ravine Study to Hey & Associates Inc. in the amount of $45,000.
Alderman Notz seconded the motion, which carried unanimously.
V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PHASE I DESIGN
PROPOSAL SUPPLEMENT FOR THE LAKE AND WOODBINE BRIDGE REPLACEMENT
PROJECT – BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the importance of incorporating the
historical nature of the bridge in the design process, the strategy to engage
residents, the IDOT Phase I design process, the overall high priority nature of
getting the bridge replaced, the bridge’s current weight capacity and required
signage, Lochner’s historic bridge architect consultant, and the concrete guard
rails.
PUBLIC COMMENT
There was no public comment.
Chairman Buschmann and the Committee congratulated Bob Ells on his
retirement and wished him well with his future endeavors.
NEXT MEETING – MARCH 22, 2021
4
ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
4:21 P.M. Alderman Preschlack seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
A DESIGN PROPOSAL FOR THE
FOREST PARK BLUFF SLOPE
STABILIZATION PROJECT
FOREST PARK BLUFF SLOPE STABILIZATION PROJECT DESIGN PROPOSAL
•FY22 Design Budget: $250,000
•Staff received direction from City Council at February 23 workshop meeting
to proceed with comprehensive design of bluff
•Design features include:
•Installation of retaining walls
•Installation of slope drainage
•Received four proposals for design services
•Staff RFP Proposal Review Committee does not recommend GEI due to
overall concerns with presented cost, approach, and project understanding
•Action requested: PW Committee recommends City Council award the
Forest Park Bluff Slope Stabilization Project Design Proposal to Hey and
Associates, Inc . in the amount of $144,889 plus 5% contingency in the amount
$7,244 for a total of $152,133.
Firm Proposal $
GEI Consultants, Inc.$ 36,000
Hey and Associates, Inc.$ 144,889
AECOM Technical Services, Inc.$ 159,979
GSG Consultants,Inc.$ 270,465
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE JOINT 2021
ANNUAL STREET
RESURFACING & ASPHALT
PATCHING PROGRAM BID
2021 ANNUAL STREET RESURFACING & ASPHALT PATCHING PROGRAM
•FY22 Project Budget
•Resurfacing:$ 850,000
•Patching: $ 185,000
•Manhole Adjustments:$ 50,000
•TOTAL:$ 1,085,000
•Municipal Partnership Initiative (MPI) joint program bid with Lake Bluff & Libertyville Township
•City plans to resurface 1.9 center-lane miles of streets; staff develops resurfacing program list based on visual inspections and IMS pavement testing
•Received five bids through the public bid process
•Action requested: PW Committee recommends City Council award the bid for the Lake Forest share of the Joint 2021 Annual Street Resurfacing
& Asphalt Patching Program to Peter Baker & Sons in the amount of $1,085,000.
Firm LF Bid $
Peter Baker & Son Co.$826,802.60
Schroeder Asphalt Services, Inc.$877,489.35
Brothers Asphalt Paving, Inc.$977,584.28
J.A. Johnson Paving Co.$963,243.77
A Lamp Concrete Contractors, Inc.$982,602.02
2021 ANNUAL STREET RESURFACING & ASPHALT PATCHING PROGRAM
Street From To
MARION RD BUENA RD VALLEY RD
MARION RD WEST END BUENA RD
LINDEN AV BUENA RD VALLEY RD
NILES AV BUENA RD VALLEY RD
BRIAR LN GREEN BAY RD FOREST HILL RD
CONCORD DR WEST END LEXINGTON DR
LONGMEADOW LN DEERPATH RD DEERPATH RD
OLD MILL RD LOWELL LN TELEGRAPH RD
LELAND CT CONWAY RD NORTH END
RYAN PL ALLEY WASHINGTON CIR WEST END
ELAWA FARMS PARKING LOT MIDDLEFORK DR WEST END
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
A DESIGN PROPOSAL FOR
THE FOREST PARK BEACH
EVALUATION AND
MONITORING/
MAINTENANCE PLAN
FOREST PARK BEACH EVALUATION AND
MONITORING/MAINTENANCE PLAN DEVELOPMENT
•FY22 Evaluation/Plan Budget: $125,000
•Project Scope includes:
•Site Inspection & Review of Existing Data
•Shoreline Morphology Analysis
•Conceptual Design
•Monitoring and Maintenance Plan
•Engineering Services includes: Site analysis, topographic and off-shore surveying,
inspection/study of all existing shoreline structures, recommendations for
beach system restoration and improvements, regulatory requirement review,
development of cost estimates, project phasing assessment and documentation,
structural, civil and geotechnical engineering as necessary, sustainable design,
exploration of green infrastructure solutions, and the development of a
monitoring and maintenance plan
•Received three proposals for professional engineering services
•Staff RFP Proposal Review Committee recommends SmithGroup due to
alignment with RFP stated objectives and competitive price
•Action requested: PW Committee recommends City Council approve the
Forest Park Beach Evaluation and Monitoring/Maintenance Plan Development
to SmithGroup, in the amount of $95,067 plus 5% contingency in the amount of
$4,933 for a total of $100,000.
PUBLIC COMMENT
NEXT MEETING
APRIL 1, 2021
ADJOURNMENT