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CITY COUNCIL 2020/04/06 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, April 6, 2020 City Council Meeting - City Council Chambers REMOTE ACCESS MEETING CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the first remote meeting to order at 6:30pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann. Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all those present. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Report on the Mayor’s State of Emergency Declaration and Request that the City Council Extend the Declaration to the Next City Council Meeting Mayor Pandaleon stated that he would like to extend the emergency declaration to the next City Council meeting. He reported by making this declaration, the City has the opportunity to request to be reimbursed by the federal government for any funds spent during the COVID-19 pandemic. COUNCIL ACTION: Approve the Mayor’s Declaration until the next City Council Meeting Alderman Buschmann made a motion to approve the Mayor’s Declaration until the next City Council Meeting, seconded by Alderman Rummel. The following voted “Aye”: Alderman Beidler, Morris, Rummel, Notz, Preschlack, Goshgarian, Moreno, and Buschmann. The following voted “Nay”: None. 8-Ayes 0-Nays, motion carried. Mayor Pandaleon took a moment to thank City Staff for adapting quickly to new delivery methods of services to residents remotely. The City Council discussed that they along with residents appreciate the daily updates from the City, stating that residents can opt in to receive Constant Contact communications for daily updates on COVID-19. Information on how to opt in is available on at https://www.cityoflakeforest.com/ Mayor Pandaleon also stated the Fire Department and the Police Department are equipped with the necessary personal protective equipment (PPE) to prevent exposure to COVID-19. Persons wanting to make PPE donations can contact both the Fire Chief and Police Chief. Mayor Pandaleon reported that the City will begin to look at how it can expand on current services while protecting City Staff from exposure. He also reported on ways to support local businesses and based on Proceedings of the Monday, April 6, 2020 REMOTE Regular City Council Meeting discussion will direct Staff to put together stimulus options moving forward related to a possible rebate on sales tax revenues. Finance Director Elizabeth Holleb gave an overview of two local stimulus packages from neighboring communities. The City Council had discussion on how this is being handled in other communities, the local small business impacts. City Manager Wicha stated that more information would be brought by Finance Director Elizabeth Holleb at the next meeting COMMENTS BY CITY MANAGER City Manager Wicha thanked the Council and residents for supporting City staff. He reported that the City has received many positive messages that are shared across the organization. City Manager Wicha stated that the best way to support staff during this time is to stay home as much as possible. Emergency responders are always here to support our residents, and in order to protect their health it is important to follow these precautions. He praised staff for keeping many City operations intact, and he emphasized Mayor Pandaleon’s message of bringing more services back on line safely. COMMITTEE REPORTS OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Members of the public can provide public comment by calling into the following number during the meeting: 847-810-3643 Michael Seigel offered his comments on the impacts of rebates for local businesses onto taxpayers. ITEMS FOR OMNIBUS VOTE CONSIDERATION Mayor Pandaleon offered the condolences to the family of Audit committee member Bill Smith before reading the omnibus items. 1. Resolution of Sympathy for William Smith, Audit Committee Member 2. * Approval of the March 2, 2020 City Council Meeting Minutes 3. Approval of the Check Register for the Period of February 22-March 21, 2020 4. Ratification of the Continuity of City Employee Salary and Benefits during Coronavirus Pandemic Closures 5. Approval of an Arbor Day Proclamation 6. * Approval of Tentative Agreement on Wages with the Local Chapter of the Metropolitan of Police (MAP) 7. * Approval of Special Event Permits for Various Recurring Community Events Proposed for 2020 Proceedings of the Monday, April 6, 2020 REMOTE Regular City Council Meeting 8. * Approval of a Special Event Permit and Temporary Traffic Controls for the “Zuffengruppe 3” Car Show Event on Sunday, August 9, 2020, in Market Square 9. * Consideration of an Appeal of a Decision of the Historic Preservation Commission Denying a Certificate of Appropriateness and a Request for Deferred Consideration. (Approval of Motion) 10. * Consideration of a Recommendation from the Plan Commission in Support of Approval of an Update to the Comprehensive Plan as it Relates to the Route 60 Entrance Corridor and Surrounding Area. (Final Approval of an Ordinance) 11. Award of Bid in the Amount of $23,930.00 with a 10% or $2,393 Contingency to Carey’s Heating and Air Conditioning for the Stirling Hall HVAC Replacement Project. 12. Award of Bid in the Amount of $31,570.00 with a 10% or $3,157 Contingency to Core Mechanical for the Lake Forest City Hall Boiler Replacement Project. 13. Approval of Final Payment to IDOT for the Robert McClory Bike Path Construction Project in the amount of $30,677.80 14. Award of Bid for the Replacement of a Used Semi-Tractor for the Streets Section as Budgeted in the FY2021 Capital Equipment Budget, to CIT Trucks in the Amount of $41,320 Including a $2,500 Down Payment 15. Approval to authorize the City Manager to enter into a contract with Fleck’s Landscaping and Martin Associates for City-Wide Grounds Maintenance Services 16. Approval to authorize the City Manager to enter into a contract with Clauss Brothers, Inc. for Construction Services Associated with the South Park OSLAD Grant Improvement Project, for a total project cost not to exceed $764,811. *Items were from the cancelled March 16 City Council meeting. COUNCIL ACTION: Approval of the sixteen (16) Omnibus items as presented Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. Alderman Morris asked to remove item #9 due to a conflict. Mayor Pandaleon asked again if any member of the Council would like to remove any item or take it separately. Seeing none, he asked for a motion. Alderman Rummel made a motion to approve the fifteen (15) omnibus items as presented, seconded by Alderman Beidler. The following voted “Aye”: Alderman Morris, Beidler, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carries. Item #9 Removed * Consideration of an Appeal of a Decision of the Historic Preservation Commission Denying a Certificate of Appropriateness and a Request for Deferred Consideration. (Approval of Motion) Alderman Beidler motioned to hear number 9 separately, seconded by Alderman Preschlack. Proceedings of the Monday, April 6, 2020 REMOTE Regular City Council Meeting The following voted “Aye”: Alderman Beidler, Notz, Rummel, Preschlack, Goshgarian, Moreno and Buschmann. The Following Abstained: Alderman Morris. The following voted “Nay”: None. 7-Ayes, 1- Abstension, 0 Nays, motion carries. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS The City Council had additional discussion about Lake Forest residents following socially distance protocol and City Leadership. Alderman Rummel asked Council members to participate in making a video for a Green Minds Project with the deadline of April 10 approaching. ADJOURNMENT There being no further business, Mayor Pandaleon asked for a motion. Alderman Morris made a motion to adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 7:25 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.