PUBLIC WORKS COMMITTEE 2021/04/01 Packet
PUBLIC WORKS COMMITTEE MEETING
THURSDAY, APRIL 1, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
AGENDA
Please be advised that all of the Public Works Committee members will be remotely attending
this Public Works Committee meeting by electronic means, in compliance with Governor’s
Executive Order 2020-07, issued on March 16, 2020, that suspended certain Open Meetings Act
provisions relating to in-person attendance by members of a public body. Specifically, the
Governor’s Order: (1) suspends the requirement in Section 2.01 that “members of a public body
must be physically present;” and (2) suspends the limitations in Section 7 on when remote
participation is allowed. This Executive Order is effective the duration of the Gubernatorial
Disaster proclamation. In accordance with state statute, Chairman Buschmann has made a
determination that it was not practical or prudent to schedule an in-person Public Works
Committee meeting because of the COVID-19 pandemic, so this meeting is being held
remotely.
The City will be providing members of the public with various opportunities to watch or
participate in this meeting. For example, members of the public can participate remotely in the
meeting by following the public audience link and password:
https://us02web.zoom.us/j/81268173887?pwd=OE0yM3lNc1FOUTlIcGtXZTBGWWFqUT09
Webinar ID: 812 6817 3887
Passcode: 1861
ROLL CALL/CALL TO ORDER
Raymond Buschmann, Chairman
Jim Preschlack
Ted Notz
ACTION ITEMS
I. APPROVAL OF THE MARCH 22, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE SOUTH PARK PARKING LOT PROJECT – JIM LOCKEFEER
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE MSF
FLEET EPOXY FLOOR PROJECT BID – DAN MARTIN
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 JOINT SEWER LINING PROJECT
BID – BOB ELLS
V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 CONCRETE CURB AND
SIDEWALK REPLACEMENT PROJECT BID – BOB ELLS
VI. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 CRACK SEALING PROJECT BID –
BOB ELLS
VII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE 2021
VALVE REPLACEMENT PROJECT BID – BOB ELLS
VIII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PHASE II DESIGN
PROPOSAL FOR THE WAUKEGAN & WESTLEIGH INTERSECTION IMPROVEMENT
PROJECT – BOB ELLS
PUBLIC COMMENT
NEXT MEETING – MAY 6, 2021
ADJOURNMENT
ACTION ITEM:
APPROVAL OF THE MARCH 22,
2021 PUBLIC WORKS
COMMITTEE MEETING MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 22, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 3:30 P.M.
Aldermen Ted Notz and Jim Preschlack were present.
Chairman Buschmann stated that in accordance with state statute, he made
the determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Dan Martin, Superintendent of
Public Works; Bob Ells, Superintendent of Engineering; Chuck Myers,
Superintendent of Parks & Forestry; Brian Joyce, Supervisor of Engineering and
Jim Lockefeer, Management Analyst.
ACTION ITEMS
I. APPROVAL OF THE FEBRUARY 25, 2021 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Preschlack moved to approve the February 25, 2021 Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE FOREST PARK BLUFF SLOPE STABILIZATION PROJECT – JIM LOCKEFEER
Management Analyst Lockefeer reviewed the below summary presentation slide
on the topic.
2
The Committee and City staff discussed the proposals received, the non-
responsive proposal received by GEI Consultants, past firm experience in working
with the City on the bluff, the identification of project construction phasing
opportunities as part of the design process, the further identification and
understanding of risk areas as the project design is developed, and the 5%
contingency request.
Alderman Preschlack moved to recommend approval to City Council the award
of the Forest Park Bluff Slope Stabilization Project Design Proposal to Hey and
Associates, Inc. in the amount of $144,889 plus 5% contingency in the amount
$7,244 for a total of $152,133. Alderman Notz seconded the motion, which
carried unanimously.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE JOINT
2021 ANNUAL STREET RESURFACING & ASPHALT PATCHING PROGRAM BID – BOB
ELLS
Superintendent Ells reviewed the below summary presentation slides on the
topic.
3
The Committee and City staff discussed the bids received, communication
efforts to notify residents who may be impacted by the program, other City
construction activities that potentially align with the program, and where Everett
Road from the Tollway to Waukegan Road ranks on the overall program list.
Alderman Preschlack moved to recommend approval to City Council the award
of bid for the Lake Forest share of the Joint 2021 Annual Street Resurfacing &
Asphalt Patching Program to Peter Baker & Sons in the amount of $1,085,000.
Chairman Buschmann seconded the motion, which carried unanimously.
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE FOREST PARK BEACH EVALUATION AND MONITORING/MAINTENANCE
PLAN – CHUCK MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed past firm experiences in working with the
City on the beach.
Alderman Preschlack moved to recommend approval to City Council the Forest
Park Beach Evaluation and Monitoring/Maintenance Plan Development to
SmithGroup, in the amount of $95,067 plus 5% contingency in the amount of
$4,933 for a total of $100,000. Alderman Notz seconded the motion, which
carried unanimously.
PUBLIC COMMENT
There was no public comment.
4
Chairman Buschmann inquired on the status of negotiations with IDOT on Route
60 and 43 snow and removal services. Superintendent Martin explained that
Director Thomas had been working with IDOT on negotiations. Chairman
Buschmann requested that Director Thomas connect with him to speak about
the status of the negotiations further.
NEXT MEETING – APRIL 1, 2021
ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
4:16 P.M. Alderman Preschlack seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
A DESIGN PROPOSAL
FOR THE SOUTH PARK
PARKING LOT PROJECT
SOUTH PARK PARKING LOT DESIGN DESIGN
•FY22 Design Budget: Capital Fund $35,000 + Sustainability Elements $10,000
•Design services include:
•Surveying, data gathering
•Development of preliminary and final engineering plans
•Sustainable design and exploration of possible green infrastructure
•Development of a engineer’s opinion of probable cost
•Coordination with appropriate permitting agencies
•Received three proposals for professional engineering services
•Staff RFP Proposal Review Committee recommends Hitchcock Design Group
due to alignment with RFP stated objectives and their extensive knowledge and
experience with South Park
•Action requested: PW Committee recommends City Council approve the
South Park Parking Lot Design to Hitchcock Design Group, in the amount of
$38,105 plus 10% contingency in the amount of $3,895, for a total of $42,000
Firm Proposal $
Gewalt Hamilton $ 34,992
Hitchcock Design Group $ 38,105
Engineering Resource Associates $ 43,847
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE MSF
FLEET EPOXY FLOOR
PROJECT BID
MSF FLEET EPOXY FLOOR PROJECT
•FY21 Project Budget -$95,000
•Recoat of the epoxy floor coating in the fleet garage
•Original epoxy coat installed in 2009 to protect concrete floor; significant large areas of wear
•Received five bids through the public bid process
*Failed to follow bidding instructions
•Action requested: PW Committee recommends City Council award of bid for the MSF Fleet
Epoxy Floor Project to DBM Services, Inc. in the amount of $57,000 plus 10% contingency in
the amount of $5,700, for a total of $62,700
Firm Bid $
DBM Services, Inc. $57,000
Tiles in Style, LLC $57,411
Continental Construction Company, Inc. $63,000
Divinci Painters Disqualified*
3D Floorscapes,LLC Disqualified*
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE
MUNICIPAL PARTNERSHIP
INITIATIVE (MPI) 2021 JOINT
SEWER LINING PROJECT
BID
2021 JOINT SEWER LINING PROJECT
•FY22 Project Budget
•Storm Sewer:$ 90,000
•Sanitary Sewer: $ 85,000
•TOTAL:$ 175,000
•Municipal Partnership Initiative (MPI) joint program bid with Highland Park, and Mundelein
•Process involves the insertion of a special liner inside existing pipe, creating a new smooth-surfaced,
long-lasting pipe within the old sewer
•Received three bids through the public bid process
•Per bid process, contract may be renewed for up to three additional and consecutive one-year terms
•Action requested: PW Committee recommends City Council award of bid for the Lake Forest 2021
Joint Sewer Lining Project to Hoerr Construction in the not-to-exceed amount of $175,000
Firm Bid $
Hoerr Construction $174,967
Insituform Tech USA $216,343
Visu-Sewer $219,099
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE
MUNICIPAL PARTNERSHIP
INITIATIVE (MPI) 2021
CONCRETE CURB AND
SIDEWALK REPLACEMENT
PROJECT BID
2021 CONCRETE CURB AND SIDEWALK REPLACEMENT PROJECT
•FY22 Project Budget -$75,000
•Program that replaces hazardous and deteriorated sections of sidewalk, curb, and gutter
•List developed utilizing City Sidewalk Survey and requests for replacement of concrete
sidewalk & curb from residents & businesses
•Municipal Partnership Initiative (MPI) joint program bid with Lake Bluff, Highland Park,
Glencoe, Lincolnwood, and Winnetka
•Originally bid in 2019; second year of the two option years on current contract
•2021 contract unit prices will not increase over last year per the terms of the 2019
contract
•Action requested: PW Committee recommends City Council award of contract for the
2021 Concrete Curb and Sidewalk Replacement Project to Schroeder and Schroeder, Inc.
for a not-to-exceed amount of $75,000
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE
MUNICIPAL PARTNERSHIP
INITIATIVE (MPI) 2021 CRACK
SEALING PROJECT BID
2021 CRACK SEALING PROJECT
•FY22 Project Budget -$30,000
•Crack sealing is a practical and cost effective measure that is an essential part of a good pavement maintenance program
•Cracks in pavements allow moisture to penetrate the surface causing premature pavement material failure
•Municipal Partnership Initiative (MPI) joint program bid with Wheeling, Bannockburn, Palatine and Lincolnshire
•Originally bid in 2019; second year of the three option years on current contract
•2021 contract unit prices will increase 1.8% over last year per the terms of the 2019 contract
•Action requested: PW Committee recommends City Council award of contract for the 2021 Crack Sealing Project to Patriot Pavement
Maintenance, Inc. for a not-to-exceed amount of $30,000
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
AWARD OF THE 2021
VALVE REPLACEMENT
PROJECT BID
2021 VALVE REPLACEMENT PROJECT
•FY22 Project Budget -$300,000
•Valves are a crucial component of the City’s water distribution system; when water main breaks occur, Water & Sewer Section staff will close
water main valves to isolate the break
•Valve repairs are identified during the City’s annual valve turning program
•Received five bids through the public bid process
•Bids received were quantity base; staff revised list of valve repairs to fit FY22 budgeted amount
•18 valve repairs to occur ranging in size from 6” to 20”
•Action requested: PW Committee recommends City Council award of bid for the 2021 Valve Replacement Project to Acqua Contractors for a
not-to-exceed amount of $300,000
Firm Bid $
Acqua Contractors $450,000
Bolder Contractors $470,000
Swallow Construction $471,750
H. Linden & Sons Sewer and Water, Inc.$581,600
Holiday Sewer & Water Construction, Inc.$775,000
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL
A PHASE II DESIGN
PROPOSAL FOR THE
WAUKEGAN & WESTLEIGH
INTERSECTION IMPROVEMENT
PROJECT
WAUKEGAN & WESTLEIGH INTERSECTION IMPROVEMENTS
PHASE II DESIGN PROPOSAL
•FY22 Phase II Design (MFT Funds): $75,000
•Design features include:
•Dedicated left turn lanes at intersection
•New southbound Waukegan Rd right turn lane into West Campus
•New right turn lane on Westleigh Rd into northbound Waukegan Rd
•Phase II RFP scope included services to assist the City in applying for/obtaining
grant funds
•Received four proposals for Phase II design services
•Action requested: PW Committee recommends City Council approve the
Waukegan & Westleigh Intersection Improvement Project
Phase II Design Proposal to Gewalt Hamilton Associates,
Inc. in the amount of $71,100
Firm Proposal $
Gewalt Hamilton Associates, Inc.$71,100
Baxter & Woodman, Inc.$100,000
Thomas Engineering Group, LLC $134,308
GSG Consultants,Inc.$210,040
PUBLIC COMMENT
NEXT MEETING
MAY 6, 2021
ADJOURNMENT