CITY COUNCIL 2020/03/02 AgendaTHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, March 2, 2020 at 6:30 pm
City Hall Council Chambers
220 E. Deerpath, Lake Forest
Honorable Mayor, George Pandaleon
Prudence R. Beidler, Alderman First Ward James Preschlack, Alderman Third Ward
James E. Morris, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Melanie Rummel, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
Edward U. Notz, Jr. Alderman Second Ward Raymond Buschmann, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL 6:30pm
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Deerpath/Route 41- IDOT Pump Station Project Update
-Michael Thomas, Director of Public Works
2.COMMENTS BY CITY MANAGER
A.Community Spot Light
-Lake Forest Lake Bluff History Center
o Carol Summerfield, Executive Director
B.Department Spot Light- Recreation
-Deerpath Golf Club
o Vince Juarez, General Manager
3.COMMITTEE REPORTS
4.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS .
5.ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of the February 18, 2020 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 15
COUNCIL ACTION: Approval of the February 18, 2020 City Council Meeting Minutes.
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2. Approval of the Check Register for the Period of January 25 to February 21, 2020
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice
payments which denotes the person to whom the warrant is payable. The warrant list detail
of invoice payments shall be presented for review to the Chairperson of the City Council
Finance Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City
Council shall, upon request to the City Manager or Director of Finance, receive a copy of the
warrant list detail as recommended by the Finance Committee Chairperson. The City
Council may approve the warrant list as so recommended by the Finance Committee
Chairperson by a concurrence of the majority of the City Council as recorded through a roll
call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
Included in the “All other Funds” total is $877,280 for the annual member contribution to the
Intergovernmental Risk Management Agency (IRMA) and $490,134 in Self Insurance Fund
expenses for the medical/dental insurance programs.
COUNCIL ACTION: Approval of the Check Register for the Period of January 25 to February
21, 2020
Fund Invoice Payroll Total
101 General 478,434 2,342,056 2,820,491
501 Water & Sewer 55,007 252,782 307,789
220 Parks & Recreation 103,851 573,370 677,221
311 Capital Improvements 398,033 0 398,033
202 Motor Fuel Tax 0 0 0
230 Cemetery 17,421 46,457 63,879
210 Senior Resources 12,158 37,008 49,165
510 Deerpath Golf Course 10,957 4,202 15,159
601 Fleet 103,754 84,464 188,218
416 - 433 Debt Funds 0 0 0
248 Housing Trust 0 0 0
201 Park & Public Land 20,876 0 20,876
All other Funds 1,533,832 274,710 1,808,542
$2,734,323 $3,615,049 $6,349,372
Check Register for January 25 - February 21, 2020
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3. Approval of a Parks & Recreation Board Recommendation to Approve Annual Tree
Purchasing in the Forestry FY2021 Budget
STAFF CONTACT: CHUCK MYERS, SUPERINTENDENT OF PARKS AND FORESTRY, 810-3565
PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board requests approval to
purchase trees/plant material from multiple vendors, based on joint tree purchasing bid.
BACKGROUND/DISCUSSION: The City’s Forestry section conducted the annual joint bid with
the City of Highland Park and the Highland Park-Park District to leverage volume discounts for
the purchasing of trees on city streets, parks, and other City-owned properties. Staff received
seventeen (17) bids for the purchase of over 66 varieties of balled and burlaped trees, with an
average price of $250 for a 2.5”caliper tree. Multiple vendors will be used to secure the
requested number of trees, sizes, and varieties while adhering to our stringent quality controls.
Based on species availability and the quality of the product, additional vendors may need to
be used. Additional purchasing will comply with the City’s purchasing policy. The forestry
section anticipates planting 300 trees this year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/20/20 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the tree/plant material purchasing contract is budgeted
in the Fund 311, Capital Fund. Due to the anticipated number of new trees being planted
and diminishing tree availability in the nurseries, we may exceed $20,000 with a single vendor.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Arthur Weiler Nursery (Based on species/availability)
Chestnut Ridge Nursery (Based on species/availability)
Charles J. Fiore Nursery (Based on species/availability)
Goodmark Nurseries (Based on species/availability)
Gro Horticultural Enterprises (Based on species/availability)
Ivanhoe Nursery (Based on species/availability)
Johnson’s Nursery (Based on species/availability)
Kankakee Nursery (Based on species/availability)
Landcare & Lawn Maintenance (Based on species/availability)
Majestic Oaks Nursery (Based on species/availability)
Mill Creek Nursery (Based on species/availability)
R & S Bristol Farms (Based on species/availability)
Schichtel’s Nursery (Based on species/availability)
Spring Grove Nursery (Based on species/availability)
SiteOne Landscape (Based on species/availability)
St. Aubin’s Nursery (Based on species/availability)
Wilson Nursery (Based on species/availability)
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Staff will purchase trees from the list above based on low price, quality and availability of
various tree species needed for the annual tree replacement program.
Below is an estimated summary of Project budget:
FY2021 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund 311 $80,000 $80,000 Y
COUNCIL ACTION: Approval of a Parks & Recreation Board recommendation to approve
Annual Tree Purchasing in the Forestry FY2021 Budget.
4. Approval of a Parks & Recreation Board recommendation to authorize the City
Manager to enter into a contract with Mariani Landscape for Grounds Maintenance
Services at Forest Park in the Parks FY2021 Budget
STAFF CONTACT: CHUCK MYERS, Superintendent of Parks and Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: Parks & Recreation Board requests approval to award a
one year contract, the second of a three year agreement, with Mariani Landscape to
provide mowing and grounds maintenance services at Forest Park for FY2021.
BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most celebrated parks on the
North Shore and a treasure for the residents of Lake Forest. After the completion of the highly
successful rehabilitation project in 2015, the City’s Parks Section resumed its maintenance
responsibilities and was charged with keeping the park in its pristine condition. Since 2011,
the City has been outsourcing mowing on other City-owned properties and it has proven to
be a beneficial fiscal approach by reducing labor expenses and long-term capital
equipment replacement costs. Given the Parks Sections current workload, City Staff
recognized the need to outsource Forest Park in order to ensure that the park is maintained at
the highest level possible.
In FY2020, staff conducted an expansive bid process that includes mowing and extensive
grounds maintenance services for Forest Park. In addition, staff included a three year option
in the bid process that provided the City with the right to extend the contract after the first
season or rebid the contract for FY2021 and FY2022.
Last year, Mariani Landscape began a new program that encompassed a number of
sustainable practices. They deployed fully electric mowers, blowers and line trimmers in all
service operations at Forest Park. This equipment delivers low noise, zero emissions and zero
use of fossil fuels in the operation of this machinery. The reduction in noise pollution with
electric mowers is significant and an important aspect of this program.
This year, Mariani will be introducing a new environmentally sustainable innovation to their
lawn care services at Forest Park – Auto Mowers. They are clean, ecofriendly electric
powered mowers with no operators that run quietly and provide a healthy and well-
maintained appearance. Seasonally, there still may be times when conventional electric
equipment is used but after the auto mowers learn the site, weekly mowing would be done
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by five auto mowers. There are also areas of the park where auto mowers will not work and
they will need to use conventional mowers weekly. All of the above activities and procedures
combine to provide the City of Lake Forest with a responsible and environmentally beneficial
program in the execution of the significant grounds maintenance services they provide.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/20/20 Recommend Approval
BUDGET/FISCAL IMPACT: On March 4, 2019 City Council approved the request from the Park &
Recreation Board and City staff to enter into a one year contract with Mariani Landscape to
provide mowing and grounds maintenance services at Forest Park. City staff is satisfied with
the services performed by Mariani Landscape in FY2020 and are recommending the
continuation of their services for FY2021. The amount requested below reflects an increase of
$1979.00 (5%) from the FY2020 contract. Funding for the Forest Park grounds maintenance
contract is budgeted in the Parks Fund 220 operating budget.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2021Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Parks Operating Fund 220 $41,911.00 $41,911.00 Y
COUNCIL ACTION: Approval of a Parks & Recreation Board recommendation to authorize the
City Manager to enter into a contract with Mariani Landscape for Grounds Maintenance
Services at Forest Park in the Parks FY2021 Budget.
5. Approval to Purchase a Redexim SandMaster 1600 for the Parks Section from
Redexim Turf Products in the Amount of $60,468.33.
STAFF CONTACT: CHUCK MYERS, Superintendent of Parks and Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board and staff are
recommending City Council approval to purchase a Redexim SandMaster 1600 for the Parks
Section in the amount of $60,468.33.
BACKGROUND/DISCUSSION: The City’s Parks Section manages numerous athletic fields for
baseball, soccer, lacrosse, and football. Our goal is to provide the best possible playing
surface for these sports programs and reduce the number of cancellations for games and
practices due to poor field conditions. The increased number of rain events and associated
flooding over the past few years has proven to be extremely challenging to meet our goals
and the expectations of our users. The increase in participation in youth sports has required
additional dedication of land for practice and games, as well as a greater level of
maintenance in order to keep the fields in playable condition. The additional challenge is
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that many of the athletic sport fields have been placed in neighborhood parks that were not
originally designed to support high impact, on-going turf usage. Many of the fields have
insufficient surface and sub-surface drainage systems to handle the high levels of
precipitation over the past few years.
City staff has explored options for improving drainage and overall field conditions; however,
these have been shown to be very costly and require a long period of down-time before the
fields are ready to resume play. Some improvements have been made in recent years but
many of the drainage issues have not been resolved. Staff has identified a new approach
that is less expensive and does not require long periods of time for fields to be restored to
playability. The SandMaster is a one-pass aerator and slit drainage machine that allows the
use of wet or dry sand, gravel or other soil amendments to be incorporated into the soil
profile. The SandMaster is pulled behind a tractor to create deep slits using vibrating knives
that leave playing fields ready for play with very little surface disturbance. Staff has done
reference checks with other communities that are using this devise and the feedback has
been very positive.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 02/20/20 Review and Recommend Purchase
BUDGET/FISCAL IMPACT: In 2010, City staff implemented a new funding mechanism called the
Sports Field Improvement Fund (SFIF), which is a sub fund of the Parks and Recreation Fund
(220). The fund is intended to assist the City and participating youth sport organizations in
maintaining quality sports fields in the community. It is a “fair share” sport field improvement
fee collected from all sport organizations or Recreation Department youth sport field
programs that use City fields. It is assessed as a per-player, per-season fee to help make sport
field improvements. There are currently sufficient funds in this Parks & Recreation restricted
fund for the purchase of this piece of equipment.
On January 29, 2020 City staff released an invitation to bid for a new Redexim SandMaster
1600. The bid opening was on February 12, 2020 and two (2) sealed bids were received, as
detailed below.
Utilizing the low bid for the Sandmaster, the total price for this unit is $60,468.33. Included in
the price is additional wear parts, a 1-year full warranty, delivery and training.
Has competitive pricing been obtained for proposed goods/services? Yes
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
Redexim Turf Products $60,468.33
Tropicars Golf & Utility Vehicles $61, 868.33
Below is an estimated summary of Project budget:
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FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
220-8024-475.75-02
Restricted SFIF Reserves
Parks and Recreation Fund
0 $60,468.33 N
COUNCIL ACTION: Approval to Purchase a Redexim SandMaster 1600 for the Parks Section
from Redexim Turf Products in the Amount of $60,468.33.
6. Award of Bid in the Amount of $38,985.00 with a 10% or $3,898 Contingency to
Midwest Power Industry, Inc. for the Lake Forest Water Treatment Plant Emergency
Generator Radiator Rebuild.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval to award the bid to rebuild the radiator on the emergency generator located at
the Water Plant to Midwest Power Industry, Inc.
BACKGROUND/DISCUSSION: The Lake Forest Water Treatment Plant has two very large
backup generators referred to as the west and east generators that were both installed in
2004. Each generator has the capacity to operate the Water Plant at 80% production
demand. Only at times of peak water production do both generators need to be used to
operate the Water Plant during a utility power loss. This past fall during a routine inspection, a
small coolant leak was discovered coming from the west generator. The service contractor
investigated and identified two areas leaking from the core of the radiator which is
approximately 9 feet tall by 7.5 feet wide. The radiator core is comprised of rows of tubes and
serpentine fins that work to transfer heat to the cooling fan. Staff proposed two options in the
RFP: repair the generator using a new radiator or rebuild the existing radiator.
Based on the estimate for a new replacement radiator to be in excess of $100,000 with over a
12 month build lead time, staff chose to have the radiator rebuilt. The process includes
removing the top and bottom tanks and the side panels from the center core. The inside of
the tanks are flushed, prepped with new gaskets and everything is remounted to the new
core. The reassembled radiator is pressure tested and repainted before being delivered and
reinstalled. The rebuilt radiator will have a one year warranty
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/19/2020 Reviewed and Approved
BUDGET/FISCAL IMPACT: The repair followed the public bid process. The invitation to bid was
advertised in the newspaper. Five contractors attended the November 13, 2019 Mandatory
Pre-Bid Meeting and two contractors submitted bids. One bidder was disqualified due to not
following the bid instructions. Staff reached out to each contractor that did not submit a bid
to inquire as to their reason for not doing so. One contractor stated their concern with the
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bonding requirements, another admitted they thought that it was strictly an electrical job,
and the last contractor did not reply to the inquiry.
Has City staff obtained competitive pricing for proposed goods/services? Yes
On December 2, 2019, staff received the following bids to rebuild the west generator:
Company Name Dollar Amount Bid Notes
Midwest Power Industry,Inc. $38,985.00 Qualified Low Bidder
Steiner $39,757.64 Disqualified
Lion Heart No Bid Concerned about bond
requirements
Piper Electric No Bid Electrical Repairs Only
Altorfer Cat No Bid No Response
Upon review of the received bids, staff recommends proceeding with the low bid received
by Midwest Power. Midwest Power currently holds the City’s preventative maintenance
contract for all City generators as part of the Municipal Partnering Initiative. They have
conducted favorable work. Midwest Power has also performed well, providing services for
the Illinois Tollway, Mill Creek Water Reclamation District and Lake County Public works. Last
year they rebuilt a radiator for the Illinois Tollway that was similar in scope to this project.
Midwest Power rebuilds the radiators in their own workshop.
The total project cost including contingency of $42,883 is $2,912 over budget in the Water
Plant operating budget’s contractual services account. The $2,912 overage will be covered
by savings in other operating budget line items.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Including
Contingency
Budgeted?
Y/N
Contractual Services
501-6071-435.35-10 $88,600.00 $36,273.00 Y
Contractual Services
501-6072-435.35-10 $129,652.00 $3,698.00 Y
COUNCIL ACTION: Award of Bid in the Amount of $38,985.00 with a 10% or $3,898
Contingency to Midwest Power Industry, Inc. for the Lake Forest Water Treatment Plant
Emergency Generator Radiator Rebuild.
7. Award of Contract in the Amount of $342,100 with a 10% or $34,210 Contingency to
Reef Contractors and $25,000 to FGM Architects for Project Management for the Fire
Department Locker Room Renovation.
STAFF CONTACT: Dan Martin, Superintendent of Public Works (810-3561)
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PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are requesting
approval of a bid for the Fire Department Locker Room Renovation Project included in the
FY2020 Capital Improvement Budget.
BACKGROUND/DISCUSSION: The Fire Department’s locker room located at the Public
Safety Building, has not been renovated or seen any significant modifications since it
was constructed in 1969, exceeding its expected useful life by many years. The locker
room facilities do not meet ADA regulations. The locker room is not able to
accommodate lockers for all staff, requiring lockers to be placed within the
restroom areas or kept in other office/sleeping quarters. Adding to the urgency to
renovate the locker room is the hiring of two female firefighters, who are
currently using a converted bathroom off the apparatus bay floor as a temporary
solution. Also, based on recent firefighter testing, the Department is potentially hiring a
third female in the near future, making the temporary solution more insufficient.
Recognizing this renovation project needed to be expedited, in summer of 2017 staff retained
FGM Architects, Inc. of Oak Brook, Illinois (FGM) for a sum of $8,000 to conduct a needs
assessment study of the locker room, in order to prepare conceptual drawings and
renovation costs to address the issues. In July of 2019, the Public Works Committee and City
Council reviewed and approved a contract to hire FGM to develop the drawings,
specifications and assist with bid administration for $43,150. FGM used the selected design
concept to address all ADA issues, provide three separate unisex restrooms with a shower,
vanity, toilet, and changing area for privacy. The plan also expands the footprint to have all
the lockers in one centralized location.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/19/20
Reviewed and Recommended City
Council Approval to Award
Construction and Project Management
City Council 8/5/2019 Approved FGM Architects Design
Services
Public Works Committee 7/23/19
Reviewed and Recommended City
Council Approval to Hire FGM
Architects for Design Services
Finance Committee 3/11/19 Discussion of Updated 5 Year CIP
Projects
BUDGET/FISCAL IMPACT: On January 31, 2020, staff received the following bids from eleven
contractors for the Fire Department Locker Room Renovation:
Has City staff obtained competitive pricing for proposed goods/services? Yes
Company Name Dollar Amount Bid
Reef Contractors $342,100.00
Slaton Construction Inc. $352,072.80
Master Project Inc. $356,400.00
Camosy $359,820.00
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Efriam Carlson & Sons $374,800.00
Rasch Construction $383,400.00
Walter Daniels Construction $384,464.00
Pacific Construction Services LLC. $407,590.00
MAG Construction $422,516.00
Northwest Contractors Inc. $440,000.00
Manusos General Contracting $444,000.00
The renovation project followed the public bid process. The invitation was advertised in the
newspaper. The Mandatory Pre-Bid Meeting was well attended with eleven bids being
submitted at the January 31, 2020 public bid opening. After conducting a complete review of
the low bids by staff and FGM Architects, Reef Contractors bid proposal met the project
design specifications and is the low responsible bidder. Reef Contractors provided favorable
references from the following public entities: Bolingbrook Park District, Chicago Housing
Authority, Naperville Public Library, Harper College, and Roselle Fire Station. The project Reef
performed for Roselle Fire Station was similar in scope to renovate their locker room. The Fire
Chief had favorable comments and overall was pleased with their performance.
The total project cost of $444,460 is $69,460 over the FY2020 amount of $375,000 as broken
down in the below chart.
Category
FY2020 Budget $375,000
Architect Design Fees $43,150 $331,850
Construction $342,100 ($10,250)
10% Contingency $34,210 ($34,210)
FGM Project Man. $25,000 ($25,000)
Totals $444,460 ($69,460)
As the economy continues to recover, project costs have been steadily rising and the FY2020
amount of $375,000 in the five year CIP plan was not adjusted to reflect the increases. Staff
anticipates the $69,460 cost difference will be covered from remaining funding from other
building capital projects. Any remaining differences would need to come from reserves.
If approved, City staff and the FGM will work with Reef Contractors to begin construction in
mid-April with substantial completion by the end of June.
Below is an estimated summary of Project budget:
FY2020 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvement Fund
311-1503-467.67-10 $375,000 $401,310 Y
COUNCIL ACTION: Award of Contract in the Amount of $342,100 with a 10% or $34,210
Contingency to Reef Contractors and $25,000 to FGM Architects for Project Management for
the Fire Department Locker Room Renovation.
COUNCIL ACTION: Approval of the seven (7) Omnibus items as presented.
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6. ORDINANCES
1. Consideration of a Recommendation from the Plan Commission in Support of
Adoption of an Update to the Comprehensive Plan as it Relates to the Route 60
Entrance Corridor and Surrounding Area. (First reading of an Ordinance)
PRESENTED BY: Catherine J. Czerniak,
Director of Community Development (847-810-3504)
PURPOSE AND ACTION REQUESTED: Council consideration is requested of a recommendation
from the Plan Commission in support of adoption of the second phase of an update to the
City’s Comprehensive Plan.
BACKGROUND: At the Council’s direction, an overall review and update of the City’s
Comprehensive Land Use Plan is underway. The Plan was last adopted in its entirety in 1998.
The Chapter relating to the Route 60 Entrance Corridor was last reviewed and updated in
2001. The review and update continues the City’s long tradition of careful and
comprehensive long term planning.
Comprehensive Plan Overview
The Comprehensive Plan is the guiding document for the City with respect to land use and
development and looks forward 20 years or more in an effort to establish a framework for
important community decisions. Land use patterns are fundamental to decisions about
infrastructure, parks, public facilities, how services are delivered and which capital projects
are funded. In addition, a strong and forward thinking Comprehensive Plan supports the
vitality of business and office districts, provides opportunities for a mix of housing types,
recognizes local institutions and not for profit entities as important components of the
community’s fabric, protects property values, and preserves the community’s distinctive
character, the environment and quality of life. The Comprehensive Plan is intended to ensure
that decisions are based on careful deliberation, factual data and focused on the long term
interest of the overall community, rather than on short term trends, pressure from developers
or special agendas.
In accordance with the City Code, the Plan Commission is charged with conducting public
hearings on any updates proposed to the Comprehensive Plan and forwarding
recommendations on proposed updates to the City Council for final action.
Route 60 Entrance Corridor Chapter
Over the course of three meetings, the Plan Commission considered the draft update to the
chapter of the Comprehensive Plan pertaining to the Route 60 Entrance Corridor and the
surrounding area. The draft was prepared with direction from an eleven member Working
Group that met over the course of four months and served as advisory to City staff and the
City’s consultant.
The Chapter is organized into two components. First, a vision for the area is set out along with
strategies for achieving the vision moving forward and second, descriptions of land use
designations for various sites are provided including detailed discussions of five sites that are
identified as “Opportunities Areas”. A key theme of the chapter is assuring that in the future,
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amenities are provided to support and enhance Conway Park; to retain current employers
and attract new ones and importantly, to assure that the area is attractive to employees
needed to allow the businesses to thrive. As seen in the recently adopted update to the
chapter related to the Waukegan Road/Settlers’ Square Business District, a greater mix of uses
is encouraged in the area as long as appropriate transitions are provided as buffers between
distinct uses. Another key theme of the discussions was increasing the walkability of the area
by providing linkages to existing bicycle and pedestrian paths as well as to neighborhoods
and parks. Staff will present an overview of the updated chapter at the Council meeting.
The draft update to the chapter of the City’s Comprehensive Plan relating to the Route 60
Entrance Corridor is included in the Council’s packet beginning on page 18. The adopting
ordinance is also included in the packet. The ordinance is presented to the Council at this
time for first reading.
BUDGET/FISCAL IMPACT: Adoption of the second phase of the update to the Comprehensive
Plan does not commit the City to any expenditure of funds or initiate any specific projects.
Instead, the vision and desired outcomes provide a framework for future discussions about
development, projects, initiatives and services. Any expenditure related to implementation
will be considered through a separate and appropriate review process.
COUNCIL ACTION: Grant first reading of an Ordinance updating the City’s Comprehensive
Plan as it relates to the Route 60 Entrance Corridor and surrounding area.
7.OLD BUSINESS
8.NEW BUSINESS
9.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1.EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (11), The City Council will be
discussing personnel.
Adjournment into Executive Session
Reconvene into Regular Session
10.ADJOURNMENT
A copy of the Decision Making Parameters can be found beginning on page 14 of this
packet.
Office of the City Manager February 26, 2020
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the facilities, are
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required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City
to make reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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The City of Lake Forest
CITY COUNCIL
Proceedings of the Tuesday, February 18, 2020
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:40pm, and
the City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Pandaleon, Alderman Beidler, Alderman Morris, Alderman Newman, Alderman
Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Moreno and Alderman Buschmann.
Absent: Alderman Preschlack
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all those present in the Chambers.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A.Annual Emerging Artists Awards
-Suzanne Wetterling, Executive Director, Deer Path Art League
Mayor Pandaleon introduced Carol Wynn and Suzanne Wetterling of the Deer Path Art League. Ms. Wynn
gave a brief history of the Art League. Twenty nine artists were chosen from each of the schools in Lake
Forest. Each artist’s work was shown as their names were read and they received their award from the
Mayor, photos were taken.
COMMENTS BY CITY MANAGER
A.American Public Works Association (APWA) Project of the Year Award
-Presented by John Heinz, Director, Chicago Metropolitan Chapter APWA Lake
Branch
City Manager Jason Wicha recapped that in April of 2014, the City learned that it could no longer purchase
membrane modules for its water treatment facility, rendering the heart of the facility obsolete. The City
very quickly came to terms with the issue, and through many Public Works and City Council meetings,
considered several options to keep the water system operational. The result of the City’s planning efforts
included a $9.8 million construction project completed from May 2017 to June 2019 to replace the original
2004 treatment system. The new process added much needed treatment capacity and flexibility to support
the City’s water system for hopefully many decades to come.
Manager Wicha introduced Brian Hackman with the design engineering group, Strand Associates, to briefly
review the project, and John Heinz, the APWA Lake Branch Director to present the award to City Council.
Mr. Hackman gave an overview of the project and John Heinz stated on behalf of the APWA Lake Branch
Awards Committee, he would like to congratulate the City on being awarded the APWA Lake Branch Project
of the Year Award for Environment – $5 million to less than $25 million for the Lake Forest Drinking Water
Treatment Plant Improvement Project. The City Council had discussion on the success of the project. The
award was presented to Water Plant employees and photos were taken.
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COMMITTEE REPORTS
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of the February 3, 2020 City Council Meeting Minutes
2.Consideration of an Ordinance approving a Fee Schedule Adjusting Water Rates for FY2021
(Final Approval)
3.Approval of an Ordinance Amending Chapter 110 of the City Code Regarding Permits and
Amending the Fee Schedule for Special Event and Commercial Filming Requests (Final
Approval)
4.Award of Bid for the Replacement of a Pick-Up Truck for the Fire Department to Palmen GMC
/ Buick in the Amount of $32,120 Included in the FY2021 Capital Equipment Budget
5.Award of Bid for the Replacement of a Command Vehicle for the Fire Department to Palmen
GMC / Buick in the Amount of $32,316 Included in the FY2021 Capital Equipment Budget
6.Approval to Purchase One Replacement Marked Supervisor Police Vehicle Included in the
FY2021 Capital Equipment Budget to the Illinois State Contract Low Bidder, Miles Chevrolet,
in the Amount of $38,142
7.Request for the City Council to increase the approved purchase amount of $26,765 approved
on 3/18/2019 for furniture from the Frank Cooney Company used to furnish newly
renovated Police Department Records and community areas to $31,178.16
8.Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals. (First Reading, and if Desired by the City Council, Final Approval)
9.Consideration of Ordinances Approving Recommendations from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
COUNCIL ACTION: Approval of the nine (9) Omnibus items as presented
Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately.
Hearing none, Mayor Pandaleon asked for a motion to approve the nine (9) Omnibus items as presented.
Alderman Buschmann made a motion to approve the nine Omnibus items as presented, seconded by
Alderman Notz. The following voted “Aye”: Alderman Beidler, Morris, Notz, Rummel, Goshgarian, Moreno
and Buschmann. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
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OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 7:16pm.
Respectfully Submitted
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want
To, then click on View, then choose Archived Meetings Videos.
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